5 Ways to Improve Your Productivity at Work - Rediff

Download 5 Ways to Improve Your Productivity at Work - Rediff

Post on 24-Dec-2015

215 views

Category:

Documents

2 download

DESCRIPTION

5 Ways to Improve Your Productivity at Work - Rediff

TRANSCRIPT

<ul><li><p>03/03/2015 5waystoimproveyourproductivityatworkRediff.com</p><p>http://www.rediff.com/getahead/report/career5waystoimproveyourproductivityatwork/20150303.htm?print=true 1/2</p><p>Printthisarticle</p><p>5waystoimproveyourproductivityatworkMarch03,201512:44IST</p><p>Thechallengeforthemoderndayprofessionalisaneverexpandingtodolistandanincrease in time spent on work at and away from office. The answer may lie inimprovingyourproductivitygettingmoredoneinlesstime.Thatseasiersaidthandonethough.Hereare5workhabitsyoushouldconsideradoptingifyouwanttodomorewithless,timethatis!</p><p>1.Donotcall</p><p>VenusWilliamssaid I focusonmygoalsand I try to ignore the rest. That is soundadvice.Considerthesheernumberofinterruptionsinourdayrangingfromemail,phonecalls, instantandphonemessagesand thatdoesntevencountcolleagues trying togetyoutojointheircoffeebreak.Studieshaveshownthatwemaybeinterruptedasoftenas73times ina typicalworkdayandthat itmaytakeas longas2025minutesaftereachbreaktogetbacktopeakconcentration.</p><p>Clearlythefirstthingtodoisturnoffthedistractionsputthatphoneonsilent,closethatemailwindowandputoutthatdonotdisturbsign.</p><p>Puttingthetaskathandattheforefrontoftheconsciousnessandlettingitoccupyallthefocusandmentalbandwidthiswhatwecallbeingmindfulaboutwork.</p><p>2.Bustthemultitaskingmyth</p><p>Behonest!Howmanyofyouthinkmultitaskingisoneofyourstrengths?Wevealltriedworkingonemailswhileonaconferencecallorcheckingourmessageswhileinameetingbutneurosciencetellsusthisisnotmultitaskingthebrainjustswitchesfromonetasktotheother.</p><p>Thebadnewsisthatthereisasignificantlossofefficiencyeachwayduetothisswitching.StanfordprofessorCliffordNashputsitverybluntlyMultitaskersareterribleateverysingleaspectofmultitasking.Theyreterribleatignoringirrelevantinformation,theyreterribleatkeepinginformationintheirheadnicelyandneatlyorganised,andtheyreterribleatswitchingfromonetasktoanother.</p><p>Themessageisverycleardoonethingatatimeanddoitwell.</p><p>3.Theplantruth</p><p>TimemanagementauthorAlanLakeinhadfamouslysaidthatfailingtoplanwasthesameasplanningtofail.Thissuggestsawaytoapproachtheworkdayinawaydesignedtoyieldmoreoutput.Startthedaybybreakingitinto4or5chunksof90orsominuteseachthatsaboutthelimitofconcentratedeffortthemindcantake.</p><p>Buildinappropriatebreaksandtimeoff.Shortburstsofconcentratedeffortarethewaytogotogetmoredone.</p><p>4.Jointheclub</p><p>javascript:void(0);</p></li><li><p>03/03/2015 5waystoimproveyourproductivityatworkRediff.com</p><p>http://www.rediff.com/getahead/report/career5waystoimproveyourproductivityatwork/20150303.htm?print=true 2/2</p><p>Wehaveseenhowthemindswitchesfromonetasktotheotherandalsosuggestedtobreaktheworkdayintomanageablechunks.Anaturalextensionemergesthesuggestionisthatinthosechunksofconcentratedworktrytogroupactivitiesthatcallforsimilaractionorthatcanreducetheneedforcontextswitching.</p><p>Anexampleisdoingsimilartaskslikereportpreparationoraddressingemailsinclumps.</p><p>5.Thepathtoselfquantification</p><p>Toknowwhereonehastogo,itisfirstimperativetoknowwhereonestandstostartwith.Selfquantificationisamovetotakeadispassionateviewofonesownworkhabitstoidentifythosethatarecausingtimeorefforttobewasted.</p><p>Thisalsoallowsonetoidentifyexactlywhateffortisbeingputintoeachtaskandtheamountoftimebeingspentontasksthatmaynotbecore.Onceyouknowwhatisnotworkingthelogicalnextstepistobemindfulofthosehabitsandtoslowlyreducetheirinfluence.</p><p>LetmeclosewithonemorequotePaulMeyersaidProductivityisneveranaccident.Itisalwaystheresultofacommitmenttoexcellence,intelligentplanning,andfocussedeffort.</p><p>Truerwordsmayneverhavebeenspokenaboutthestateofpersonaleffortandachievementintheworkplacetoday!</p><p>Photograph:hatalmas/CreativeCommons</p><p>TheauthorisAVPSalesAmerica,SapienceAnalytics</p><p>KhivSingh</p></li></ul>