2nd year practicalfile by shubham jain vim bhopal

PC- SOFTWAREA

PRACTICAL REPORTSubmitted in partial fulfillment of the Requirements

For the award of B.COM Degree Ist Sem.

BARKATULLAH UNIVERSITYBHOPAL (M.P.)

PRACTICAL FILE

Guided By: - Submitted By-:

PROF. PAWAN THAKUR SHUBHAM JAIN B.Com.Ist Sem.

DEPARTMENT OF COMPUTER APPLICATION

Vidyasagar Institute of ManagementVallabh Nagar, BHEL Bhopal (M.P.)

Q.No. Name of Question Page No.FROM TO

1. Write down the step to create open, and save any file in MS-Word. 2. Write down the step to page step, print preview and print any

document file in MS-Word. 3. Write down the step to cut, copy and Paste any text in MS-Word. 4. Write down the step to find, replace and go to any word in Ms-

Word. 5. Write down the step to put header and footer with date & time page

No. & massage in the header. 6. Write down the step to insert any picture, word art, diagram and

text box in document file. 7. Write down the step to set the font, border bullet and numbering

and background color of any document file in MS-Word. 8. Write down the step to create macro and protect document file in

MS-Word.9. Write down the step to create mail merge in MS-Word.10. Write down the step to insert, select, delete, merge, split and sort

table in MS-Word.

11. Explain any 8 internal and 8 external in MS-DOS with example.

12. Write down the step to create, rename and delete a folder in Window.

13. Write down the step to create user account in Window.14. Write down the step to add printer in Window.

Q.No.1 - Write down n the step to create, open and save any file in MS-Word.

Ans. Open. This is used to any file open in the MS-word. For more information about the

options in this dialog box, close the dialog box and see Help.

1. Open the MS-Word by using start-> all programs-> MS-Office-> MS-Word 2003.

Or

Double click on MS- Word icon in desktop.

2. Click on file menu a drop down menu will be open.

3 Click on the open button

4. MS- Word Open the open dialog box as shown in Fig.1.1.

Fig.1.1 Open Dialog Box

5. Create a file name and open the file.

Save option. This is used to save any file in MS-Word. If you're saving the file for the

first time, you'll be asked to give it a name.

1. Open the MS-word by using start-> all programs-> MS-Office-> MS-Word 2003.


3 Click on the save button

4. MS- Word Open the save dialog box as shown in Fig.1.2

Fig.1.2 Save Dialog Box

Q.No.2.Write down the step to page setup, print preview and print any document

file in MS-word.

Ans Page setup. This is used to page setup, like example set margins top ,bottom, left

and right in file of MS-Word



3 Click on the Page setup button.

4. MS- Word Open the Page setup dialog box as shown in Fig.2.1

Fig.2.1 Page step {Margins}

Margins- this is used to set the distance between top of the page, left edge of the page,

bottom of the page, right edge of the page and shown on fig.1.3.

Paper->Select a size from the list, or click Custom size and enter dimensions in the Width

and Height boxes and as shown on Fig. 2.2

Fig.2.2 Page step {Paper}

Layout- Section

Section start lists the locations where Microsoft Word starts new document sections.

Headers and footers

Different odd and even creates one header or footer for even-numbered pages and a

different header or footer for odd-numbered pages. Different first page creates a

different header or footer for the first page of a document or a section

Fig. 2.3 Page setup {Layout}

(b)Print Preview-this is used to only for show page print preview.



3 Click on the button. Print preview. And show the print preview page

Fig.2.4 Print Preview

Print. This command is given to the print to the current page of the document.



3 Click on the Print button.

4. MS- Word Open the Print dialog box as shown in Fig.2.5

Fig.2.5 Print Dialog Box

Q.NO.3 Write down the step to cut, copy and Paste any text in MS-Word.

Ans.Cut. the cut command is used to more any block of the text from one location your

document to another with the text in moved to file new location.


2. Select the matter for cut.

3. Click on Edit menu a drop down menu will be open.

4. Click on the cut button and text remove.

5. Paste on any other place and file.

Copy any file. The copy command is used to make. A duplicate copy of any bloc of the

text. Any text can be copied from one location to another location in your document and

to other document also. By using this option we can cut any file in MS- Word. To cut any

file in MS-Word we can use the following steps->

1. Click on edit menu.

2. Open the edit menu.

3. Click on the select button.

4. Select the Metter.

5. Click on the copy button.

6. Paste on any other file.

Paste any file. The process of displaying data at a certain location, after a copy a cut

operation is called pasting of data. It can be quickly done with the help of the paste

command. The paste command always. Fallowed the copy or the cut operation. Any text

can be copied or move from one document one paste in some or different document. By

using this option we can cut any file in MS- Word. To cut any file in MS-Word we can

use the following.


2. A create a file in MS-Word.

3. Select a matter for cut or copy

3. Click for cut or copy.

4. Click on Edit Menu and click on the paste button on any place and file.

Q.No.4. -> Write down the step to Find Replace and GOTO any word in MS-Word.Ans. Find any file. It is used for searching a word, character and symbolizing the

document. Use Microsoft Word to find and replace text, formatting, paragraph marks,

page breaks, and other items. You can extend your search by using wildcards and codes.

By using this option we can find any file in MS- Word. To find any file in MS-Word we

can use the following steps.

1. Click on the edit menu.


4. MS- Word Open the Find and Replace {Find} dialog box as shown in Fig.4.1

Fig. 4.1 Find and Replace {Find}4. In the Find what box, enter the text that you want to search for.

5. Select any other options that you want.

6. To select all instances of a specific word or phrase at once, select the Highlight all

items found in check box, and then select which portion of the document you want to

search in by clicking in the Highlight all items found in list.

7. Click Find Next or Find All.

Teplace any file. It is used for replace the word with other word. Like in place of

Mumbai we want to write Delhi in whole document we can directly. Do it with help

replace command. You can automatically replace text— for example, you can replace

"Acme" with "Apex." By using this option we can replace any file in MS- Word. To

replace any file in MS-Word we can use the following steps->



3. Click on replace option.

4. MS- Word Open the Find and Replace {Replace} dialog box as shown in Fig.4.2

Fig. 4.2 Find and Replace {Replace}5. On the Edit menu, click Replace.

6. In the Find what box, enter the text that you want to search for.

7. In the Replace with box, enter the replacement text.

8. Select any other options that you want.

9. Click Find Next, Replace, or Replace All.

Go-To. It is used to directly go on any word, line and page directly though this

command. Where whole you. Have makes up paper copy in your hand. It is while to be

unable to start quickly to a particular page of to a specific page with alteration selection.

By using this option we can replace any file in MS- Word. To replace any file in MS-

Word we can use the following steps->



3. Click on go-to option.

4. MS- Word Open the Find and Replace {GO TO} dialog box as shown in Fig.4.3

Fig.4.3 Find and Replace {GO TO}

Q. No.5. -> Write down the step to put header and footer with date & time, page

number and massage in the header.

Ans. Header. A header is the text that is having printed at the top of the page.

1. Move the mouse pointer owner the view option on the menu bar and click the left

mouse button.

2. Move the mouse pointer over the header & footer box along with doffed line box

comes up in the screen.

3. Now enter the header text.

4. Press the enter key once to leave on line after the header text.

Fig.5.1 Header Diagram

Footer. Footer is the feet’s that are normally printed at the bottom of the page. Move the

mouse pointer over the switch between header & footer and click the left mouse button

instantly, another dotted box with a blink cursor and the page number get displayed at the

left mouse button.


2. Click on the View Menu and select the Header & Footer option.

3. Open the Header & Footer the toolbar and Header & Footer box.

4. Create date & time, page number and message in Header & Footer box.

5. Click on close button in Header & Footer toolbar.

Fig.5.2 Header & Footer toolbar.

Fig .5.3 Footer Diagram

Q.NO.7 Write down the step to set the font, border and shading, bullet and

numbering and background color of any document file in MS-word.

Ans. Font- changes the appearance of the selected characters font, style and italic, font

size, type of underline, color and font effect.


2. Click on font menu a drop down menu will be open.

3 Click on the Font option.

4. MS- Word Open the FONT dialog box as shown in Fig.7.1

Fig.7.1 Font Dialog Box

(a). Font - Specifies a font. In the box, select a font name. Your choice appears in the

Preview box.

(b)Font style- Specifies a font style, such as Bold or Italic. In the box, select a font style.

Your choice appears in the preview box.

(c)Size- Specifies a font size in points. In the list, select a font size. To ensure readability

for most documents and users, use a size of seven points or larger. Your choice appears in

the preview box.

(d)Font Color- Specifies the color of the selected text. In the box, select a color.

Clicking automatic applies the color defined in Microsoft Windows Control Panel.

(e) Preview-The Preview box displays the specified font and any text effects.

Bullet and Numbering->Select the items in your list, then click bullet button on the

formatting toolbar which automatically a handing indent and place bullet to the left on

text.



3 Click on the Bullet and Numbering button.

4. MS- Word Open the Bullet and Numbering dialog box as shown in Fig.7.2.

Fig. 7.2 Bullet and Numbering Dialog Box

Border and Shading ->Use the border feature to create the lines. Change the border and

shading of the select paragraph, table, cells, and picture.



3 Click on the Border and Shading button.

4. MS- Word Open the Border and Shading dialog box as shown in Fig.7.3.

Fig.7.3 Border and Shading Dialog Box.

Background Color->Click the background color you want .You can create your own

color through more color option.



3 Click on the background button.

4. MS- Word Open the background color dialog box as shown in Fig.7.3.

Fig.7.3 Background Color Box Diagram

And more color insert for, Fig. 7.4

Fig.7.4 Color

Q.8- writes down the step to create macro and protect the document file. Ans. To Record a macro in MS Word, use the following step given below. Open a

document file.

1. Click on the Tools menu & click on Macro & then click on record a new Macro. MS -

Word will open the Record macro dialog Box as shown in fig. below.

Fig.8.1 Record Macro Dialog Box

2. Enter the Macro name & click on the keyboard. Ms-Word open the customize

keyboard dialog box.

Fig.8.2 Customize Keyboard Dialog Box.

Protect document-> this is used to protect your document by giving password to your

Document

Open the document file you want to protect and use the following step.

1. Click-> protect document. MS-word open the protect document task pane as

shown in the fig.

Fig.8.3 Protect Document Task Pane

2. Check and allow only this type of editing in the document check box.

3. Select filling in the forms form the combo box and click on yes start enforcing

Protection button.

4. MS-word will open and start and enforcing protection dialog box as shown in the

Fig.8.4 Start Enforcing Protection

5. Enter the password and reenter the password for conformation and click on ok

button.

6. To unprotect the file click on tools-> unprotect document. MS-word will open the

following dialog box.

Fig .8.5 Unprotect Document Dialog Box

7. Now enter the password and click on OK.

8. You document file will be unprotected.

Q.NO.9- Write down the steps to create mail Merge in MS-word.

Ans. - it is the one of the most important tools in the word .it help us quickly produce a

personalized letter for each and every person in your mailing list.

Type the letter in a document file and use the following step for mailing.

1. Click on tool-> letter & Mailing. MS-Word opens the mail Marge task pane as

Show below.

Fig. 9.1 The Mail Marge Task Pane

2. Select the letter from select document type and click on starting document.

3. Now Select use the current document and click on next.

4. Select type a new list from this select from this select recipient and click on create.

MS- Word. Open the address list dialog box as shown in the image below.

Fig.9.2 New Address List Dialog Box

5. Click on the customize button and select the required. As shown below and click

on ok button.

Fig.9.3 Customize Address List Dialog Box

6. Now enter address information as shown in the fig. below.

Fig.9.3 New Address List Dialog Box

7. To enter new record click on new Entry.

8. After entering all records click on close. Now MS- office will ask to save the

record. Give file name and click on Ok.

9. Now office will open the mail merge tool bar as shown below.

Fig.9.4 The Mail Merge Tool bar

10. Now insert the Marge filed icon in mail Marge tool bar and insert the merge field.

Fig9.5 Insert The Marge Filed

11. Now click on view data icon to see all the data.

Q.NO.10.Write down the step to insert, selects, delete, merge, split and sort table in

MS-Word.

Ans. Insert. Insert a table. Insert a table with the number of rows and columns you

specify


2. Click on Insert menu a drop down menu will be open.

3. Click on the insert button.

4. Open the Insert a table menu and click on the table button

5. MS- Word Open the Insert a Table dialog box as shown in Fig.10.1

Fig.10.1 Insert a Table Dialog Box

Select. Selects and entire table. Hold down the alt key and double click anywhere in the

table.



3. Click on the Select button.

4. Open the select menu. And click on the table, row columns and cell button.

5. We can use select table, row, columns, and cell for delete, cut, and copy.

Delete. This is used to delete to table, row, columns and cell.



3. Click on the Delete button.

4. Open the delete menu. And select the table, row, columns, and cell for delete.

Merge. Merge the selected table cells into a single cell.

1. Open the MS-Word by using start-> all programs-> MS-Office-> MS-Word 2003

2. Insert a table and select a row any one.


4. Clink on the merge option and show on fig 10.2↓

Fig 10.2 Merge Cell Diagram

Spilt. Splits previously merged table cells. Splits a cell horizontally into multiple cells




3. Clink on the split option and show on fig 10.3↓

Fig 10.3 Split Cell Diagram

Sort. Word can sort lines of the tabular text item you have entered in the tables or even

paragraph.




3. Clink on the sort option.

4. MS- Word Open the sort dialog box as shown in Fig.10.3

Fig.10.4 Sort Text Box

And set, Ascending and Descending, example fig. 10.5

Fig.10.5 Ascending and Descending Diagram

2nd year practicalfile by shubham jain vim bhopal

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