5 steps to better charter school procurement
TRANSCRIPT
Procurify Webinars
5 Steps to Better Charter School Procurement
Kurtis WarrenE-Procurement Specialist,Procurify
Amaan NathooE-Procurement Specialist,Procurify
@Procurify #ProcurifyWebinars
[email protected] [email protected]
Phone: 1-888-463-5254
Florida Charter School Trends
• Among the fastest growth & highest percentage of charter school students in the country
• According to annual audit reports, the amount of schools running a funding deficit is increasing year over year
• More than half of charter schools audited 2013-14 were found to be non-compliant or have weak internal controls
http://www.myflorida.com/audgen/pages/summaries/2015-192.pdf
Best Practices for Charter School Procurement
Join an affinity group or consortium Clearly define a purchasing procedureFocus on continuous process improvement
• industry best practices & controlsUse software & tools to automate newly established
processesBring in a consultant to find areas of savings &
optimization • ex: negotiate better rates with your suppliers
Benefits
1. Control2. Visibility3. Cost and Time Savings4. Compliance
Case study: Florida Based Charter School
Before optimizing procurement After optimizing procurement
Lengthy approvals through paper & email 50% Faster order requests at first,increased to 75% after 3 months
Tracking order status was tedious & time consuming
Administration can track order statuswith minimal effort
No way to track costs accurately Budget tracking & reports allow for easy analysis of expenditures
Unrealized cost savings 31% Cost savings to date on track to hit 38% reduction in 1 year
Blind spending Full procurement visibility
Take aways
• Identify what key challenges apply to you• Optimize existing process to overcome these
challenges• Garner buy-in from leadership to make the necessary
changes• If necessary, deciding on tools to implement
Procurify Webinars
5 Steps to Better Charter School Procurement
Kurtis WarrenE-Procurement Specialist,Procurify
Amaan NathooE-Procurement Specialist,Procurify
@Procurify #ProcurifyWebinars
[email protected] [email protected]
Phone: 1-888-463-5254