5 process failures in managing government property
TRANSCRIPT
Discussion: 5 Process Failures in
Asset ManagementE-ISG Asset Intelligence (www.e-isg.com)
March, 2016
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Alex BarenblittMBA, CPPM, CFNational Property Management Association
Speakers
Richard WilsonVice PresidentAsset Management SolutionsE-ISG Asset Intelligence
5 Process Failures in Asset Management
Incomplete/ Inadequate/ Incorrect Records
Fai lure to Communicate
Asset Misplacement
Unauthor ized/Unapproved Asset Use
Inadequate Understanding of Contract Terms,
Regulat ions
How To Address Process Failures
Incomplete/ Inadequate/ Incorrect Records Awareness of FAR 52.245-1 and Established Property
Plan Centralized Asset Management System Proper Tools to Record Data Efficiently
Fai lure to Communicate Web Based System of Record Easy Access to Reporting Departmental Understanding of Role in Property Plan
Asset Misp lacement Use Efficient Location Tracking Technology: e.g.
Barcode, RFID, Handheld Devices, Mobile App Optimize Physical Inventory Process
How To Address Process Failures …Continued
Unauthor ized/Unapproved Asset Use Affix Easily Identifiable (Contract/Project) Labels to
Item/Bin Employ Simple Check In/Out Procedure
Inadequate Understanding of Contract Terms,
Regulat ions Seek Clarification from Contract Officer and Colleagues in
Industry (e.g. NPMA, NCMA) Utilize Structured Workflows and Data Entry Forms in Asset
System of Record
Fast Track Improvement:“Partner” with an Asset Management Solution Provider
Off-the-shelf FAR/DFARS/DCMA Compliant System
All-Inclusive and Pre-Integrated Government Property
Management Tools
System and Asset Management Best Practice Expertise
Access to Cutting Edge Asset Management Technology
Cost Savings from an Asset Management System…
Before the system After the system
Maintaining Property/Asset Records
Average 10 hours/month After the initial clean up and data import, maintaining data takes minutes, not hours
Filing DD1149 forms 1 hour per form (according to DCMA) (assume 10 forms/month)
A few minutes (5 – 10) minutes per form
Look for equipment and other assets
On average, a business spent 8 hours per month on locating missing assets
The system should keep record of what, where, who of assets
Total 28 hours/month = 336 hrs /year =$20,160 /Year (assume $60/hour)
8 hours/month = 96 hrs/Year = $5,760 /Year Assume $60/hour)
Annual Saving >$14,400
Cost Avoidance from an Asset Management system…
Not have to look for asset h istory record
Not have to respond to “CAR”
Not to have payment wi thheld
“Property Management is not a problem, unt i l i t i s a
problem”
