4-H Science and Access Data

• 4-H Science Collecting 4-H Science data within Access “4-H Science Ready” 4-H Science Checklist How to answer “4-H Science Ready” questions

• Dosage What dosage is Why dosage data is being collected How to answer dosage questions within Access

• Programs, projects and activities Distinctions between the terms

Today’s Topics

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4-H Science

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• A 4-H Program is a series of events that involve both project and activity participation.

• In Access we are tracking 4-H projects and activities and are interested in identifying which are 4-H Science Ready.

Programs, Projects and Activities

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• Purpose of collecting this data Help share the big picture of 4-H

Aids in capturing whole 4-H experience for record books

Enriches data available for staff reports Identify participants in 4-H Science Ready

Programs (returning and newly enrolled) Gain a better understanding of the 4-H

population

4-H Science Ready Participation

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• Applies to any 4-H Projects or Activity under any Mission Mandate

4-H Science Ready

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Is your project or activity “4-H Science Ready?”

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• Purpose of 4-H Science Checklist Guides efforts in developing high quality

programs

• Utilizing the 4-H Science Checklist when determining yes or no Checklist is a guide to determine if the project

or activity meets the criteria for a 4-H Science Ready experience

What is “4-H Science Ready?”

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Programs that…1. Are based on Science standards2. Target the development of science abilities 3. Integrate essential elements4. Are led by trained staff and volunteers5. Engage youth in experiential and inquiry

based learning6. Target 4-H Science Logic Model Outcomes

• Additional information on Checklist items can be found at https://sites.google.com/site/4hsetonline/

4-H Science Checklist

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1. Programs based on National Science Standards Does the program utilize curriculum that

targets science standards?

Do a majority of the activities in the program target science standards?

To what extent does the program target science standards?

(Always, Often, Sometimes, Rarely, Never)

4-H Science Checklist

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2. Opportunities to improve Science Abilities Do the program activities intentionally target

one or more of the science abilities?

Does the delivery of the program include strategies planned to develop or strengthen one or more of the abilities?

To what extent does the program target science abilities?

(Always, Often, Sometimes, Rarely, Never)

4-H Science Checklist - CORE

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3. Integration of the Essential Elements of Positive Youth Development

Does the program intentionally provide youth opportunities for belonging, independence, generosity and mastery?

Does the program integrate the essential elements appropriately?

4-H Science Checklist - CORE

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4. Experiences led by trained, caring adult staff and volunteers Is the program delivered by staff and volunteers

trained in positive youth development practices?

Is the program delivered by staff and volunteers trained in best practices for delivering science content?

Does the program have access to content experts?

Does the program utilize youth as partners?

4-H Science Checklist - CORE

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5. Activities are led with an experiential

approach to learning and activities utilize

inquiry Does the program intentionally utilize these

approaches?

Are a majority of the activities delivered through these learning strategies?

Are these approaches utilized when appropriate?

4-H Science Checklist

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6. Programs target the outcomes of the 4-H Science Logic Model and consider the appropriate frequency and duration

Do the program outcomes align with one or more outcomes of the 4-H Science Logic Model?

Are the program hours appropriate for accomplishing the intended outcomes?

• Determine who is the appropriate person to assess if your 4-H project or activity is 4-H Science ready In some instances 4-H Science Ready projects and

activities are pre-determined a the State level. Other projects or activities may only be 4-H

Science Ready in specific counties. 4-H Agents and Educators should work with

project and activity leaders in making determinations

Questions can be referred to the 4-H Science liaison in your state

Whose decision is it?

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• Analyze program on content and context• Compare checklist items to

Curriculum used Activities

County and State Activities Club or Group Activities Activities done at home

Participation Structures Program Context Incorporation of the Essential Elements Use of Experiential Learning and Inquiry

How to assess your program?

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Curriculum Used

ActivitiesParticipation

Structure(Context)

County and State

Club and Group

Done at Home

Led by Trained Staff/Volunteers

X X X X

Science Standards X X

Science Abilities X

LM Outcomes X X

Essential Elements X

Experiential and Inquiry

X X X X

Example

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Where do I check “4-H Science Ready”?

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• Project Data Management• Activities Data Management

Where do I check 4-H Science Ready from a State Account?

PROJECTS and ACTIVITIES

1. Data Management box, select Project or Activity

2. Alias Map (upper left corner)

3. Click on National project, State project, then find county project

4. Select “Edit”

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Where do I check “4-H Science Ready” from a County Account?

PROJECTS and ACTIVITIES

1. Data Management box, select Project or Activity

2. Select “Edit” next to county Project or Activity

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Where do I check “4-H Science Ready?”

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5. Check Yes or No6. Refer to “What does 4h Science Ready mean?” if not sure

• In the future Creating a new county project or activity

You will be required to answer yes or no to “4-H Science Ready?” before being able to save new entry

• In the past Adding 4-H Science Ready information to

existing projects and activities within Access You will need to edit existing projects and activities to

include 4-H Science information

How do I address “4-H Science Ready” with in Access?

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How to address “4-H Science Ready” changes within Access?

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1. Complete the changes at County level County staff will make necessary changes in-house

2. Send information to National 4-H Council A spread sheet can be provided to a county with a

listing of all their 4-H programs Export link – County level project and activity Check ‘yes’ or ‘no’ to programs and activities that

are 4-H Science ready Send spread sheet to National 4-H Council for input

• Reminder will be posted on Dashboard

Dosage

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What is Dosage?

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• Dosage is a combination of Frequency

How often are youth engaged? (meet once a week) Intensity

How much time is invested in each session? (meet once a week for 1 hour)

Duration Over what period of time do you meet? (meet once a

week, for 1 hour, for 1 year).

Why is Dosage Important?

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• Why is collecting dosage important?

Better understand the level of dosage needed to achieve intended outcomes

Design 4-H programs and activities to reflect appropriate levels of dosage

Reporting Dosage in Access

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• Project How many days or weeks does the project take

annually?

Reporting Dosage in Access

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• Youth-specific project• Annual hours spent

How many hours did this youth spend on project in 1 year?

• Project start/end date When did this project start and

end? These dates can be the same

for every youth who participated in a project offered during a specific time period during the program year.

Entering exact start dates if available per member is also ok.

Reporting Dosage in Access

• Youth-specific activity

• Activity start/end date The same date will be

used for every youth who participated in this activity

• Total Participation How many days or

weeks total did youth participate in between the activity start and end date

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Tracking New Members

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• Enrollment Date Tracking new members Date enrolled

Data management/people/Add or Edit

Questions?

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Thank You!

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