30 January – February 1,2013Kingston, Jamaica

The Statistical Institute of Jamaica

Institutional arrangements are critical in the development of an integrated economic statistics system

Institutional arrangements will vary based on the statistical arrangements of the respective countries

Coordination in the Statistics System Legislative framework Organizational Structure Strategic Management Process Management Human & Financial Resources

Coordination among data producers, providers and users

Use of advisory committees memorandums of understanding service level agreements cross-agency teams;

Jamaica has a decentralised statistics system –The major players are:-◦Statistical Institute of Jamaica (STATIN) Responsible for collecting, compiling,

analyzing, abstracting and publishing statistical information relating to the commercial, industrial, social, economic and general activities and condition of the people

◦Ministry of Finance and Planning Responsible for producing government financial statistics including

statistics on debt

◦Bank of Jamaica Responsible for financial and monetary statistics and balance of

payments

◦Ministries, Departments and Agencies, for e.g. Ministry of Agriculture & Fisheries – statistics on agriculture & fisheries Ministry of Education – statistics on education Ministry of Tourism – statistics on visitor expenditure and arrivals Ministry of National Security – statistics on crime

There is no governing legislation for a national statistics system in Jamaica

No coordination at the national level and no standards throughout the system

Exceptions Bank of Jamaica – Balance of Payments Ministry of Finance – Government Finance

Statistics Jamaica Tourist Board- Tourism Expenditure

• Statistics Act is currently being amended to incorporate the establishment of a national statistics system

• Assessment of the capacity of the MDAs in the production of official statistics and a user needs gap analysis of both private & public sectors

Meetings with agencies in the compilation of statistics on an ad hoc basis

Service level agreements regarding the provision of data such as Tax Administration Jamaica

Developing MOU with the Central Bank regarding the compilation of Trade in Services Statistics

The Statistics Act governs the operations of STATIN – not the entire statistics system

Addresses ◦responsibility of the Institute◦ sets out the framework under which

statistical information is collected, collated and disseminated

◦issues of confidentiality

Proposed amendments to establish the Statistical Commission

To establish the supremacy of the Act in relation to the collection of data

Release of micro data

STATIN in the process of restructuring the organization to make it more flexible as the demand for statistical products

increase To increase efficiencies in the business processes

Strategic Plan 2002-2005 documented and shared with staff

Personnel & Organization Service Activities – client service culture,

efficient business processes Technology Statistics programmes Funding of the organization

Draft 2012-2017 Strategic Plan Continuation of the modernization process

started under previous plan Highlighted achievements of previous plan Analysis of targets not achieved –”Lessons

Learnt”

STATIN has started the review of core statistical business processes and related quality assurance systems

Value Chain was developed, demonstrates the connectivity and relatedness of the support systems to efficient delivery of statistical products and services to the clients of the Institute

The Generic Statistical Business Process Model (GSBPM) version 4.0 was used as a guide

DQAF will be used as the standard to guide the documentation of metadata

Statistical Products &

Services

IT - Infrastructure

Design & Planning

Data Collection

Data Processing

Data Analysis & Reporting

DisseminationData Storage

&Archiving

Legal Framework

Core Processes Evaluation

Physical Infrastructure

Administrative Framework – HR Systems, Financial Systems & General Administration

Figure 1: Business Process Model

1.1Specify Needs

1.2Design

1.3Build

2Collect

3Process

5Disseminate

6Archive

7Evaluate

4Analyze & Report

1.1.1Determine needs

for information

1.1.2Consult and

confirm needs

1.1.3Establish output

objectivs

1.1.4Identify concepts

1.1.5Check data availability

1.1.6Prepare business

case

1.2.1Design outputs

1.2.2Design variable

descriptions

1.2.3Design data

collection methodology

1.2.4Design frame &

sample methodology

1.2.5Design statistical

processing methodology

1.2.6Design production

systems and workflow

1.3.1Build data collection instrument

1.3.2Build or enhance

process components

1.3.3Configure work

plan

1.3.4Test production

system

1.3.5Test statistical

business process

1.3.6Select Sample

1.3.7Finalize

production systems

2.1Set up collection

2.2Run collection

2.3Finalize collection

3.1Integrate data

3.2Classify and code

3.3Review, validate &

edit

3.4Impute

3.5Derive new & add’l

variables & statistical units

3.6Calculate weights

4.1Prepare drafts

outputs

4.2Validate outputs

4.3Scrutinize &

explain

4.4Apply disclosure

control

4.5Finalize outputs

5.2Manage release of

dissemination products

5.1Update output

systems

4.6Produce Analysis

& Reports

Quality Management / Metadata Management

3.7Calculate

aggregates

3.8Finalize data files

6.2Manage archive

repository

6.4Dispose of data &

associated metadata

7.1Gather evaluation

inputs

5.3Promote

dissemination products

5.4Manage user

support

6.1Define archive

rules

6.3Preserve data and

associated metadata

7.2Conduct

evaluation

7.3Agree action plan

1Design & Planning

Figure 2: Levels 1& 2 of the Statistical Core Processes (as agreed July 10, 2012)

Strategic plans recognise the fact that one strength of STATIN resides in its corporate intellectual capacity

Succession planning◦ Plan to rotate staff at middle management to

expose them to the other programmes◦ Managerial training

Training Threats facing the organization is

inadequate budgetary support

Thank you