2Simple Early Years Record Keeping App

Walkthrough

Description: “A simple and fun way to log children's achievements against the EYFS profile. Every

child has an individual portfolio of achievements. Take photos for evidence, then tag them with

children's names and Foundation Stage targets.”

Key features:

The app is designed to revolutionise the way evidence is captured and managed in the

classroom.

Teachers can quickly and easily gather evidence and tag it with learner details and

foundation stage targets.

Individual learner profiles are automatically generated based on the evidence captured by

the teachers.

Individual learner reports or whole class reports can be instantly generated (in PDF

format)and sent via email.

Security and encryption features ensure that all data is safe.

Key Benefits:

Save hours of record keeping time – no need to write anything out.

Groundbreaking use of tablet/mobile technology in the classroom.

No more searching through curriculum documents.

No piles of evidence to search through and file; everything is tagged with learner and

objective.

No evidence or learner portfolios to mislay or get damaged.

Immediate feedback to stakeholders (parents, senior management team) if required.

1.Home Screen

This is where the experiences are listed.

To record your first experience, click the camera icon.

TIP: If you want to use a photo from your photo gallery, click the “cancel” button after clicking the camera icon. You can then select from the gallery on your device.

2.The experience screen

Once you’ve taken your photo, you need to add some detail on the experience screen.

Click on the post-it note to add notes, next steps and other information (Step 2.1)

Click the ‘Add learners’ button to specify which learners went through the experience (Step 3)

Click the ‘Add objectives’ button to indicate which objectives were met by the experience.

(Step 4)

TIP: You can change the date of the experience by clicking on the date on the experience photo.

2.1 Adding notes, next steps and other information

Clicking the post-it note will open this note-taking screen.

Enter notes, next steps and the observer’s name. Then click Finish.

TIP: You can change the fields visible by going to the settings screen and clicking “Change notes fields”

TIP: If you enter the same value for a field on 3 consecutive experiences, that value becomes the default value for new experiences. This is useful for the “Observed by” field in particular.

2.2 Characteristics of Learning

Characteristics of Learning can be added directly on the notes page for an observation.

Click on the new “list” icon to the left of the Characteristics of Learning area

The Characteristics of learning will appear

Select the characteristics

2.3 Customisable lists

It is not just the characteristics of learning that can be put into a selectable list like this. It is possible

for the user to add drop-down list selection to any notes section that they wish. E.g. pre-selecting

names for the “Observed by” field.

When adding/changing a notes section, use the hash symbol (#) to specify the list values. E.g. The

following value for the notes fields will add a new drop-down list for the “observed by” field.

The notes fields should read: Notes, Next Steps, Characteristics of

Learning, Observed by

#Chris;Mal;Geoff

This will be displayed as follows on the notes screen:

3. Choose learners

Select the learners who were present during the experience. You can add learners on this page, but

most users should have their learners downloaded automatically from the Web management Suite.

(see section 15)

Click the learners who were present then click close.

TIP: You can choose learners from different classes by clicking the “Class” button, then selecting another class.

4. Choose Objectives

Select the objectives that are met by the experience. You can move up and down through the

curriculum framework sections with the ‘<<up’ button.

Click on the objectives, then click close.

5. The experience screen

The experience will start to look like this when you have tagged it with learners and objectives.

Click ‘close’

6. Back to The home screen

The experience you’ve just created will appear on the home screen.

You can now continue to build up experiences in the same way, as in step 1.

6.1 “Successful Upload” indicator for observations

School networks can be a bit unpredictable. It is not uncommon for the network to be down or

wrongly configured.

In these cases, it can be unclear if an observation has uploaded correctly or not.

There is a “green light” icon that will be displayed once an observation has uploaded successfully to

the web suite.

7. Email the Report

It is important to be able to access the captured information elsewhere. To do this, you can have the

experience report emailed to you.

Click the mail icon at the bottom right to email the evidence report to yourself.

Enter your email address and click ‘continue’

8. The report

The report will arrive in your inbox in PDF format. It will contain the photos, notes, learner and

objective details.

TIP: The reports can be encrypted for maximum security. This is done on the settings screen.

9. Changing the dates

Clicking the dates on the post-it note will let you change the date filters.

The home screen will only show experiences that happened between the selected dates.

Also, the emailed report will only show experiences that happened between the selected dates.

10. Changing the learner

Clicking on the “My class” post-it on the home screen will open the classes and learners screen.

The first time you use the app, there will only be one class on this screen, called “My class”. See later

sections to learn how to change this.

Click on the single learner icon to open the learner selection screen.

11. Learner selection

Clicking on a learner will let you filter the experiences on the home screen, to just show those that

have been experienced by a particular learner.

Click on Bily Bottomley to start the filter

12 Filtered home screen

The home screen is now just showing Billy Bottomley’s experiences.

You can click the email icon to create an email that just includes Billy’s experiences.

13. Adding or editing classes (FOR SINGLE USERS ONLY)

Clicking on the “My class” post-it on the home screen will open this classes and learners screen.

On this screen you can change the name of the classes and add or remove classes, by clicking

the “Edit” button.

TIP: This option may not be available if you are using multiple devices over a network. Only a “Master” device can add or edit classes.

14 Security

The app makes use of very strong security features to ensure that your data is safe.

Enter a PIN on the settings screen. This will PIN-protect the app and the emailed reports.

TIP: Entering the incrrect PIN 5 times will lock the app. The app can be unlocked by contacting 2Simple.

15. Creating class lists in the Web Management Suite

The web management suite is an on-line area where you can perform certain admin and reporting

tasks.

You can enter class lists quickly in the suite. These class lists will be sent to each device in your

establishment so you don’t have to enter them on each device.

Login in to the web management suite and click on “Class setup”

Once you have done this, all devices that are not registered as “Master devices” will be able to

download the class list you have created.

If you have already entered class lists onto your device, don’t worry. You can upload the class lists

into the web management suite. Click the “Setup Wizard” in the Web management suite to find out

more.

16. Syncronising your devices with the Web management Suite

We recommend that you use the Online management Suite to manage your learner and class lists.

Your devices can be set up to download the class lists from the management Suite.

To set up the master device, go to “device management” on the settings screen.

Ensure that on all devices:

Set “Use multiple devices” to “on”

Set “Use this as master device” to “off”

Syncronising

You can click “Syncronise learners” to download the classlists to the device from the Web

management Suite.

You can also do this by clicking the “refresh” button on the class list page .

17. Generating Reports in the Web Management Suite

The web management suite is an on-line area where you can perform certain admin and reporting

tasks. You can quickly generate a PDF report for a learner.

Click on the “Portfolios” menu option and select a class:

Once you have selected a learner, you can generate your report:

18. Generating an overview reports and subject-specific reports for learners

You can generate a report showing how each learner is progressing in each strand of the curriculum.

Click on the “Overview” menu option and select a class

Select a Strand of the curriculum from the drop-down and click “Submit”

TIP: To generate an Individual learner report for a subject area, Click on any of the coloured boxes within the report grid to generate an individualised report showing the observations for a learner/subject combination.