3manager - itsas brochure 2012 01
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3managerResource planning for copiers and printers
3manager is a financial resource
planning system, developed to
manage the copying and printing
operation, completely independent of
manufacturer brands.
Accurate information about your copying and printing
operation is important at any time. Getting the right
information at the right time, has never been more
critical, when decisions are made about
procurements, cutting costs and how to optimize.
How will the future look like if...
What will the consequences be, if you re-distribute
your equipment internally- economical as well as
postponing future procurements?
Can you cut costs by purchasing new equipment? -
and how much?
3manager helps you answering these questions by
analyzing the consequences of your intentional
actions, securing you the most optimal basis for
decision making.
Many IT departments are finding out that the cost of
not having a system—or the wrong system however,
can be very high.
With 3manager in place, you can eliminate many of
the costs associated with copying and printing.
For more information please visit www.3manager.com
where you can join one of our web seminars, or book
a personal presentation.
3manager at a glance:
Know your exact costs, potential savings and
procurement needs.
Manage your contracts with ease.
Streamline your operation with ongoing analysis.
Real-time access to important information.
Respond rapidly to changes.
Plan your budgets based on concrete information.
Cut costs and save time!
Introduction
Introduction to 3manager
How to get the most out of your copying and printing operation!3manager helps organizations reducing costs and
visualizing their true buying needs. To achieve this,
3manager offers the following functionalities:
Economizer
Find out if you can save money by purchasing new
equipment.
Optimizer
Find out if how well your devices are utilized and if you
can postpone procurements and save money buy re-
arranging equipment internally.
Environment
See how you affect the environment.
Contracts
Monitor and control legal agreements with ease.
Devices
Follow the utilization of your equipment, and how to
optimize with inventory management.
Consumption
Track expenses and page printed.
Reporting
Automatic reporting with 3manager summary and
consumption.
Alerts
E-mail notifications when areas in the operation needs
attention.
When economical information is entered in
3manager, you can begin analyzing how to optimize.
Maybe the right solution is to purchase new devices,
even though the existing equipment is only 2 years
old!
... or maybe the right solutions is to re-distribute
existing devices, with the purpose to create a better
balance between usage, economy and device
utilization.
With 3manager, all critical data is only few clicks
away, and within seconds you will know the
economical consequences when purchasing new
devices or consequences in hardware utilization and
“end of life” when re-arranging existing devices.
Summary
The right device for the right working load.
Know the consequence before you initiate actions.
Know your potential savings up front in total as well
pr. department and device.
Know your true buying need.
Postpone procurements
Cut costs and save time.
3manager functionality
Buy new models, re-arrange existing copiers and printers or do nothing?3manager “economizer” and “optimizer” help you
securing the most profitable copying and printing
operation.
With the build in intelligence, 3manager will analyze
the consequences of your intentional actions,
whether you intent to make new procurements or to
re-arrange existing equipment.
With these data, decision making will be a lot more
easy and time saving.
Often as purchaser or supplier it is difficult to gain a
prompt overview of where to put your effort.
The purchaser is measured by his savings and the
supplier wish to increase his sale.
Now, with just a few clicks, you can be provided
with analytical data, which required both hours and
resources in the past.
Know your savings per:
Total
Department
Device
Economize / Optimize summary
Know your potential savings when purchasing new equipment.
Detailed information about which new models should replace old devices.
Know how you will affect the budget and hardware utilization when re-arranging devices internally.
Find out how to postpone future procurements.
Extend “End of life” of the devices by maintaining balance between load and capacity.
Find out which purchasing agreement is the most optimal for your company.
Buy new models
Re-arrange
Do nothing
Economizer / Optimizer
How does your copying and printing affect the environment?
Understand how your copying and printing operation
affects the environment, in an intuitive and user-
friendly graphical overview.
3manager visualizes your kWh consumption and
CO2 emissions completely, as well as pr. contract,
branch, department and unit.
With the intuitive environment-dashboard, you will
always have an overview of your environmental
behavior within your copying and printing operation.
With a glance you can find out, if you are moving in
the right direction, becoming more green and more
focused on the environment.
Environmental information:
How green is your service agreement?
How many devices are online 24 hours per day?
How much can you reduce CO2 by switching devices of after working hours.
Which department is the most green?
Which unit are polluting the most?
Are we increasing or decreasing C02 emissions?
Focus on the Environment
Manage lease and service agreements with ease.Contract management helps you to take control of all
your financial and service agreements, securing
optimal utilization and a profitable operation.
Besides giving you a complete overview of your
contracts, you will also get insight of 2 important
areas:
1: Environmental affect:
How “green” the contracts are, by monitoring the usage in
page printed, KwH and CO2 emissions.
2: Hardware utilization
How well the equipment is utilized and how well the
procurement meet the demands. (Balance, over- or under
capacity)
Types of agreements available:
Lease + service
Service
Rental
All-in
Ad-hoc agreement
When contracts are entered in 3manager and the correct
equipment is assigned to the contracts, you can begin
managing your contract resources and always have the
following data a few clicks away:
Contract number
Contract type
Department
Start date
Devices pr. contract
Page printed divided per contract
Utilization rates
Period and residual terms
Cost per quarter
Outstanding debt
Digital copy of the contract
Summary
Monitor your contracts online.
Follow usage per contract.
Easily check your service invoices.
Get notifications by e-mail when contracts
needs to be terminated.
Get notifications by e-mail when contracts are not utilized satisfactorily.
Find out if hardware capacity is in balance with actual need.
Contract management
Track pages printed, costs, KwH consumed and CO2 emitted.
3manager keeps track of your usage and service
costs.
With the “Usage per contract” its easy to double
check service invoices, or with the “Usage per department” even more easy to plan budgets per department.
Track the usage in pages printed, service costs, KwH consumed and CO2 emitted in the
organization divided down per:
Total
Contract
Branch
Department
Device
Track usage per month, 90 days or Year to Date, or enter
the period of time in which you wish to know the usage
and costs.
Tracking options:
Mono / colour pages
Service costs
KwH consumed
CO2 emissions
Tracking pr. total, contract, branch,
department and unit.
Tracking per 30 days, 90 days, Year todate and within specific range of dates.
Consumption / tracking
Respond rapidly to changes and negative trends with the built in alert functionality.The alert function helps securing a profitable copying and printing operation by setting up “Rules
of profitability”.
In other words, when areas in your copying and
printing operation aren´t optimal, a notification is sent by e-mail.
Alerting areas:
Contracts
Upcoming terminations and poor utilizations.
DevicesNew equipment registered, poor utilization and outdated reporting.
VolumeSignificant increase in page printed.
Expenses
Significant increase in service costs.
ActionsMultiple recipients of alerts. IT-departments, contract departments or service departments...
You decide the level of tolerance with
percentage. For example:
If a copier has a higher utilization than 95%, or a contract
has a minimum volume with a higher utilization than
100% you want to be alerted.
3manager monitor the copying and printing operation
continuously.
Alert summary
Get notified when areas in the copying and
printing operation aren´t optimal.
Multiple recipients of e-mails with
notifications.
Automatic reminders of alerts.
Online overview of all alerts.
Be proactive and not reactive.
Proactive alerts
Complete overview of
your devices and
status.Device management gives you an immediate
overview of all copiers and printers registered in the
different network, just as old and no longer active
devices can be found via the system log.
Besides providing all basic information concerning
the equipment, 3manager will notify you about the
utilization of the equipment.
Are smaller printers employed to a higher degree than
larger devices which run idle and wait?
Ought you to redistribute internally and thus
postpone new investments by ensuring that capacity
and usage patterns match?
Intuitively and user-friendly Equipment Outline
provides you with information which will enable you to
make the right decisions.
Following information is retrieved automatically from
the copiers and printers on the network:
Model information
Serial number
Mac address
IP-address / printer name
Counter information
In addition following information can be added manually:
Link to contracts and departments
Detailed information about location
Important information regarding the particular device.
Uploading documents.
Also, every meter reading is logged and can be retrieved by visiting the meter reader log.
Device management
A complete overview
delivered directly to
your inbox!3manager keeps you up to date with the different
reporting possibilities. How often you would like to
receive reports and what types is completely up to
you.
The most important report is the “Summary” which
updates you in one great overview containing the
following information:
Number of devices (MFD+printers)
Device utilization
End of life
Usage (colour + mono)
Contract information (Utilization)
Fixed costs (Lease, rental, all-in)
Variable costs (toners, service)
Total costs
Besides the summary reports, you can configure
3manager to send meter reading reports directly to
service providers in PDF, CSV or XML format.
Reports available:
3manager summaryQuarterly operating status
Consumption report
30, 90 days - Year to Date or fixed dates.
Meter readingSend PDF, XML or CSV reports directly to your service vendor automatically.
Reporting
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