3.7 million happy users

Odoo REFERENCESThis book can’t be distributed or published publicly without the approval of Odoo s.a. Whole or partial reproduction of this brochure is prohibited.

September 2018

Table of Content BY PROJECT SIZE

Ministry of Education ��5Médecins Sans Frontières ��6Sodexo ��9Wavestone ��10Securitas ��11House of Training ��12Atos Wordline ��13Quality Product ��14Hyundai Heavy Industries ��15Volkswagen India 370 ��16Metro ��17

LARGE PROJECTS

MEDIUM PROJECTS

Great Annual Savings ��30Geely ��31Industrial Taylor ��33Cubiks ��34Logic Supply ��35WWF ��37Bell ��38Ucamco ��39

SMALL PROJECTS

Abitare Group ��47Lovepop ��48Thescon ��49Venditio Group ��50Vectis ��51Allied Metal Corporation ��52Ariika ��53XO2 ��54Kalpa ��55The Cambrigde Satchel Company ��56CSC Scientific ��57ORA ��58Engie M2M ��59Allianz ��60

Roots Multiclean ��18La Poste ��19Danone ��20Puuilo Oy ��23Laboratoire National de Santé ��24Ena ��25Toyota ��26Cytosurge ��27UCL ��28Wilsons ��29

Velodyne ��40IBM ��41Coopérative Informatique ��42Naval Válvulas ��43Alta motors ��44Fonteyne the Kitchen ��45JTRS ��46

Florida Iron Doors ��61Tools for Healing ��62GTT ��63The Watermark Collection ��64Bertinchamps ��65Villa Lagoon ��66Lumos Solar ��67Exki ��68Elton Group ��69S2 Media ��70Les Jeux de Loïc ��71Wireless cable ��72La Ruche aux Lots ��73Vinoshare ��74

Introduction ��4

Odoo Awards �� 75

Table of Content BY INDUSTRY

Wavestone ��10Great Annual Savings ��30Cubiks ��34Coopérative Informatique ��42Thescon ��49Vectis ��51

CONSULTANCY

EDUCATION

Portugal Ministry of Education ��5House of Training ��12Ecole Nationale d’Administration ��25Université Catholique de Louvain ��28

FOOD & DRINK

Sodexo �� 9Danone ��20Fonteyne the Kitchen ��45Bertinchamps ��65Exki ��68

NGO

Médecins Sans Frontières �� 6WWF ��37

HEALTH

Laboratoire National de Santé ��24

INSURANCEAllianz ��60

IT/COMMUNICATION

Atos Worldline ��13IBM ��41JTRS ��46Engie M2M ��59GTT ��63Wireless cable ��72

MANUFACTURING

Hyundai Heavy Industries ��15Roots Multiclean ��18Cytosurge ��27Wilsons ��29Industrial Taylor ��33Logic Supply ��35Bell ��38Ucamco ��39Naval Válvulas ��43Ariika ��53The Cambrigde Satchel Company ��56CSC Scientific ��57ORA ��58Florida Iron Doors ��61The Watermark Collection ��64Villa Lagoon ��66Lumos Solar ��67

OTHER SERVICES

Securitas ��11 La Poste ��19Allied Metal Corporation ��52

RETAIL

Quality Product ��14Metro ��17Puuilo Oy ��23Abitare Group ��47Lovepop ��48Venditio Group ��50XO2 ��54Kalpa ��55Tools for Healing ��62Elton Group ��69Les Jeux de Loïc ��71La Ruche aux Lots ��73Vinoshare ��74

TECHNOLOGY

Velodyne ��40S2 Media ��70

Volkswagen India 370 ��16Toyota ��26Geely ��31Alta motors ��44

AUTOMOTIVE

4

INTRODUCTION

In only a few years, Odoo broke the market by offering powerful business management applications at a competitive price.

Odoo made its place amongst the largest industries and leaders like Toyota, Securitas, La Poste, Médecins sans Frontières, McKinsey, Danone and many others.

In this book, you’ll discover a sample of Odoo’s customers from different industries and sizes. From small to large, these customers references perfectly illustrate the flexibility, ease of use and uniqueness of Odoo.

WHY ODOO?

With strong technical foundations, Odoo’s framework is ‘one of a kind’. It provides top-notch usability that scales across all apps. This means that any usability improvements made on Odoo will automatically apply to all of our fully integrated apps.

Therefore, Odoo evolves much faster than any other solution.

Here at Odoo, we believe in two things:

• Business management applications should be affordable.• A large business scope shouldn’t come at the price of the user experience.

Odoo is the only business management solution that can grow with you from 1 employee to 100.000 and more. The purpose of this booklet is for you to see this for yourself. Happy reading!

5

The Portugal Ministry of Education’s specific remit is to make sure that national policies are implemented and to fulfil the provision of education for every child.

The challenge was to replace 150 single purpose solutions that were being used by the Executive Management of the School Administration (DGAE). This was achieved by customizing Odoo applications and developing new ones that gradually replaced the old software.

Due to the high usage (over 50.000 simultaneous accesses), some internal modules had to be modified accordingly. These scalable adjustments allow this Odoo system (the world’s largest in terms of users, with more than 350.000) to handle the Portuguese Government teacher allocation process, which is one of the most complex, critical and visible of the Portuguese Government.

A technical audit of the project was done by ThinkOpen regarding the following tasks:• Assuring the use of Odoo’s best programming practices and technical approaches.• Analysing and dimensioning of the physical and virtual server arrays to cope with

the high demand and high availability needs.

BENEFITSThe Odoo adoption by the DGAE generated considerable savings within the first year (exceeding 50%). Alongside these savings, they also gained a centralized IT System full of features that in turn, triggered big improvements in service quality and internal efficiency.

FUN FACTAs this project is an example for other governments, this story has been published on the official website of the European Union: https://joinup.ec.europa.eu/news/portugals-annual-school-teac

Reduced costs by half in under a year.

Users350,000+

Concurrent Users50,000

IndustryEducation

Implementation 2 years

APPLICATIONS

Employees

Payroll

Appraisal

Project

Accounting

Purchase

Fleet

Timesheet

Helpdesk

AT A GLANCE

REPLACING 150 LEGACY APPS IN JUST 2 YEARS

Portugal Ministry of Education

6

Médecins Sans Frontières (MSF), also known as Doctors Without Borders (DWB), is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. DWB offers assistance to individuals based on need, regardless of race, religion, gender or political affiliation.

Doctors Without Borders needed a flexible operations management system to coordinate and consolidate its worldwide medical humanitarian efforts in crisis zones that often lack basic resources. DWB sought a system that could be easily deployed and supported worldwide. This system also needed to be flexible and modular for field support, while providing a centralized hub for the financial aspects. Yet, it needed to remain simple enough to be utilized by personnel without any technical knowledge.

Odoo provided DWB a robust yet agile solution that is both centralized and modular, mimicking the DWB organizational structure, and a synchronization module for offline deployment. Utilizing a customized multi-level approach, Odoo created a hub that oversees the organization’s operations and accounting. Subcells were also used to manage efforts per geographical area, and within these given areas, projects were created to support each field mission.

FUNCTIONAL SCOPE OF THE PROJECTThe functional scope covered two main areas: Finances & Supply.At this point in time, they were the two most pressing areas to cover. The choice of Odoo was also motivated by its ability to integrate other key jobs within DWB, not only from a functional aspect but also from a technical point of view.Vertical scope of the project: Projects & Coordination.

(continued on next page)

An open source software reduced costs and prepared DWB for future success.

Employees23,000

Users4,000

IndustryHealth

OperationalBudget

€1�41 Billion

Customer sinceJan 2012

AT A GLANCE

International Deployment

Multi-languageSupport

500 Odoo Databases

SynchronizationEngine by Satellite

Version Odoo 6

PROJECT OVERVIEW

SPENDING MORE TIME HELPING PEOPLE

Médecins Sans Frontières

7

APPLICATIONS

Purchase

Accounting

Inventory

Expense

CRM

Sales

« Finances »Item managementPartner managementOrder managementPurchase managementStock and warehouse managementForecasting and replenishmentTransport managementDistribution managementCustoms and clearance managementEquipment managementMonitoring and analysisVertical integration

« Supply »Analytical dimensionsBudget managementGrant management and donor reportingMulti-currency managementCash entriesExpenditures booking and accounts payableThird parties managementAccrued and deferred entriesAsset managementClose processCorrections and modificationsReporting, monitoring and analysisCash request

NEEDS AND TECHNICAL REQUIREMENTSIn contrast to a conventional business, there are technical and non-functional characteristics of these activities on the ground:

• Limited in terms of material, especially internet connections and technical resources.

• High turnover of human resources, as missions based on 2 to 12 months.• Lack of IT Field Manager.

Based on the elements above, DWB defined a set of criterias which Odoo had to be able to fulfill:

• Be easy to deploy, maintain, and support (maintained by personnel who do not have IT skills).

• Be able to use profiles pre-configured applications• Be agile (flexible, modular, manageable)• Does not present a risk of operational bottlenecks

Before even considering functional needs, the initial decision-making process was based on these technical requirements.

Synchronization Module in OdooAt Odoo’s request, DWB considered the ‘synchronization’ solution in order to bring structure and accurately respond efficiently to its own needs. This module provides the ability to work independently (offline mode) for members present on field.


Doctors Without Borders offices

8

The synchronisation module simplifies offline work at each of these field sites. The data is transferred to superior entities as soon as a connection is established, taking complete charge of storage, transfers, backups, archiving and authentication constraints.

OTHER CONSTRAINTS ADDRESSED• Be multilingual, although English is generally applicable.• To bear the burden of future new users according to DWB growth.• Be able to carry a load of volume data increasingly important.• Extension of the functional coverage (This is one of the strengths of our

native Odoo solution).• Possibility of integration with other communication systems using a

standard exchange

USERSOdoo is a solution with great strength and stability, it can bear the load of over 4000 users of the system at any given point.

BUDGETOver a million euros.

BENEFITSAn open source software, reduced costs and prepared DWB for future success. By choosing an open source product, DWB now enjoys technical superiority built on a strong community of thousands of developers. Odoo provides DWB the ability to extensively customize their system, unlike proprietary software.

This need comes from the fact that numerous countries involved in DWB missions often have internet blackouts.

9

Sodexo is an international company that offers corporate services and incentive solutions. The company is well known for its meal vouchers and in-house lunch services. The vending division of Sodexo Belgium uses Odoo to manage their 5500+ vending machines.

The objective was to set up a centralized system to manage the vending machines department. This particular business unit includes approximately 100 employees. Their mission is to rent vending machines (hot drinks, cold drinks and snacks). These vending machines have their ‘meters’ read several times a month in order for invoices to be prepared automatically.

Before Sodexo started using Odoo, they ran their operations with 14 different software and databases. After some market research, they chose Odoo to run their operations. They were left with the ability to manage their operations with only one software which improved productivity.

Sodexo had standard needs (for invoicing and accounting) and these specific needs (vending machines management, contracts management and meters reading) were developed with ease. Therefore, it took just under a year to get their Odoo system up and running.

BENEFITSThanks to Odoo, Sodexo gained 10% in revenues that were initially lost in costs related to their old system. Odoo also helped them simplify their invoices, making it easier for their customers and helping to avoid potential errors.

Moreover, the time spent on their end-of-the-month closing was significantly reduced. This allowed Sodexo to start a new process for sales management that is more effective for the business.

Seeing how successful Odoo was for Sodexo’s vending departement and how simple it was to implement, they decided to switch other applications from SAP to Odoo, as well.

Before Odoo, Sodexo ran their operations with 14 different software and databases.

Users100

Employees425,600

IndustryFood & Drink

Revenue€20�45 Billion

Customer sinceJul 2014

Implementation9 months

APPLICATIONS

Invoicing

Purchase

Inventory

Subscription

Sales

AT A GLANCE

10% REVENUE GROWTH OVERNIGHTSodexo

10

Wavestone is a consulting firm whose mission is to support today’s and tomorrow’s leaders in their most strategic decisions.

Users3,700

IndustryConsultancy


€900,000

Customer sinceNov 2016

APPLICATIONS

Wavestone started using Odoo (previously known as OpenERP) in 2011 with an Odoo partner. At the time, they were using version 6 and only 20% of the system was ‘standard’ (meaning that most of their system was customised). Over the years, Wavestone realized that their fully customized system didn’t allow any flexibility, was too slow and couldn’t adapt to their business needs. In 2015, they contacted Odoo directly and were faced with a choice: either they migrate their database (but they would keep the outdated customization and might be facing similar issues in future) or start from scratch. The later option was chosen. Within a year and a half, the system was in production.

BENEFITSThe “business-changing” features proposed by Odoo were ‘mutli-company’ and ‘multi-currency’. Odoo managed to reduce customization from 100,000 lines of code to only 25,000. As a result, their database was only made up of 50% customized developements. Bearing in mind that they gained a huge amount of features thanks to the latest version 11 of Odoo. To give you an example of how Odoo managed to drastically help efficiency for Wavestone, Odoo managed to reduce their 720,000 fiscal positions to just 36 (6 per company).

The first 500 users were implemented after just 10 months. Six months later, another 3000 users started using the system. The main challenge was to keep a good level of performance. Odoo successfully tackled this challenge, as the Wavestone database maintains good speeds while all users are simultaneously clicking and working.

Today, Wavestone is happy with their new software. They are able to follow their projects and are very confident for their future international growth. Indeed, thanks to Odoo’s ‘multi-company’ and ‘multi-currency’ features, they know that Odoo is capable to grow alongside them.

The full implementation costs less than the yearly budget of their previous JD Edwards maintenance cost.

Sales

Purchase

Project

Accounting

Timesheet

Employees

Leaves

Expenses

Inventory

Contact

AT A GLANCE

10-MONTH IMPLEMENTATION TO MANAGE 3700 USERS IN 6 COMPANIES

Wavestone

11

Securitas is one of the world’s leading security services, monitoring, consulting and investigation group.

Securitas serves a wide range of customers in a variety of industries and customer segments. Their protective services, developed together with their clients, are designed to incorporate a high degree of technology content. While manned guarding still represents the cornerstone of Securitas, they continuously work to develop their offerings. This enables Securitas to meet customer specific demands at a competitive price.

Odoo was introduced at Securitas a few years ago in order to take care of the service management. At that time, Securitas didn’t have a viable solution for their needs. Odoo was fully integrated with the legacy ERP and allowed them a much better management solution.

As things grew and developed, more and more applications were added to the service management, such as recruitment, website, fleet and many others.

BENEFITSSecuritas now uses even more Odoo Apps. While still being fully integrated. This allows them to have an homogenous UI, quick updates, and a perfect answer to their requirements without having to remove their old ERP.

FUN FACTDaniel Reis, IT manager for Securitas, wrote the ‘Odoo Development Essentials’ book series, as well as the ‘Odoo 11 Development Essentials’. Daniel is a reference when it comes to the implementation of Odoo in a corporate structure.

Odoo was fully integrated with the legacy ERP.

Employees320,000

IndustrySecurity


APPLICATIONS

Employees

Accounting

Project

Purchase

Fleet

Manufacturing

Sales

Inventory

CRM

AT A GLANCE

ANSWERING PERFECTLY TO THE REQUIREMENTS OF A WORLD LEADING SECURITY COMPANY

Securitas

12

The House of Training started in 2015 thanks to an initiative from the chambers of commerce and the association of banks and bankers. The House of Training is now a big actor in professional training in Luxembourg. Today, they manage the ISEC University of Luxembourg.

With more than 36.000 work-days of training given in 2017, more than 650 different courses offered, and a portfolio of 800 trainers/experts; the House of Training quickly grew into a professional training center recognized by the actors of the Luxembourg economy.

The main requirements during the first implementation of the system were : • Place the training offer at the heart of their

activity.• Reinforce the positive perception of professional

training in the market (quality, extensive offer, “customer experience”).

• Spread the “branding”.• Create a qualitative added value from the rationalization of currently low value

jobs.• Make the functional flows more visible and flexible for colleagues.• Ease control to help manage financial performance.

Before Odoo there were not using any form of ERP. The apps needed to solve these specific points : • Planning and registration management for courses.• Clients and partners management.• Documentary and course material management.• Accounting management.• Commercialization of training from the website.

BENEFITSThe implementation of Odoo had a significant impact in the perceived quality of their services by the clients. It also helped with the operational management thanks to the automated integration of tasks in one system, from courses creation to registration. Invoicing and portals are now dedicated to the trainers and students. And finally, automated correction of exams, website design and everything else is now possible thanks to Odoo.

Odoo had a significant impact on the perceived quality of their services by their clients.

Users800

Portal Users10,000+

IndustryEducation

Revenue€8 Million

Customer since2009

APPLICATIONSSales

Purchase

Website

Accounting

Subscriptions

eCommerce

CRM

Recruitment

Employees

Project

Timesheet

Contacts

AT A GLANCE

FOCUSING ON WHAT THEY DO BEST

House of training

13

Atos Belgium is a part of Atos SE (Societas Europaea), which is a global leader in digital services with an annual revenue of 13 billion EUR and approximately 100.000 employees in 73 countries. Atos is the parent company of Atos Worldline, the leading payment and transactional services provider in Europe.

Atos Belgium’s project started with an Odoo Partner. They had specific needs for building quotations.

The first thing to consider, is that Atos covers a wide range of solutions. This fact makes everything seem complex when it comes to an ERP solution. To give you an idea of how complex it can be, they offer everything from digital transformation services to IT development solutions for Air Traffic Control management. All of this, while helping the implementation of the digitalisation of public institutes like the European Union.

Secondly, each of Atos’ products refer to important information that has to be included in quotations. Therefore, the standard quotation offered was not enough and consequently a more detailed quotation app was needed. This is why one of Odoo’s partners had to create a tailor-made module. Today, each quotation is created using Odoo.

Atos uses other Odoo apps, such as Website Builder, which helps them build web pages for their merchants ticketing portal users (“Online Selfcare”). They also use the VoIP module, which log calls.

Today, Atos is happy with Odoo and is thinking about expanding their use to other Odoo apps.

Quotations are now created faster with Odoo.

Employees700

IndustryIT/Communication

Revenue€250 Million


APPLICATIONS

Calendar

Website

VoIP

Contact

Sales

CRM

AT A GLANCE

MANAGING A LARGE PANEL OF PRODUCTS

Atos

14

Quality Products is an Australian importer, wholesaler, and distributor for premium garden tool manufacturers such as Burgon & Ball and Haws.

They are inspired by and passionate about quality, and their products demonstrate the highest standards in design and construct. Established in 1997, Quality Products has introduced exceptional products and brands that lead the market rather than follow or copy.

As they grew, they started to notice more and more obstacles such as, their accounting software being used beyond its limits, no integration, a poor use of marketing funds without any way to track the benefits and many manual mistakes that created confusion and inconsistencies.

CHALLENGES & BENEFITSThe most noticeable impact after the Odoo integration is the incredible reduction of the sales life cycle. What once was weeks of mailing out catalogs and pricing sheets to receiving an order is now done in minutes. For instance, Quality Products simply needs to grant potential suppliers portal access. This in turn allows them to view all products and Suppliers can finalize this process by ordering and paying online.

The integrated website allows customers to see what’s available and shop at their convenience. All of this, while their business can operate from a single, easy to use, system which offers the processes, capabilities, and scalability typically only available to large corporations. It adds substantial value to sales and profits gaining.

What once took weeks is now done in minutes.

Portal Users550

Users6

IndustryRetail

Customer sinceJun 2016

APPLICATIONS

eCommerce

Website

Purchase

Email Marketing

Accounting

POS

AT A GLANCE

ADDING SUBSTANTIAL VALUE TO SALES AND PROFITS

Quality Products

15

Hyundai Construction Equipment Americas., Inc. is a part of the Construction Equipment Division of Hyundai Heavy Industries, and the world’s largest shipbuilding company.

This construction equipment department of Hyundai is responsible for selling an extensive line of construction equipment, material handlers and offer maintenance services. Hyundai’s commitment to innovation is unparalleled in the industry and they continue to push the envelope when it comes to construction equipment capabilities.

To achieve this, they were looking for an ERP that could fulfill their requirements. They were previously using an inflexible system and they wanted something unlike their previous ERPs. They sought a system which would allow them to track their day to say sales activities. They also wanted to share that data among different departments freely. In short, Odoo was able to comfortably cover all of their requirements.

Amongst many other things, Odoo also gave more flexibility to dealers. They are now able to place orders through the Odoo Portal, and by using eSign, they can even sign their documents electronically and track their orders at any given time. Odoo also managed to implement the synchronization of all the warehouse business processes thanks to the WMS system (Warehouse Management System). This allows users to track and trace the inventroy value.

Odoo provided flexibility to dealers.

Users106

IndustryManufacturing

Revenue$39�33 Billion

Customer sinceOct 2015

APPLICATIONS

Project

Website

Purchase

CRM

Accounting

Sales

Inventory

Leave

Manufacturing

AT A GLANCE

MANAGING EVERYTHING, FROM FACTORIES IN KOREA TO DEALERS IN THE USA.

Hyundai Heavy Industries

16

Volkswagen Group Sales India Private Limited is the owned subsidiary of Volkswagen Group in India. They focus on the sales and manufacturing of Audi, Porsche, Volkswagen and Škoda vehicles in India. Volkswagen subsidiary, Lamborghini, also sells their vehicles in India through this channel.

Monitoring the performance of the resources is a challenge in the automobile industry, even more so in the after-sales area. A poor use of resources in your workshop will not only affect your revenue but also the customers’ satisfaction and the overall brand value. Volkswagen was looking for an application that could help them with this particular issue. With an ideal application, each resource performance could be monitored through a tracking method and processed alongside each vehicle allowing customer traceability. All of that without having to input any data.

Odoo partner “Autochip”, rose to the challenge and developed a strong vertical product where every process in the dealership was trackable with RFID (Radio-Frequency Identifiers) tags. From vehicles movement inside and outside of the dealership, to workshop locations, all of which were now monitorable and recorded within Odoo.

BENEFITSBuilding a new solution to work with the existing legacy system was a major challenge, however, everything was implemented successfully and the results already speak for themselves. Waiting time is now minimized, increasing the customer satisfaction for dealerships and subsequently increasing overall brand satisfaction. There is also revenue growth spurred by an increase in technicians’ productivity.

Thanks to the implemented monitoring, it is now easy to see where the delays are occuring, giving opportunities to improve existing processes.

Revenue growth was spurred by an increase in technicians’ productivity.

Employees5,000

IndustryAutomotive


Customer sinceMar 2018

APPLICATIONS

Sales

Attendances

Project

Invoicing

Timesheet

Employees

Website

Mass Mailing

Contact

AT A GLANCE

ANOTHER SUCCESSFULL INTEGRATION WITH A LEGACY SYSTEM

Volkswagen Group

17

Metro Group is a German global diversified retailer, and carry a group based in Düsseldorf. Established in 1964, the international retail group was the fourth-largest retailer in the world measured by revenues (after Walmart, Carrefour and Tesco) in 2010.

Metro Group decided to expand a new region in south-east Asia beginning of 2017. This expansion consisted of a headquarter (150 employees) and a single warehouse (150 employees) destined for wholesale and retail. Thus, it subsists of 300 Odoo users.

Thanks to the success of the first implementation, several other warehouses are destined to be built and implemented (in the same region) with an additional 500 employees in the medium-term.

CHALLENGESThis is a pure greenfield project, from the perspective of the system, buildings, construction, employees and the market with its customers. Due to significant regional cost pressure, it was imperative to identify a very affordable, fast-to-market and easy to adopt business management solution.

SOLUTIONA very low entry learning threshold solution was identified. This solution was very price competitive and facilitated a fast implementation of regional and complex business processes. Odoo was chosen as the ERP system to handle all main processes (full-stack Odoo implementation).

They first started with the HR modules torwards the end of 2017 (Expenses, Leaves, Employee directory). Invoicing was implemented next at the beginning of 2018. Now, the advisors of the local fiduciary are accessing these invoices directly through Odoo, while the headquarter’s employees use the subsequent financial reporting to consolidate on group level.

The pre-sales processes were then added in the spring of 2018. Now looking ahead, the upcoming business areas to be covered with Odoo are inventory processes (from receiving the raw, semi-finished and finished products to the delivery with trucks to the customer), followed by the sales and manufacturing area’s.

APPLICATIONS

Odoo is the ERP system that handles all main processes.

Employees100,000+

Users800

IndustryRetail

Revenue$5 Billion

AT A GLANCE

eCommerce

Sales

Website

Accounting

Purchase

Studio

CRM

Employees

Expenses

Inventory

eSign

Leaves

Project

Marketing

Manufacturing

Fleet

AFFORDABLE, FAST-TO-MARKET AND EASY

Metro

18

Roots Multiclean Ltd, India’s first mechanised cleaning equipment manufacturer began its operations in 1992. With the vision of a cleaner nation, Roots Multiclean is India’s largest manufacturer of cleaning equipment such as sweepers, scrubbers, vacuum cleaners, high pressure jets, steam cleaners, etc.

Created 25 years ago, Roots Multiclean had a cumbersome CRM without any service features. In recent years, their production increased substantially, however, their current system wasn’t able to follow this growth. The company was missing key features such as a ticketing system for engineers, a way to monitor products under an annual maintenance contract (AMC) or a warranty and also a way to control employee expenses.

A crucial point to bear in mind is that Odoo had to be implemented alongside their current legacy system, SAP. To meet this requirement, extra modules were built in order to fulfill their service & warranty needs.

BENEFITSOne of the most immediate and noticeable successes was the incredible savings. They were able to save over $120,000 per year. This was made possible thanks to the new applications including the new ticketing system for service engineers as well as the warranty visits.

Now, visits are scheduled automatically by Odoo based on the correct information originating from sales orders and master products. As a result, the company has reduced its costs and now grows at an even higher rate.

The company reduced its overhead and now grows faster.

Employees700


Revenue$30 Million


APPLICATIONS

Sales

CRM

Project

Accounting

Timesheet

Expenses

Email Marketing

AT A GLANCE

SAVING $120,000 PER YEARRoots Multiclean

19

La Poste is the French postal service company. They are present in France and all over France’s overseas territories as well as Monaco. They also have subsidiaries in banking, telecom and insurance.

La Poste has a long history of using open source software to run their activities.

They have deployed several Odoo databases in different departments, for a total of 250 users. Their first implementation, back in 2010, was in order to manage an internal helpdesk for the HR services, with the help of the CRM application.

The IT team of La Poste developed the very first VOIP solution connected to Odoo, with a XiVO (an Odoo connector). During the first three years of the implementation, La Poste deployed several other Odoo applications to manage different departements (HR, Helpdesk, CRM, after-sales services).

FUN FACTIn 2015, The ICT director of La Poste, Olivier Lenoir, wrote a book about his story at La Poste, with a chapter dedicated to Odoo: “La Poste, Quelle Aventure” (trad: La Poste, What an adventure). ISBN: 978-2-343-07666-9.

La Poste has deployed several other Odoo applications for different activities.

Employees250,000

Users250

IndustryPostal

Revenue€24 Billion

APPLICATIONS

Employees

Helpdesk

Appraisal

CRM

VoIP

AT A GLANCE

THE VERY FIRST VOIP SOLUTION CONNECTED TO ODOO

La Poste

20

Danone is a multinational corporation that produces dairy products, bottled water, baby foods, and medical nutrition. After being founded in 1919 in Barcelona Spain, Danone is now headquartered in Paris, France. Danone’s presence extends beyond most borders. The corporation has offices and subsidiaries across the globe.

Danone expanded their operations considerably through acquisitions that spanned globally. In order to manage operations of the newly acquired companies, Danone looked at Odoo for a comprehensive platform that was flexible, scalable, cost-efficient, reliable, easy to implement, and user-friendly.

CHALLENGE With the rise of acquisitions and joint ventures in emerging markets Danone needed a management software to deploy for its newly acquired companies. Some of the necessary requirements were: • Agility and flexibility to support more than one industry at different production

stages.• Comprehensive end-to-end business solution.• Easily deployable system internationally, and user-friendly. • Cost-effective, yet scalable to allow for growth and expansion.

The management software Danone used at the time (SAP), was too impractical to deploy for subsidiaries due to high implementation & maintenance costs, and steep learning curves.

SAP is not necessarily the answer for structures which need quick implementation, flexibility, and easy tools to the users. SAP covers a large array of needs. However, it’s an integrated non-modular software, leaving very little room for mistakes.

Odoo was proposed as a solution to Danone as it provides the required flexibility, cost efficiency, fast deployment, and is backed by a solid software editor and a strong community.


Odoo provides Danone with the ability to extensively customize unlike proprietary software.

Users400

IndustryFood & Drinks


First deployment3 months


AT A GLANCE

APPLICATIONS

Purchase

Accounting

Inventory

Sales

Manufacturing

CONSOLIDATING ITS ACQUISITIONS ACTIVITIES

Danone

21

SOLUTION The industry giant decided to use an open source integrated ERP solution for the emerging countries in which it operates. Odoo provided Danone with a fully integrated management solution that met all of their requirements.

Geolocation of Implementation

South America Colombia 1: Baby food (sales, distribution and purchasing) Colombia 2: Medical (sales, distribution and purchasing) Mexico: Semilla, dairy product line (billing, accounting, sales, warehouse, purchase)

Pacific Australia: Dairy product line (production plant, sales and distribution)

Africa South-Africa: Medical product line (production plant, sales and distribution) Ivory Coast: Baby food (sales, distribution and purchasing)

EuropeMyEvian, Mineral water product line: (production, sales and distribution)

Project Model The project model followed a standard 3 month schedule managed by Danone Information System’s (Dan’IS) project leader in France and Dan’IS worldwide program coordination: • Predefined roles/responsibilities for Dan’IS central team, Dan’IS project office,

Danone local entity management, Danone local IT team, Odoo headquarters, and local Odoo partner.

• Predefined tasks and workload: fine tuned case by case. • Predefined communication schedule and reporting.

Running Model Standard ongoing mode where Dan’IS leader constitutes as the single point of contact (SPOC) to the Odoo headquarters and Odoo regional/local partners • First line of support: conducted internally within Dan’IS • Second level support: through an Odoo partner for localization related matters • Third level support: by Odoo HQ


Location of Danone offices and subsidiaries

22

IMPLEMENTATION The Columbia branch was the first to be implemented introducing the Agile methodology, where development and implementation are done simultaneously. This methodology, based on the corrections made immediately in the software, was completed based on a weekly delivery system. A virtual Kanban view to control project scheduling completion was implemented. Alongside this, the usage of a ‘wiki’ where members of each team (users and developers) could find all the related information for the ongoing projects was provided.

RESULTThe Columbian brand experience was quick and successful in a relatively simple scope. The entire implementation was rolled-out in 3 months. This success led to a larger implementation in Australia that included manufacturing. Danone is now giving feedback analysis on the different implementations. They point out the flexibility of using Agile methodology, specifically its very positive influence on user acceptance. Danone receives immediate feedback regarding their requests as they get trained during the implementation process.

BENEFITS The use of an open source software reduced costs and prepared Danone for future success. By choosing Odoo, Danone now enjoys technical superiority built on a strong community of thousands of developers. Odoo provides Danone with the ability to extensively customize unlike any other proprietary software.

Kanban view of project schedule

23

Puuilo Oy is a smart shopping retailer that operates over 25 shops all over Finland. They also run an online shop which provides the option to ship their products internationally.

Puuilo Oy’s biggest issue was having all the master data maintenance scattered across different systems. Maintenance was made manually using Excel spreadsheets on each and every computer. This not only, made it incredibly difficult for management to keep track of inventory (which products and in what quantity?), but it also make it close to impossible to have a precise idea of the daily sales figures for each individual shop.

Over the years, as the company grows, it accumulates tens of thousands of sellable products. Puuilo Oy soon realized that their current way of tracking sales, could no longer continue. They needed a better, centralized manner of doing business. With so many products in store, it was essential to have easy product lifecycle management maintainable through a channel and accessible to each user.

BENEFITS Odoo was the first and only business management solution Puuilo ever implemented, it solved all their issues and exceeded their expectations.

Today, Puuilo Oy has better control over its complete supply chain, from the purchasing and import process to the Point of Sales transactions. Product information is now consistently up to date in every store and sales channel. Moreover, the inventory value is refreshed in real time. Thanks to the eCommerce solution, they managed to increase their sales by making all their 50 000 products available in their web shop and shipping them internationally.

Odoo also helped improve the life of the executive team. Decisions are no longer made based on guesses, but more so on effective numbers, delivered with daily financial reports. And finally, the use of Odoo on mobile devices can prove to be very effective in some customer service situations, one example of this would be that the teams can now make inventory adjustments on the go.

Odoo allows them to exceed their expectation.

Users350

IndustryRetail


Customer sinceMay 2013

APPLICATIONS

Sales

Inventory

Purchase

Accounting

CRM

Project

POS

Studio

AT A GLANCE

IMPROVING THE EXECUTIVE TEAM’S LIFE

Puuilo Oy

24

The Laboratoire National de Santé (LNS) is a public institution established in 2012, operating under the supervision of the Ministry of Health in Luxembourg and providing a wide range of services within diagnostics and research area.

Users350

IndustryHealth

Revenue€6�3 Million


Until 2016, every support service had its own software. It had become a complicated system to manage and maintain, as the increasing volume of data to transfer raised risks of losing data. The LNS came to the conclusion that it was time for a change.After scanning the market and assessing all possibilities they narrowed it down to two possible solutions, SAP and Odoo. With Odoo, they found that the implementation was quick and simple. On top of that, they could rely on the vast community that surrounds Odoo. Any need that Odoo didn’t cover could be developed since this software is open source, flexible and easily adaptable.

BENEFITSBefore starting to use Odoo, the LNS was using several different software solutions. However, with Odoo the workflow was greatly simplified and general improvements all across their work environment were made.

Odoo provided LNS with more time to focus on what’s important. The administration made sure that other departments received the best possible support with added value, and the operational staff could now focus on diagnostic and research. The LNS now strives to become the best possible version of themselves, helping as many people as possible on a daily basis.

FUN FACTSIn 2017, the CFO of LNS explained the impact of Odoo at LNS and titled her talk “From Chaos to Harmony”.

Odoo provided LNS with more time to focus on what’s important.

AT A GLANCE

APPLICATIONS

Sales

Helpdesk

Manufacturing

Accounting

Purchase

Recruitment

Timesheet

Maintenance

Employees

Inventory

Website

STEALING THE THUNDER FROM SAP

Laboratoire National de Santé

25

The École nationale d’administration (generally referred to as ÉNA) is a French “Grande Ecole” aiming at training the next senior civil servants. Many French ministers and prime ministers and presidents graduated from l’ÉNA

L’École nationale d’administration shaped every activity they have with the help of Odoo, payroll management, class sign up, class schedule management.

Because of the highly specific type of organisation they run, l’ÉNA chose to use Odoo. Thanks to Odoo’s simplicity and flexibility, they were able to adapt it to their needs and were able to make it work without disturbing the usual workflow of the school.

Instead of adapting the school to the new system, Didier Georgieff, Chief Information Officer (CTO) of l’ÉNA and his team worked to build the system around the school’s needs.

Odoo also saved them hundreds of thousands of euros compared to the cost of other ERP solutions.

They were able to internally adapt Odoo to their needs.

Employees229

IndustryEducation



APPLICATIONS

Employees

Payroll

Appraisal

Project

Timesheet

Accounting

AT A GLANCE

SAVING HUNDREDS OF THOUSANDS

Ecole Nationale d’Administration

“We saved hundreds of thousands thanks to Odoo.”- Didier Georgieff, CIO of Education Nationale d’Administration

26

Toyota Material Handling France is a member of the Toyota Industries Corporation, which operates in 5 regions in the material handling industry. The company’s main focus is manufacturing, selling forklifts throughout Europe, and provide technical solutions and support.

Before discovering Odoo, Toyota built a custom-made solution for the configuration of their highly customizable trucks. The problems they faced were hidden behind the scenes. For example, their factory in Italy was not equipped with an adequate solution that adapted with their equipment to go through all the necessary steps of production. As their previous solution was also used as the configurator, this meant that changing one part of the solution also meant taking down the old system in order to replace it with something else.

Therefore, they did some research and found out that they had two possibilities: either they replaced the old solution with a new custom-made solution or they replaced it with an out-of-the-box solution. Moreover, Toyota needed a quick return on investment. This is where a traditional ERP system failed and where Odoo proved to be the best solution.

Although their initial focus was on Sales, Odoo parter “Smile”, implemented other apps such as Inventory, MRP, Purchase and Accounting.

One of the most important factors for Toyota was timing. Odoo offered a solution that could be implemented rapidly and thereby pleasing management with a good and reliable solution that the company was able to count on in just a matter of months. The company now appreciates having a more valuable system due to the open nature of the software. After a little bit of training, Toyota’s people can also develop new features that benefits the company.

Pleasing management with a good and reliable solution that the company was able to count on in just a matter of months.

Employees750

IndustryAutomotive


APPLICATIONS

Sales

Inventory

Manufacturing

Accounting

Purchase

AT A GLANCE

A COMPLETE IMPLEMENTATION IN JUST 6 MONTHS

Toyota Material Handling

27

Cytosurge AG successfully develops, manufactures and distributes cutting-edge and unique high-precision nanotechnology instruments as well as robotic systems.

Users216


(Medical)

Revenue795,000 CHF

Customer sinceSep 2015

As they started to grow, Cytosurge’s existing ERP system only covered accounting and some basic warehouse management features.

This system not only couldn’t keep up with their rapid growth, but with Cytosurge’s current way of working, it was also unscalable and lacked a real online presence at that time.

With their patented technology growing within the market, they soon realized that they needed something more versatile. This system required them to track their products, track the quality of these products and to offer them an ecommerce solution. All these requirements needed to be addressed while being scalable to the company’s growth.

The implementation was not too complicated as there were no legacy systems to integrate alongside Odoo. They implemented as much as possible in Odoo and it turns out that their needs were met with various applications.

Cytosurge lacked a real online presence at that time.

AT A GLANCE

APPLICATIONSTimesheet

Sales

Email Marketing

Accounting

Purchase

Manufacturing

CRM

Website

Inventory

HR

Project

eCommerce

eSign

Events

INCREASING ONLINE VISIBILITY BY 300% OVERNIGHT

Cytosurge

“We do get a lot of envious customers/suppliers. They all fall in love with our ERP as they see it in action”

- Pascal Behr, CEO & co-founder of Cytosurge AG.

28

The University of Louvain (Université catholique de Louvain, UCL) is Belgium’s largest French-speaking university.

The UCL, being one of the largest universities in Europe, had a huge challenge ahead of them to consolidate the data of 15 different faculties, all having their own independent software and databases.

The UCL chose Odoo in 2016, in order to centralize all the data regarding their contacts, staff, and their activities, in a single database.

BENEFITSOdoo is connected to eight different software used internally and provides a single user interface for all staff members to manage their customer and supplier relationship activities.

Odoo s.a.’s offer was 50% cheaper than the other offers they got from implementation service companies. Odoo delivered the project on time and on budget.

Odoo is connected to 8 different software used internally.

Employees5,800+


IndustryEducation

APPLICATIONS

Invoicing

Events

Sales

eCommerce

Calendar

Website

Email Marketing

CRM

Inventory

AT A GLANCE

50% CHEAPER THAN THE NEAREST COMPETITOR

Université Catholique de Louvain

29

A family business established in 1968, Wilsons Carpets supplies all flooring needs. With their dedicated warehouse, they are the largest stockist of flooring goods in South Yorkshire & North Lincolnshire with over 2500 rolls of carpet.

Wilsons Carpets is a growing company established through its important network of over than 15 stores. A few years ago, Richard, one of families heir’s, created “Generation flooring”, a second company that would sell carpets online, only.

At the time, they never thought that the online shop would represent 60% of all sales made by the group. This incredible growth reached its peak in 2017 with a revenue growth of over 60%! The time had come for Wilsons to ride the tide by optimizing their internal process.

Before using Odoo, they handled all their inventory operations through Realitex and their accounting via Sage. However, Wilsons Carpets saw this growth and realized that if they wanted to continue in this direction, they really needed an increasingly efficient and modern platform. Richard didn’t want to miss this ‘wind of change’ and took this opportunity to improve processes, such as the picking and cutting process. Today, after 7 months of implementation, Odoo covers all of Wilsons Carpets needs.

In order to complete the implementation, some customization were necessary to cover the needs of this type of industry. They needed a way to have a custom size for each carpet in their inventory. While one might be 6 meters by 3, another might be 13.4 meters by 3. This complicated matters considerably as they need to know which rolls need to be used for each custom fitting. However, with the newly implemented customization, they can now also optimize the usage of trimmings and consequently reduce the need to cut into new rolls.

BENEFITSWilsons Carpet was particularly seduced by the traceability feature in the Inventory application. They now have full traceability, knowing exactly which lot number is in which process (on the cutting table, in dispatching, etc.). The barcode scanner is also a feature they like, it allows faster reception and transfers of goods through their warehouse. Finally, Sage was replaced by Odoo in terms of accounting, allowing a better integration with their stock.

Now, Wilsons has a real overall visibility of all their stores’ inventory!

Employees250+

IndustryTextile




APPLICATIONS

AT A GLANCE

Sales

CRM

Project

Accounting

Purchase

Employees

Leaves

Contacts

Studio

Inventory

Website

MANAGING 1000+ ORDERS / DAYWilsons Carpets

30

Great Annual Savings (GAS) is an energy, water, telecoms and insurance broker. Active in the UK since 2012, GAS has continously been growing since.

When Great Annual Savings (GAS) saught for a more efficient way of working, they initially turned to SAP. However, a troublesome implementation left them back on the spreadsheets until a better solution was found.

They needed a system which could be designed to handle the energy industry’s standard data as well as dealing with closing sales after leads were won. The system also needed to manage contracts and ensure they would go live on that start date (while objections could be checked, and terminations placed prior to a renewal). Their future system needed to handle all of this: an end-to-end business software able to manage a large database packed with thousands of leads and prospects, as well as an assigned relationship with the energy analyst (or ‘closer’) who would be the one to guide prospects into contracts.

Thanks to the Odoo partner, Smart IT, Odoo was a successful implementation! Part of this success was also due to the significant training up front that GAS gave their employees. Questions were raised during the training and as a consequence, resolved well before the system went live.

BENEFITSThe system ended up meeting about 95% of the client’s immediate requirements. Moreover, it was a smooth implementation, which was especially great for GAS given their previous difficulties with SAP.Investment in training and the rolling out of the system over a few weeks certainly helped. In fact, it’s currently working so well, now that the client even decided to change certain processes in order to match Odoo’s functionalities. This was the most logical and efficient way forward to be in line with best practises. Some of the key benefits are: real-time visibility across sales, contracts & procurement, role-based profiles give personnel flexibility, and reduced cycle time.

Odoo ended up meeting about 95% of the requirements without any customization.

Employees250+

IndustryConsultancy

Revenue$16 Million


APPLICATIONS

Sales

Website

Recruitment

Employees

AT A GLANCE

IMPROVING STAFF PRODUCTIVITY BY +20%

Great Annual Savings

31

Located in Göteborg, the heart of Sweden’s automotive industry, CEVT is an innovation centre for the Geely Group. Since 2013, they have grown to keep some 2000 people busy. Thinking big is in their DNA. Geely started making cars in 1997 and aims to be among the ten largest automotive groups in the world by 2020.

Modular development and advanced virtual engineering enable CEVT to deliver world-classtechnology to all Geely Group brands. Their scalable Compact Modular Architecture was first brought to the market with the Volvo XC40 and the Lync & Co 01.

They’ve also developed a completely new 7-speed dual clutch transmission, hybrid powertrains,advanced active safety features and top-notch user experience. You can find their technology in cars all over the world.

CEVT FLEET MANAGEMENT SYSTEMAs CEVT started from scratch, their main needs were to get up and running fast, and manage test vehicles during the R&D process.The CEVT Fleet management system handles the W-questions, i.e. What are they testing, What has been modified in the car and by Whom, and When? What are the car ECUs software versions? Where is the car now? When was the measurement tool calibrated?Being able to answer these W-questions is crucial. A test is invalid if these questions cannot be precisely answered for each test car, at any time and place.

ODOO AND REAL TIME VEHICLE INFORMATIONThe life cycle for test vehicles in the R&D process is to verify that vehicles are 1. Built in China2. Modified in Sweden3. Tested both in Sweden & China4. Scrapping is processed in China.Odoo is used as the carrier to digitize this process.


CEVT has gained end user’s trust and management support.

Users145


Revenue$30 Billion

Customer sinceSept 2017

AT A GLANCE

APPLICATIONS

Project

Accounting

Inventory

Maintenance

Manufacturing

Fleet

Employees

REDUCING LEAD TIMES FROM WEEKS TO DAYS AND HOURS TO MINUTES.

Geely

32

BENEFITS AND USERS FEEDBACKThe Fleet management system enables a streamlined, partially automated and lean process.

CEVT shortened lead times and reduced fleet administration processes, e.g.• License plate registration – from 4 hrs. to a single button click.• License plate registration-to reception – from 2 weeks to 3 days.• Inspection process, hand over contract process – from 3 hrs. to 3 minutes.• Fleet admin reduced from five to two persons

The Odoo Fleet management system is a daily tool for Fleet administrators, Workshops and R&D engineers. CEVT has gain end user’s trust and management support.

CONCLUSIONOdoo has been proven as a viable technical platform to support CEVT processes. They can now visualize process management, automate operations, efficiently handover between department, and consequently shorten lead time.

CEVT plans to improve IT collaboration solutions between China and Sweden. Soon, Odoo will support new business areas in the Geely Group.

For R&D, this is the workflow for each vehicle inside their adaption of Odoo. Engineers both in China and

Sweden need information in real time.

Fleet real time data flow where car OBD II data connect with Odoo.

Connecting to Odoo with Vehicles OBD II/Cloud• Real time data from: Vehicle Propulsion CAN >

OBD II dongle >> tracktor.se cloud > Odoo used for Fleet management andn maintenance.

• Traffic in the CAR test ground is managed by app/cloud.

Connect Odoo with TeamCenter• Software parts and work orders from

TeamCenter to Odoo, to get the up-to-date software version and car configuration data.

Vehicule Location, data in real time.Vehicle software version up-to-date.

33

For the past 40 years in Columbia, Industrial Taylor has been the leading organization in the food service industry. They focus on developing new concepts, services and solutions, created specifically for each professional within this industry.

Employees250


Revenue$40 Million

Implementation1 year


Before implementing Odoo, Industrial Taylor had a complex workflow using six locally based independent servers, and running six software applications, of which, they had very limited functional knowledge, and consequently found very difficult to manage.

Having such a complex system in a company with over 250 employees, 135 active users, and an extensive operation, they needed to intensively simplify their process. They faced several major complications due to a lack of integration and the sheer volume of customers/sales orders.

Industrial Taylor was expecting 20% growth on a yearly basis, and thus, considered expanding to other Latin American markets. However, the size of their operation had already outgrown the capacity of their system to handle. In 2015, they realized that if they wanted to continue their dynamic growth, it was time for them to update their system and upgrade to an integrated solution. They were particularly interested in Odoo because it’s a flexible, all-in-one comprehensive solution.

BENEFITSSwitching to Odoo allowed Industrial Taylor to optimize stock turnover rates and delivery order efficiency. Prior to using Odoo, the company was facing issues with payments collection and tracking. Needless to say, this is no longer an issue.

FUN FACTThis Columbian project has been managed by Odoo s.a. in Belgium. It’s such a success that the owners of Industrial Taylor plan to offer Odoo services in Columbia.

A large scale production process is simplified.

AT A GLANCE

APPLICATIONS

Sales

CRM

Manufacturing

Accounting

Purchase

Marketing

Leaves

eCommerce

Employees

Inventory

OPTIMIZING STOCK TURNOVER RATES AND DELIVERY ORDERS EFFICIENCY

Industrial Taylor

34

Cubiks is more than just an HR consultancy firm. Whatever you do, wherever you operate in the world, they will add depth to your talent management and talent assessment. Cubiks applies scientific insight to design and deliver outstanding talent assessment methods, tools and solutions.

Users120

IndustryConsultancy


Revenue$20+ Million


€70,000

Cubiks was using an internally-developed system that lacked transparency, user-friendliness and integration. This system only covered a part of the company’s scope and severaly restricted the implementation of best practices in terms of accounting, sales, purchase, reporting, etc.

The use of this system in 20+ companies within the group was very complex and time-consuming.

BENEFITSOdoo allows Cubiks to integrate all business aspects within one system, from purchase and human resources to sales and reporting. The accounting app and the analytic accounting are key features that steer Cubiks’ business and help analyze its profitability. Moreover, Odoo’s multi-company features enable Cubiks to seamlessly operate its 20+ subsidiaries, with a global reporting at a Group level.

Odoo’s analytic accounting allowed Cubiks to implement new KPI’s to better keep track of its business performance. It also allowed Cubiks’ employees to save a lot of time when processing information within the system.

Odoo’s analytic accounting allowed Cubiks to implement new KPI’s to better keep track of its business performance.

AT A GLANCE

APPLICATIONS

eCommerce

Sales

Website

Accounting

Purchase

Subscription

CRM

HR

Inventory

eSign

Project

Slides

OPERATING MORE THAN 20 SUBSIDIARIES

Cubiks

35

Logic Supply was launched in 2003, shortly after the introduction of the revolutionary Mini-ITX form factor. Logic Supply configures small, specialized computer systems uniquely designed for embedded and industrial applications. Logic Supply’s unique offering includes hardware customization, engineering services, software imaging, application development, and complete production cycle management.

In 2007, Logic Supply moved into its current expanded headquarters. In 2010, the company opened a dedicated office in Taipei, adding logistical and supply chain management support for their growing, global customer base. In 2011, they began operations in the Netherlands , which serves all 27 European Union countries.

After using a variety of manufacturing and logistic tools that were not integrated with accounting functions, Logic Supply needed a software that encompassed all of their needs. Without this, Logic Supply was unable to manage resources, leading to unfulfilled orders, loss of stock, and ultimately a loss of revenue.

CHALLENGE Logic Supply’s rapid growth could not be met by the variety of home grown manufacturing and logistics tools in place. Due to the fact that Logic Supply’s tools were not integrated with accounting functions, their ability to capture new growth was hindered. Logic Supply’s management team realized that they needed to move to an integrated solution that could solve their problems.

The requirements for this solution were threefold: open source, supported, and reliable. After finding a software that fit these categories, the first step was to migrate their accounting.

STRATEGYTo ensure success, a two prong approach was utilized to devise the implementation:


“By end of day today we have been able to replicate MS Accounting in Odoo.”

Employees80


Revenue$20 Million


AT A GLANCE

Budget $500�000

4 locations worldwide

2 Warehouses

100+ Daily transactions

1k+ Configurable products

PROJECT OVERVIEW

AN INTERNATIONAL MANUFACTURER STREAMLINES MULTIPLE SALES CHANNELS

Logic Supply

36

1. Use the migration as an opportunity to redesign the accounting procedures from the ground up. The “clean sheet” approach made way for a new chart of accounts, better financial controls, and better fiscal management.

2. Create a plan that incorporates data migration, staff training, and system validation with enough overlap time to ensure confidence and accuracy.

ObjectivesDefined objectives from this strategy include:• Rapid implementation of an Odoo pilot project• As little new development as possible in the initial phase• Accurate data migration• Technology transfer and support for Logic Supply staff

ExecutionLogic Supply’s CFO, Sean Larkin, decided to become an expert on Odoo accounting, so he could design the accounting procedures that best met the company’s needs and become the primary trainer of his staff. He determined what changes were necessary and supervised the data mapping between systems.

Staff developers from both Logic Supply and Odoo worked with Larkin to develop a “Data Dictionary”. They implemented it through an import script that took advantage of Odoo’s business logic in order to test for inconsistencies and errors. Doing this caught errors with MS Accounting and ensured that only correct data was loaded into the new Odoo powered database.

The accounting staff performed every action from the out-dated software and did the same actions with their new Odoo database, stopping frequently to compare trial balances and aging. Though tedious, doing this was another step taken to prevent any discrepancies between the two systems.The Odoo and Logic Supply teams worked full time to achieve an accounting application with balanced accounts, matched aging and without errors.

ACHIEVEMENTS• Complete third-party integration with an external e-commerce platform.• Product configurator capability for special manufacturing cases.• Support of all centralized accounting practices for an advanced US manufacturer

operating at an international level.• A two month long parallel run in parallel with MS Accounting, achieving accuracy

to the penny.

RESULTSLarkin’s comments speak volumes about the success of this approach:“By end of day today we have been able to replicate MS Accounting in Odoo. All balances reconcile to the penny. Thank you everyone for all your extra work and willingness to make it right/correct. December will still be a big push due to the double amount of work to be done in both systems but the fact that we are starting off on the right foot means we can work on efficiency building tasks besides completeness and accuracy. I appreciate and notice everyone’s hard work!”. This success was built on days of work, until the Logic Supply staff was able to run entirely on Odoo and move away from their previous system.

APPLICATIONS

Purchase

Accounting

Inventory

Sales

Manufacturing

CRM

Marketing Auto�

37

The World Wide Fund for Nature (WWF) is an international non-governmental organization founded in 1961, working in the field of the wilderness preservation, and the reduction of human impact on the environment. WWF is the world’s largest conservation organization with over five million supporters worldwide, operating in more than 100 countries, supporting around 1,300 conservation and environmental projects.

WWF created the Eco-makala program to save trees in the Virunga National Park in the Democratic Republic of Congo. To accomplish their goals (including supporting plantations growing eucalyptus and stimulating development and agricultural growth), they needed a professional, well-functioning and easy IT infrastructure. The requirements of WWF were very specific:

They needed a solution to manage the flora and fauna and to integrate a mapping system with offline mobile capability while having a simple user interface.

Standard Odoo functionality, combined with some customization specific to their business would satisfy this need as well as their other requirements. WWF wanted an open source solution with low implementation cost, as well as the opportunity to easily build and integrate future modules.

It was necessary to develop new features for WWF in order to fit their specialized needs when it came to managing the reforested fields, follow-up of the tree nurseries, and the tracking of other plants and payments. Odoo provided the best solution. Thanks to the project’s success, geographical concerns and slow reporting time due to paper-based records have been eliminated.

BENEFITSBy using their own server and an internet based solution, WWF can actively track and manage over 4 million square meters of eucalyptus with Odoo while improving reporting time and budget controls.To this day, the World Wide Fund for Nature is still running successfully with their Odoo management system.

Issues coming from paper-based records have been eliminated.

Users10

Portal Users100+

IndustryNGO

Operational Budget

€2�5 Million

User sinceMay 2013

APPLICATIONS

Inventory

Sales

CRM

AT A GLANCE

MANAGING 4 MILLION M² OF EUCALYPTUS IN CONGO

World Wide Fund for Nature

38

Bell started producing race helmets in 1954, they then went on to introduce the first full face motorcycle, offroad motorcycle helmet, the bicycle helmet and many others specialized for sports and military.

Bell had a manual manufacturing process in place. They were managing their data through spreadsheets, rarely updating their inventory, and consistently left with an incomplete view of their manufacturing process. This system combined with their growing demand led to an increase of back orders and unhappy customers.

Odoo was chosen because of the ability to quickly deploy a future-proof solution that could meet all of Bell’s growing requirements. With more than 500 different ways to produce a helmet (from different models to different colors, sizes, etc.), you can understand why excel sheets were holding them back.

During the complicated manufacturing process the helmet has to go through various stages and internal locations as well as thorough quality control. Adding to that, every part of the helmet must be tracked and stickers must be printed at every station to ensure the highest quality. Fortunately, Odoo was able to handle everything they needed with very little customisation.

BENEFITSThanks to Odoo, the manufacturing process was simplified, which allowed for better tracking of their inventory, reduced quantity of back orders and improved customer satisfaction. They are now thinking of using eCommerce, Sales and more of Odoo’s applications to help sustain their continuous growth.

Users68


Revenue$250+ Million


AT A GLANCE

APPLICATIONSeCommerce

Sales

Website

Accounting

CRM

HR

Expenses

Inventory

eSign

Project

Timesheet

Manufacturing

Studio

Marketing

Helpdesk

Every part of the helmet has to be tracked.

SIMPLIFYING MANUFACTURING FOR F1 BIGGEST HELMET SUPPLIER

Bell

39

Having more than 25 years of engineering experience, Ucamco researches, develops and sells cutting-edge hardware and software for the electronics manufacturing industriy, especially for computer aided manufacturing (CAM) and pre-CAM software, laser photoplotters and LED-based direct imagers. Ucamco is present in China, Taiwan, Korea, Japan and the USA, with its headquarters in Belgium.

Users55

IndustryElectronics

Customer sinceApr 2012

Ucamco was confronted with the needs of an evolving business while running on a highly specific business and seeking productivity improvement.Although the legacy systems were stable and reliable, they did not allow for Ucamco to maintain the same level of productivity and convenience during their time of growth. It was also difficult to manage the horizontal integration between the different IT tools necessary to conduct daily business.

Thanks to the nature of Odoo, they overcame these challenges successfully. They continuously emphasize their focus on improving the usability of their business management tools such as: allowing for multi-leveled parallel BOMs, having the ability to manage traceability, covering the intake and refurbishing of client equipment units, fully automating international expense notes management, allowing proper service management by drag & drop calendering, having active cost forecasting & posting and having service round optimisation. Now, data warehousing and software license management is possible because of the straightforward use of Odoo’s API. Today, Odoo is Ucamco’s central repository and they have plans to utilize even more of Odoo features in the near future.

BENEFITSOdoo saves a significant amount of time for employees on all their field operations, let it be better service intervention planning, automatic spawning of inspection notes, field trip cost planning and cost management or expense note processing throughout. Quality of client services is enhanced because of a clean database, data input reduction, and end-to-end traceability. The logistics improved due to new flexibility in single or multiple picking lists, integrated delivery tracking with external logistics providers, automated incoming shipment treatment and dynamic attribution of in-logistics software keys. Marketing operations saw improvement in prospects and client product interest management.

Odoo saves significant time for employees on all their field operations.

AT A GLANCE

APPLICATIONS

eCommerce

Sales

Website

Accounting

Purchase

Fleet

CRM

Employees

Manufacturing

Inventory

Repairs

Project

IMPROVING THE QUALITY OF CLIENT SERVICES

Umcaco

40

Velodyne Acoustics, Inc. has been the industry leader in subwoofer performance since its creation in 1983, and is widely recognized as the leading manufacturer of subwoofers and high-performance audio equipment.

Velodyne’s manufacturing process was not as organized as they would have liked. It was a high priority for them to improve it and to have a smooth and well organized operation.

Additionally, they did not have an effective scalable system that could facilitate the effortless management of every department, nor did they have applications to cover critical functions such as sales, purchases and inventory.

They lacked any integration and needed a way to manage their web stores and activities from a single platform. In order to solve Velodyne’s problems, Odoo was implemented as a single management platform that was capable of taking care of all their business needs.

BENEFITSThe implementation of Odoo helped Velodyne manage their day-to-day tasks and activities more easily. The Inventory app, with some customization, enabled Velodyne to avoid running out of stock, improve accuracy in accounting, minimize losses, improve their customer service and become more efficient.With an Amazon integration, Velodyne was able to manage all the incoming orders from multiple stores on one single platform, which minimized the manual product entries into the system.

The Inventory app enabled Velodyne to improve its customer service.

Employees120

IndustryAcoustics

Revenue$40 Million


APPLICATIONS

Sales

Purchase

Inventory

Manufacturing

AT A GLANCE

DAY-TO-DAY BUSINESS OPERATIONS BECOME EASIER

Velodyne

41

The International Business Machines Corporation (IBM) is an American multinational technology company. It is over 100 years old. Nicknamed “Big Blue” it is one of the world largest employers and it successfully shifted it’s business model multiple times throughout its history to focus on higher value markets.

In 2018, IBM chose Odoo to run two large warehouses in Colorado (United States) and Ireland for 200 users.

After a proof of concept in March 2018 and a deployment a few months later, the CIO and his team have been so impressed and happy with Odoo that they decided to increasingly implement Odoo over the next few months and years to come. This is a story to be continued...

Employees380,000

IndustryIT

Revenue€79 Billion

Customer sinceDec 2017

APPLICATIONS

Inventory

Purchase

Sales

Manufacturing

AT A GLANCE

PLANNING TO DEPLOY ODOO ACROSS THE WHOLE ORGANIZATION

IBM

42

Coopérative Informatique is an IT service company that’s been serving general insurance agencies AVIVA since 1985. The company centralizes and integrates all services related to IT agencies and provides implementation, technical and network support.

With an outdated IT solution that was installed in 1995, a Coopérative Informatique faced multiple problems of which the largest was a lack of communication between their various software. After considering and analyzing their needs, Odoo was implemented in a short period of time.

BENEFITSThanks to Odoo, all of their expectations and needs are met. Everything is centralized on one platform. With one single click users can directly access their dashboards.

The transition period for the company’s employees took about a month. By the end of September 2015, their entire system was up and running.

The transition period for the company’s employees took about a month.

Employees50

IndustryConsultancy (IT)

Revenue€4 Million

Customer sinceMay 2014


APPLICATIONS

AT A GLANCE

Sales

CRM

Project

Accounting

Purchase

Helpdesk

Manufacturing

Timesheet

Repair

Inventory

Website

IMPLEMENTING 12 APPS IN 3 MONTHS

Coopérative Informatique

43

Naval Válvulas is the industrial valves maintenance market leader in Brazil with over two decades of experience serving the major players in the Oil & Gas and Steelworks industries.

Employees50



Naval Válvulas needed better management of their operations and internal processes. As a service provider, they needed to understand the complexity of every one in order to forecast how long each job would take and therefore be able to provide a more accurate quote and a delivery forecast to their clients.

Moreover, their team of mechanics was growing at a fast pace, which made it hard for the company to keep track of their human capital, as well as estimate the anticipated timeline for each project.

The implementation process ran smoothly the company started using Odoo in no time. Some features were customized in order to track their inventory more efficiently. This has been an important feature for the company since, every day they receive equipment that must be fixed and sent back to the right owner, similar to a car mechanic, but at an extraordinary scale.

Today, each piece of equipment that arrives at a warehouse is tracked via the Project app.

BENEFITSSince the Odoo implementation, Naval Vávulas increased its revenue by over 20% while maintaining the same amount of employees.

This is just the beginning. Moving forward, the company plans to analyze more data in order to make informed decisions when choosing which segments to pursue and services to focus on.

The reason of this success? They increased employees’ productivity while delivering a better service.

APPLICATIONS

Sales

Purchase

Project

Invoicing

AT A GLANCE

INCREASED REVENUE BY 20% WITH THE SAME STAFF

Naval Válvulas

44

Alta Motors, established in 2010, designs and manufactures the most advanced electric motorcycles in the world.

As the company grew they felt the need to take their business to the next level, and therefore needed a system that could help manage its operations. They were managing hundreds upon hundreds of POs, 500 parts and two types of models. This meant they needed an active system that constantly kept them updated on operations, inventory availability and production progress.

When it came to choosing an ERP system, two of the priorities Alta Motors focused on were time and the ability to handle complex products. Odoo was able to deliver. The company was impressed by how well Odoo meshed with their own philosophy of vertical integration, and how much control the system gave them.

BENEFITSAlta Motors was amazed that with Odoo they could easily manage their ERP and MRP operations with a team of two. Alta Motors finds Odoo extremely intuitive and easy for their employees to learn. In just 3 months they were able to go from nothing to becoming almost completely functional with Odoo.

Alta Motors is extremely happy to have a flexible system. They were able to choose applications that are relevant to their business needs and did not need to deal with an excess of features that might interrupt their business flows, which is sometimes the case with more traditional solutions.

Finally, Alta Motors chose Odoo because they wanted a system that could handle the transition through different growth phases and organizational changes.

A fully functioning system in no time.

Employees100

IndustryAutomotive

Revenue$2�2 Million



$12,000

APPLICATIONS

Sales

CRM

Project

Accounting

Purchase

Expenses

Manufacturing

Quality

Website

AT A GLANCE

TO PROPEL MOTORCYCLE REVOLUTION WITH ODOO

Alta Motors

45

Fonteyne The Kitchen is a catering company specialized in healthy food. Aside from events, the company also sells its product via 6 stores, their e-commerce and restaurants.

Employees40+


Customer sinceAug 2014

Implementation€10,000

Fonteyne the Kitchen offers both the possibility to take away or to eat onsite in their restaurants.

Fonteyne started by using another software to manage their business. Unfortunately, their software provider was no longer running after a few years. After this time they were no longer supported and struggled to find experts on this software. They came to the conclusion that they needed a new system. Appreciating the Open Source software, naturally, their IT manager turned towards Odoo.

They needed a software capable of managing their shops (the cashiers), their restaurants (kitchens, bar) and their inventory (incoming food for both businesses).

BENEFITSOdoo faced a challenge to provide Fonteyne with what they needed. At the time, Odoo POS was in its early stages. However the Odoo developers worked hard to create an application that would encompass all of the features needed, such as, a loyalty program, a PoS app for restaurants with the ability to split tickets and separate kitchen/bar printers to send orders, etc.

Odoo R&D team also worked on the barcode scanner interface, in order to ease the daily arrival of food to their warehouse. Many apps were installed and one of the most appreciated features is the multi-company function, because some of their shops are franchises.

Today, Fonteyne The Kitchen uses Odoo tu run their entire business thanks to the integrated Odoo applications.

The multi-company feature is highly appreciated, because some of the shops are franchises.

AT A GLANCE

APPLICATIONS

eCommerce

Sales

Manufacturing

Accounting

Purchase

Lunch

CRM

HR

POS

Inventory

Website

Project

Quality

MANAGING 8 RESTAURANTS & SHOPS FROM 1 DATABASE

Fonteyne the Kitchen

46

JTRS provides technology solutions and services to education and business, with a clear focus on enabling you to create an amazing impact in your organization with the support of technology.

Users41

IndustryIT in Education

Customer sinceFeb 2016

JTRS is an Apple expert. They supply schools with Apple equipment (for educational purposes) as well as training and technical support.They have recently expanded to B2B for mid sized companies and B2C, offering Google products as well. Their services include expert technical support and curriculums, focussed teacher training sessions, as well as technology solutions and services for businesses, including ‘as a service’ solutions across the Apple and Microsoft product range.

JTRS wanted to move away from “one-taskers” and move toward having a single ERP for all flows/departments of the company. To do so, Odoo had to adapt to their specific needs for their various workflows.

Odoo customized the Sales and Project apps in order to manage their warranty contracts and SLA’s to be automated with their customers. The website/e-commerce was also adapted, allowing the schools to automatically receive orders made by parents, in accordance to each specific school. They will continue to expand, using Odoo to facilitate their growth.

Odoo adapted to JTRS’ specific needs for their various workflows.

AT A GLANCE

APPLICATIONS

eCommerce

Sales

Subscription

Accounting

Purchase

HR

CRM

Events

eSign

Inventory

Website

Project

Timesheet

Studio

REPLACING THE LEGACY ONE-TASKER

JTRS

47

Abitare is a company split into two brands, the original focused on high end furniture and home accessories and Abitare Kids focusing on children’s furniture, nursery items, toys and child clothing.

The company started with only two stores in Luxembourg, but over the years they’ve opened nine more of which six of them located in Spain.

The company’s CEO, Pierre Friob, was convinced that eCommerce was the future, so he decided early on to focus his investment on developing several eCommerce stores, and to be present in the most famous marketplaces like Amazon, Nature et Découvertes and Fnac.

As Abitare began increasing their focus on eCommerce, they soon found out their ERP was outdated and their integration was far from optimal. They contacted Ascone, an Odoo Gold partner, to analyze their needs and see the feasibility of implementing Odoo.Ascone started implementing Odoo on a very tight deadline (3 months) after which, everything was done and ready.

BENEFITSOdoo gradually became the foundation of all of Abitare’s activities and continues to ensure a smooth integration with all of their brick-and-mortar and online stores. They now run 8 companies in 5 different languages with over 50.000 active products and tens of thousands of sale orders every year. Odoo and Ascone have been able to accompany them along their fast growth and handle their everyday challenges.

They now run 8 companies in 5 different languages with over 50.000 active products.

Users35

IndustryFurniture



APPLICATIONS

Sales

Purchase

Accounting

POS

Inventory

AT A GLANCE

BECOMING THE FOUNDATION OF ALL ACTIVITIES

Abitare

48

LovePop is a Boston-based startup whose mission is to create magical moments through 3D greeting cards. Cards are re-imagined via laser-cut paper and pop-up art.

Employees35

IndustryGreeting cards

Revenue$2 Million


Implementation 3 months

$11,000

As an emerging company, scalability and resource management was key. In short, Lovepop wanted to achieve better visibility and control over the production process while improving and automating the creation of the documents required for manufacturing orders.

After migrating to Odoo, they achieved these goals and streamlined their once complex process management system into a single fully-integrated system.

BENEFITSIn the words of Lovepop, Odoo helped the team tremendously by provinding a central organized platform. Odoo facilitates the management of products as they are developed, put through the prototype phase, and are launched into full production. The PLM board helps them see what phase each new product is in and also gives them the ability to comment, post photos, and tag people to keep the product moving smoothly between the US and Vietnam team.

What makes Odoo better than other products they have tried in the past for organizing design workflows, is that the information entered for each product lives in all the other parts of Odoo for other teams to see. There is no redundancy in data management processes.

Lastly, one of the coolest functions of Odoo which the design team at Lovepop said they are forever grateful for, is the ability to write custom scripts to speed up workflows. Instead of having each designer spend a half hour creating all the materials and backbone structures for a new product, they now have specific actions that do most the legwork with just a single click!

There is no redundancy in data management processes.

AT A GLANCE

APPLICATIONS

Sales

CRM

Manufacturing

Accounting

Purchase

PLM

eCommerce

Studio

Inventory

Website

MULTIPLYING THEIR OUTPUT BY 4

Lovepop

49

Thescon is a consulting company headquartered in Solms, Germany, with expertise in the pharmaceutical, chemical, biotechnological and food industries. Thescon is also a trusted partner for software selection such as ERP, IT and organizational consulting, as well as project and process management

Employees30

IndustryConsultancy


Implementation6 days

Thescon worked with official Odoo partner, IFE, and started their Odoo Enterprise subscription in July 2017.

The main goal of the project was to have everything, from customer requests to invoicing, performed by one single integrated solution.

Furthermore, it was essential that the hours and expenses could easily be recorded and then invoiced to the customer accordingly.

BENEFITSWith Odoo Sales, Project and Timesheet, Thescon is able to record and sell their services in various forms. Moreover, Odoo provided convenient tools for handling both classic milestone projects, as well as maintenance and service contracts, which is especially useful for a consulting company. The implementation was done in a record time of 6 days.

Thescon is able to record and sell their services in various forms.

AT A GLANCE

APPLICATIONS

Timesheet

Sales

Studio

Accounting

Purchase

Fleet

CRM

Employees

Expenses

Inventory

Recruitment

Leaves

Project

IMPLEMENTED IN 6 DAYSThescon

50

Venditio Group, LLC, founded in 2008, is a manufacturer of bicycles, cycling gear, SUPs and fitness equipment. They have 3 main brands; Vilano, Conquer and Optima. Their main sales channel is directed to the consumer via website RoadBikeOutlet.com, and various online marketplaces including: Amazon.com, eBay.com, Newegg.com, Rakuten.com, Sears.com, and several others. They currently have an average of 300 orders per day.

Venditio Group needed one platform that could automatically import the orders, products and customers from Amazon and Magento. They already had the Amazon and Magento connector, but weren’t happy with the already existing module.

To solve this issue, an Odoo partner developed an easy to use system for Venditio Group. They help Venditio by customizing the Amazon and Magento connectors as to maintain order regarding their customers, products, sales records, etc. Other various existing features were also integrated.

BENEFITSAfter using Odoo, Venditio Group experienced a rapid success in business growth. It is now easier for the company to manage orders via Amazon and Magento.

After using Odoo, Venditio Group experienced a rapid success in business growth.

Users32

IndustryRetail


AT A GLANCE

APPLICATIONS

Purchase

Accounting

Inventory

Sales

Manufacturing

CRM

Project

Employees

MANAGING 300 ONLINE ORDERS PER DAY

Venditio Group

51

Vectis is a consulting firm specialised in governance whose activities include business creation, company management, organization and internal audit. They provide their services to all SMBs, particularly those in the financial sector of Luxembourg (Professionals of the Financial Sector “PFS”, banks, insurances, management companies and funds).

The company started in 2005, and before they were acquainted with Odoo, Vectis worked with four different open source applications, all from different providers, to run their business. They were using their various software for CRM, project, timesheet and invoicing. Their systems were difficult to navigate together, the impact of issues was significant and the cost of running them was high. At the time of the migration, they had 4,000 contacts in their CRM, both companies and individuals, and they were managing 85 projects and 20 business trainings. The main issues were that updates weren’t performed properly, maintenance was complicated, mistakes were commons and producing reports was very time consuming.

When looking for a better alternative, the main focus was finding a system that offered at least the same functionalities that they had with their old systems. Odoo outperformed their previous system in every way. Vectis was so convinced that Odoo would improve their business efficiency, that they decided to take advantage of more than what they originally expected by adding two extra applications: Expenses and Leaves. Another important aspect was to be able to get an out-of-the-box solution and avoid customization as much as possible. With Odoo, Vectis has now implemented one standard system for all their requirements.

BENEFITSHuge time and cost reduction thanks to the seamless integration of the different modules. Because of Odoo’s SaaS platform, updating the system was no longer a problem. As for the cost reduction, by switching to Odoo there is a substantial drop in IT costs. In the first year Vectis was expecting a €8,000 decrease in costs and €12,000 in the years following. On top of that, Vectis saw that producing monthly reports had never been easier. As a result, monthly reporting from management to the board of directors was quickly reduced from a painful 8 hours a month to one joyful hour.

It didn’t take long to notice the benefits of switching to one integrated system

Users12

IndustryConsultancy


AT A GLANCE

APPLICATIONS

Website

Accounting

Leaves

Sales

Timesheet

CRM

Project

Expenses

Email Marketing

REDUCING COSTS WHILE IMPROVING EASE OF USE

Vectis

52

Allied Metals Corporation is a global supplier of high-purity, low carbon steel, and stainless-steel melt stock. They also maintain a large inventory to serve customers throughout North America, Europe, and the Far East.

Allied Metal was using SAGE ERP for more than 12 years, but as their business was continuously growing, SAGE ERP was not able to meet their increasing demands and was consuming a lot of time, effort and money to develop all the requirements from Allied.

Some of their needs were, but not limited to: a powerful Quality Control process, advanced Accounting Reports, a Credit Limit functionality with Sales and QC Process incorporated with Purchases management, a manufacturing process with barcode label generation, separate accounting entries for WorkCentre cost at the end of Production, a link between MO & PO for Simplified production, facility for having variance in Vendor bills, sections for adding charges during invoice payment and a user-friendly Bank reconciliation mechanism.

Odoo’s gold partner, Bista Solutions, implemented Odoo for the American and European companies, while answering to all of Allied Metal Corporation’s requirements.

BENEFITSAfter the Odoo implementation, Allied Metal experienced a stable and smooth system for their users and for themselves. They all find Odoo much easier to use and manage their daily activities. All areas were organized efficiently with Odoo, including: products, sale orders, purchases, consignment orders, shipping, invoicing, and payments. As a result, all users now show their interest in Odoo and provide their valuable feedback in order to make their experience even better.

A stable and smooth system for their users and for themselves.

Users24

IndustrySteel Supplier

Revenue$15+ Million


AT A GLANCE

APPLICATIONS

Purchase

Accounting

Inventory

Sales

Manufacturing

CRM

Project

REPLACING SAGE AFTER 12 YEARSAllied Metals

53

Founded in 2011, ariika is the leading manufacturer & distributor of bean bags and alternative furniture in Egypt. Their portfolio encompass everything to do with comfort: relaxing floating bags and mats, comfy air lounges, soft travel pillows, squishy big sacs, etc.

Employees50+

IndustryManufacturing &

Retail

Revenue$3 Million


In 2016, ariika experienced difficulties due to the Egyptian economic crisis, resulting in the devaluation of the EGP by about 50%. The founders knew they needed to find a way to create different revenue streams in multiple currencies in order to neutralize the effects of the crisis. The plan was to start exporting to the gulf countries, but they needed a solution that would allow them to do so in an easy and simple manner. Before Odoo, they were managing their business with WooCommerce, an eCommerce platform, and QuickBooks, an accounting software. According to the founders of ariika, their old system could never have supported their vision, as it was not capable of managing all of the information, such as, the purchase orders, the inventory and reordering rules.

Ariika met with an Odoo Partner in October 2016, and informed them that they wanted to go live no later than January. The first step of the project was implementing Odoo CRM, Sales, MRP, Inventory, Accounting, and Purchase. This stage took about 1.5 months. The next step was to implement the multi-company environment. When this was done, they started with the HR modules and some customization mainly related to their supply chain. The final goal was to have everything automated, from the moment the customer enters the website until the order is delivered to their home.

BENEFITSThanks to the flexibility of ‘Odoo eCommerce’, ariika could easily control what information they wanted to know. For example, the addition of one field to their website revealed that almost 1/4 of their sales came from one specific area in Egypt. Knowing that, they opened a store there and the ROI was 3x more than expected.

According to ariika Co-Founder, the most valuable benefit of Odoo is that it comes without opportunity costs. Odoo has simplified the business process and a lot of the work is now automated.

“Odoo comes without opportunity costs.”

AT A GLANCE

APPLICATIONSeCommerce

Helpdesk

Manufacturing

Accounting

Project

Recruitment

CRM

Maintenance

POS

Inventory

Website

Leaves

Expenses

PLM

Quality

eSign

Studio

GROWING THE ‘ROI’ 3X MORE THAN EXPECTED

ariika

54

XO2 is a family owned company established in 1968. The Blamire family has been running the business since 1999. They specialize in supplying cleaning, hygiene and washroom products directly to business facilities throughout Australia.

Users20

IndustryHygiene

Revenue$8�8 Million


XO2 distributes a large range of products, which are sold in many different combinations of product variations and packaging options. They also have a complex pricing structure. They had tried several commercial products and management solutions prior to Odoo, however, none of these truly met their needs. They were using a local ERP product, which had been heavily customized, but in addition to that they still needed spreadsheets to manage other areas of the business. The biggest problem with the previous solutions was always the inability to develop a functional eCommerce website for their business. XO2’s products are so complex that they found it impossible to implement a satisfactory eCommerce solution, although they desperately needed one.

The features provided in Odoo eCommerce gave a fully integrated solution, which could provide XO2 with streamlined sales and distribution channels, incorporating full financial and after-sales marketing features.

Odoo has given XO2 a solution with seemingly no limitations. It required a lot of resources to implement, mainly due to the complexity of the products, but now it provides a very solid foundation for further streamlining of processes.

BENEFITSXO2 really appreciates the flexibility and integrated nature of Odoo. The feedback from their clients and team members has been very positive. With the integrated Odoo solution, orders are delivered to clients at a level above and beyond their expectations. The new online store even achieved sales on par with their brick and mortar store within the first month of launching. Now XO2 is looking forward to continuously working with their Odoo database in order to achieve their plan to grow their business throughout Australia.

Orders are being delivered to clients at a level above and beyond XO2’s expectations.

AT A GLANCE

APPLICATIONS

Sales

Project

Manufacturing

Accounting

Purchase

eCommerce

Fleet

Leaves

CRM

Inventory

Website

GIVING TO CLIENTS THE ‘WOW’ FACTOR

XO2

55

Kalpa is a Netherlands based company that offers a wide range of high quality leather products, including fancy organizers, writing folders, event calendars and other office supplies.

The implementation of Odoo has completely streamlined Kapla’s business processes and provided an integrated enterprise level management solution for Sales, Inventory, Stock Ordering and Fulfillment, CRM, Accounting and Financial Management.

Kalpa was facing some key challenges that were affecting the business, like lack of CRM and Sales management tools. This resulted in the management team having a difficult time taking informed decisions around their Sales strategy. Kalpa has more than 100 suppliers, hence, understanding stock levels and the inventory situation is critical for better inventory management. Buying and selling using multiple suppliers and distributors, they needed a high level of organization and coordination.

The Odoo implementation helped Kalpa to replace all the traditional methods of managing their business processes, by providing an all-in-one complete enterprise resource management software. Odoo helped Kalpa streamline their business processes and integrate them in a single enterprise class software tool.

BENEFITSWith Odoo, Kalpa has better visibility on their sales process and customer behavior. They also now have a better view of their inventory and stock levels, which in turn reduces errors and mistakes in the inventory management. Instead of using manual and inefficient processes (using spreadsheets in Excel), everything has been migrated to a self-contained ERP system. This has created better control of the management of the business, and with business intelligence and reporting capabilities, both efficiency and profitability have greatly improved.

A better view of the inventory and stock levels, which in turn reduces errors and mistakes.

Users15

IndustryRetail


AT A GLANCE

APPLICATIONS

Purchase

Accounting

Inventory

Sales

CRM

STREAMLINING ALL BUSINESS PROCESSES

Kalpa

56

In 2008, Julie Deane and her mother Freda started The Cambridge Satchel Company at their kitchen table in Cambridge with a budget of only £600.

Since these humble beginnings, the company has been on an unstoppable journey to success, from being featured in The Guardian Christmas Gift Guide to being a blogger favorite and having famous collaborations with brands such as Vivienne Westwood, Comme des Garcons and many others.

However, this success has not come without its challenges. Before Odoo, they were faced with the need to streamline production planning in order to maintain efficiency in purchasing, planning and production. Cambridge Satchel started researching software platforms that would enable the company to manage the entire production process. Following extensive research, Cambridge Satchel identified Odoo as the ideal solution.

BENEFITSOdoo was used to streamline the production process, which helped the company in many ways: it reduced lead times, stock holding requirements, and reduced overall manufacturing time while improving customer service, which all led to a better cash flow and a solid foundation for the future.

Odoo reduced overall manufacturing lead times while improving customer service.

Users15


(Fashion)

Revenue£12 Million


AT A GLANCE

APPLICATIONS

Purchase

Invoicing

Inventory

Sales

Manufacturing

FROM ONLY £600 TO£40 MILLION IN 10 YEARS

The Cambridge Satchel Company

57

Since 1889 CSC Scientific has provided equipment to solve measurement problems. They provide solutions to Moisture Measurement problems, Particle Size Determination difficulties, and the complexity of Liquid Property Evaluation.

CSC Scientific has come a long way since their first pharmacy in Chicago. It’s a well established and successful company that has been in existence for over a century, producing and selling industrial instruments and equipment. For several years, and up until April 2016, CSC Scientific had been using Netsuite to cover all of its business functions. However, when the company discovered that Odoo was able to deliver better functionality at a much lower price, it seemed like an obvious choice.

When CSC Scientific reached the renewal of their Netsuite subscription, they knew that it would be difficult to negotiate the price down to the amount they wanted to pay. They were already convinced that Odoo was a cheaper option, and they wanted to recreate their current workflow with a flexible solution like Odoo. The company implemented the same apps that they were using with Netsuite and even took the opportunity ti add a few more.

BENEFITSAfter the expected implementation time, plus a few weeks of giving the team enough time to learn the new procedures, CSC Scientific had accomplished the desired functionality with Odoo. Additionally, they save $25,000 a year with Odoo’s fair pricing.

Recreating their current workflow with a flexible solution like Odoo.

Employees14


(Medical)


APPLICATIONS

Sales

Manufacturing

Inventory

Project

Accounting

eCommerce

Website

Purchase

Fedex

UPS

AT A GLANCE

SAVING $25,000 A YEAR BY LEAVING NETSUITE

CSC Scientific

58

Optimized Radiochemical Applications, or ORA for short, is a world leader in the conception and manufacturing of multipurpose radiochemistry synthesizers. The synthesizers are being used for the production of radiopharmaceutical drugs.

As a fast growing company, ORA realized the importance of having a centralized information system. Before becoming acquainted with Odoo, they were using a stand-alone stock management software to manage their inventory and for all other operations they used Excel spreadsheets. However, they soon found that this system was neither convenient or efficient enough.ORA implemented and developed Odoo Online and began working with their own dedicated Odoo consultant. The implementation and transition to Odoo Online went smoothly and quickly with the help of the Odoo functional consultants. ORA’s daily operations were not disturbed in the slightest. To begin, their main focus was on Odoo CRM, Sales, Inventory and Purchases, then in early 2017 they added Invoicing and they are now in the process of adding Manufacturing.

BENEFITSSince ORA did not have time for managing IT infrastructure, they needed a hassle-free solution, which they’ve now found with Odoo. Not only has the company’s efficiency improved, but they have a central repository for all their customers, as well as a streamlined workflow for sales and purchases. In addition they’re impressed by the detailed and smart features of Odoo, such as being able to customize the quotations in order to include the products and their respective pictures.

It took 4 months, from the start of the analysis to the complete transition.

Employees12

IndustryMedical



APPLICATIONS

Sales

Purchase

Inventory

CRM

Invoicing

Manufacturing

AT A GLANCE

IMPLEMENTING WITHOUT INTERRUPTING DAILY OPERATIONS

Optimized Radiochemicals Applications

59

Engie M2M, is a subsidiary of the ENGIE Group, building global connectivity for the internet of things.

Engie M2M is a relatively young company and still actively searching for the most profitable business model for selling IoT technology.

Since the whole company is very dynamic, they required a system that would allow them to manage many different processes:

1. Managing IoT devices (stock management and serial numbers)2. Centralising CRM / Sales / Invoicing3. Having subscriptions to manage recurring invoices4. Connection to the backend that manages the IoT subscriptions and usage of customers.

As the activity started to grow, they needed a fast solution that would also follow them in their growth. The first phase was to deploy Odoo standard. The project was fully deployed in less than 3 months and 150 hours of work.

BENEFITSOdoo runs all the activities of the company and can scale easily as the company keeps growing.

Odoo runs all the activities of the company and can scale easily as the company keeps growing.

Employees150,000+

Revenue$66�6 Billion

IndustryTelecom


APPLICATIONS

Sales

Purchase

Inventory

CRM

Accounting

Manufacturing

Website

Subscriptions

Studio

AT A GLANCE

DEPLOYED IN 150 HOURSEngie M2M

60

BDEXP is a branch of Europe’s #1 insurance company, Allianz. BDExp is a Property Loss Adjuster that evaluates damages of buildings after incidents such as fires, floods, etc. They do more than 5000 expertises per year.

BDEXP was working with a customized solution. But after only two years, they realized that the solution couldn’t follow their growth and the change they were undergoing. For each challenge BDEXP had, Odoo provided a solution. Their customer service has drastically changed its pace. Five years ago, a request for expertise would be answered within 5 days, compared to 24h today. The company had no other choice than to accelerate its business in order to stay competitive. BDEXP was looking to continuously shorten the delay.

CHALLENGES & BENEFITSTwo years ago, 20% of the missions received by insurance companies were opened in 24h. Today, 100% of the missions are confirmed within 6 hours! How? Thanks to Odoo Project, missions are automatically directed to the first stage. With the Kanban view and the automated process, it’s easier for the employees to know their daily tasks. Because of the new solution, 80% of missions are closed within a month compared to 20% before using Odoo.

Another challenge came from HR recruitment. The company was looking for a system that would give employees a new way to work. With the Online system, employees can work while being away. This allows for a better balance between work and personal life. In terms of reporting, BDEXP did not have a general view on their activities, the number of missions in progress, or the number of employees onsite. This lack of overview is now settled with Odoo. Everything can be tracked. Like many companies, BDEXP had to reduce their costs, especially by gaining work space. With a tool like Odoo, going paperless gave an opportunity to move to a smaller office. Last but not least, Odoo offered a new way of communicating, with partners and customers. They can now be more proactive by providing clients information through the website portal, easily monitoring their resources, and more. Odoo has revolutionized the company. Moreover, BDEXP knows that the tool is not limited and can integrate more of their activities.

Odoo has revolutionized the company.

Users11

IndustryInsurance



€8,000

APPLICATIONS

Sales

Employees

Inventory

CRM

Calendar

eCommerce

Website

Accounting

Purchase

Project

Gamification

AT A GLANCE

INCREASING THE CLOSED MISSIONS MONTHLY RATE FROM 20% TO 80%

Allianz

61

Florida Iron Doors manufacture customize doors. From front entry doors to exterior French doors, their handcrafted doors have successfully passed hurricane tests and are since, one of the Iron Door vendors for Home Depot.

Business was booming and Florida Iron Doors was expecting more growth than ever following their Home Depot sales. With a more elaborate and complex business, Florida Iron Doors found that it was in need of a powerful integrated system that could handle all business processes throughout the company. They felt that Odoo Online was a good fit for them.

With their fully integrated solution of choice, the days of data accuracy issues were behind them. Now they have a complete information flow.With Odoo CRM they could easily follow up with their customers as the CRM system allowed them to build and manage their pipelines.

With the integration between Odoo Sales and Odoo Inventory, all transfer of information from the Sales Team to the Warehouse Team had been streamlined. This increased the overall efficiency, and in combination with Odoo CRM, greatly improved their end customers experience.

BENEFITSThey now have an integrated flow, from keeping track of leads, prospects and customers with Odoo CRM, to managing quotations and invoices with Sales and Invoicing, managing their stock levels with Inventory, and their finances with Accounting.

Once the Odoo Online solution was fully implemented, Florida Iron Doors were thrilled with their flexible, out-of-the-box solution, which they only made a few minor customizations to. Overall they felt like they received a high quality solution, with outstanding customer service for a reasonable price.

Florida Iron Doors is thrilled with their flexible, out-of-the-box solution

Users10

IndustryManunfacturing


APPLICATIONS

Sales

Manufacturing

Inventory

CRM

Studio

eCommerce

Website

Accounting

Purchase

AT A GLANCE

IMPROVING THE CUSTOMER EXPERIENCE

Florida Iron Doors

62

“Tools for Healing” is a US based company that provides information to health seekers about various healing tools and techniques. They also sell medical, healthcare products on their eCommerce website.

For their eCommerce business, “Tools for Healing” used to manage operations with Volusion Solution (eCommerce software that allows you to create your own online store) but they were facing challenges such as a time consuming manual process, duplication of the entries, ineffective warehouse management, and delays in the shipment of orders.

BENEFITSThanks to Odoo, the company benefited from great improvements throughout their entire business flow. Their process starts with the automated entry of orders into the system, then the orders are processed from the warehouse and finally dispatched. A payment gateway was also integrated (authorize.net) for their accounting. Lastly, shipping is managed with Odoo and customers receive a notification regarding the stage of their orders.

The customization, integration and development by an Odoo partner, Bista Solutions, empowered “Tools for Healing” to manage their eCommerce operations more smoothly than ever before.

Odoo empowered “Tools for Healing” to manage their eCommerce operations more smoothly than ever before.

Employees7

IndustryRetail

(Healthcare)


APPLICATIONS

Sales

Inventory

CRM

Accounting

AT A GLANCE

A FULLY INTEGRATED ECOMMERCE FROM ORDER TO SHIPPING

Tools for Healing

63

Operating since 2008, GTT Europe Limited has grown to become a leader in ‘Carrier Grade’ bespoke enclosure solutions within the IoT & M2M sectors.

GTT is a unique company as they don’t adhere to the standard ‘one size fits all’ approach, but rather they work to better understand their clients’ specific demands and, if needed, they support them through each stage of the product development cycle. Working with a number of technology companies around the world, allows their engineering team to understand the diversity of M2M and IoT applications in depth. Thanks to this, they can provide support from concept-of-approval to cost-engineered mass production solutions, and this, throughout the entire product life cycle.

GTT wanted to design a new end-to-end manufacturing resource planning system. The company was undergoing a vast growth and they needed to rapidly address the situation before it got out of hand. They evaluated Odoo and benchmarked it against other systems on the market, and it seemed to be the most flexible and intuitive solution for their business.

An Odoo Gold partner, Smart IT, was chosen to guide them during their implementation. They quickly understood GTT requirements and the new system was implemented in just 8 weeks. It was the boost they needed to improve the way they worked, and that resulted in a better service for their clients.

GTT wanted to design a new end-to-end manufacturing resource planning system.

Users9



APPLICATIONS

Sales

Manufacturing

CRM

AT A GLANCE

A FULL IMPLEMENTATIONIN 2 MONTHS

GTT Europe

64

The Watermark Collection is a pioneer of sophisticated brassware with a rich history dating back to 1976.

The Watermark Collection specializes in unique faucets, showers and bath accessories. Everything is manually done in the Watermark factory, from picking up the carefully selected brass, to assembling by hand the myriad of finished parts. Every single part goes through a thorough process of hand polishing, plating and spraying that can take the artisans several days before they are considered ready to proceed to the assembly team.

The Watermark Collection company manufactures everything in Brooklyn, New York, then resells the products under their own brand from the U.K.. The company’s main customer base is currently located in Europe and the U.K., but they are quickly expanding into Asia and The Middle East as well. The Watermark products have a strong brand name and you can find their high quality products all around the world; from Trump Park Avenue in New York, to The Ritz Carlton in Shanghai.

Before Odoo, Watermark used to organize their data using various excel spreadsheets. In fact, hundreds of spreadsheets were being passed around the company without any integration.

The Watermark Collection was facing several issues: it was difficult to manage information, mistakes were common, there were problems with selling and purchasing in different currencies and it was impossible to keep track of their KPIs. To be able to face these issues they were looking around for a system that could meet their requirements. In Odoo they found a solution that could cater specifically to their needs, and at a reasonable price.

Before Odoo, it was impossible to keep track of the KPIs.

Users9



APPLICATIONS

Sales

Inventory

CRM

Invoicing

Purchase

AT A GLANCE

REPLACING HUNDREDS OF SPREADSHEETS

The Watermark Collection

65

The Bertinchamps brewery is a family business founded in 2013. Their ultra modern fermentation tanks brew up to 6,000 Hectoliters. The brewery grew from nothing to 1 million bottles in 3 years.

After three successful years of brewing artisanal beers, the Bertinchamps brewery realized it was time to take the family business to the next level and transform it into an integrated business. Their entire system, apart from accounting, was paper-based and with the growing business it was getting increasingly difficult to manage. The company was struggling to keep an eye on their sales and order tracking in a timely manner, creating inefficiency in preparing orders.

Bertinchamps needed a flexible solution with a quick and easy implementation time, and turned to Odoo Online for a solution. Bertinchamps uses Odoo every single day. The software has become an integral part of their operation as it allows more efficient organization of daily operations, as well as the ability to schedule meetings anytime and from anywhere. The salespeople can enter orders directly into the system and the brewery will receive them immediately. Now both sides know exactly what has been sold, when it was sold, and how the sale is progressing.

BENEFITSThe system works as a great motivational tool for the salespeople. Everyone can now clearly see how much they’ve sold and how far they are from meeting and surpassing their monthly target. The use of the reporting function assists Bertinchamps in forecasting production and determining seasonal cycles. For instance, it showed them that their grapefruit beer sells more during the warmer months and is therefore not ideal for year-round production.

The system works great as a motivational tool for the salespeople.

Users7

IndustryFood & Drinks

(Brewery)


Implementation6 weeks

€2,500

APPLICATIONS

Sales

CRM

Inventory

Invoicing

Calendar

Contact

Purchase

AT A GLANCE

FAMILY BREWERY GOES FROM 0 TO 1 MILLION BOTTLES IN 3 YEARS

Bertinchamp

66

Lundy Wilder and Dave Perry share a passion for cement tile. Based in the US Gulf Coast, they serve clients world-wide. Villa Lagoon Tile has tile makers in several countries which provide tile for residential and hospitality projects everywhere.

Villa Lagoon was established in 2008 when founder and CEO, Lundy Wilder, was researching tile designs for her own Gulf Coast home in Alabama. During this process, Wilder realized how cement designed tiles, though still widely popular across the globe, were virtually unknown in the United States and difficult to source locally. Rather than turning to imports for her home design, Wilder saw this as a potential business opportunity, and as a way to source the tiles for her personal project. During this process she founded Villa Lagoon Tile. From their humble beginnings in 2008, Villa Lagoon now boasts large international clients such as Disney Resorts in Shanghai and Hong Kong, and a casino in Macau. Locally, they have worked in projects of all shapes and sizes, from small residential apartments to large hotels.

Just like many small-medium size business, before finding Odoo, Villa Lagoon Tile managed their inventory through Google Doc spreadsheets. However, they knew that this was not sustainable for growth and the idea of having a fully integrated solution, with a low entry cost caught their attention.

The big challenge was figuring out a way to allow customers to buy tiles per square foot while tracking the items internally by unit. Odoo made this possible to achieve and they can now see what is selling the most based on how they want to measure their products.The Sales app also solved an issue of time. With Odoo, creating a Sales Order took only a minute, compared to the 30 minutes previously. With all this control at their fingertips, they could save money from unnecessary purchases and helped them better forecast the future demand.

Sales order time was reduced from 30 minutes to a minute.

Users7



APPLICATIONS

Sales

CRM

Inventory

Studio

Contacts

Purchase

Accounting

AT A GLANCE

SELLING BY SQUARE METER,TRACKING PER UNIT

Villa Lagoon

67

Lumos is focused on breaking any barriers to making clean energy available for all. They are a company dedicated to combining a beautiful design with a mission to make the world a better place. Their work has won them numerous awards.

In 2006 Lumos Solar launched their business and since, have become one of the longest lasting solar companies in the United States. Despite the turbulent nature of the industry, Lumos has demonstrated continuous success for over eleven years. Their work spans from residential housing installations to university campuses to stadiums - including the stadium which housed Superbowl LI. By focusing solely on making beautiful solar structures, they’ve managed to carve out an incredible niche for their company, combining aesthetic with functionality.

Previously, Lumos was using Netsuite as their CRM and ERP solution, but found it was very expensive and not particularly easy to work with.

Odoo aligns with their lean philosophy. With Odoo, you only choose the apps you require for your business, “We don’t like to pay for things we don’t need, and that’s something we liked about Odoo, we don’t have to buy this whole gigantic thing we don’t use.” Lumos leverages only the programs that they need, creating a lean solution that conforms to their current business methodology as well as their budget.

Previously, Lumos was using Netsuite, but found it was expensive and not particularly easy to work with.

Users7



APPLICATIONS

Sales

CRM

Inventory

Studio

Manufactuing

Purchase

Accounting

Website

eSign

AT A GLANCE

REPLACING NETSUITELumos

68

EXKI is a Belgian based chain restaurant serving fresh and healthy food. Eighty restaurants are located in Belgium, France, Luxembourg, The Netherlands and Italy. Recipes are made out of tasty fresh products to eat-in or take-away.

Exki was using a proprietary software, but it could only manage the ordering processes.

One of the main aspects that interested Exki in Odoo is the possibility to expand over time and to use it in other departments of the company.

The integration of data between all apps and departments is a very important functionality for Exki. Each restaurant needs to order products and fresh food everyday for the day after. Because it’s fresh, products don’t have a long conservation period. This means that supply chain is tight and the ordering system has to be stress resistant.

BENEFITSOdoo is mainly used for the ordering system. Eighty restaurants use Odoo with 200 users (including in the restaurants, offices and suppliers who can enter the system to take orders). Exki manages around 1200 purchases per day which are automatically sent to their 20 suppliers. This is the core business of EXKI.

Every day, 1200 purchases are sent automatically to the 20 suppliers.

Employees501-1000




APPLICATIONS

Sales

Employees

Inventory

CRM

Email Marketing

eCommerce

Website

Invoicing

AT A GLANCE

MANAGING 80 RESTAURANTSExki

69

Established over 70 years ago in Melbourne, Australia, Elton Group is a supplier of high quality Interior Architectural Products. A commitment to being environmentally sustainable is central to each of their products and is a criteria for selecting new products to join their portfolio.

Elton Group was running their business with basic accounting software, Excel spreadsheets to fill the gaps, and hand written official documents like delivery dockets. Elton Group wanted to replace these different independent systems with one integrated package which provided a solid platform for future expansion.

For more control, both from a workflow and financial perspective, there were several areas of the business that had to be integrated. A complex method of keeping stock in different units of measure, always led to compromises in the past, resulting in poor stock management.

To maintain their current solution, they would need to at least double their administrative staff and this was not a feasible option for them.

After some business analysis, Willdoo, an Odoo Gold Partner advised Elton Group to use specific modules of Odoo: CRM, Stock & Warehouse, Sales, Purchasing, Accounting, as well as a couple of custom modules. Having a solution like Odoo in their everyday processes brought big changes. With a 360 view of their business, they had a better sales analysis and an easier communication with customers. Odoo has the ability to accompany Elton Group in their growth.

Doubling the existing admin staff to keep the current solution? They knew they had to make a move.

Employees6

IndustryRetail

APPLICATIONS

Sales

CRM

Inventory

Purchase

Accounting

AT A GLANCE

HAVING A 360° VIEW OF THEIR BUSINESS

Elton Group

70

The mission of S2 Media is to provide quality prepared microbiological culture media to all industries. Their vision is to be recognized as a leading provider of microbial culture medium.

Right out of the gate, this team knew that they needed some kind of ERP system to track every process. This system needed several things: to have full traceability for all of the materials that go into the product, information on where each product was stored, timestamps on when and where they went out, etc. Having a system that met FDA regulations and processed orders quickly was absolutely essential.

S2 Media also needed to implement systems to account for other aspects of their business like accounting, sales, and CRM. For end-to-end traceability they needed an integrated system that passed information through every link of the supply chain. All of these requirements meant that S2 Media might need to work with upwards of five different vendors to meet their front and back of house system needs.

Today, S2 Media uses Odoo for a multitude of processes including inventory, manufacturing, accounting, purchasing, sales, and CRM. Their new system creates the manufacturing order and deliverables, drives the inventory requirements, and runs all of the financials in tandem without having to do redundant data entry. Lot and serial traceability in the Manufacturing app have been the most seamless aspects of their workflow.

BENEFITSAnytime they receive either an ordered or manufactured product or material, the system automatically updates the batch number. Automating this task with Odoo greatly simplified their operational complexity. Odoo takes care of the back-end challenges of running the business so that S2 Media can focus on addressing the needs of their customers.

S2 Media had to work with upwards of 5 different vendors to meet their front and back of house system needs.

Users9

IndustryMedical Retail


APPLICATIONS

Sales

Purchase

Inventory

CRM

Accounting

Manufacturing

AT A GLANCE

MEETING FDA’S REGULATIONSS2Media

71

The specialty store, Les Jeux de Loïc, was founded in 2014, is targeted towards people of all ages, with products that are meant to appeal to anyone from birth to adulthood. Loïc’s real passion is rare board games and old school games, such as those made out of wood.

Loïc and his wife make a great team for running a small business. Loïc, a self learner/entrepreneur and his wife, an accountant.However, they found that there were some aspects that could still be improved such as, inventory (the previous method, using spreadsheets, was overly time consuming), game rental management (they struggled to properly track their rentals) and the loyalty program (nuisance to handle and keep up to date manually).

Once they came across Odoo, they found the solution to be very intuitive and they quickly got involved in the system and its functions. Being motivated learners, they were already quite familiar and capable of working with Odoo before receiving any assistance from an Odoo consultant. With their type of mentality and Odoo’s user friendly interface, the implementation process was very easy.

BENEFITSThey had already managed to import all the data they needed to Odoo on their own, and they’d done most of the configuration as well. They implemented their apps in two phases, starting with Odoo CRM, Purchase, Inventory, Point of Sale (POS), and then Odoo Accounting.

Since they became Odoo users in 2015, they’ve used it to manage all their activities and have done so without encountering any bumps in the road. Les Jeux de Loïc are a perfect example of how enthusiasm and good collaboration can result in an easy, quick and effective implementation.

They found the solution to be very intuitive and they quickly got involved in the system.

Employees2

IndustryRetail


Implementation1 month

€1,200

APPLICATIONS

Sales

Purchase

Inventory

CRM

Accounting

AT A GLANCE

THE PROOF OF ODOO’S SIMPLICITY AND EASE OF USE

Les Jeux de Loïc

72

Wireless Cables Inc.’s objective is to make quality products that use Bluetooth technology in order to eliminate the difficulties, inconveniences, and costs associated with connecting devices by cables or wires.

Back-end processes had always been a big challenge for Wireless Cables Inc. Before implementing Odoo, Wireless Cables was juggling a multitude of non-integrated tools such as customer online purchasing, website management, payment processing, product shipping through various carriers, bookkeeping, payroll processing, manufacturing ordering etc. Keeping the data and logs consistent was a nightmare with manual double-entry data management. The company faced a challenge dealing with a website and eCommerce function that integrated with QuickBooks. After years of QuickBooks related difficulties, they sought an integrated solution that would save them time and keep all of these processes organized within a single interface.

Odoo helped create a professional front-end for Wireless Cables’ web presence, with online website editing to quickly add content and product updates in real-time. By adding eCommerce to their database, shopping, payment processing, and shipping are all made easy and enjoyable for their customers. Additionally, the integration of the Odoo marketing tools with other apps added the possibility for inter-app analytics, saving time and enabling them to gain greater insight on their metrics and sales trends. The largest back-end challenge that they faced was related to statement reconciliation.

BENEFITSOdoo was able to simplify the back office work. They were able to reduce their expenses for back office management and bookkeeping by 64%. This gave them the ability to focus more on communicating with their customers. With the saved time from an intuitive software solution, the CEO was able to publish an average of 2 technology articles per month, keeping him more engaged with his industry and less focused on data management.

With the saved time, the CEO was able to publish an average of 2 technology articles per month.

Employees2



APPLICATIONS

Sales

Expense

Inventory

CRM

eSign

eCommerce

Website

Accounting

Purchase

AT A GLANCE

REDUCING EXPENSES BY 64%Wireless Cable

73

La Ruche aux Lots is a company that specializes in selling beads, pearls and accessories for handcrafted jewelry and sells their products mainly on eBay.

This organization was facing many key challenges from manual order processing. These included: slow sale processes, risks of error, no way to analyze and report, and because of their large selection of products, they faced difficulties maintaining real time inventory. They were also limited by the fact that they only sell their products through one online channel: eBay.

Thanks to the eBay connector, the implementation of Odoo was fast and simple. Moreover, La Ruche aux Lots took the opportunity to integrate its Magento website with Odoo. Implementing both eBay and Magneto with Odoo provided a single login to handle multiple online stores, which allowed for a complete integrated view of the entire business. They were then able to manage the sales, purchases, inventory, accounting, shipping, Magento and eBay stores in the same system.

BENEFITSOdoo helped the company eliminate the risk of selling out of stock items. Thanks to Odoo, their manual processes were reduced and their efficiency was increased by 20%.

Their work environment has become noticeably more dynamic and target-driven now that they have access to real-time reporting.

Eliminating the risk of selling items out of stock.

Employees1

IndustryRetail

APPLICATIONS

Sales

Inventory

Purchase

Accounting

AT A GLANCE

ONE PLATFORM TO SYNCHRONIZE ONLINE SALES

La Ruche aux Lots

74

Founded in 2013, Vinoshare is a Hong Kong based wine importer focusing on high quality Spanish wine.

Vinoshare Company Limited has been devoted to promoting Spanish wine culture in the Asian market since 2013. It is a Hong Kong based wine importer that aims to provide the best possible Spanish wines to those customers who crave it. All wines are carefully selected and shipped directly from the wineries.

With a steady growth in Spanish wine consumption in the Asian market, Vinoshare has engaged in retail and wholesale of a wide selection of Spanish wines that can be divided into different styles and regions. The goal is for people in Asia to remember the name Vinoshare, when thinking about where to get good Spanish wine.

Odoo helps Matthew, the owner and sole employee of Vinoshare, to automatically manage his sales orders and inventory. Whenever Matthew receives an order from his clients, he can easily check the stock levels on his phone and even send his client a quotation instantly. Now, Matthew is able to focus his energy on sales, and further development of the market, rather than spending time on management and bookkeeping.

Matthew can easily check the stock levels on his phone.

Employees1

IndustryRetail

APPLICATIONS

Sales

CRM

Inventory

Purchase

Manufacturing

AT A GLANCE

FOCUSING ON SALES RATHER THAN ADMINSITRATION

Vinoshare

75

“Enterprise of the Year” by Ernst & Young. (Finalist)

BelCham Award fo “The Most Promising Company of the year”. (Winner)

Trends Gazelle Award - SME category.

Fabien Pinckaers is elected “Top Manager of the year” by Le Soir.

Bossie Award for the Best Open Source Solution.

“Entreprise Prometteuse” by Ernst & Young. (Winner)


Linux New Media Award for The Best Open Source solution compatible with European Accounting Systems.

Trends Gazelles Award.


Highest-ranked Belgian company in the Deloitte Technology Fast50 Benelux (growth of 1,549% in the past 5 years).

INSEAD Innovator Award.

ODOO AWARDS

2018

2018

2018

2015

2015

2013

2013

2013

2013

2012

2012

2011

3.7 million happy users

Making companies a better placeOne app at a time

3.7 million happy users

Documents