5 dangers of not using wealth management crm advisors websites
DESCRIPTION
Why should wealth managers be using CRM software specifically developed for their industry as opposed to other "out of the box" CRM software.TRANSCRIPT
11:00AM PT / 2:00PM ET
PC Audio Broadcast is Available
Conference Call: 1-877-668-4493
Meeting Number: 667 137 807
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Today’s Speaker
John Easton Strategic Accounts – Wealth Management
John has been focused on CRM technology for 15+ years, specializing in product management and developing strategic relationships at Maximizer Software.
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
The Promise of CRM • Increased revenue • Scale growth • Improved service• Increased practice value• Effective delegation• Increased efficiency
The CRM Promise: Build and Manage Relationships
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
The CRM Reality for Advisors• Lack of time to manage and implement• Limited technical expertise • Potential a high upfront costs• No clear ROI• Fear of the unknown
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
A Changing Landscape• Information overload• Increasing expectation for levels of service• Complex and shifting regulations for compliance• Expanding competition and options for clientele
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
A Changing Landscape• Information overload• Increasing expectation for levels of service• Complex and shifting regulations for compliance• Expanding competition and options for clientele
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Where to begin?
What should you be asking of your CRM technology?
What can I adapt or change to meet my business goals?
How can a wealth management specific tool help?
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Dangers of Limited Profile
• Lower level of client satisfaction • Treated like number 028030-3
• Incomplete history of all client interactions
• Inability to segment clients to manage service levels and find revenue opp.
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Client Profiles 4 Core Areas of a Client Profile:• Demographics— Age, gender, employment status, relationship
status, family position, corporate position
• Compliance – Risk tolerance, investor acumen, objectives
• Goodwill - Record what’s really important to the client or prospect. Data that you will want to record is family members, charities supported, religious preference.
• Financial Objectives- The minimum data set here would be a place to record and easily retrieve information on financial profile, history and investments
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Focus on the ‘C’ in KYC • Intuitive data capture to eliminate administration
• Easy to change and adapt• What data is required today versus next year?
• Foundation of ‘real’ client engagement
• Make KYC data work for you• Segment data to prioritize client management
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Create a ‘One View’ World• One view of client history
• Notes, calls, emails and client profile
• Shared view of core client information• Key details NOT all information
• Delegation of tasks and activities• Shared calendar of team schedule
Goal: Visibility + Collaboration
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Why is technology crucial?
• Preserve the practices' business value to enable retirement
• Ability to recruit and train new talent are important to continuity planning
• Vital that advisers have the right technology in place to support the future of their businesses
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Evaluating Book Value
• How would you articulate the value of your business?
• How would a potential buyer/partner clearly see this value?
• Well managed CRM versus Ad-Hoc process
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Expectations for ‘Unique’ Service
• Do you have the ability to segment clients by service level? • All information available? At any time?
• Customized service plans based on demographics? • Millennial versus Boomers Versus New Clients
• Ability to customize communication• Best mix of phone, email, text?
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Monitoring Metrics • Measure
• Personal performance targets versus firm targets• Performance to revenue goal• New customer acquisition • Volume of potential client pipeline
• Monitor • Dashboard of top client• Group performance to revenue target • Performance versus YoY or historical expectations • Client service levels
Goal: Business performance forecasting
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Process Overload• How much of your day-to-day process is
repeatable? • Trade Recommendation, Prospect Meeting
• Identify repeatable process • Map a flow of tasks for recurring events• Create shared ‘Action Plans’ with all
stakeholders
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Process Overload
• Develop a repeatable workflow within CRM• Shared responsibility for process• Identify ‘special/difficult’ clients for special
treatment• Look for opportunities to delight clients
Goal: Save Time + Delight Clients
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Action Plan: Client Meeting
IA to compl
ete and
return
NCAF/KYC for
fastapp
forms.
Assistant
completes and
prints fastap
p.
Client/IA sign wet
fastapp
Void Cheq
ue Received
DL Copy Received
FastApp
Docs dated and
signed
Docs uploa
d onto
fastapp.
Email Mandatory Client Packa
ge
Update
CRM
Client profil
e notes and
meeting
follow up
task
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Case Study
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Investment Advisor Team
Investment Advisor
Associate, Portfolio Solutions
Administration Assistant
Investment Advisor
Associate, Portfolio Solutions
Administration Assistant
Regional Office
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Business Goals• Existing Clients
• Provide the highest level of service to existing clients• Expand the depth of service offerings provided
• New Clients• Efficiently process new account openings • Repeatable, highly efficient new client process
• Potential Clients• Identify and manage pipeline of new potential clients• Effectively communicate and develop a client profile
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
The Business Challenge• Time Management
• Internal Information Management• External Information Management
• Developing a Financial Snapshot• Integrated technologies built around a CRM so that an
advisor can see a 360 degree view of their client
• Managing Compliance• Using CRM to maintain critical compliance trail
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
The Solution• Developing a process for all stages
• Simplified and repeatable client process
• “Action Plans” for each stage• KYC Review • Client onboarding process
• Daily Action Plan• Hotlist tasks, alerts and follow up activity• Manage and delegate across team• Segment by prospects and customers
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Case Study Results• Efficiency in Process
• Creation of repeatable business process in the CRM
• Value of complete information• Increased discipline within meeting notes• Bigger picture of unique client needs
• Automation to save time• Transactions you need to avoid
• Lower costs of staff per client • Easiest process to follow Ex: Quarterly Reviews
• Ensuring a consistent client experience
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Results of Industry Specific CRM• Value of complete information
• Increased discipline within meeting notes, email correspondences• Bigger picture of unique client needs
• Efficiency in Process• Creation of repeatable business process in the CRM
• Automation to save time• Streamline common Tasks and Activities
• Lower costs of staff per client • Easiest process to follow Ex: Quarterly Reviews
• Ensuring a consistent client experience• Happier clients means more Business!
• You are always onside with the regulators• You’ll be sleeping better
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
Visit: maximizer.com/wealth
Email: [email protected]
Call: 1-800-804-6299
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM
© 2014 Maximizer Software Inc. WWW.MAXIMIZER.COM