3.01 business documents research report. a multi-page document that usually contains several...

3.01 Business 3.01 Business DocumentsDocuments

Research ReportResearch Report

Research ReportResearch Report

A multi-page document that usually A multi-page document that usually contains several sub-topics of information contains several sub-topics of information related to one main topic related to one main topic

MLA Style used for Reports MLA Style used for Reports

dictates specific punctuation styles, dictates specific punctuation styles, abbreviation uses, headings, margins, and abbreviation uses, headings, margins, and arrangement of textarrangement of text

includes specific guidelines on the use of includes specific guidelines on the use of parenthetical citations and works cited parenthetical citations and works cited pages for the purpose of providing readers pages for the purpose of providing readers easy access to references used in the easy access to references used in the reportreport

MarginsMargins

All margins should be set to one inchAll margins should be set to one inch

ComponentsComponents

Title page Title page (optional) – includes the, the (optional) – includes the, the name of the document, writer’s name, name of the document, writer’s name, teacher/professor’s name (optional), and teacher/professor’s name (optional), and date of publicationdate of publication

Title Title – (required) – the identifying – (required) – the identifying information keyed in the top left margin information keyed in the top left margin of the report of the report

Header Header –writer’s last name and the page –writer’s last name and the page numbernumber

Components cont.Components cont.

Body Body – the content– the content Parenthetical citations Parenthetical citations –reference note –reference note

keyed in the body of the report keyed in the body of the report Endnotes/Footnotes –Endnotes/Footnotes –type of reference type of reference

format used in reports, but recommended for format used in reports, but recommended for use only when necessary to add commentary use only when necessary to add commentary or clarifyor clarify

Endnotes are typically used to add commentaryEndnotes are typically used to add commentary References are used to cite a sourceReferences are used to cite a source

Components cont.Components cont.

Works Cited Works Cited – a complete listing of – a complete listing of references cited parenthetically in the references cited parenthetically in the reportreport and keyed on a separate pageand keyed on a separate page

Notes Notes – a complete list of resources and – a complete list of resources and references used to accompany endnotes references used to accompany endnotes and keyed on a separate pageand keyed on a separate page

Guidelines for KeyingGuidelines for Keying

Title page Title page (optional) (optional) Center the title in the top third portion of the Center the title in the top third portion of the

pagepage Double space the writer’s name and Double space the writer’s name and

professor’s name and center the two lines in professor’s name and center the two lines in the middle of the pagethe middle of the page

Center the date in the bottom third portion of Center the date in the bottom third portion of the pagethe page

Guidelines for Keying cont.Guidelines for Keying cont.

Title Title – in the upper left-hand corner of – in the upper left-hand corner of the first page, key the writer’s name, the the first page, key the writer’s name, the teacher/professor’s name, the course teacher/professor’s name, the course name, and the date in double space name, and the date in double space formatformat

(Optional) – Include email address and (Optional) – Include email address and phone numberphone number


Header Header – formatted to include the – formatted to include the writer’s last name followed by one space writer’s last name followed by one space and the page number in the .5 inch top and the page number in the .5 inch top right marginright margin

May be omitted on the first pageMay be omitted on the first page Example: Downey 1Example: Downey 1


BodyBody Double-space all lines, use a legible font Double-space all lines, use a legible font

sizesize Leave only one space after periods or other Leave only one space after periods or other

punctuation marks punctuation marks Indent the first line of a paragraph .5” from Indent the first line of a paragraph .5” from

the left marginthe left margin

Guidelines…Body cont.Guidelines…Body cont.

Use either italics or underlining for the titles of Use either italics or underlining for the titles of longer works and, only when absolutely longer works and, only when absolutely necessary, providing emphasisnecessary, providing emphasis

Double space again after the title line and Double space again after the title line and center the title of the reportcenter the title of the report

Double space between the title and the first Double space between the title and the first line of the textline of the text


Parenthetical citations Parenthetical citations – keyed – keyed immediately following a quote or immediately following a quote or referenced source in the body of a reportreferenced source in the body of a report

Includes the author’s name and page Includes the author’s name and page number as in this example: (Lowery 45)number as in this example: (Lowery 45)

The complete reference is keyed in the The complete reference is keyed in the works cited section of the reportworks cited section of the report


Endnotes/Footnotes – Endnotes/Footnotes – should be used only should be used only sparingly and for necessary clarifying sparingly and for necessary clarifying commentarycommentary

Indicated by a superscript within the report body Indicated by a superscript within the report body and keyed after any punctuation in the reference to and keyed after any punctuation in the reference to which it refers (with the exception of a dash or which it refers (with the exception of a dash or hyphen)hyphen)

Footnotes (notes that appear at the bottom of the Footnotes (notes that appear at the bottom of the page of the body of the report) should be keyed in page of the body of the report) should be keyed in single space, hanging indent format with a double single space, hanging indent format with a double space separating each additional footnotespace separating each additional footnote

When endnotes/footnotes are used, they must be When endnotes/footnotes are used, they must be referenced separately on a referenced separately on a notesnotes page page


Works cited Works cited –used to accompany –used to accompany parenthetical citations parenthetical citations

Keyed on separate page with the same Keyed on separate page with the same margins as the reportmargins as the report

Includes header (last name, page number) Includes header (last name, page number) Label the page Works Cited and center the Label the page Works Cited and center the

title at the top 2” margin of the pagetitle at the top 2” margin of the page Keyed in hanging indent format and double Keyed in hanging indent format and double

spacedspaced Listed in alpha order by author’s last nameListed in alpha order by author’s last name


Notes Notes – list of resources and references when – list of resources and references when footnotes or endnotes are usedfootnotes or endnotes are used

Keyed on separate page with the same margins as Keyed on separate page with the same margins as the reportthe report

Includes header (last name, page number) Includes header (last name, page number) Label the page Notes and center the title at the top Label the page Notes and center the title at the top

2” margin of the page2” margin of the page Keyed in hanging indent format and double spacedKeyed in hanging indent format and double spaced Listed in chronological order by superscript numberListed in chronological order by superscript number