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Overview of Reading-Program Data Tools in the Member Center

For

Reading Roots 4th Edition

1© 2011 Success for All Foundation ZZ4906 0811

Goals for Today

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In today’s session, we will:• understand the benefits of using the reading-program

data tools.

• become familiar with guidance resources.

• review how teachers use the reading-program data tools.

• review the associated data-analysis tools (reports).

Ready? Let’s begin!

What exactly are the Reading Program Data Tools?

Record Individual student & team scores by lesson for:•Fluency•Word Strategy Use•Partner Strategy Use•Writing Strategy Use•STaR Vocabulary Use

PLUS

Fast Track Phonics Assessment

Homework

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What are some of the benefits of using the reading-program data tools?

Immediate access

One location for information

Automatic calculation for reports

Allows for ongoing progress monitoring

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Activity #1: Logging in to the Member Center

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The Member Center is SFAF’s online resource center and data-analysis tool, located at http://members.successforall.org.

On the home page, you will find news bulletins, alerts, general information, personalized information, and the main navigation menu.

The Member Center Home Page©

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The Member Center Support Desk’s phone number is posted at the bottom of the page, and tutorial videos and resource guides are located in the Help section.

Member Center Assistance

Remember, help with the reading-program data tools is just a phone call, e-mail, or website away!

•Call the Member Center Help Desk at (800) 548-4998, ext. 2563.

•E-mail the Member Center Help Desk at mchelpline@successforall.org.

• To download the Member Center Resource Guide:

• log into the Member Center, and

• click on Help.

• To view the tutorial video for the reading-program data tools:

• log into the Member Center,

• click on Help, and

• scroll down to the appropriate videos, and click on the link.

•If you think you need onsite training, please contact your SFAF point coach.

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Before Teachers Can Use the Reading-Program Data Tools…

Facilitators must:• complete data entry in the School Configuration section;• import/add new students;• promote existing students to the new school year;• import/add new teachers;• assign Member Center user IDs

and passwords to teachers;• set appropriate security levels

to ensure data integrity; • set up homerooms; and • set up reading groups.

For assistance with these

and other tasks, Facilitators

may contact the Member

Center Help Desk at

1 (800) 548-4998, ext. 2563.

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Reading Roots Activity: Classroom Setup/Edit Students in Classrooms

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Reading Roots Activity: Classroom Setup/Edit Students in Classrooms

Reading Roots Activity: Classroom Setup/Edit Students in Classrooms: Homeroom

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Select the students you want to add into the homeroom, and click the Add button. This moves them to box #2. After all the students have been added, click Save.

Reading Roots Activity: Classroom Setup/Edit Students in Classrooms

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Select the students you want to add into the homeroom, and click the Add button. After all the students have been added, click the Period 2 record.

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Reading Roots Activity:Classroom Setup/Edit Students in Classrooms

Congratulations!We’ve reviewed how to create homerooms and reading groups! Now let’s move on to the lesson tools for teachers.

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Getting to the Lesson Cycle Setup©

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Regardless of the reading program your school uses, all data-collection tools are located in the Lesson Cycles section of the Member Center.

Reading Roots Activity: Creating a Lesson

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This is the Lessons home page. To create a lesson, select the school year, grading period, and classroom for which you are creating a lesson. Then click the Add New link.

The only teachers who will show up in the Classrooms drop-down menu are those teachers for whom reading groups have been properly set up.

Reading Roots Activity: Creating a Lesson

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After clicking the Add New link, the Member Center takes you to the Add New Lesson Cycle page where you will select the title of the lesson and enter the start date, end date, and lesson-cycle length. When you have completed the form, click the Save button to save the data. Tip: The lesson start and end dates must fall within the grading period’s start and end dates.

Reading Roots Activity: Creating a Lesson

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Reading Roots Activity: Entering Lesson Details

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Congratulations!We’ve reviewed how to create your first lesson! Now let’s move on to creating teams.

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After entering the basic lesson information, you will be able to edit the teams. The system will create default teams if no lessons exist for the selected grading period and class. If a lesson already exists, the system will carry the teams forward from the most recent lesson in the system. The system will apply any changes made to teams or student assignment to teams in existing lessons with a later start date.

Reading Roots Activity: Setting Up Teams

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After entering the basic lesson information, you will be able to create teams.

Changes to teams will carry forward into new lessons. Changes to teams will not carry into existing lessons.

Reading Roots Activity: Setting Up Teams

Reading Roots Activity: Setting Up Teams

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To add a team, enter the new team name, The Armadillos and then click Add New Team.

To edit a team name, type the new name in the field that appears, and click the Update link.

Reading Roots Activity: Setting Up Teams

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To assign students who are in the Assign Students to Teams list, check the student record, choose a team from the drop down list, and click Assign to Team.

Reading Roots Activity: Setting Up Teams

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If you accidentally assign a student to a team, you can unassign him or her by clicking the Unassign link. Once students have been unassigned, you will see those student records in the Assign Students to Teams table.

Reading Roots Activity: Setting Up Teams

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After students have been moved to a new team, they are assigned a default Numbered Heads/Random Reporter number of 0. That should be changed before you move on to the next section. To change the assigned number, click in the field, delete the 0, and enter the appropriate number. When all the changes have been made, save them by clicking the Save button.

Congratulations!We’ve reviewed how to assign students to teams! Now let’s print the forms we’ll need during the lesson.

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Reading Roots Activity: Running Beginning-of-Cycle Reports

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Beginning-of-cycle reports are the reports you will need on the first day of a new lesson cycle. To get to these reports, click on the Print tab in the Lessons section. To run the report, simply click on the report title. To export the report into a different format, such as Microsoft Excel, click on the Exportable Format link. In level 4, you will also be able to generate team score sheets.

Reading Roots Activity: Running Beginning-of-Cycle Reports

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This teacher cycle record form displays the data that was entered in the Lesson Details tab:

- Date- Teacher/Classroom-Lesson title-FTP assessment data from the previous and current assessments-Classroom measures-Team names-Student names-Numbered Heads/ Random Reporter numbers

Reading Roots Activity: Running Beginning-of-Cycle Reports

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Reading Roots Activity: Running Beginning-of-Cycle Reports

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This is a sample of a team score sheet, which becomes available for level 4 lessons.

Congratulations!We’ve reviewed how to generate your forms for the lesson! Now let’s look at how to enter that data into the Member Center.

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Reading Roots Activity: Entering Data into the Teacher Cycle Record

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To get to the Teacher Cycle Record data-entry page, click on the Teacher Cycle Record tab. This is a digital version of the printed teacher cycle record form that teachers use to collect individual student data throughout the cycle. You may enter data for a lesson at any point after a lesson has started.

Reading Roots Activity: Entering Data into the Teacher Cycle Record

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If the system flags an invalid score entry, click in the cell, and enter a valid score. You can reference the score guide at the top of each column if you are not sure why a score was flagged as invalid.

Congratulations!We’ve reviewed how to enter the lesson data! Now let’s take a look at how to enter FastTrack Phonics assessment data.

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Reading Roots Activity: Entering FastTrack Phonics Data

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The FastTrack Phonics (FTP) Assessment Interface is designed to allow teachers to enter mastery information at any time throughout the student’s enrollment in Reading Roots. This allows teachers the flexibility to enter FTP data outside of the related lesson cycle.

The data is cumulative across all Reading Roots lessons.

Reading Roots Activity: Entering FastTrack Phonics Data

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There are two ways to get to the FastTrack Phonics data-entry interface: (1) from the Lesson Cycles page, where you’ll find the Edit FTP Assessments link, or

Reading Roots Activity: Entering FastTrack Phonics Data

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(2) from the Lesson Details page for a lesson in which a FTP assessment will be given (e.g., lesson #4). Let’s look at this option first. To access the FastTrack Phonics data-entry interface, click the FTP Assessments link.

Reading Roots Activity: Entering FastTrack Phonics Data

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When you click on the FTP Assessments link on the Lesson Cycle info page, the specific assessment tied to that lesson will open. For example, in lesson 8: Pit-Pat, the link opens Assessment #2. Here you see the graphemes that appear on the assessment. Also, you see the cumulative number of graphemes that each student has mastered.

Reading Roots Activity: Entering FastTrack Phonics Data

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Note that you are not limited to entering data for the assessment tied to that lesson. You can select a different assessment by clicking on the Show FTP Assessment drop-down menu.

Reading Roots Activity: Entering FastTrack Phonics Data

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Practice entering data. If you uncheck Student Did Not Complete Assessment, any unchecked graphemes will show up as “Graphemes Not Mastered” on the teacher cycle record for the next lesson during which an FTP Assessment is given.

Congratulations!We’ve reviewed how to enter the lesson and FastTrack Phonics data! Now let’s take a look at running end-of-cycle reports.

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Reading Roots Activity: Running End-of-Cycle Reports

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End-of-cycle reports are the reports that you will run to review the data and give the results back to the students and teams. These include the cycle record results. To get to these reports, click on the Print tab in the Lessons section. To run the report, simply click on the report title link.

Reading Roots Activity: Running End-of-Cycle Reports

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The Cycle Record Results link displays the data that was entered in the teacher cycle record. This is a printed version of the data that was entered. It also displays the cumulative FastTrack Phonics data that has been captured for each student.

Reading Roots Activity: Running End-of-Cycle Reports

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The Student Certificates link displays whether the students were on a Good, Great, or Super Team for each lesson. Four certificates print per page.

Reading Roots Activity: Running End-of-Cycle Reports

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In level 4, the Student Certificates link also displays each student’s scores from the previous lesson.

Reading Roots Activity: Creating a Second Lesson

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Notice that the teacher cycle record for the next lesson shows the cumulative graphemes that each student still needs to master.

Congratulations!At this point, we have reviewed all the tools specific to setting up lesson cycles, entering data, and printing the forms related to lesson cycles. There are additional reports available that review lesson data over the course of a grading period. Let’s take a look at those now!

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Reading Roots Activity: Running Overview Reports

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You will see a window that allows you to select which report you want to run. Options will be preselected for you, but you can alter those selections. You can also select the Make a Customized Progress Report option, which allows you to customize the Classroom Assessment Summary. When you have set your options, click Open PDF Report.

Reading Roots Activity: Classroom Assessment Summary

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The Classroom Assessment Summary can be run by the facilitators or reading teachers at any point during the grading period, but it ultimately provides summary information from the current grading period. It contains the initials of each student’s current homeroom teacher, averages of classroom measures, test scores, mastery at the end of the previous grading period, mastery at the end of the current grading period (when it is entered), a mastery growth calculation, and more detailed referrals information.

Reading Roots Activity: Homeroom Summary

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The Homeroom Summary should be run by the homeroom teachers at the beginning of a grading period. It contains the initials of each student’s current reading teacher, FTP results, averages of classroom measures, test scores, and mastery and placement information over the course of a year.

Reading Roots Activity: Reading Teacher Roster

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The Reading Teacher Roster should be run by the reading teachers at the beginning of a grading period. It contains the initials of each student’s current homeroom teacher, averages of classroom measures, test scores, mastery at the end of the previous grading period, the previous reading teacher’s name, and basic referrals information.

Reading Roots Activity: FTP Summary Report

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Congratulations!We have run all the summary reports currently available for the reading-program data tools!

You now have an overview of how the data tools work with you to support RR4th edition instruction!

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