5 x 8 flashcards

8/8/2019 5 x 8 Flashcards

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4.0 Integration 5.0 Scope 6.0 Time

4.1 Develop Project Charter

4.2 Develop PreliminaryScope Statement

4.3 Develop Project

Management Plan

4.4 Direct and Manage

Project Execution

4.5 Monitor and Control

Project Work

4.6 Integrated Change

Control

4.7 Close Project

5.1 Scope Planning

5.2 Scope Definition

5.3 Create WBS

5.4 Scope Verification

5.5 Scope Change Control

6.1 Activity Definition

6.2 Activity Sequencing

6.3 Activity Resource

Estimating

6.4 Activity Duration

Estimating



7.0 Cost 8.0 Quality 9.0 Human

Resources

7.1 Cost Estimation

7.2 Cost Budgeting

7.3 Cost Control

8.1 Quality Planning

8.2 Perform Quality

Assurance

8.3 Perform Quality Control

9.1 Human ResourcesPlanning

9.2 Acquire Project Team

9.3 Develop Project Tea

9.4 Manage Project Team



10.0Communication

11.0 Risk 12.0 Procurem



10.1 Communication

Planning

10.2 Information

Distribution

10.3 Performance Reporting

10.4 Manage Stakeholders

11.1 Risk Management

Planning

11.2 Risk Identification

11.3 Qualitative Risk

Analysis

11.4 Quantitative Risk

Analysis

11.5 Risk Response Planning

11.6 Risk Monitoring &

Controlling

12.1 Plan Purchases &

Acquisitions

12.2 Plan Contracting

12.3 Request Seller

Responses

12.4 Select Sellers

12.5 Contract Administr

12.6 Contract Closure

4.1 Develop Project Charter



Knowledge Area: Integration

Process Group: Initiating

* Process necessary for documenting thebusiness needs & requirements* PC links to ongoing work of the organizatand authorize the project* Project is charted by org or program or

portfolio bodyInputs Tools & Techniques Outputs1. Contract

2. SOW (includes businessneed, scope description,

strategic plan)3. Enterprise environmental

factors

4. Organizational processassets (templates,

procedures)

1. Project selection methods

2. Project managementmethodology

3. Project managementinformation system

4. Expert judgment

1. Project Charter

4.2 Develop Preliminary Project Scope StatementKnowledge Area: Integration

Process Group: Initiating

* Produces preliminary high level definitionthe project* contains deliverable requirements, produc

requirements, boundaries of the project,methods of acceptance and high level scope



control

Inputs Tools & Techniques Outputs

1. Project Charter2. Statement Of Work

(SOW)3. Enterprise environmental

factors4. Organizational process

Assets



3. Expert judgment

1. Prelimnary Project ScStatement

4.3 Develop Project Management PlanKnowledge Area: IntegrationProcess Group: Planning

* Process for defining, prepating, integratin

and coordinating all subsidiary plans into aproject management plan* Project mgmt plan becomes primary scouof info for how the project will be planned,executed, monitored and controlled and clo

Inputs Tools & Techniques Outputs1. Preliminary project scope

statement

2. Project managementprocesses

1. Project management

methodology





3. Enterprise environmental


Assets

(configuration management

system, change controlsystem)

3. Expert judgment

4.4 Direct and Manage Project ExecutionKnowledge Area: Integration

Process Group: Executing

* Process for directing technical & org interto work defined in project management pla* Deliverables are outputs of processes defin project management plan* Deliverable status and work performed isfurther used as input to performance reportprocess

Inputs Tools & Techniques Outputs1. Project management plan

2. Approved correctiveactions

3. Approved preventiveactions

4. Approved changerequests

5. Approved defect repair6. Validated defect repair


methodology2. Project management

information system

1. Deliverables

2. Requested changes3. Implemented change

requests4. Implemented correcti

actions5. Implemented prevent

actions6. Implemented defect



7. Administrative closure

procedure

repair

7. Work performanceinformation (status, bud

% complete)

4.5 Monitor and Control Project WorkKnowledge Area: Integration

Process Group: Monitoring andControlling

* Process for collecting, measuring anddisseminating performance information andassessing measurements and trends to effeprocess improvements* Process includes risk monitoring (identifystatus reporting risk plan executing)* Also includes status reporting, progress

measurement and forecasting* performance reporting with regards to scoschedule, cost, resources, quality and risk


1. Project management plan2. Work performance

information3. Rejected change requests



3. Earned valuemanagement

1. Recommended correcactions

2. Recommended preveactions

3. Forecasts4. Recommended defect



4. Expert judgment repair

5. Requested changes

4.6 Integrated Change ControlKnowledge Area: Integration


* Process for controlling factors that create

changes, determining wether change hasoccured and measuring approved changes.* This process is performed throught theproject.(intiating to closure)


1. Project management plan2. Requested changes

3. Work performance

information4. Recommended preventive

actions5. Recommended corrective

actions6. Recommended defect

repair7. Deliverables



information system3. Expert judgment


2. Rejected change requ

3. Project management (updates)

4. Project scopemanagement (updates)

5. Approved correctiveactions

6. Approved preventiveactions

7. Approved defect repa8. Validated defect repa



9. Deliverables

4.7 Close ProjectKnowledge Area: IntegrationProcess Group: Closing

* Process to finalize all activities across all oprocess groups to formally close the project

phaseInputs Tools & Techniques Outputs

1. Project management plan2. Contract documentation

3. Enterprise environmentalfactors

4. Organizational processassets

5. Work performanceinformation

6. Deliverables



3. Expert judgment

1. Administrative closurprocedure

2. Contract closureprocedure

3. Final product, serviceresult

4. Organizational procesassets (updates)

(acceptance doc, projec

files, closure doc, historinfo update)

5.1 Scope PlanningKnowledge Area: Scope

Process Group: Planning

* Process necessory for creating a project s

management plan.* It documents how scope will be defined,



verified and controlled and how WBS will becreated and defined




3. Project Charter4. Preliminary project scope

statement5. Project management plan

1. Expert judgment2. Templates, forms,

standards (WBS templates,scope management plan

templates, project scopecontrol forms)

1. Project scopemanagement plan

5.2 Scope DefinitionKnowledge Area: ScopeProcess Group: Planning

* Process for developing detailed project scstatement as the basis for future projectdecisions

Inputs Tools & Techniques Outputs1. Organizational process

assets2. Project charter

3. Preliminary project scopestatement

4. Project scope

1. Product analysis [Value

Analysis]2. Alternative identification

(brainstorming & lateralthinking)

3. Expert judgment (SME)

1. Project Scope Statem

2. Requested changes3. Project scope

management plan (upda(include approved chang

requests)



management plan


2. Stakeholder analysis

5.3 Create WBS

Knowledge Area: ScopeProcess Group: Planning

* Process for subdividing the major projectdeliverables and project work into smaller, manageable components (work packages)



2. Project scope statement3. Project scope

management plan4. Approved change

requests

1. WBS templates2. Decomposition

1. Project scope stateme(updates) (approved cha

requests)2. WBS

3. WBS dicitionary4. Scope baseline

5. Project scope

management plan (upda(approved change reque


5.4 Scope Verification

Knowledge Area: ScopeProcess Group: Monitoring and

* Process for formalizing acceptance of thecomplete project deliverables



Controlling


1. Project scope statement2. WBS directory

3. Project scope mgmt plan4. Deliverables

1. Inspection 1. Accepted deliverables(supporting documents

acknowledgement)2. Requested changes


5.5 Scope Change ControlKnowledge Area: ScopeProcess Group: Monitoring andControlling

* Process for controlling changes to the proscope


1. Project scope statement2. WBS

3. WBS dictionary4. Project scope

management plan

5. Performance reports6. Approved change

1. Change control system2. Variance analysis

3. Replanning4. Configuration

management system

1. Project scope stateme(updates)

2. WBS (updates)3. WBS dictionary (upda

4. Scope baseline (upda

5. Requested changes6. Recommended correc



requests


action

7. Organizational procesassets (updates) (varian

learnings & lessons lear

8. Project management(updates)

6.1 Activity DefinitionKnowledge Area: Time


* Process for identifying the specific activitithat need to be performed to produce thevarious project deliverables

Inputs Tools & Techniques Outputs1. Enterprise environmental


assets

3. Project scope statement4. WBS

5. WBS dictionary

6. Project management plan

1. Decomposition

(Work package --> scheduleactivities)

2. Templates

3. Rolling wave planning4. Expert judgement

5. Planning component

1. Activity list

2. Activity attributes3. Milestone list


6.2 Activity Sequencing



Knowledge Area: Time


* Process for identifying and documenting lrelationships among schedule activities andlogically sequencing them accordingly


1. Project scope statement

2. Activity list3. Activity attributes

4. Milestone list5. Approved change

requests

1. Precedence diagramming

method (PDM)2. Arrow diagramming

method (ADM)3. Schedule network

templates

4. Dependencydetermination

5. Applying leads & lags

1. Project schedule netw

diagrams2. Activity list (updates)

3. Activity attributes(updates)


6.3 Activity Resources EstimatingKnowledge Area: Time


* Process for estimating the type and quantof resources required to perform each scheactivity




1. Expert judgment2. Alternate analysis (make-

or-buy decision,automation)

1. Activity resourcerequirements




3. Activity list

4. Activity attributes5. Resource availability


3. Published estimating data

(rates & cost data)4. Project management

software

5. Bottom-up estimating

3. Resource breakdown

structure4. Resource calendars

(updates)


6.4 Activity Duration EstimatingKnowledge Area: Time


* Process for estimating the number of worperiods that will be needed to completeindividual schedule activities






6. Activity resource

requirements7. Resource calendars

8. Project management plan(Risk register, Activity cost

1. Expert judgment2. Analogous estimating

3. Parametric estimating4. Three point estimating

5. Reserve analysis

1. Activity durationestimates




estimates)

6.5 Schedule DevelopmentKnowledge Area: TimeProcess Group: Planning

* Iterative process and determines plannedand finish dates for the project activities


assets2. Project scope statement

(imposed dates & imposedmilestones by sponsor)


5. Project schedule networkdiagrams

6. Activity resourcerequirements

7. Resource calendars8. Activity duration

estimates

1. Schedule network

analysis2. Critical path method

3. Schedule compression(crashing, fast-tracking)

4. What-if scenario analysis5. Resource leveling

6. Critical chain method7. Project management

software8. Applying calendars

9. Adjust leads & lags10. Schedule model

1. Project schedule

2. Schedule model data3. Schedule baseline

4. Resource requiremen(updates)


6. Project calendar(updates)

7. Requested changes8. Project management

(updates, including schemanagement plan)

6.6 Schedule Control



Knowledge Area: Time


* Process for controlling changes to projectschedule


1. Schedule managementplan

2. Schedule baseline3. Performance reports

4. Approved change

requests

1. Progress reporting2. Schedule change control

system3. Performance

measurement

4. Project managementsoftware

5. Variance analysis

6. schedule comparison barcharts

1. Schedule model data(updates)

2. Schedule baseline(updates)

3. Performance

measurements4. Requested changes

5. Recommended correc

actions6. Organizational procesAssets

7. Activity list (updates)8. Activity attributes

(updates)9. Project management

(updates)

7.1 Cost Estimation



Knowledge Area: Cost


* Process for developing an approximation the costs of the resources needed to complproject activities




Assets3. Project scope statement

4. WBS

5. WBS dictionary6. Project management plan

(schedule mgmt plan & staffing mgmt plan, risk

register)

1. Analogous estimating

2. Determine resource costrates

3. Bottom-up estimating4. Parametric estimating


software6. Vendor bid analysis

7. Reserve analysis8. Cost of quality

1. Activity cost estimate

2. Activity cost estimatesupporting detail

(description, basis of estimate, constraint, RO


4. Cost management pla(updates)

7.2 Cost BudgetingKnowledge Area: Cost


* Process for aggregating the estimated cosindividual activities or work packages toestablish a cost baseline


1. Project Scope Statement2. WBS

1. Cost aggregation2. Reserve Analysis

1. Cost baseline2. Project funding



3. WBS Dictionary

4. Activity cost estimates5. Activity cost estimate

supporting detail

6. Project schedule

7. Resource calendars8. Contract9. Cost management plan

3. Parametric estimating

4. Funding limitreconcillation

requirements

3. Cost management pla(updates)


7.3 Cost ControlKnowledge Area: Cost


* Process for infleuncing the factors that crvariances and controlling changes to the prbudget

Inputs Tools & Techniques Outputs1. Cost baseline

2. Project fundingrequirements

3. Performance reports



1. Cost change control

system2. Performance

measurement analysis

3. Forecasting4. Project performance

reviews5. Project management

1. Cost estimate (update

2. Cost baseline (update3. Performance

measurements

4. Forecasted completio5. Requested changes




6. Project management plan software

6. Variance management

7. Organizational proces

assets (updates)8. Project management

(updates)

8.1 Quality PlanningKnowledge Area: Quality


* Process for identifying which quality standare relevent to the project and determiningto satisfy them


factors (govt regulations,standards)

2. Organizational processAssets (Quality policies,

historical database, lessons

learned)3. Project scope statement


1. Cost benefit analysis

2. Benchmarking3. Design of

experiments[TaguchiMethod]

4. Cost of Quality (COQ)

5. Additional qualityplanning tools

1. Quality management

2. Quality metrics3. Quality checklists

4. Process improvementplan(steps to analyze

processes to identify wa

& non-value added item5. Quality baseline


(updates)

8.2 Perform Quality Assurance



Knowledge Area: Quality


* Process for applying the planned, systemquality activities to ensure that the projectemploys all processes needed to meetrequirements


1. Quality management plan2. Quality metrics3. Process improvement

plan4. Work performance

information5. Approved change

requests

6. Quality controlmeasurements7. Implemented change

requests8. Implemented corrective

actions9. Implemented defect

repair10. Implemented preventive

1. Quality planning tools andtechniques2. Quality audits

3. Process analysis4. Quality control tools and

techniques

1. Requested changes2. Recommended correcactions





actions

8.3 Perform Quality ControlKnowledge Area: QualityProcess Group: Monitoring and

Controlling

* Process for monitoring specific project resto determine whether they comply with relequality standards and identifying ways toeliminate causes of unsatisfactory performa

Inputs Tools & Techniques Outputs1. Quality management plan

2. Quality metrics3. Quality checklists




7. Deliverables

1. Cause and effect diagram

2. Control charts3. Flowcharting

4. Histogram5. Pareto chart

6. Run chart7. Scatter diagram

8. Statistical sampling9. Inspection

10. Defect repair review

1. Quality control

measurements2. Validated defect repa

3. Quality baseline (upd4. Recommended correc

actions5. Recommended preve

actions6. Requested changes

7. Recommended defectrepair

8. Organizational procesAssets

9. Validated deliverables10. Project managemen



plan (updates) (complet

checklists, lessons learn

9.1 Human Resource PlanningKnowledge Area: Human Resource


* Process for identifying and documentingproject roles, responsibilities and reportingrelationships as well as creating the staffingmanagement plan


1. Enterprise environmentalfactors (organizational,

technical, interpersonal,logistical, political)

2. Organizational processassets (templates,

checklists)3.Project management plan

(activity resourcerequirements)

1. Organization charts andposition descriptions[RAM

Using RACI]2. Networking

3. Organizational theory

1. Roles and responsibil(role, authority,

responsibility, competenrequired)

2. Project organizationcharts

3. Staffing managementplan

9.2 Acquire Project Team

Knowledge Area: Human ResourceProcess Group: Executing* Process for obtaining the human resourceneeded to complete the project




1. Enterprise environmentalfactors(Availability, ability,

experience, interest, cost)

2. Organizational process

assets3. Roles and responsibilities4. Project organization

charts5. Staffing management

plan

1. Pre-assignment2. Negotiation

3. Acquisition

4. Virtual teams

1. Project staff assignme2. Resource availability

3. Staffing management

plan (updates)

9.3 Develop Project TeamKnowledge Area: Human ResourceProcess Group: Executing

* Process for improving the competencies ainteraction of team members to enhace properformance

Inputs Tools & Techniques Outputs1. Project staff assignments

2. Staffing management

plan3. Resource availability

1. General management

skills (interpersonal skills)

2. Training3. Team-building activities

4. Ground rules5. Co-location[War Room]

1. Team performance

assessment (includes i.

improvements in skills findividuals ii. improvem

in competencies for thegroup as a whole iii. red



6. Recognition and rewards staff turnover rate)

9.4 Manage Project TeamKnowledge Area: Human ResourceProcess Group: Monitoring and

Controlling

* Process for tracking team memberperformance, providing feedback, resolvingissues and coordinating changes to enhanceproject performance


assets2. Project staff assignments

3. Roles and responsibilities4. Project organizational

charts5. Staffing management

plan6. Team performance

assessment7. Work performance

information8. Performance reports

1. Observation and

conversation2. Project performance

appraisals3. Conflict management

4. Issue log



3. Recommended preveactions

4. Organizational procesAssets (updates)


10.1 Communication Planning



Knowledge Area: Communication


* Process for determining the info andcommunication needs of the projectstakeholders






(Constraints & assumptions)

1. Communications

requirements analysis2. Communications

technology

1. Communication

management plan[provides:

(i)stakeholder requirem(ii)info to be communica

(iii)responsibility

(iv)methods(v) escalation

(vi)updating]

10.2 Information DistributionKnowledge Area: Communication


* Process for making information available project stakeholders in a timely manner

Inputs Tools & Techniques Outputs1. Communications

management plan

1. Communications skills

2. Information gatheringand retrieval system

3. Information distribution

1. Organizational proces

assets (updates)2. Requested changes



methods

4. Lessons learned process

10.3 Performance ReportingKnowledge Area: Communication


* Process for collecting and distributingperformance information* Includes status reporting, progressmeasurement and forecasting



2. Performancemeasurements

3. Forecasted completion4. Quality control

measurements5. Project management plan

(performance measurementbaseline)


7. Deliverables

1. Information presentationtools

2. Performance informationgathering and compilation

3. Status review meetings4. Time reporting systems

5. Cost reporting systems

1. Performance reports2. Forecasts

3. Requested changes4. Recommended correc

actions5. Organizational proces

assets (updates)



10.4 Manage StakeholdersKnowledge Area: CommunicationProcess Group: Monitoring and

Controlling

* Process for managing communications tosatisfy the requirements of and resolve issuwith project stakeholders

Inputs Tools & Techniques Outputs1. Communicationsmanagement plan


1. Communication methods2. Issue logs

1. Resolved issues2. Approved change

requests3. Approved corrective

actions4. Organizational proces

assets (updates)


11.1 Risk Management PlanningKnowledge Area: RiskProcess Group: Planning

* Process for deciding how to approach, plaand execute the risk management activitiesproject



1. Project meetings andanalysis

1. Risk management pla






11.2 Risk IdentificationKnowledge Area: Risk


* Process for determining which risks mightaffect the project and documenting theircharacteristics




4. Risk management plan


1. Documentation reviews

2. Information gatheringtechniques

3. Checklist analysis4. Assumptions analysis

5. Diagramming techniques

1. Risk register (include

of risks, potential responroot causes, and update

risk categories)

11.3 Qualitative Risk AnalysisKnowledge Area: Risk


* Process for prioratizing risks for subsequefurther analysis or action by assessing andcombining their probability of occurance an

impact* SUBJECTIVE analysis







4. Risk register

1. Risk probability andimpact assessment

2. Probability and impact

matrix

3. Risk data qualityassessment4. Risk categorization

5. Risk urgency assessment

1. Risk register (updates

11.4 Quantitative Risk AnalysisKnowledge Area: Risk


* Process for numerically analysing the effeoverall project objectives of indentified risk

* Objective or Numerical analysisInputs Tools & Techniques Outputs




4. Risk register5. Project management plan

(project schedule,management plan, project

1. Data gathering and

presentation techniquesA)Interviewing B) Probability

Distribution C) Expert

Judgement2. Quantitative risk analysis

and modeling techniques

1. Risk register(updates

includes1)probabilistic analysis o

project for schedule & co

outcomes 2)prioritized lquantified risks 3)trends

quantitative risk results



cost mgmt plan)

11.5 Risk Response PlanningKnowledge Area: RiskProcess Group: Planning

* Process for developing options and actionenhance opportunities and to reduce threatproject objectives

Inputs Tools & Techniques Outputs1. Risk management plan2. Risk register

1. Strategies for negativerisks or threats

2. Strategies for positiverisks or opportunities

3. Strategy for both threatsand opportunities

4. Contingency responsestrategy

1. Risk register(updates2. Project management

plan(updates)3. Risk-related contractu

agreements

11.6 Risk Monitoring and ControllingKnowledge Area: RiskProcess Group: Monitoring and

Controlling

* Process for tracking identified risks,monitoring residual risks, identifying new riexecuting risk response plans, and evaluatitheir effectiveness throughout the project licycle

Inputs Tools & Techniques Outputs1. Risk management plan 1. Risk reassessment 1. Risk register (updates



2. Risk register


4. Work performance

information

5. Performance reports

2. Risk audits

3. Variance and trendanalysis

4. Technical performance

measurement

5. Reserve analysis6. Status meetings



4. Recommended preve

actions

5. Organizational procesassets (updates)6. Project management

(updates)

12.1 Plan Purchases and AcquisitionsKnowledge Area: Procurement


* Process for determining what to purchaseacquire, and determining when and how




4. WBS

5. WBS dictionary6. Project management plan

1. Make-or-buy analysis

2. Expert judgment3. Contract types

1. Procurement

management plan2. Contract SOW

3. Make or buy decision4. Requested changes



* Risk regiter

* Risk relatedcontractual agreements

* Resouce

requirements

* Project schedule* Activity cost

estimates

12.2 Plan ContractingKnowledge Area: Procurement


* Process for documenting proucts, serviceresults requirements and identifying potentsellers

Inputs Tools & Techniques Outputs1. Procurement

management plan

2. Contract statement of work

3. Make or buy decisions

4. Project management plan* Risk register

* Risk relatedcontractual agreements

1. Standard forms

2. Expert judgment

1. Procurement docume

2. Evaluation criteria (ca

include cost, technicalcapability, financial capa

business type, reference

etc…)3. Contract SOW (updat



* Resouce

requirements* Project schedule

* Activi

12.3 Request Seller ResponseKnowledge Area: Procurement


* Process for obtaining information, quotatibids, offers or proposals as appropriate



2. Procurementmanagement plan

3. Procurement documents

1. Bidder conferences2. Advertising

3. Develop qualified sellerslist

1. Qualified sellers list2. Procurement docume

package3. Proposals

12.4 Select SellerKnowledge Area: ProcurementProcess Group: Executing

* Process for reviewing offers, choosing froamong potential sellers and negotiating awritten contact with the seller



assets2. Procurement

1. Weighting system

2. Independent estimates[Should-cost]

1. Selected sellers

2. Contract3. Contract managemen



management plan

3. Evaluation criteria4. Procurement document

package

5. Proposals

6. Qualified sellers list7. Project management plan(risk register, risk-related

contractual agreements)

3. Screening system

4. Contract negotitaion5. Seller rating system

6. Expert judgement

7.Proposal evaluation

techniques

plan

4. Resource availability5. Procurement

management plan (upda


12.5 Contract AdministrationKnowledge Area: Procurement

Process Group: Monitoring and

Controlling

* Process for managing contract & relationsbetween buyer and seller, reviewing and

documenting how a seller is performing andmanaging contactual relationship * IdentifyTriggers


1. Contract2. Contract management

plan3. Selected sellers

4. Performance reports5. Approved change

1. Contract change controlsystem

2. Buyer conductedperformance review

3. Inspections and audits4. Performance reporting

1. Contract documentat2. Requested changes





requests


5. Payment system

6. Claims administration7. Records management

system

8. Information technology


(updates)(procurementmgmt plan & contract m

plan)

12.6 Contract ClosureKnowledge Area: Procurement

Process Group: Closing

* Process for completing and settling eachcontract, including resolution of any open itand closing each contract applicable


1. Procurementmanagement plan

2. Contract managementplan

3. Contract documentation

4. Contract closureprocedure

1. Procurement audits2. Records management

system

1. Closed contracts2. Organizational proces

assets (update contract deliverable acceptance,

lessons learned

documentation)

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