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Licensing Agreement and Warranty

At Cougar Mountain Software, Inc., we strive to produce high-quality software at reasonable prices. We can only do this, however, if our rights as developers are respected. Even though we provide exceptional software at low prices, we do not consent to unli- censed use of our software.

The software is owned by Cougar Mountain Software or its suppliers and is protected by United State copyright laws that pertain to computer software and international treaty provisions. A license is granted for software which is owned by Cougar Mountain Soft- ware, while a sublicense is granted for software which is owned by a third party from whom Cougar Mountain Software has acquired a license to market the software. Such third party retains all ownership rights in its software. Third party software may only be used in combination with Cougar Mountain Software with which it is distributed. A licensed user may make as many copies of the diskettes/CDs as needed for his/her use on a single personal computer, or in the case of a multi-user version, a single net- work server but may not make unlimited copies.

It is strictly prohibited to give copies to another person, or to duplicate the software by any other means, including electronic trans- mission. The software contains trade secrets and in order to protect them you may not decompile, reverse engineer, disassemble, or otherwise reduce the software to human-perceivable form. You may not modify, adapt, translate, rent, lease, loan, resell for profit, or distribute the software or any part thereof.

Cougar Mountain Software warrants the original disks/CDs are free from defects in material and workmanship, assuming normal use, for a period of ninety (90) days from date of purchase. If a defect occurs during this period, you may return your faulty disk/ CD to Cougar Mountain Software. Cougar Mountain Software will replace it free of charge.

Except for the express warranty of the original disks/CDs set forth above, Cougar Mountain Software grants no other warranties, express or implied, by statute or otherwise, regarding the disks/CDs and related materials. Their fitness for any purpose, their quality, their merchantability, or otherwise, the liability of Cougar Mountain Software under the warranty set forth above shall be limited to the amount paid by the customer for the product. Cougar Mountain Software includes sample and shell company data. In no way do we claim that this data will match your company structure completely. The shell templates contain sample company account numbers and formats which should be modified to fit your specific business needs. In no event shall Cougar Mountain Software be liable for any special, consequential, or other damages for breach of warranty. The Agreement shall be governed and construed in accordance with the laws of the State of Idaho.

Recognized Trademarks. This manual makes reference to the following trademarks: Novell, a trademark of Novell Inc.; LANtas- tic, a trademark of Artisoft Inc.; and Microsoft, Windows, Windows 95, Windows 98, Windows NT, Windows 2000, and Windows XP registered trademarks of Microsoft Corporation. Other brands or products are the trademarks or registered trademarks of their respective holders and should be treated as such.

Copyright © 2000-2006 Cougar Mountain Software All Rights Reserved

T A B L E O F C O N T E N T S

New Features For Cougar Mountain... ...1 New Feature Quick List... ...2

Cougar Mountain Accounting ... ...2 Cougar Mountain FUND ... ..2 Cougar Mountain FUND Suite ... ..3 Cougar Mountain FUND Revenue Center ... ..3 Cougar Mountain Point of Sale... .3 Cougar Mountain Point of Sale Back Office Accounting ... .4 Cougar Mountain Point of Sale for FUND ... ..4 Cougar Mountain Accounts Receivable ... ..5 Cougar Mountain Job Cost ... .5 Cougar Mountain Payroll ... .5 Cougar Mountain Purchase Order... ..6

New Features in Each Release... ...7 New in Version 11.0 ... ..8

Create a Custom Options Menu in Any Module ... ..8 Create Custom Reports in Various Modules ... .9 Decrease Payment Processing in Accounts Receivable ... ..11 Drill Down to Aged Analysis Report from Accounts Receivable ... ...12 Drill Down to Open Purchase Orders or Back Orders from Inventory ... ...13 Drill Down to Profit Margin Report from Accounts Receivable ... ..15 Drill Down to Vendor Performance Report from Inventory ... ..15 Include Subtotals in Sales Tax Code Summary Report ... ...17 Include User ID and Batch Number on Reports ... ...18 Monitor Monthly Movement of Stock Items ... .19 Print Checks When Entering Bills in Accounts Payable ... ...23 Recalculate Your Payroll Taxes Reminder ... ..24 Set a Default Search in Lookup Windows ... ...25 Set Date Controls on Reports... .26 Set Up a Query for Key Reports ... ...30 Update Your Inventory Cost on Purchase Orders Reminder ... .32 Use the Tiered Sorting Option in Bank Reconciliation... ...33 View Condensed History of Payroll Transactions... .35

Index ... ...39

Table of Contents

ii Cougar Mountain New Features

NEW FEATURES FOR COUGAR MOUNTAIN

Cougar Mountain Software introduces powerful new features, many of which are the result of user suggestions and requests. For example, you can now set up a custom menu, run a report of employee history in a condensed view, set up payroll tax and purchase order cost update reminders, and view monthly inventory movement. These and other features are designed to expand your abilities and power in the software and make it easier and faster for you to accomplish your tasks. Refer to the rest of this user’s guide for an in-depth introduction to the new features that apply to the Cougar Mountain Software product(s) you purchased.

New Feature Quick List


Refer to the following lists to see what new features that apply to the Cougar Mountain Software package(s) or add-ons you purchased.

Cougar Mountain Accounting

If you purchased Cougar Mountain Accounting, you have the following new features. For more information on each new feature, see the corresponding page(s) or the online Help.

„ Create a Custom Options Menu in any Module (page 8)

„ Create Custom Reports in Various Modules (page 9) „ Decrease Payment

Processing in Accounts Receivable (page 11) „ Drill Down to Aged Analysis

Report from Accounts Receivable (page 12) „ Drill Down to Open Purchase

Orders or Back Orders from Inventory (page13) „ Drill Down to Profit Margin

Report from Accounts Receivable (page 15) „ Drill Down to Vendor Performance

Report from Inventory (page 15) „ Include Subtotals in Sales Tax Code Summary

Report (page 17) „ Include User ID and Batch Number in Transactions (page 18)

„ Monitor Monthly Movement of Inventory (page 19) „ Print Checks When

Entering Bills in Accounts Payable (page 23) „ Set a Default Search in Lookup

Windows (page 25) „ Set Date Controls on Reports (page 26) „ Set Up a Query

for Key Reports (page 30)

„ Update Your Inventory Cost on Purchase Orders Reminder (page 32) „

View Condensed History of Payroll Transactions (page 35)

Cougar Mountain FUND

If you purchased Cougar Mountain FUND, you have the following new features. For more information on this new feature, see the corresponding page or the online Help.


„ Create Custom Reports in Various Modules (page 9) „ Include

User ID and Batch Number in Transactions (page 18) „ Set a

Default Search in Lookup Windows (page 25) „ Set Date

Controls on Reports (page 26) „ Set Up a Query for Key Reports

(page 30)

„ Use the Tiered Sorting Option in Bank Reconciliation (page 33)

New Features 2


Cougar Mountain FUND Suite

If you purchased Cougar Mountain FUND Suite, you have the following new features. For more information on each new feature, see the corresponding page(s) or the online Help.



User ID and Batch Number in Transactions (page 18) „ Print Checks

When Entering Bills in Accounts Payable (page 23) „ Recalculate

Your Payroll Taxes Reminder (page 24) „ Set a Default Search in

Lookup Windows (page 25) „ Set Date Controls on Reports (page

26) „ Set Up a Query for Key Reports (page 30)

„ Update Your Inventory Cost on Purchase Orders Reminder (page 32) „

View Condensed History of Payroll Transactions (page 35)

Cougar Mountain FUND Revenue Center

If you purchased Cougar Mountain FUND Revenue Center, you have the following new features. For more information on each new feature, see the corresponding page(s) or the online Help.




Report from Accounts Receivable (page 12) „ Drill Down to Open Purchase

Orders or Back Orders from Inventory (page 13) „ Drill Down to Profit Margin

Report from Accounts Receivable (page 15) „ Drill Down to Vendor Performance

Report from Inventory (page 15) „ Include Subtotals in Sales Tax Code Summary

Report (page 17) „ Include User ID and Batch Number in Transactions (page 18) „

Monitor Monthly Movement of Inventory (page 19) „ Set a Default Search in

Lookup Windows (page 25) „ Set Date Controls on Reports (page 26) „ Set Up a

Query for Key Reports (page 30)

Cougar Mountain Point of Sale

If you purchased Cougar Mountain Point of Sale, you have the following new features. For more information on each new feature, see the corresponding page(s) or the online Help.

3 Cougar Mountain Software


„ Create a Custom Options Menu in any Module (page 8) „

Create Custom Reports in Various Modules (page 9)

„ Drill Down to Open Purchase Orders or Back Orders from Inventory (page 13) „

Drill Down to Vendor Performance Report from Inventory (page 15) „ Include

Subtotals in Sales Tax Code Summary Report (page 17) „ Include User ID and

Batch Number in Transactions (page 18) „ Monitor Monthly Movement of

Inventory (page 19) „ Set a Default Search in Lookup Windows (page 25) „ Set

Date Controls on Reports (page 26) „ Set Up a Query for Key Reports (page 30)

Cougar Mountain Point of Sale Back Office Accounting

If you purchased Cougar Mountain Point of Sale Back Office Accounting, you have the following new features. For more information on each new feature, see the corresponding page(s) or the online Help.




Report from Accounts Receivable (page 12) „ Drill Down to Profit Margin

Report from Accounts Receivable (page 15) „ Include User ID and Batch

Number in Transactions (page 18) „ Print Checks When Entering Bills in

Accounts Payable (page 23) „ Set a Default Search in Lookup Windows (page

25) „ Set Date Controls on Reports (page 26) „ Set Up a Query for Key

Reports (page 30)

„ Update Your Inventory Cost on Purchase Orders Reminder (page 32)

Cougar Mountain Point of Sale for FUND

If you purchased Point of Sale for FUND, you have the following new features. For more information on the new feature, see the corresponding page(s) or the online Help.

„ Create a Custom Options Menu in any Module (page 8) „ Create

Custom Reports in Various Modules (page 9) „ Include Subtotals in

Sales Tax Code Summary Report (page 17) „ Include User ID and

Batch Number in Transactions (page 18) „ Set a Default Search in

Lookup Windows (page 25)

New Features 4


„ Set Date Controls on Reports (page 26)

„ Set Up a Query for Key Reports (page 30)

Cougar Mountain Accounts Receivable

If you purchased Cougar Mountain Accounts Receivable, you have the following new features. For more information on each new feature, see the corresponding page(s) or the online Help.




Report from Accounts Receivable (page 12) „ Drill Down to Profit Margin

Report from Accounts Receivable (page 15) „ Include User ID and Batch

Number in Transactions (page 18) „ Set a Default Search in Lookup Windows

(page 25) „ Set Date Controls on Reports (page 26) „ Set Up a Query for Key

Reports (page 30)

Cougar Mountain Job Cost

If you purchased Cougar Mountain Job Cost, you have the following new features. For more information on this new feature, see the corresponding page or the online Help.

„ Create a Custom Options Menu in any Module (page 8) „ Create

Custom Reports in Various Modules (page 9) „ Include Subtotals in

Sales Tax Code Summary Report (page 17) „ Include User ID and

Batch Number in Transactions (page 18) „ Set a Default Search in

Lookup Windows (page 25) „ Set Date Controls on Reports (page

26) „ Set Up a Query for Key Reports (page 30)

Cougar Mountain Payroll

If you purchased the Payroll add-on, you have the following new features. For more information on this new feature, see the corresponding page or the online Help.



User ID and Batch Number in Transactions (page 18)

„ Recalculate Your Payroll Taxes Reminder (page 24)



„ Set a Default Search in Lookup Windows (page 25) „

Set Date Controls on Reports (page 26)

„ View Condensed History of Payroll Transactions (page 35)

Cougar Mountain Purchase Order

If you purchased the Purchase Order add-on, you have the following new features. For more information on this new feature, see the corresponding page or the online Help.



User ID and Batch Number in Transactions (page 18) „ Set a

Default Search in Lookup Windows (page 25) „ Set Date

Controls on Reports (page 26)

„ Update Your Inventory Cost on Purchase Orders Reminder (page 32)

New Features 6

NEW FEATURES IN EACH RELEASE

Many of the new features included in Cougar Mountain are based on customer requests. For this reason, we suggest you review all of the new features released with each version to learn if your business can benefit. For a brief list of the new features specific to the package(s) or add-ons you purchased, see “New Feature Quick List” on page 2.

New in Version 11.0

New in Version 11.0

There are several new features in Cougar Mountain software that allow you to run your business more efficiently. For instance, you can now set up a customized menu in any module, add access to custom reports from within other report windows, set default lookups, and view monthly inventory movement. Read about the new features throughout the following content to learn how they can help with your business processes and tasks.

Create a Custom Options Menu in Any Module

To enhance your interaction with Cougar Mountain and streamline business processes, you can now create a Custom Options menu for any module. This Custom Options menu can include links to frequently used windows within Cougar Mountain or even to external programs such as Microsoft Outlook. You set up this customization in the Main Menu of each module for which you wish to include a custom menu.

To accommodate this new functionality, the Define Custom Menus item is added to the Options menu in the Main Menu module.

When the Define Custom Menus option is selected, the Define Custom Options Menu window appears. In this window, you set up the various menu items, the path to the location of the items, and the module in which you wish to create the Custom Options menu.

New Features 8

New in Version 11.0

Once you define the custom options, when a module with this new menu is accessed, the list of options are available. If no options have been defined the list will display <No Custom Options>.

As with many of the other features and functions of Cougar Mountain, a security option is also available to ensure that only users that you want to have the ability to create custom menus can do so.

Create Custom Reports in Various Modules

With this new feature you can customize a selection of custom reports from within certain Cougar Mountain report windows. This means that if you have a custom report(s) created with Report Writer that you currently use, you can now set up the system up to access it directly from within a specific report window. Another benefit of setting up this type of report customization is that it retains the reports in a separate folder location so your custom reports are not overwritten when you upgrade your software. This customization is accomplished by setting up links to the custom reports from within the Main Menu module by selecting Define Custom Reports from the Options menu.


New in Version 11.0

In the Define Custom Reports window, select the module and type of report to which you want to set a custom report. The Report Type indicates the report in a specific module that you select from the Reports menu for which the custom report will be included. Then you enter the location of the custom report and a name to which to refer to the report. For instance, if you want to link a customized report to the Aging Report in Accounts Payable, you would enter information something like what is shown in this image.

Then, when you access the AP Aging Report window by selecting Aging from the Reports menu in Accounts Payable, you have the option to select the customized report.

The custom reports you define in the Define Custom Reports window are also available for selection in the Report Writer Interface - Edit Your Reports Here window. For more information on creating custom reports, refer to the user’s guide(s) installed with your software.

New Features 10

New in Version 11.0

As with many of the other features and functions of Cougar Mountain, a security option is also available to ensure that only users that you want to have the ability to create custom report options can do so.

Decrease Payment Processing in Accounts Receivable

The new Quick Pay feature available in Accounts Receivable allows you to decrease entry time by paying multiple invoices at one time. In the AR Enter Payments/Adjustments window, a new Quick Pay button is added.

When you select the Quick Pay button, the AR Quick Pay - Open Item Lookup window appears. This window allows you to select multiple items to include in a single payment. To include an item, click it once and a checkmark will appear in the Pay column. When all items you wish to include in


New in Version 11.0

this single payment transaction are selected and you click OK, the selected items will appear in the detail grid in the AR Enter Payments/Adjustments window.

If you find that you have included an item in error, you must remove it directly from the grid. For more information on entering payments or adjustments in Accounts Receivable, refer to the Accounting, Accounts Receivable, FUND Revenue Center, or Point of Sale Back Office user’s guide.

Drill Down to Aged Analysis Report from Accounts Receivable

Instead of running an Aged Analysis Report by setting all the specific criteria for one customer, you can now access this same report with one click. A new Aged Analysis button is added to the Aged Analysis tab in the AR Customers window. This quick-access button allows you to quickly view the Aged Analysis Report for the selected customer.

New Features 12

New in Version 11.0

When the Aged Analysis button is selected, the aging report for the selected customer appears.

For more information on aged analysis or running reports in Accounts Receivable, refer to the Accounting, Accounts Receivable, FUND Revenue Center, or Point of Sale Back Office user’s guide.

Drill Down to Open Purchase Orders or Back Orders from Inventory

Now, when you are viewing the Qty / Price Info tab in the IN Stock window, if you have Purchase Order installed you can drill down and view information regarding on order or back order items. This feature can decrease time spent searching for the status of a specific item to determine what


New in Version 11.0

might need to be ordered, because you can conveniently view the status of one item instead of running a full report from a separate window.

When you hover over the On Order or Back Order field, a drill-down icon appears. If you double- click on one of these fields, either the Inventory On Order Report or the Inventory Back Order Report appears for this item. If this is a newly created stock item, you must save the item before you can use the drill-down feature.

For more information on running reports in Inventory, refer to the Accounting, FUND Revenue Center, or Point of Sale user’s guide.

New Features 14

New in Version 11.0

Drill Down to Profit Margin Report from Accounts Receivable

If you have Order Entry, Point of Sale, or Job Cost installed and integrated to Accounts Receivable, you can now quickly view the Profit Margin Report for a specific customer directly from the AR Customers window. A new Profit Margin button is added to the the AR Customers window. This quick-access button allows you to view the Profit Margin Report for the selected customer.

When the Profit Margin button is selected, the profit report for the selected customer appears.

For more information on running reports in Accounts Receivable, refer to the Accounting, Accounts Receivable, FUND Revenue Center, or Point of Sale Back Office user’s guide.

Drill Down to Vendor Performance Report from Inventory

If you have Purchase Order installed, when you are in the IN Stock window, you can now drill down and view the PO Vendor Performance Report. This feature allows you to quickly view a vendor’s status without leaving the Inventory module. On the Vendor tab of the IN Stock window,


New in Version 11.0

when you hover over the grid, the mouse turns into a drill-down icon indicating this functionality is available.

When the drill-down icon appears and you double-click on the vendor detail line in the grid, the PO Vendor Performance Report appears. If this is a newly created stock item, you must save the item before you can use the drill-down feature.

For more information on running reports in Inventory, refer to the Accounting, FUND Revenue Center, or Point of Sale user’s guide.

New Features 16

New in Version 11.0

Include Subtotals in Sales Tax Code Summary Report

Including subtotals on the Sales Tax Code Summary Report is now available in Order Entry, Point of Sale, and Job Cost. To meet customer needs in their business, Cougar Mountain added the option to include subtotals per Tax Code, or, if desired, you can still run the report without subtotaling. When you access one of the Sales Tax Reports, you will notice the added Subtotal field in the window. This image reflects the PS Sales Tax Report window.

If you want to include Tax Code subtotals, select Tax Code in the Subtotal field. If you prefer to omit subtotals on the report, select None. Keep in mind, this report option is only available if you select Detail or Summary in the Report Type field. Once you set the other report criteria and select OK, the report will print with the desired information.

For more information on Sales Tax Codes or running reports in Order Entry, Point of Sale, or Job Cost, refer to the user ’s guide(s) or online Help installed with the software.


New in Version 11.0

Include User ID and Batch Number on Reports

To help you track transactions back to the individual who entered them Cougar Mountain added both the User ID and Batch Number information posted with transactions and available on certain reports. This additional information helps you quickly see which clerk entered which transaction or with which batch a specific transaction was posted. The User ID is determined by the login entered by the user when accessing the module. This image is an example of the IN GL Posting Audit Report showing the new tracking information.

If you wish to show both the User ID and Batch Number information in General Ledger posting reports, make sure your integration setting is set to Detail or Report Only Detail. Otherwise, only the Batch Number information is retained with the transaction data when posting to General Ledger. Please note that only reports printed on a laser printer will show the User ID and Batch Number. Reports printed on a dot matrix printer will not show this information.

Reports Including User ID and Batch Number Information

This section provides a listing of the reports that contain the new information when posting in each module.

„ Accounts Payable: AP Posting BR Report, AP Posting Inventory Report, AP Posting Pay Report, GL Posting Audit Report, BR Posting Audit Report, Inventory Posting Audit Report, and JC Billing Posting Audit Report

„ Accounts Receivable: AR Posting Audit Report, AR Posting BR Report, GL Posting Audit Report, and BR Posting Audit Report

„ Bank Reconciliation: BR Posting Audit Report and GL Posting Audit Report

„ General Ledger: GL Audit Trail Report, GL Posting Audit Report, and GL Reprint Posting Report

„ Inventory: Inventory Posting Audit Report and GL Posting Audit Report

„ Job Cost: AP Posting Audit Report, AR Posting Audit Report, IN Posting Audit Report, JC Activity Posting Audit Report, JC Billing Posting Audit, and GL Posting Audit Report

„ Order Entry: OE AP Posting Audit Report, Point of Sale Posting Audit Report, JC Billing Posting Audit Report, and GL Posting Audit Report

New Features 18

New in Version 11.0

„ Point of Sale: Point of Sale Posting Audit Report, PS AP Posting Audit Report, AR Posting Audit Report, Inventory Posting Audit Report, and GL Posting Audit Report

„ Purchase Order: PO AP Posting Audit Report, PO Inventory Posting Report, PO Posting Audit Report, JC Billing Posting Audit Report, and GL Posting Audit Report

„ Payroll: PR AP Posting Audit Report, PR Posting Audit Report, JC Billing Posting Audit Report, BR Posting Audit Report, and GL Posting Audit Report

For more information on running reports in a module, refer to the user’s guide(s) or online Help installed with your software.

Monitor Monthly Movement of Stock Items

Managing stock items is a key facet for any business with inventory. Now you can monitor your stock item movement for each month in your Fiscal Calendar. This will help with reordering and maintaining inventory levels pertinent to your business. By monitoring your inventory movement at a monthly level, you gain valuable insight into what is selling and not selling to help determine items you might need to discount. This level of monitoring also provides the ability to track inventory over time to see what and if seasonal trends affect movement.

To accommodate this new feature, the option of Monthly Movement is added to the Reports menu in Inventory. When you select this option, the IN Monthly Movement window appears.

There are a number of options you can set, or define, to tailor this monthly movement report to meet your specific business needs. Review the options described in this scetion for specifics on using this report.

Starting Period

For this option, select the starting period you wish to set for this report. The report will automatically show a 12-month view based on the starting period and the dates you established in your Fiscal Calendar. So, for instance, if you select to start with Period 3 and this period begins on March 17th of the current year, your report will show March 17th through February 17th of the following year. These periods are shown as column heads within the report and are in the format of MM/DD-MM/DD.


New in Version 11.0

If you have 13th, 26th, and 39th periods set up for the purpose of entering adjustment transactions, any movement within one of these three periods is rolled into the preceding period for the purpose of this report. For example, if you have inventory movement in the 13th period, it will show under the 12th period on the monthly movement report.

Starting and Ending Ranges: Inventory Code, Stock Number, Description, Location (MLI only), and Product Type

These report options provide a means by which to view only specific inventory items. You can choose to view only certain stock items based on their stock number, Inventory Code, description, or product type. If you have the Multi-Location Inventory add-on installed, you can also choose to view monthly inventory movement for a specific location or all of your locations.

Movement %

There might be times when you wish to view movement that falls within a specific percentage range. For instance, you might want to view only inventory with a 5% or higher movement rate. This is beneficial because it narrows the movement range for the purpose of planning an effective strategy for future purchasing management.

Additional Filter and UDF Range

If you set up User-Defined Fields (UDFs) in Module Preferences in Inventory, you can use the UDFs for filtering purposes. Once you select a filter option other than the default of <None>, the UDF will appear as an option with starting and ending ranges.

Movement Check Boxes

To even further customize this movement report, you can choose to omit stock items with zero movement or include movement generated by adjustment or transfer transactions. If you check the Skip 0% Movement check box, stock items with no movement during the specified range will not appear on the report. If you check the Include Adjustments/Transfers in Movement % check box, then adjustment and transfer movement is included in the Movement % field on the report. Once you set up the report criteria and select OK, the customized report will print. Because of the magnitude of this report, it prints in Landscape layout to accommodate all of the information and the layout cannot be modified. Depending on your selections, the report will look something like this image.

New Features 20

New in Version 11.0

This is a robust report that provides valuable information regarding your inventory movement. The information in this section defines the basis and calculations used to obtain the figure information in each row. We recommend you review this information closely to ensure you understand how each figure is determined before planning any future purchasing or category management options. When reviewing the information about the various figures included in the report, keep in mind that inventory costs are determined at the time of purchase and do not reflect adjustments made afterwards. Also, sales revenue is based on the sale price of the inventory item at the time of sale. Beginning Qty: For the first period in the report, this row shows the sum of the quantities of any subtractions made on or after the first day of the period added to the on-hand quantity. Then, this total has the sum of the quantities of any additions made on or after the first day of the period subtracted from it to obtain the beginning quantity.

The formula for this calculation is: On-Hand Qty + (Sum of Subtraction Quantities) - (Sum of Addition Quantities) = Beginning Qty. For subsequent periods, the beginning quantity equals the ending quantity of the previous period. The YTD Totals column reflects the beginning quantity for the first period included in the report.

Qty In: For each period, this row shows the quantity of inventory received for the month from Accounts Payable, Job Cost, and Purchase Order transactions. This field also includes returns posted from Order Entry and Point of Sale. The YTD Totals column reflects the sum of the quantity received or returned for each period included in the report.

Qty Sold: For each period, this row shows the monthly per-item quantity sold in Order Entry, Point of Sale, and Job Cost. This field also includes returns posted from Order Entry and Point of Sale. The YTD column reflects the sum of the quantity sold for each period included in the report.

Add Inventory: For each period, this row shows the sum of all posted adjustment transactions from Inventory with a Transaction Code that begins with 1. The YTD Totals column reflects the sum of all inventory addition adjustments for each period included in the report.

Subtract Inventory: For each period, this row shows the sum of all posted adjustment transactions from Inventory with a Transaction Code that begins with 2. The YTD Totals column reflects the sum of all inventory subtraction adjustments for each period included in the report.

Transfer In: For each period, this row shows the sum of all posted adjustment transactions from Inventory with a Transaction Code that begins with 3. These transactions represent inventory items that are transferred in from another location, therefore this information is only available if the company is using the Multi-Location Inventory add-on. The YTD Totals column reflects the sum of all inventory transfer in adjustments for each period included in the report.

Transfer Out: For each period, this row shows the sum of all posted adjustment transactions from Inventory with a Transaction Code that begins with 3. These transactions represent inventory items that are transferred out to another location, therefore this information is only available if the company is using the Multi-Location Inventory add-on. The YTD Totals column reflects the sum of all inventory transfer out adjustments for each period included in the report.

Ending Qty: For each period, this row shows the sum of adding any addition quantities or addition adjustments and subtracting any quantities sold or subtraction adjustments from the beginning quantity for each item. If Multi-Location Inventory is used by the company, the beginning quantity is also adjusted by adding or subtracting the transfer quantity. The formula for this calculation is: Beginning Qty + (Qty In - Qty Sold ) + (Add Inventory - Subtract Inventory ) + (Transfer In - Transfer Out). The YTD Totals column reflects the ending quantity for the last period included in the report.


New in Version 11.0

Movement %: For each period, this row shows the calculated percentage based on the following formulas:

„ If the Beginning Qty + Qty In + Transfer In = 0, then 0% is shown

„ If Beginning Qty is less than zero, then 0 is used as the Beginning Qty to calculate the % shown

„ If the Include Adjustments/Transfers in Movement % check box is unchecked, then Qty Sold / (Beginning Qty + Qty In) is shown

„ If the Include Adjustments/Transfers in Movement % check box is checked, then (Qty Sold + Subtract Inventory + Transfers Out) / (Beginning Qty + Qty In +Add Inventory + Transfers In) is shown

The transfers in and out are only included in the calculation if Multi-Location Inventory is used. The YTD Totals column reflects the movement percentage for each period included in the report.

Value: Qty In: For each period, this row shows the sum of the cost of the inventory items received in Accounts Payable, Purchase Order, and Job Cost transactions. This sum provides the inflow and outflow of cash. The YTD Totals column reflects the sum of the cost of inventory items received for each period included in the report.

COGS: For each period, this row shows the direct expenses of inventory items that were sold to customers (commonly referred to as cost of goods sold or cost of sales) in Order Entry, Point of Sale, or Job Cost transactions. Direct expenses include the actual cost of inventory items (goods) and direct labor expenses in creating the salable goods. Cost of goods does not include any indirect expenses (i.e. office, shipping, or advertising expenses) that cannot be attributed to a particular item sold. The YTD Totals column reflects the sum of the cost of goods sold for each period included in the report.

COGS Per Unit: For each period, this row shows the average cost to make or obtain the inventory item. This average is derived using the formula: COGS / Value of Qty Sold.

Price Per Unit: For each period, this row shows the average sale price per inventory item. This average is derived using the formula: Monthly Sales Revenue / Value of Qty Sold. The YTD Totals column reflects the YTD Sales Revenue / YTD Value of Qty Sold.

Sales Revenue: For each period, this row shows the sum of the cash amounts received for each inventory item sold in Order Entry, Point of Sale, or Job Cost. This figure reflects the actual amount, including promotions or discounts. The YTD Totals column reflects the sum of sales revenue for each period included in the report.

IN Turnover: For each period, this row shows the turnover ratio which is derived using the formula: COGS / ((((Beginning Qty + Ending Qty) / 2) * COGS Per Unit) / 12). The YTD Totals column use the formula: COGS / (((Beginning Qty + Ending Qty) / 2) * COGS Per Unit). If the Beginning Qty + the Ending Qty = 0, then a dash appears in this field. If COGS = 0, then IN Turnover = 0.

Gross Profit %: For each period, this row shows the gross profit for the inventory item. This percentage is derived from the formula: ((Sales Revenue - COGS) / (Sales Revenue) * 100). If the Sales Revenue is equal to zero, then the percentage shows 0.

GMROI: For each period, this row shows the gross margin return on inventory which is derived using the formula: Markup % * Inventory Turnover. The Markup % figure is derived using the formula: (Sales Revenue - COGS) / COGS. If COGS = 0, then GMROI = 0.

New Features 22

New in Version 11.0

As with many of the other features and functions of Cougar Mountain, a security option is also available to ensure that only users that you want to have the ability to create custom menus can do so.

For more information on inventory reports, refer to the user’s guide(s) installed with your software.

Print Checks When Entering Bills in Accounts Payable

This new feature allows you to print immediate checks for bills with more flexibility. This feature increases efficiency when printing immediate checks because as you enter bills, you can immediately print checks from within the same window. This option is only available for users with security rights to print immediate checks.

In the AP Enter Bills window, a new Print Checks button is added.


New in Version 11.0

When you enter bill(s) for immediate payment by selecting the Immediate and Print Check check boxes and then click the Print Checks button, the transaction(s) is saved and the AP Print Immediate Checks window appears. The functionality of this window is the same as with previous releases.

You can print an immediate check for a bill when you enter it or you can choose to print immediate checks after entering a batch that contains bills that are set up for immediate checks. If you enter multiple transactions and any of the transactions have the Immediate and Print Check options selected, the Print Checks button remains available in the AP Enter Bills window. After you enter all of the bills, you can select the Print Checks button and print all of the immediate checks in the batch if you wish.

For more information on printing checks or entering bills in Accounts Payable, refer to the Accounting, FUND Suite, or Point of Sale Back Office user’s guide.

Recalculate Your Payroll Taxes Reminder

When entering payroll adjustments for employees, it is important to make sure the taxes are calculated so their W-2s and earnings reports are correct. To help ensure this occurs in Cougar Mountain and to help streamline your payroll processes, a new recalculate payroll taxes reminder is available. This reminder provides a means by which to alert you that a change is made for an employee’s wages and to verify whether you want to calculate, or recalculate, the taxes at the time of change.

New Features 24

New in Version 11.0

To set up this reminder, select the Recalculate Tax Reminder check box on the General Information tab of the PR Module Preferences window.

This reminder only shows if the Calculate Taxes field in the PR Enter Adjustments window is set to None. This way, if this field is accidentally changed during adjustment entry, or incorrectly set prior to adjustment, you will be reminded of the change, and the employee’s W-2 and earnings reports will be updated. When you are in the PR Enter Adjustments window and you make a change on the General Information, Federal and Local Taxes, State Tax Information, or Notes tabs and click Save, the reminder message appears.

If you select Yes, the message closes and focus returns to the Calculate Taxes field so you can change the setting. If you select No, the message closes, the transaction is saved, and focus returns to the Employee Number field to select another employee with which to work.

For more information on working with employee records or running report in Payroll, refer to the Payroll or FUND Suite user’s guide.

Set a Default Search in Lookup Windows

This feature can increase the ease and speed of looking up information in several Lookup windows within Cougar Mountain software. You can set a different default for each Lookup window. Keep in mind that this sets a default for the entire system. When you access some Lookup windows, you


New in Version 11.0

might notice the new Save as Default button. This image reflects the new button in the Available Inventory Lookup window.

To set the default, click the Sort By button until the search option you wish to set as the default lookup appears and then select the Save as Default button. The next time you access this Lookup window, your sort choice will be in effect. For more information on the Lookup window setting defaults in Cougar Mountain software, refer to the user’s guide(s) or online Help installed with your software.

Set Date Controls on Reports

This new feature is added to several of the report windows in Cougar Mountain software and can increase the speed of reporting. You can now select a specific date range with one click. For example, in this image of the PS Sales by Items report window, when you select the Date Range drop-down list, you can select one of the predefined ranges for this report.

There are several predefined date ranges available. This table provides an overview of each different data range. Since you can only run Payroll reports for five quarters, some of the date range options are not available in Payroll. Also, if you select an option that causes the start date for the report to begin prior to the first period in your Fiscal Calendar, the report will begin with the first period instead. For instance, if the current CMS date is 01/17/06, the first period in your Fiscal Calendar begins on 01/01/ 06, and you select the date range option of Last Fiscal Year, your report will begin with 01/01/06

New Features 26

New in Version 11.0

because there is no preceding year on which to report; history reports or reports that pull information from outside the Fiscal Calendar are not affected by this.

Date Range Option Start Date for Report End Date for Report

All The start date of the Fiscal The current CMS date. Calendar.

Today The current CMS date. The current CMS date.

This Week The date of the Sunday The date of the Saturday immediately preceding or immediately following or equal to the current CMS equal to the current CMS date. date.

This Week to date The date of the Sunday The current CMS date. immediately preceding or equal to the current CMS date.

This Month The first day of the month The last day of the month containing the current CMS containing the current CMS date. date.

This Month to date The first day of the month The current CMS date. containing the current CMS date.

This Fiscal Quarter The first date of the fiscal The last date of the fiscal quarter containing the current quarter containing the current CMS date. CMS date.

This Fiscal Quarter to The first date of the fiscal The current CMS date. date quarter containing the current

CMS date.

This Fiscal Year The first date of the fiscal The last date of the fiscal year containing the current year containing the current CMS date. CMS date.

This Fiscal Year to The first date of the fiscal The current CMS date. date year containing the current

CMS date.

Yesterday The date immediately The date immediately preceding the current CMS preceding the current CMS date. date.

Last Week The date of the Sunday The date of the Saturday immediately preceding the immediately preceding the week containing the current week containing the current CMS date. CMS date.


New in Version 11.0


Last Week to date The date of the Sunday The current CMS date. immediately preceding the week containing the current CMS date.

Last Month The first day of the month The last day of the month immediately preceding the immediately preceding the month containing the current month containing the current CMS date. CMS date.

Last Month to date The first day of the month The current CMS date. immediately preceding the month containing the current CMS date.

Last Fiscal Quarter The first day of the fiscal The last day of the fiscal quarter immediately quarter immediately preceding the fiscal quarter preceding the fiscal quarter containing the current CMS containing the current CMS date. date.

Last Fiscal Quarter to The first day of the fiscal The current CMS date. date quarter immediately

preceding the fiscal quarter containing the current CMS date.

Last Fiscal Year The first day of the fiscal year The last day of the fiscal year immediately preceding the immediately preceding the fiscal year containing the fiscal year containing the current CMS date. current CMS date.

Last Fiscal Year to The first day of the fiscal year The current CMS date. date immediately preceding the

fiscal year containing the current CMS date.

Next Week The date of the Sunday The date of the Saturday immediately following the immediately following the week containing the current week containing the current CMS date. CMS date.

Next 4 Weeks The date of the Sunday The date of the Saturday of immediately following the the fourth week containing week containing the current the current CMS date. CMS date.

Next Month The first day of the month The last day of the month immediately following the immediately following the month containing the current month containing the current CMS date. CMS date.

New Features 28

New in Version 11.0


Next Fiscal Quarter The first day of the fiscal The last day of the fiscal quarter immediately following quarter immediately following the fiscal quarter containing the fiscal quarter containing the current CMS date. the current CMS date.

Next Fiscal Year The first day of the fiscal year The last day of the fiscal year immediately following the immediately following the fiscal year containing the fiscal year containing the current CMS date. current CMS date.

Custom The specific start date This specific end date entered in the Date Start field. entered in the Date End field.

So, if the current CMS date is September 8th, and you select Last Fiscal Year to date in the Date Range field, your report will look something like this image.

Reports Including Date Range Option

This section provides a listing of the reports that contain the new Date Range feature by module.

„ Accounts Payable: Aging Report, Total Debt Report, Cash Requirements Report, Prepaid Report, Future Liability Report, GL Expense Distribution Report, History Report, and Monthly Balance History Report

„ Accounts Receivable: History Report

„ Bank Reconciliation: Bank Register Report and Missing Check Report „ General

Ledger: Audit Trail Report (date option only) and Reprint Posting Report „ Inventory:

History Report, Movement Report, and Promotional Sales Report

„ Job Cost: Job Schedule Report, Cost Analysis Report, Work in Process Report, Job Cost Report, Cash Receipts Report, Credit Card Receipts Report, Sales Tax Report, Sales by Salesperson Report, Billing History Report, and Profit Margin Report


New in Version 11.0

„ Order Entry: Cash Receipts Report, Credit Card Receipts Report, Sales Labels Report, Invoice Tracking Report, Sales History Report, Sales by Salesperson Report, Sales by Department Report, Price Variance Report, Sales Tax Report, Promotional Sales Report, Profit Margin Report, Back Order Tracking Report, Back Order Fulfillment Report, and Deposit Journal Report

„ Point of Sale: Cash Receipts Report, Credit Card Receipts Report, Sales History Report, Sales by Item Report, Sales by Salesperson Report, Sales by Register Report, Price Variance Report, Coupon/Buy Down Report, Sales Tax Report, Promotional Sales Report, and Profit Margin Report

„ Purchase Order: Open Purchase Order Report, Expected/Late Item Report, and History Report

„ Payroll: Department Report, Project Report, Employee History Report, Employee Condensed History Report, and EFTPS History Report

The date control option is also included in the AP Prepare Payments Automatically window for your convenience. For more information on running reports in a module, refer to the user’s guide(s) or online Help installed with your software.

Set Up a Query for Key Reports

To enhance reporting capabilities, Cougar Mountain added querying functionality to several of the reports. This query ability allows you to report information based on specified criteria. To accommodate this new feature, the affected report windows now have two tabs to set report criteria: Report Options and Search For. This image shows the new tabs in the BR Bank Register Report window.

The functionality of the fields located on the Report Options tab is the same as with the last release. Refer to the user’s guide(s) or online Help for information on these fields. The fields on the Search For tab provide a means by which to further define your report query. The Search For fields have the options of Amount, Batch Number, or User ID. The query fields (comparison operator) have the

New Features 30

New in Version 11.0

options of Equal To, Not Equal To, Greater Than, Greater Than or Equal To, Less Than, and Less Than or Equal To. The information in this table explains the differences of each query option (operand).

Operand Field

Equal To The information returned is equal to the entered value or the selected field’s value.

Not Equal To The information returned is not equal to the entered value or the selected field’s value.

Greater Than The information returned is greater than the entered value or the selected field’s value.

Greater Than or Equal To The information returned is greater than or equal to the entered value or the selected field’s value.

Less Than The information returned is less than the entered value or the selected field’s value.

Less Than or Equal To The information returned is less than or equal to the entered value or the selected field’s value.

Once you select the search for option(s) and desired comparison operator(s), you will enter the amount to use for comparison. This image shows the BR Register Report. If the report does not provide the desired information, you can select the Reset button to reset the query options to the default settings and try different query parameters.

The reports for which you can include custom query options are: GL Audit Trail Report, BR Register Report, AP Aging Report, AP Total Debt Report, AR Aging Report, JC Billing History Report, JC Profit Margin Report, OE Sales History Report, OE Profit Margin Report, OE Sales


New in Version 11.0

Label Report (Search For tab is disabled), PS Sales History Report, and the PS Profit Margin Report. For more information on running reports in Cougar Mountain, refer to the user’s guide(s) or online Help installed with the software.

Update Your Inventory Cost on Purchase Orders Reminder

With the new Purchase Order Cost Reminder feature, when the cost changes for a stock item included in a purchase order, a reminder will appear to notify you. This is beneficial, for instance, for any receiving clerk so he/she can review the pricing of purchased items to make sure the correct amount is accounted for. It is also beneficial to make sure that the costs are continually up to date so that your business does not accidentally sell an item for less than it was purchased.

The new Show Alert When Cost Increases check box on the General tab in the PO Module Preferences window is checked by default. If you wish to disable this functionality, you need to uncheck this check box.

Also, as an added part of this new feature, you can run a report showing all cost changes. The new PO Stock Item Cost Change Report is accessed when you select the OK button in the reminder message.

New Features 32

New in Version 11.0

This report quickly shows the cost, sale price, and profit margin for each stock item before and after receiving.

When you are finished printing the report and close the report window, the PO Receive POs window is ready for you to continue working. For more information on working with purchase orders or stock items, refer to the user’s guide(s) installed with your software package.

Use the Tiered Sorting Option in Bank Reconciliation

You can now sort the Reconcile Bank Statement - <Account> window and BR Bank Register window grids with up to nine levels of sorting. This new functionality allows you to sort transaction items according to the format of your bank statement for a faster reconciliation process. There are a few additions to these windows to accommodate this new feature.

In the Reconcile Bank Statement window, the Activity Type options are now all visible upon opening this window instead of displaying in a list box. Also, the Item # boxes are now adjacent to each other for speed in entry.


New in Version 11.0

In the Bank Register window, the Activity Types options are now available. The best part of this new feature is the new options available in the Sort Items By field in both the Reconcile Bank Statement and Bank Register windows.

The new sort options are:

„ Additions/Deposits, Checks, and Other Withdrawals: This option groups additions and deposits together listed first, and then lists the checks and withdrawals. All entries are ordered by date.

„ Deposits, Checks, Other Additions, and Other Withdrawals: This option first lists deposits ordered by date, then checks ordered by check number, followed by additions and then withdrawals both ordered by date.

„ Checks, Additions, Deposits, and Other Withdrawals: This options first lists checks, then additions, deposits, and finally, withdrawals. All entries are ordered by date.

„ Type > Item #: This option sorts first by type and then by item number.

„ Type > Date > Amount: This options sorts first by type, then by date, then by amount of the transaction.

„ Date > Type > Item #: This option sorts first by date, then by type, and then by the item number.

„ Date - Most Recent First: This option sorts by date, with the most recent date appearing first in the grid.

New Features 34

New in Version 11.0

When you are in the Bank Reconcile Statement window and you select the desired sorting options, if you select the Refresh Grid button, the grid will auto-change according to the settings chosen.

In the BR Bank Register window, you can select all of the sorting criteria and then print a register report according to the criteria chosen.

For more information on reconciling your bank statements or working with the bank register, refer to the Bank Reconciliation or FUND user’s guide.

View Condensed History of Payroll Transactions

You can now view up to five quarters of payroll transactions in one easy-to-read report! The new Employee Condensed Payroll Report is printed in landscape format and allows you to view one or


New in Version 11.0

all of your employees’ payroll history. You access this report by selecting Employee Condensed History from the Reports menu in Payroll.

You can sort this report by the employees’ number, department, name, or even social security number. Also, if you wish, you can filter the report to show only employees with an active or inactive status. Plus, you can have one employee’s history print on each page by selecting the Page Break on Employee check box. Once you select the desired report criteria, a landscape view of the payroll history appears. Due to its design, you can only print this report on a laser printer.

This report is only accessible to employees for which you wish the ability to view this type of information. For security of your employees’ payroll information, an additional option is included for

New Features 36

New in Version 11.0

selection in the Assign Rights for User window. By default, all users will have the ability to run this report.

For more information on working with employee records or running reports in Payroll, refer to the Payroll or FUND Suite user’s guide.


New in Version 11.0

New Features 38

I N D E X

INDEX

A F accounts payable features per release 7

print checks 23 accounts receivable H

drill down to profit margin 15 history drill down to reports 12 employee, condensed 35 quick pay 11

aged analysis report 12 I including subtotals 17 B inventory

back orders drill down to reports 13, 15 drill down in inventory 13 monthly movement 19

bank reconciliation update reminder 32 tiered sorting 33 inventory update 32

batch number include in reports 18

K key reports C

query 30 calculate payroll taxes 24 condensed employee history report 35

L cost update reminder 32 lookups

create custom options menu 8 default search 25 custom options menu

create 8 M custom reports monthly movement report 19

create, create custom reports 9 movement monthly, inventory 19

D date controls 26 N default search 25 new feature quick list 2 drill down accounting 2

aged analysis 12 accounts receivable 5 profit margin in ar 15 payroll 5

drill down to orders 13 point of sale 3 drill down to vendor performance 15 point of sale back office accounting 4

purchase order 6 E new features 7

version 11 8 employee condensed history report 35

entering bills P print checks in ap 23 payment processing

quick pay in ar 11 payroll tax reminder 24

Index

payroll taxes U calculate 24 update inventory reminder 32

posting user id batch numbers 18 include in reports 18 user id 18

print checks 23 V profit margin

vendor performance drill down in ar 15 drill down in inventory 15 purchase orders

cost update reminder 32 drill down in inventory 13

Q query 30 quick pay

accounts receivable 11

R recalculate payroll taxes 24 reminder inventory update 32 payroll tax update 24 reports

aged analysis, drill down 12 condensed employee history 35 create custom 9 date control 26 drill down in accounts receivable 15 drill down to orders 13 drill down to vendor performance 15 include batch number 18 include user id 18 monthly movement 19 sales tax code, subtotals 17 setting up queries 30

S sales tax code report include subtotals 17 search

default, lookups 25 sorting

bank reconciliation, tiered 33 subtotals in report 17 summary report

include subtotals 17

T tax update reminder 24 tiered sorting 33


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