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CDBG Disaster Recovery Workshop

Tuesday, March 20, 2012

EligibilityCounty qualified as disaster area in 2008:

DR-1740, DR-1766, DR-1795

Eligible projects will either have sustained damage in a disaster or be vital to the economic recovery of the area.

2 Programs

Clearance/Demolition Program Competitive – 2 rounds $2,060,000

IFA Brownfield Partnership Program Ongoing applications $3,090,000

Clearance/Demolition Program

Maximum grant amount - $500,000

Local match of 10% required

2 Competitive funding rounds Round 1

Applications Due June 8, 2012 Awarded on July 27, 2012

Round 2 Applications Due September 7, 2012 Awarded on November 30, 2012

Readiness Requirements apply

Clearance/Demolition Program

Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster recovery of the

applicant – 30%; The percentage of low-to-moderate income persons served –

30%; The relative economic distress of the applicant -20%; The rurality of the applicant – 10 %; The local match percentage – 10%.

Brownfield Partnership Program

Applications accepted beginning May 1, 2012

Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster recovery of

the applicant; The percentage of low-to-moderate income persons

served; The relative economic distress of the applicant.

Brownfield Partnership Program

Grants awarded until funds exhausted or award date for Round 2 of Clearance/Demo Program (whichever comes first)

10% local match required

Readiness requirements

Grant Administration

OCRA Certified Grant Administrator required.

May procure by small purchase method: Must be $50,000 or less Including cost of Environmental Review (if applicable) Must Contact 3 qualified sources to solicit quotes Firm/Person must respond in writing Quotes may be faxed, e-mailed, hand delivered or mailed Respondents must be allowed 5 days minimum to respond Must maintain records documenting date, time, & persons

solicited/respondents

Grant Administration

General Administration Two and one-half percent (2.5%) of Grant Amount

Environmental Review $3,000 maximum

General Information

1 original and 3 copies May not be on the CDBG findings/ineligible list CFF/PL grant limits do not apply Actual grant amounts are determined on a case

by case basis and the amount of assistance will be dependent upon the evaluation factors specific to each program

$500,000 Maximum Grant Award

Project Description

Must include detailed description of project activities, including how it fits with the overall economic recovery efforts of the applicant.

Must match detailed budget

Must not include normal maintenance costs

Detailed Budget Pages

LINE ITEM # Price CFF LOCAL OTHER TOTAL Construction Activities 8” C-900 CL-200DR14 Water Main

20,500 18.00 $369,000 $369,000

6” C-900 CL-200DR14 Water Main

22,750 16.00 $131,000 $233,000 $364,000

8” Gate Valves w/polyhlene Encasement

20 550.00 $11,000 $11,000

8” SR Bore w/welded Steel Casing

150 100.00 $15,000 $15,000

3-way Fire Hydrant w/gate valve 510 35.00 $17,850 $17,850 Bituminous Resurfacing 8,500 20.00 $170,000 $170,000 Concrete Resurfacing 1,000 30.00 $30,000 $30,000 Sand Bedding 5,467 7.50 $41,000 $41,000 Line Location Markers w/Trace 18 50.00 $900 $900 Wet Cap Connection 10 2,000.00 $20,000 $20,000 Dismantling Old Storage Tank 1 25,000.0 $25,000 $25,000 New Pressure Valve 1 5,000.00 $5,000 $5,000 Mobilization/Demobilization 1 48,000.0 $48,000 $48,000 Labor Standards 1 5,000.00 $5,000 $5,000 Construction Sub-Total $500,000 $71,000 $550,750 $1,121,750 Professional Services Grant Administration 1 48,000.00 $48,000 $48,000 Engineering Fees 1 249,000. $247,000 $2,000 $249,000 Legal 1 7,000.00 $7,000 $7,000 Rate Consultant 1 7,000.00 $7,000 $7,000 Environmental Review 1 3,000.00 $3,000 $3,000 Professional Services Sub-total $0 $298,000 $16,000 $314,000 TOTAL PROJECT COST $500,000 $369,000 $566,750 $1,435,750

OTHERCDBG

National Objective

Prevention or Elimination of Slum/Blight Spot Basis Area Basis

Public Hearing/Resolution Documentation

Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting. Hearing MUST take place prior to application

Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes

thoroughly document meeting Authorization to Conduct Hearings (if

applicable) Original Sign-in Sheet Original Resolutions

Compliance Status

Applications will not be approved if the applicant is not in compliance with all requirements of any previous or current CDBG grant.

Post Award Deadlines

Environmental Release Deadline – two months Publish locally Submit documentation to OCRA

Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation

ROF Deadline – eight months See checklist on website

Do not start project until you have received ROF (we will find out!)

Post Award Deadlines

Claims will not be processed until Grant Support has received the following documents: Pre-Construction Conference

Acknowledgement Notice of Contract Award Start of Construction Notice (do not submit until

you have actually started construction)

Wage/Fringe Benefit Certifications

Grant Reporting Requirements

Quarterly Reports required

Q&A

Contact OCRA

Indiana Office of Community and Rural Affairs

One North Capitol, Suite 600

Indianapolis, Indiana 46204

800.824.2476

www.ocra.IN.gov