Structure of Joint Actions, Project Management, Submission process

Consumers, Health, Agriculture and Food Executive Agency

Luxembourg, 03 June 2020

3rd Health Programme 2014-2020 – Joint Actions (AWP 2020)

Structure of Joint Actions

Work Packages, Partners and roles, Governance

Consumers, Health And Food Executive Agency

Structure of Joint Action

Coordination (WP 1)

Dissemination (WP 2)

Evaluation (WP 3)

Sustainability (WP 4) Technic

alW

P (

WP

4)

Technic

alW

P (

WP

xx)

Technic

alW

P (

WP

5)

…

Consumers, Health, Agriculture and Food Executive Agency

Who can participate? - Joint Actions

Authorities of Member States and of other countries participating in theprogramme will be invited to nominate one competent authorityresponsible for the implementation of the action on their behalf.

‘Competent authority’ means the authority of a Member State or acountry participating in the programme responsible for health or for aspecific health topic or any other authority to which that competencehas been conferred.

The nomination should confirm that: • the nominated entity is a competent authority; • the nominated entity and the entities affiliated to it are eligible to participate

on behalf of the respective country and under its responsibility in the relevant action.

The competent authorities should also identify and select the civilsociety organisations active at EU level that can make the mostvaluable contribution to the action. These organisations will then beinvited to join the action as collaborating partners and/or participate inadvisory structures.

Consumers, Health, Agriculture and Food Executive Agency

Who can participate? Country eligibility

To receive EU financial support for a project, i.e. to be a coordinator or other beneficiary, the organisation needs to be legally established in:

• EU Member States;

• Iceland, Norway;

• Serbia, Bosnia and Herzegovina, and Moldova. Those countries which have a bilateral agreement with the European Union in accordance with Article 6 of Regulation (EU) No 282/2014 on the establishment of a third Health Programme.

Consumers, Health, Agriculture and Food Executive Agency

Who can participate?

Types of organisations

Grants can be awarded to legally established public, non-governmental or

private bodies including public authorities, public sector bodies, in particular

research and health institutions, universities and higher education

establishments.

Eligibility of UK applicants

Consumers, Health, Agriculture and Food Executive Agency

Nomination of affiliated entities

• Remains open until proposal submission

• Allows for inclusion of "Best practice developers"

Consumers, Health, Agriculture and Food Executive Agency

Exceptional UtilityCriteria for the exceptional utility of actions co-financed with Member State authorities:

1. At least 30 % of the budget of the proposed action must be allocated to Member States

whose GNI per inhabitant is less than 90 % of the EU average. This criterion intends to

promote the participation by Member States with a low GNI.

2. Bodies from at least 14 countries participating in the Health Programme must participate in

the action, out of which at least four must be countries whose GNI per inhabitant is less

than 90 % of the EU average. This criterion promotes wide geographical coverage and

the participation of Member State authorities from countries with a low GNI.

Please take into consideration.

Consumers, Health, Agriculture and Food Executive Agency

Award CriteriaContribution to public health in Europe (10 points, threshold: 7 points) Sub-criteria taken into

account in the assessment: quality of the Joint Action’s contribution to public health in Europe;

consideration of social, cultural and political context.

Technical quality (10 points, threshold: 6 points) Sub-criteria taken into account in the

assessment: quality of the evidence base; quality of the content; innovative nature,

technical complementarity and avoidance of duplication of other existing actions at EU level;

quality and relevance of the actions with regard to promoting the dialogue with NGOs in the

field; quality of the evaluation strategy and plan; quality of the dissemination strategy and

plan.

Management quality (10 points, threshold: 6 points) Sub-criteria taken into account in the

assessment: quality of the planning and appropriate task distribution to implement the Joint

Action, relevance of the organisational capacity, including financial management, quality of

the partnership.

Overall and detailed budget (10 points, threshold: 6 points)

PM2

Project Management

Consumers, Health, Agriculture and Food Executive Agency

PM2 – EC project management methodology

• Open source

• Set of Guidance, Templates and other tools helping to better manage a

project

• Ready to use, adaptable to your purposes

• Terminology also used in the Proposal Template part B

https://webgate.ec.europa.eu/fpfis/wikis/spaces/viewspace.action?key=openPM2

Consumers, Health And Food Executive Agency

PM2 Guide

https://publications.europa.eu/en/publication-detail/-/publication/ac3e118a-cb6e-11e8-9424-

01aa75ed71a1

Consumers, Health And Food Executive Agency

PM2 – Project Roles

Consumers, Health And Food Executive Agency

Logic framework of a project

Global Objective (Impact)

Specific Objective (Outcome)

Outputs (Deliverables)

Activities

indica

tor

baseli

nevalue target

indica

tor

baseli

nevalue target

indica

tor

baseli

nevalue target

Source of

verification

Source of

verification

Source of

verification

Means and costs

Assumptions

Assumptions

Assumptions

Pre-

conditions

Consumers, Health And Food Executive Agency

Governance

Consumers, Health, Agriculture and Food Executive Agency

EU added value

Steps, timelines

Submission process

Consumers, Health And Food Executive Agency

Process of Joint Action

Nomination of Competent Authorities

Information workshop

Submission of proposal

Grant Agreement Preparation

Signature, Accession of partners, Project Start

Consumers, Health And Food Executive Agency

Submission of proposal

Consumers, Health, Agriculture and Food Executive Agency

EC Funding and Tenders Portal:https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home

Consumers, Health, Agriculture and Food Executive Agency

Organisation Level

(My organisation)

LEARAcc

Admin

Project level

(My proposals/

My projects)

LSIGN

FSIGN FSIGN1 … X

LSIGN1 … X PLSIGN

PaCo

PFSIGN

Consumers, Health And Food Executive Agency

Check data

Download

Part B Template

Indicate your PIC

Create Proposal and include partners (STEP 4)

Consumers, Health And Food Executive Agency

Helpful information:• Roles and Access Rights

https://ec.europa.eu/research/participants/docs/h2020-funding-guide/useraccount-and-

roles/roles-and-access-rights_en.htm

• LEAR Appointment

https://ec.europa.eu/research/participants/docs/h2020-funding-guide/grants/applying-for-

funding/register-an-organisation/lear-appointment_en.htm

• EU Login

https://ec.europa.eu/research/participants/docs/h2020-funding-guide/useraccount-and-

roles/ecas-login_en.htm

Consumers, Health And Food Executive Agency

Structure of the Project Proposal

Administrative

Part A,

Includ. Overview

Budget

Technical

Narrative

Part B,

Includ. Detailed

Budget

Audit report

Consumers, Health, Agriculture and Food Executive Agency

Documents for proposals preparation

Attached to the letter of invitation to submit proposals:

• Link to create the draft proposal

• Guide for applicants

• Criteria on the eligibility, selection and award

• Model Grant Agreement

• Proposal Submission Template with technical guidance

• Project Management methodology

Consumers, Health And Food Executive Agency

Part B

Technical Narrative

Part A

Administrative Form

Consumers, Health And Food Executive Agency

Part A – Administrative Form

• Fill online (not to be downloaded)

• Title, duration, abstract, keywords (page 2)

• Confirm declarations (page 3)

• Contact details of partners (section 2)

• Overview budget (section 3, verify against detailed

budet)

• Save

• Validate and correct warning errors (red)

Consumers, Health, Agriculture and Food Executive Agency

Part B – Technical narrative

• Problem analysis, General and specific objectives, linked indicators (Process,

Output, Outcome/Impact)

• Target Groups, Political relevance, Methods and means, Expected outcome

(!!!)

• Work Packages (4 mandatory), Deliverables (mainly public scope), Risk

analysis, Timeline

• Budget: Staff efforts by work package, contributions by third parties, Detailed

budget table

Consumers, Health And Food Executive Agency

Detailed budget

(1 for each partner)

A) Staff

B) Subcontracting

C) Other Costs

Consumers, Health And Food Executive Agency

Consumers, Health And Food Executive Agency

Part B

Download

Template

Consumers, Health And Food Executive Agency

Respect Deadline

Fill and validate Form A

Validate, correct errors,

submit

Grant Agreement

Revision, Transfer to Grant Management System, Signature,

Accession of partners

Consumers, Health And Food Executive Agency

Structure of the Grant Agreement

Model Grant Agreement, filled with specific

grant's data

Annex 1

(Description of the

action, Part A):

Structured part

(deliverables, …)

Annex 1

(Description of the

action, Part B):

Narrative part with

detailed budget

Annex 2: Overview

budget

Further annexes…

Consumers, Health, Agriculture and Food Executive Agency

Electronic Grant preparation• Grant preparation online (Participant Portal "My projects", deliverables,

milestones and risks to be transfered)

• Each partner signs Declaration of Honour online (PLSIGN for partner

required!)

• Electronic signature by PLSIGN of coordinator – no paper copies of grant

agreement, but «notarised» signed PDF version downloadable for all

partners

• Partners join the agreement after signature (Accession form, PLSIGN of each

partner) (30 days after signature)

• Consortium Agreement

Consumers, Health, Agriculture and Food Executive Agency

Further Support

Chafea Helpdesk for Joint Actions:

CHAFEA-HP-JA@ec.europa.eu

IT Helpdesk – contact the) for questions such as fIT helpdesk (via

webformorgotten passwords, access rights and roles, technical aspects of

submission of proposals, etc.

Useful Information

Brochures, guidance, example projects

Consumers, Health And Food Executive Agency

Joint Actions 2003-2013

https://publications.europa.eu/en/publication-detail/-/publication/d3db2301-6546-11e8-ab9c-

01aa75ed71a1

Consumers, Health And Food Executive Agency

Health threats 2009-2018

EU-funded actions for

better preparedness and

coordination in health

crisis

https://publications.europa.eu/en/publication-detail/-/publication/13b6f22d-75e4-11e8-ac6a-

01aa75ed71a1

Consumers, Health And Food Executive Agency

Project Database

• Grants since 2003

• 1st, 2nd, 3rd

Health

Programme

• Summary,

Consortium

• Public

Deliverables

https://webgate.ec.europa.eu/chafea_pdb/health/

Consumers, Health, Agriculture and Food Executive Agency

Further informationCHAFEA Website:

http://ec.europa.eu/chafea/health/funding/joint-actions/index_en.htm

Project Database:

htthttps://ec.europa.eu/chafea/health/areas/index_en.htmps:/

/webgate.ec.europa.eu/chafea_pdb/health/

Consumers, Health, Agriculture and Food Executive Agency

Further information

Best Practice Portal (DG SANTE):

https://webgate.ec.europa.eu/dyna/bp-portal/

Health Policy Platform (DG SANTE):

https://webgate.ec.europa.eu/hpf/

Consumers, Health, Agriculture and Food Executive Agency

Further information

Health Promotion and Disease Prevention Knowledge Gateway (JRC):

https://ec.europa.eu/jrc/en/health-knowledge-gateway

Steering Group SGPP(DG SANTE):

https://ec.europa.eu/health/non_communicable_diseases/steeringgroup_promotion

prevention_en

Consumers, Health And Food Executive Agency

Further information• Helpdesks:

• CHAFEA-HP-JA@ec.europa.eu

• Chafea website:

• http://ec.europa.eu/chafea/health/funding/joint-actions/index_en.htm

• Nominations:

• https://ec.europa.eu/eusurvey/runner/JA2019

(Nominations must be done by the respective Ministry of Health, seeinvitation letter)

• Access to proposal (once draft is created by the coordinator):

• https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home

Consumers, Health And Food Executive Agency

National Focal PointsPlease keep your National Focal Point updated:

• http://ec.europa.eu/chafea/health/national-focal-points/index_en.htm

Thank youYour questions?

© European Union 2020

Unless otherwise noted the reuse of this presentation is authorised under the CC BY 4.0 license. For any use or reproduction of elements that are

not owned by the EU, permission may need to be sought directly from the respective right holders.

Slide xx: element concerned, source: e.g. Fotolia.com; Slide xx: element concerned, source: e.g. iStock.com