5.2 preparation of the inventory for new building ships r2

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for New Buildin Shi s

December 2009

The Shipbuilders Association of Japan

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Preparation of the Inventory

for New Building Ships

1. Procedure of Inventory Preparation

2. Trial Results of Inventory Preparation

3. Inventory Preparation from now on

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1. Procedure of Inventory Preparation

(1) Collection of Hazardous Materials Information(2) Check of Hazardous Materials Information

repara on o e nven ory ar

(4) Submission of the Inventory Part I for the Certification

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(2) Check of Hazardous Materials Information

Because of long period of construction after purchase, following itemsshould be checked at the time of receiving the Materials DeclarationMD and Su liers Declaration of Conformit SDoC .

- SDoC ID No. described in Materials Declaration (MD) coincides

with the ID No. of Suppliers Declaration of Conformity (SDoC).- To check the hazardous materials on the Materials Declaration (MD)

The products containing table A materials over the threshold level are

pro e . xcep on: y roc oro uorocar ons s- All information available to calculate the amount of hazardous.

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(2) Check of Hazardous Materials Information

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(3) Preparation of the Inventory Part I

ass ca on o nven oryTo classify the products containing the materials listed in table A andB in three cate ories.

Category Products

1.1 Paints and Coatin S stems Paint used for Shi buildin

1.2 Equipment and Machinery Machinery, equipment, parts, pipes,

electric cables, etc.

1.3 Structure and Hull Construction materials, joiner workssuch as interior walls, floors, etc.

e at on etween t e contents o nventory an ater a s ec arat on(MD) information

, . .

4) To calculate the amount of hazardous materials.

5 The location of hazardous materials on board to be described with the

7name of location used in General Arrangement, MachineryArrangement, Cabin Plans, etc.


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(3) Preparation of the Inventory Part I

(A),(B) Copy

(C) Calculate quantitya n name norma y use

(E) Location onthe ship

8(F) Number


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(4) Submission of the Inventory Part I

or e er ca onShipbuilders prepare the Inventory Part I based on Materials

ec ara on rom pro uc s supp ers, an su m o e agadministration or Recognized Organizations (RO) to get certification.

Shi builders rovide on board with the International Certificate onInventory of Hazardous Materials together with the Inventory Part I.

Drawings and documents requested for verifying the Inventory;- Materials Declaration (MD)

- Suppliers Declaration of Conformity (SDoC)

- Reference drawings (General Arrangement, Machinery, .

- Other drawings or documents requested by the flag administrationor Reco nized Or anizations RO

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2. Trial Results of Inventory Preparation

The Shipbuilders Association of Japan (SAJ) conducted trials forInventory preparation two times according to the drafts of the

onven on an u e ne.

First time: from Oct. 2007 to Feb. 2008 , .

Second time: from Jan. 2009 to Dec.2009 (currently ongoing)Inventory of 10 vessels prepared by using the PrimeShip-

INVENTORY (NK software)

Rate of Materials declaration MDobtained

First time: 75 to 85% Second time: 80 to 99%Problem: Materials declaration MDand Suppliers Declaration of

Conformity (SDoC) were found not correctly described.

10Following points are important check points of MD and SDoC fromthe trial results.


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(1) Preparation of MD and SDoC

Shipbuilders should obtain the Materials Declaration (MD) andSuppliers Declaration of Conformity (SDoC) from productssu liers.

Supplier: A company such as manufacturer, trader or agency who

provides products and has responsibility for the productsater a s ec arat on :

Document identifying whether the material contained in table A

(specific chemical substance) designated in accordance with theConvention and Guidelines

The document assuring that the product and its related MD conforms

to the law and is suitable for the management and control of then ormat on on c em ca su stances conta ne , an w o sresponsible for the product and MD

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existence of materials listed in table A and table B.


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(2) Description in Materials Declaration (MD)

One MD should be prepared for one product in principle.Attention to be paid:

- o escr e t e o o.

- To specify the content of the hazardous materials (HM) in case ofexceedin the threshold level.

- To be able to calculate the total amount of the HM.

- To enter No for materials not exceeding the threshold level.

Threshold level means the concentration value in homogeneousmaterials (mg/kg).

, ,theoretical, controlled or measured figures.

- In case the same material is contained in many parts or portions,suc names o e par s or por ons o e escr e .

In case the parts of product contain the HM above the threshold

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,

of the parts should be prepared separately.


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(2) Description in Materials Declaration (MD)

Homogeneous materialsElectric cable: Sheath, intervention, insulator and conductor are all

n v ua omogeneous ma er a s.

Platin : Base metal and latin la er to be treated as not mechanicallseparable.(Base metal and plating layer consist of one homogeneous material.)

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a n : a n se cons s s o one omogeneous ma er a .


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(3) Object of MD Investigation

Materials Declarations (MDs) should be collected for all the productsthat consist of hull, machinery, equipment and material.

- Materials listed in table B that are inherent in solid metals or metal

allo s, rovided the are used in eneral construction, such as hull,superstructure, pipes, or equipment.

For example:

Hull construction, superstructure and other structure such as rudderplate

, ,stainless steel

Lar e fittin s such as masts tanks etc.However, MD should be obtained in case the above steel plates andpipes being coated or plated.

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- Products listed in table C and table D


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Relation between Table A, B, C and DProducts (hull, machinery, equipment, Products loaded

Table D

MD InvestigationTable C

Potentially

Regular

consumableProduct(Investigate contained materials

listed in Table A and B)

azar ous

Items

goo s

potentially

containing

MD Investigation not to be required

Materials listed in Table B that are

Hazardous

Materials

n eren n so me a s or me a a oys,

provided they are used in general

construction, such as hull, superstructure,

pipes, or equipment.

Table A Controls of Hazardous Materials

(Appendix 1 of the Annex to the Convention)Material

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.

(Appendix 2 of the Annex to the Convention)


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: o en a y azar ous emsThe products listed in table C are those which are loaded on board andthe amount changes during the ship operation.To be listed in the Inventory Part II or Part III before the ship

recycling as waste generating during operation.Table D: Regular consumable goods potentially containing Hazardous

Materials

Inventory Part III.Example for items requiring MD:- nter or uorescent amp oc et requ re

Lamp MD not required

- Refri erator Lar e refri erator on the market MD not re uiredRefrigerator composed of part of MD requiredhull construction

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s ou e co ec e n genera , n case s no c ear w e er

MD is required or not.


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3. Inventory Preparation from now on

At the earliest case, the Convention may enter into force in 2012.New building ships before entry into force will be treated as existing

s ps accor ng to t e onvent on.

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Proposal from Japan

Japan had some trials for development of inventory of hazardous

ma er a s or new y- u s ps.

To avoid potential confusion after the Convention entry into force,

a discussion among experts is needed to develop a manual.

y on we ave a vo un ary scuss on

Japan is ready for coordinating the discussion.

Those who are interested, please e-mail to

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[email protected]

5.2 preparation of the inventory for new building ships r2

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