2nd floor labs

Induction for new Staff and Students

Department of Otolaryngology

Laboratory Inductionfor new staff and students

Staff/Student name:

Controlled Document The University of Melbourne of 28Date24th March 2010 Department of Otolaryngology Review Date: 2013

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Induction for new Staff and StudentsNOTES


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THE UNIVERSITYOF MELBOURNEDEPARTMENT OFOTOLARYNGOLOGY

Questionnaire for Staff and Students

DetailsName------------------------------------------------------------

Staff/Student ID:------------------------------------------------

Department ------------------------------------------------------

Institution --------------------------------------------------------

QuestionsThese question should be answered during or after the induction program to check the level of understanding of information provided for safe work in the department of Otolaryngology.

Criteria Answer CorrectWhat is one of your EHS responsibilities as a Staff or Student of the UniversityWhat do you do if you hear the fire announcement and or a alarm begin to soundWhat colour hat dose the fire warden wearWho is your closest nominated first aiderWere can you find information about the University environmental management

How can you find the Faculty intranet site from the faculty home pageHow do you report hazard, incidents and injuries

How many step are there in the University’s Issue of Resolution ProcedureWhat is the Hospital emergency telephone numberName the location of the first assembly area


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Laboratory Questionnaire

What must you do before you start any new project?…………………………………………………………………………………………………………………………………………………………………………………………………………………………Name three things you must you wear at all times in the laboratory?……………………………………………………………………………………………………………..…………………………………………………………………………………………………………….

If you are uncertain about the use of equipment who should you ask for help?……………………………………………………………………………………………………………Name the steps you must follow if there is an incident?………………………………………………………………………………………………………………………………………………………………………………………………………………………….Who should you contact if you find a faulty instrument in the laboratory?…………………………………………………………………………………………………………………………………………………………………………………………………………………………Describe some important safety features of the perfusion sink?…………………………………………………………………………………………………………………………………………………………………………………………………………………………Where is the chemical bunker located, and what is stored in it?…………………………………………………………………………………………………………………………………………………………………………………………………………………………

How would you clean-up after an experiment, and what waste goes where?…………………………………………………………………………………………………………………………………………………………………………………………………………………………

When should you tell security you are in the laboratory?…………………………………………………………………………………………………………………………………………………………………………………………………………………………

How would you label a new solution that you had to prepare?…………………………………………………………………………………………………………………………………………………………………………………………………………………………

Approval – to be completed by the Laboratory Manager or Supervisor

Name:_____________________________________________________

Date:______________________________________________________

Signature:___________________________________________________

Procedures and Information for people working on the 2nd floor


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Induction for new Staff and Students I have been trained in the Hospital Emergency procedures.

Refer to Hospital emergency codes

Fire and Evacuation protocols have been explained to me.Refer to Page 5 Hospital emergency codes

I have been informed who the Fire Wardens and First Aiders are

I have been shown the location of the First aid box including a hard copy of the incident report S3 form used by non university staff

have been shown the location of the Chemical Bunker and Explained the correct way to store chemicals and dispose of them.

The security system has been Explained including the Key code 2590 at the 2nd

floor corridor Smoke door

I have been shown the safety aspects of working in the Labs, include Perfusion procedure in the Neurophysiology Lab.

The Location of Personal Protective Equipment has been explained (PPE)

Identification card has been organised with a temporary card issued.

Telephone and computer have been organised

Telephone list for internal numbers supplied

I have been introduced to staff , and given a brief description of their work

If working with animals have arranged a time with the Animal house staff to go through the facility. Procedures and handling of animals will be shown once animal work commences.

I have been connected to the e-mail system and shown how to navigate through it.

I have been shown the Department Intranet with links to the University occupational Health and Safety Manual.

Training needs have been discussed

Please Print and sign your name Agreeing that the above has been completed

NAME…………………………………………..

SIGNATURE…………………………………… DATE…………………

Controlled Document The University of Melbourne Page 5 of 28Date24th March 2010 Department of Otolaryngology Review Date: 2013

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Induction for new Staff and StudentsLaboratory RequirementsAll safety requirements are met when working in any of the Laboratories with in the department of Otolaryngology When starting a new project, or using equipment, you will need to be trained for any procedures that you are unfamiliar with; the supervisor will test your competence to check that you have understood the instructions and that you can work alone, this is recorded in the training competence book ( located in the glass cabinet in the meeting room).The staff member or student must read the SOP; this is located in the filing cabinet in the Tissue culture lab, BRC and in the compendium located in the meeting room glass cabinet. You will also need to read the Material safety data sheet if chemicals are involved (Histology lab has two books that contain these, or check on Chem. Watch for usage in other labs (this can be found on the following link. If you experience problems then speak to your supervisor.

http://full.chemwatch.net/chemgold/mainPage.exe?operation=search&module=search&custdb=&dummy=0.6849708902721063

The Tissue Culture, Molecular lab and some rooms in the BRC are PC2 certified this means that some tissues my contain virus and other hazardous media.When entering a laboratory a gown must be worn (Gowns are located in the cabinet next to faraday Room 1), Shoes must be worn, and no open toe shoes (sandals). Gloves must be worn before touching any surfaces (these are located with in each lab)Remove your PPE i.e. Gown and gloves and hang the gown on the hook provided out side the lab when leaving the lab for tea or lunch break All doors to this lab must be closed (no keeping the door ajar).Food and drink is strictly prohibited in all laboratories The labs in this department are fairly small so try not to spread your work out on the bench as other people may need some space.Do not use any solutions that belong to other researchers without first asking permissionYour work area including any instruments must be cleaned and sterilized when finished.Biological waste is placed in a yellow bag and bin labeled “Biological Hazard” in the laboratory. When full, or at least once per week, the yellow bags are collected and placed into the yellow medic waste bin (located in the corridor)All solutions must be labeled with the full name not abbreviated, the date it was made the persons name and the appropriate hazard label on the bottle( hazard labels can be obtained through Prudence Nielsen or Maria Clark. in Histology).You can also print out chemical labels from Chemwatch (you have many formats to choose from.To dispose of waste chemicals Label the contain then place in the tray provided on floor in the chemical bunker (see prudence in Histology as you may need to provide MSDS Material safety data sheet).All sharps and used pipette tips are placed in the sharps container. When this is full, place in the yellow bin, if the yellow bin is full then place the sharps container (? next to?) the yellow bin (the hospital porter collects the bins doing the week. Please see Prudence Nielsen for a replacement sharps container.If you happen to splash your eyes with chemicals go to or have someone take you to the eye bath in the corridor, you will need to flush your eyes for 20 minutes then have


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Induction for new Staff and Studentsa staff member take you to triage on the ground floor emergency Smorgon Family Wing.After you have being examined by a doctor you will need to fill out a Themis incident report, and or including a work cover form (located in the Lab Manager office) if further medical attention is required. This form need to be sent to the University EHS unit ASAP.

6.2.2. New. Staff Responsibility for Environment and Safety6.2.2.1. New. Purpose

To provide generic statement of Environment, Health and Safety (EHS) responsibilities for staff. These statements should be incorporated into existing human resources activities such as position descriptions or duty statements as appropriate.

6.2.2.2. New. ApplicationAll staff responsibilities must be documented in a way that is clearly defined for individuals, such as position descriptions or duty statements. These documents must be kept in accordance with records procedure.

The duties listed below may extend to non-employees such as visitors, contractors, and students.

Any delegations of these duties to other staff members must be within University guidelines.

6.2.2.3. New. LegislationOccupational Health and Safety Act 2004

6.2.2.4. New. ReferencesUniversity Statute 7.1

AS/NZS ISO 14001:2004 Environmental Management Systems6.2.2.5.3. Managers and Section Heads

maintain compliance with all environment, health and safety policies and procedures by regular performance review

conduct regular inspections to identify risks/aspects, implement corrective action and arrange monitoring where required

ensure that all staff, including contractors under local control, are appropriately inducted

provide relevant EHS information and ensure appropriate training;

identify health monitoring needs, in consultation with the Occupational Physician

maintain appropriate records as required by the University's Records Services department

ensure consultative structures and staff participation by conducing regular section meetings to discuss EHS issues


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Induction for new Staff and Students investigate all reported incidents and report to department head all

action taken to prevent a similar occurrence.

In addition, academic staff are responsible for ensuring that an equivalent standard of environment, health and safety is afforded to their students as is afforded to University staff generally. Academic staff are deemed to have principal supervisory duty for undergraduate and postgraduate student activities under their management control.6.2.2.5.4. New. Supervisors (any person who controls or directs others)

develop new work procedures as required, in conjunction with relevant persons

provide all staff with relevant EHS information in an appropriate manner

provide personal protective equipment and clothing if hazards cannot fully eliminated

provide adequate supervision through technical guidance and support

identify and control hazardous conditions

provide appropriate facilities for safe storage, handling and transport of hazardous substances

ensure that all accidents and injuries are reported.6.2.2.5.5. New. Staff

all employees (including those employees referred to above) are to comply with the EHS Manual

adopt work practices that support EHS programs

take reasonable care for the safety of his/her own health and safety and that of other people who may be affected by their conduct in the workplace

seek guidance for all new or modified work procedures

ensure that any hazardous conditions, near misses and injuries are reported immediately to the supervisor

must not willfully place at risk the health or safety of any person in the workplace

participate in meetings, training and other environment, health and safety activities

must not wilfully or recklessly interfere with or misuse anything provided in the interest of environment health and safety or welfare

wear personal protective equipment as provided

use equipment in compliance with relevant guidelines, without willful interference or misuse


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Induction for new Staff and Students must cooperate with the University relation to actions taken by the

University to comply with Occupational Health and Safety and Environmental legislation.

Royal Victorian Eye and Ear Hospital BuildingsARDEE AND THE SCHOOL OF AUDIOLOGY

The University Of Melbourne

Emergency Number 444

Security 8555

Pager 555

Fire Warden Frank Nielsen

Deputy Fire Warden Hayden Eastwood

First Aiders Elisa Borg, Dimitra Stathopoulos

COLOUR CODE EMERGENCY ACTION

CODE RED

FIRE & SMOKE

Remove self/others from danger. Close doors/windows to isolate smoke. Break glass

alarm. Dial 444 and notify senior person. Fight fire if safe to do so. Follow instructions

of senior person.

CODE ORANGEEVACUATION

ASSEMBLY AREAS:

Assemble as directed and perform head count. Check all rooms and ensure doors/windows closed. Evacuate as directed by senior person.

a. Corner Gisborne & Albert Street b. Corner Morrison Place & Vic Parade

CODE BLUE

MEDICAL EMERGENCY

Dial 444 and notify location of person. Turn person on side. Maintain airway, breathing and circulation as required. Brief medical emergency team on arrival.

CODE GREY

PERSONAL THREAT

Dial 444 state code and location. Remove self and others from danger. Don’t jeopardise safety. Brief response team on arrival.

CODE BLACK

SERIOUS PERSONAL THREAT

Dial 444 and notify senior person. Remove self/others from danger. Follow instructions from senior person. Observe from a safe distance and note appearance.

CODE PURPLE

BOMB OR SUBSTANCE THREAT

Dial 444 and notify senior person. If threat is by phone, use checklist and record information for police. Prolong call and do not replace the handset. Do not touch unidentified or unfamiliar objects. Assist in search if requested. Report discovery.

CODE YELLOW

INTERNAL EMERGENCY

Remove self/others from danger. Dial 444 and notify senior person. Follow instructions from engineering staff or senior person. Prepare to evacuate.

CODE BROWN

EXTERNAL EMERGENCY

Remain in work area. Do not leave building unless instructed to do so. Await instructions from emergency response team. Assist team as required.

ALL CLEAR Resume normal duties


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In case of equipment failure or furniture that need repair,You will need to place an out of order tag to the faulty item.Then report to Frank Nielsen.These can be found in the Electronics Mechanical Workshop next to the sliding door.


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General University Controlled Document The University of Melbourne of 28Date24th March 2010 Department of Otolaryngology Review Date: 2013

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Mandatory EHS training requirementsThe Faculty EHS Manager can run all of these courses on a demand basis within a department.

List of mandatory EHS training requirements

Work title* EHS for students

EHS for

staffEHS for

supervisorsManual

handlingRisk

management

Heads of department

Yes Yes Yes

Staff with supervisory duties

Yes Yes Yes

Staff with no supervisory duties

Yes Yes

Managers Yes Yes Yes

Laboratory supervisors

Yes Yes Yes

Laboratory staff Yes Yes Assess**

PhD students Yes Yes Assess**

Honours students

Yes

* The Work Titles listed are approximate only.

** Assess your need for training based on whether you will be required to undertake the activity.

*** If you supervise students you are deemed to be a Supervisor.

Laboratory specific EHS training requirementsList of laboratory specific EHS training requirements

Course Training requirement Training provider

Personal protective equipment

YES – if you use PPE such as gown, gloves, eye protection

Faculty EHS Manager*

Chemical YES – if you use dangerous goods Faculty EHS Manager*


EHS Committee

mailto:[email protected]


Induction for new Staff and Studentsmanagement or hazardous substances

Biosafety management

YES – if you use biological materials in a PC2 or OGTR

approved laboratory

Biosafety Officer – apply through the MRO

website

Radiation management

YES – if you use sealed or unsealed sources of radioactivity


Compressed gas safety

YES – if you daily use gas cylinders or transport them to your

laboratory


* The faculty EHS Manager can run selected courses within a department on demand

Specialised EHS training requirementsSpecialised EHS training requirements

Course Training requirement Training provider

Management representatives

Executive roles and responsibilities

University EHS Unit

Employee representatives

5 day training programs Approved provider as determined

Staff environment advocates

Environmental systems oromotion and implementation

University EHS Unit

Building emergency controller

BEC emergency plans University EHS Unit – apply through Themis

Floor warden Roles and responsibilities University EHS Unit – apply through Themis

First aid officer level 1 – administrative areas

Level 1 first aid and CPR Contact a first aid training provider

First aid officer level 2 – laboratory areas

Level 2 first aid and CPR Contact a first aid training provider


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http://www.themis.unimelb.edu.au/

http://www.pb.unimelb.edu.au/ehs/ehs/training.php3







http://www.researches.unimelb.edu.au/infosessions/

http://www.researches.unimelb.edu.au/infosessions/


2.2. New. OCCUPATIONAL HEALTH & SAFETY POLICY

2.2.1. New. PurposeTo define the responsibility of the University for Occupational Health and Safety.

2.2.2. New. ApplicationThis Policy applies to all staff, students, visitors, contractors etc. in the University environment.

2.2.3. New. LegislationOccupational Health and Safety Act 2004

2.2.4. New. ReferencesGeneral Resolution of Council No: 4.13

2.2.5. New. Occupational Health and Safety Policy2.2.5.1. New. Commitment

The University recognises its obligation to take all reasonable precautions to provide and maintain so far as is practicable, an environment that is safe and without risks to health for employees, students and visitors .

2.2.5.2. New. Safety Objectives1. Establish and maintain an OHS management system that facilitates a

structured approach to the management of OHS risk.

2. Provide adequate human, financial and time resources to ensure the effectiveness and sustainability of the system.

3. Keep up-to-date with relevant health and safety legislative obligations. Achieve and maintain compliance with these obligations.

4. Promote a safety culture that encourages people to proactively manage health and safety risk through education, instruction, information and supervision.

5. Clearly define and communicate staff, students and contractor responsibilities in relation to health and safety.

6. Proactively identify and manage health and safety risk via a documented hazard identification, risk assessment, risk control and monitoring process.

7. Improve processes that ensure that incidents and hazards are promptly reported, investigated where appropriate, and control measures are put in place to eliminate or minimise the chance of a repeat event.


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Induction for new Staff and Students8. Maintain building infrastructure, plant and equipment in a safe condition

with documented safe systems of work.

9. Routinely monitor and review OHS performance to achieve continual improvement.

2.2.5.3. New. Responsibilities For SafetySafety is the concern of all employees and, in addition, certain groups within the University community have specific responsibilities.

3.1 Staff with specific responsibilities

The following staff are responsible for occupational health and safety in accordance with the requirements set out in Section 6.2.New. of the University of Melbourne Environment Health and Safety Manual ('the EHS Manual') as amended from time to time.

* Senior Executive Managers, Deans and Heads of Academic and Administrative Departments;

* Managers and Section Heads;

* Academic Staff;

* Supervisors (any person who controls or directs others);

* Staff with special safety duties such as building emergency controllers, radiation safety officers, emergency team members, elected health and safety representatives.

And, in addition to the requirements of section 6.2.New. of the Manual, these staff:

(a) are required, in association with appropriate personnel and the Environment Health and Safety Unit, to formulate and promulgate specific safety rules for activities conducted within areas under their control;

(b) are responsible for reporting to the Vice-Chancellor any aspects under their control which cannot meet safety requirements within the resources provided.

3.2 Employees

All employees (including those employees referred to in paragraph 3.1 above) are to comply with the EHS Manual generally and in accordance with section 6.2.New. of that Manual.

And, in addition employees:

(a)must take all reasonable care for their own health and safety and that of others who may be affected by their conduct at the workplace;

(b) must not wilfully or recklessly interfere with or misuse anything provided in the interests of health and safety or welfare and must co-operate with the University in relation to actions taken by the University to comply with occupational health and safety legislation;


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Induction for new Staff and Students(c) must not wilfully place at risk the health and safety of any person in the workplace.

3.3 Students

All students are to comply with the EHS Manual generally, and in particular, in accordance with Section 6.2.New. of that Manual.

And, in addition students:

(a) are responsible for adopting safe work and study practices;

(b) must not wilfully place at risk the health or safety of any person at the University;

(c) must not wilfully or recklessly interfere with or misuse anything provided in the interests of health and safety or welfare and must cooperate with the University in relation to actions taken to comply with occupational health and safety legislation.

3.5 Visitors

Visitors are required to comply with all instructions given by authorised University staff for the protection of their health and safety whilst on University premises.

2.2.5.4. New. ConsultationThe University is committed to encouraging consultation and co-operation between management and employees. For this purpose, it has established an Occupational Health and Safety Committee ('the OHS Committee) which in turn encourages the election of employee health and safety representatives who are consulted and involved in any workplace changes which could affect health and safety.

This policy will be reviewed every three years by the Occupational Health and Safety Committee, as part of the EHS Manual review.

The OHS Committee meets at least four times per year.2.2.5.5. New. Document Control

Table 3: Document control: 2.2.New. Occupational Health & Safety Policy

Established: 18 August 1993, incorporating Occupational Health & Safety Policy established 9 December 1991. Reviewed 15 September 2008.

Authorised: Administrative Committee

Next Review: 15 September 2011 © The University of Melbourne - uncontrolled when printed.


EHS Committee

Induction for new Staff and StudentsThe University of MelbourneDepartment of Otolaryngology

Organisational Chart for Environmental Health & Safety

The Department of Otolaryngology offers a wide range of scientific and engineering disciplines in hearing research and teaching. We work very closely with The Hearing CRC, and collaborate with other research bodies in the precinct such as Bionic Ear Institute, CERA and the Department of Ophthalmology. Staff and students from these groups often use the department’s laboratory space on the second floor of the RVEEH

In 2000, the Department initiated the set up of the Environmental Health and Safety Committee. In addition over the last few years the department has been involved with the University off campus safety Map and was awarded a certificate of accreditation in 2002. A high standard of performance concerning Health and Safety continues to be maintained by our EH&S staff.


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Professor Richard Dowell

Head, Department ofOtolaryngology

Rachel HolthouseExecutive Manager

Frank NielsenLaboratory Manager

And DepartmentEH&S Co-ordinator

Chair EH&SCommittee

Supervisors

DepartmentOf Otolaryngology &

Staff and Students

Induction for new Staff and StudentsEnvironmental Health & Safety Committee Members

Department of OtolaryngologyAnd

The Bionic Ear Institute2005

The EH&S Committee consists of staff and students from the Department of Otolaryngology and the Bionic Ear Institute who meet four times a year.The members consist of people representing the multi discipline research and technical support group in the east Melbourne precent. The list of people below can be approached for any EH&S enquiries or concerns.

Frank Nielsen. 99298387 Otolaryngology Lab ManagerElisa Borg 99298269 Otolaryngology BRC ManagerPrudence Nielsen 99298394 Otolaryngology HistologyDimitra Stathopulos 99298398 Otolaryngology Environment Charles Welcome 99298366 Otolaryngology PI to the ChairmanRachael Richardson 8281 Otolaryngology Radiation/ResearcherAndy Zhang 96621414 166 Vic Prd

(ARDEE)Research Engineer


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WORKING ALONE OR PEOPLE DOING LATE OR OVERNIGHT EXPERIMENTS

Staff and students should be aware of their responsibilities when working out of hours. Please ensure that when using the Laboratories, and offices outside the hours of 7:00am and 7:00pm Monday to Friday, or on weekends, that all safety precautions are followed. The EHSM section 5.1.2: http://www.unimelb.edu.au/ehsm/5.html#5.1.2 should be consulted prior to staff and students undertaking work out of hours.Ensure that you comply with the following guidelines:

That your supervisor has been informed Write your Name on the white board next to the front door; include date, start

time, approximate work duration and Extension Number.

This will let other people know that some one is working on this Floor Inform security that you will be working late or leaving late:

Security ext 8555 or pager 555, dial 77 listen for instructions enter 555 wait for instructions and enter your Phone Extension wait for instruction then hang up, wait for Security to call back.

RVEEH Switch Board Number 99 Emergency contact numbers for problems concerning the Biological Research

Centre are next to the Phone in Elisa’s Office For general laboratory concerns Frank can be contacted by Mob 0419006994

WORKING OR COMING IN OVER THE WEEK END

Please inform your supervisor that you will be working after hours and or on the weekends

When entering any of the Hospital building you must sign in at security next to the front desk opposite the Ambulance entrance, you also must display your staff card or security door card at all times while in the Hospital.

You are not allowed to bring in friends or family members to use any equipment in the department, if you do have someone with you, they must be signed in also

If we find out that the rules have not been obeyed then you could forgo your rights to enter the department after hours or week ends.

This includes 166 Victoria Prd (ARDEE) and 172 Victoria Prd (School of Audiology)


EHS Committee

http://www.unimelb.edu.au/ehsm/5.html#5.1.2

Induction for new Staff and StudentsContacts and General Information

January 2008

Head of Department of OtolaryngologyProf Richard Dowell PH 90355339Location 1st floor 550 Swanston StPersonal Assistant to the Head of Department of OtolaryngologyPaula CasasLocation 1st floor 550 Swanston St PH 90355345

Chair of OtolaryngologyProf Stephen O’Leary Ext 8281Location 2nd Floor Otolaryngology

Dept: ChairpersonDr Bryony Colman Ext 8384Location 2nd Floor Otolaryngology

Personal Assistant to the Chair Charles Welcome Ext 8366Location Reception Office 2nd Floor

Department of Otolaryngology Executive ManagerRachel HolthouseLocation 1st floor 550 Swanston St PH 90355340

Laboratory ManagerEH&S Co-ordinator/Chief Technical OfficerFire WardenFrank Nielsen Location: Electronic Mechanical Workshop and Video Edit Room of corridor opposite

Conference Room Ext 8387 Mob 0419006994.

Deputy Fire WardenHayden EastwoodLocation: 2nd floor Room next to Reception Peter Howson Wing

Ext 8367First aidersElisa BorgLocation 2nd Floor Biological Research Centre (BRC) 2nd door LHS of lift 3

PH 9929Ext 8269, 8438Dimitra Stathopoulos

2nd floor blue room next to glass sliding door Peter Howson WingPH 99298398

Radiation/ OGTR Officer Otolaryngology Rachael Richardson Location: Office RM 2.11 2nd floor Smorgon Family wing

PH 99298397

Safety/Radiation Officer UniversitySteve Guggenheimer

For Laboratory safety informationLocation Risk Management Office

Controlled Document The University of Melbourne Page 20 of 25Date: 30 September 2009 Department of Otolaryngology Review Date: 2012

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Induction for new Staff and StudentsThe University of Melbourne Campus 083447010

Emergency Phone for Fire Code Red, Evacuation Code Orange, Medical Emergency Code Blue,

Bomb Threat Code purple, Internal Disaster Code Yellow. Ext CALL 444

Security Ext 8555

Security Pager Dial 77 (Listen for instruction) enter 555 (Listen to instruction) Dial your ext number i.e. 8387. Listen for recorded message (Message has been sent), then hang up the phone and wait for call back.

RVEEH Infection Control JanisPlease report Needle Stick injuries to Janis and Fill out S3 incident report form, This is located in the 2nd floor corridor First Aid Kit, Please fill out the form and hand it to Frank Nielsen to process

Location 5th Floor Hospital Administration P.H.W Ext 8523

Poisons Information CentreLocation Royal Children’s Hospital Flemington Rd

Parkville 0131126

Equal Opportunity Officer Judy LockieLocation School of Audiology Ph 99298743

172 Victoria prd East Melbourne

Information Technology IT ManagerNick Golovachenko PH 8344 0706Location South of Grattan IT ClusterIT Help Desk PH 8344 3083Location: South of Grattan IT Cluster

Hospital maintenanceHospital Engineering Manager Nicholis Stefanic Ext 8735

Plumber ( Roger No2) Ext 8755 Pager 495Electrician (Scott) Ext 8325 Pager 493Boiler House (Roger No1) Ext 8729 Pager 494Handyman (Bob) Pager 269Please report to Frank Nielsen for all Hospital maintenance to the second floorAnd (ARDEE) 166 Victoria Prd East MelbourneA work order created on the Hospital BEIMS system is required for work carried out by Hospital Maintenance staff, If Frank is away you can ask Elisa Borg to put your request in.

Cleaning Supervisor Rita MacClaren ( Manager) Ext 8597Second Floor Cleaner (Supervisor) Pager 400 or 500Hospital Porter (to empty Large paper bins, Yellow Bins etc) Pager 200


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When and how to report an incident Incidents are now reported via Themis - http://www.themis.unimelb.edu.au/

Instructions are available on the Help page.

http://www.pb.unimelb.edu.au/ehs/ehs/incidentreporting/help.php3

The person reporting an incident completes up to three screens of information (Person Details, Witness Details and Incident Details). The incident report is sent via Themis to the reporter's supervisor or another person nominated by the reporter.

What incidents should be reported?Staff, students, contractors and visitors should complete an incident report form for any EHS incident, including:

Injuries or illnesses,

Incidents or near misses,

Property loss or damage,

Environmental damage, or

Theft

that occurred at a University of Melbourne campus, a University of Melbourne controlled entity or whilst undertaking any University-sanctioned activity. For more information, see EHS Manual 14.1.New. Incident Reporting.

When to report an EHS incident High Consequence incidents should be reported immediately by contacting the on-call EHS Adviser

via the Parkville Campus Security Control Room on (03) 8344 6666. These incidents may require notification to WorkSafe Victoria by the EHS Unit. Refer to Safety Bulletin 01/07 - Serious Injury & Incident Notification for guidance.

Other incidents should be reported within 24 hours of becoming aware of the incident, injury or illness. For more information, see 399


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http://www.pb.unimelb.edu.au/ehs/ehs/hazard_alerts/Safety_Bulletin_01_07_Serious_Incident.pdf

http://www.pb.unimelb.edu.au/ehs/ehs/hazard_alerts/Safety_Bulletin_01_07_Serious_Incident.pdf

http://www.unimelb.edu.au/ehsm-new/14.html#14.1.4.2.

http://www.unimelb.edu.au/ehsm-new/14.html#14.1.4.2.

http://www.pb.unimelb.edu.au/ehs/ehs/incidentreporting/help.php3




OHS Issue Resolution Procedure (Ref University EHS The following action sequence is proposed whereby health and safety issues can be resolved in acooperative manner.These procedures should be read and understood to comply with the requirements of the Occupational Health and Safety Act 1985 and in no way override the rights and obligations of elected Health and Safety Representatives under the relevant legislation. Using the steps outlined above, the majority of safety issues should be capable of immediate and preferably local resolution using line management and stopping at Step 3. 4.1.6.1. Issue Resolution

Step 1. The elected Health and Safety Representative/Employee identifies a safety issue or problem in his/her designated work group. Note that the matter may have been referred initially to the representative by another staff member or Health and Safety Representative from another work group.

Step 2. The Health and Safety Representative/Employee brings the matter to the attention of the supervisor of the work area involved (e.g. laboratory supervisor or workshop manager) by the use of an 'Incident Report Form (S3)'. The representative may have sought the prior advice of the Risk Management Office (RMO) in doing this. The supervisor of the work area may also seek advice from the RMO upon receipt of the Incident Report Form (S3).

Step 3. If, within 5 working days or less, the supervisor and representative can reach agreement on the means to deal with the concerns raised, the matter is then regarded as satisfactorily resolved at the local level. Satisfactory resolution would include immediate settlement of this and any related concerns as well as an agreed plan and timetable for future action if immediate action is not possible.

Step 4. If, however, the representative and the supervisor cannot satisfactorily resolve the issue at the local level and the representative believes that the issue should be pursued, the representative should refer the issue involved to the head of department responsible for the workplace in question. At this stage, the Health and Safety Representative should formally advise the Risk management office (RMO).

Step 5. The head of department, representative and a member of RMO then engage in an attempt to reach agreement in a satisfactory resolution of the issue within 5 working days. If the head of department is not able to take part, for some reason, (and this would be seen as an exceptional instance) an appropriate nominee with the delegated authority to commit the department to any consequential undertaking may be nominated. Again, satisfactory resolution includes immediate settlement or an agreed plan of future action.

Step 6. If no satisfactory resolution can be reached at Step 5 that resolves the issue, then the Health and Safety Representative should further investigate the issuance of a formal Provisional Improvement Notice as defined in OHS Act section 33.

Step 7. The employee(s) are to be informed of the agreed corrective action and timeframe.


EHS Committee


Responsibilities:

all employees (including those employees referred to above) are to comply with the EHS Manual

adopt work practices that support EHS programs

take reasonable care for the safety of his/her own health and safety and that of other people who may be affected by their conduct in the workplace

seek guidance for all new or modified work procedures to ensure that any hazardous conditions, near misses and injures are reported immediately to supervisor

must not willfully place at risk the health or safety of any person in the workplace

participate in meetings, training and other environment, health and safety activities

Please print and sign your name belowPolicy on Clearways in Corridors

Irrespective of width of corridors: Fixed and mobile appliances should not be positioned in corridors or escape routes Projection into corridors and escape routes should be avoided Corridors and escape routes should be kept clean at all times and should not be used as storage space for

goods, furniture, equipment and unwanted material, even on a short term basis.


EHS Committee


Record of Training and Competency

Researcher Confirmation:

I acknowledge that I have been taught the protocols listed below by a suitably qualified person, and I acknowledge that I understand the outline protocols and have been deemed competent by a qualified individual.

Researchers Name:…………………………………………………..

Protocol Date of initial training

Date deemed competent

Researchers signature

Name and signature of instructor


EHS Committee

2nd floor labs

Documents