2.accounts latest.xls
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31.12.2012 31.12.2011
Taka Taka
PROPERTIES & ASSETS
Fixed Assets
(At cost less accumulated depreciation) 3 4,309,618 2,593,668
Current Assets 10,555,102 13,089,215
Loan given to beneficiraries 20,075,429 8,218,553
Loan realized from beneficiraries (12,312,178) (3,631,124)
Outstanding revolving Loan 7,763,251 4,587,429Less: Loan Loss Provision - -
Revolving Loan 6 7,763,251 4,587,429
Loan & Advance 5 2,111,663 3,245,427
Cash and Bank Balances 4 680,188 5,256,359
14,864,720 15,682,883
Fund and Liabilities
Donor Unutilized Fund 7 1,326,132 9,616,532
Fixed Assets Fund 8 4,309,618 2,593,668
Capital Fund 9 1,209,325 578,622
Saving Fund 10 4,302,259 2,439,947
Insurance Fund 11 169,751 30,675Other Liabilities 12 2,747,635 423,439
Advacne Received Agt. Land Sale 800,000 -
14,864,720 15,682,883
The annexed notes form an integral part of the Balance Sheet.
Executive Director
This is the Balance Sheet referred to in our separate report of even date.
Dhaka, ACNABIN
14 May 2013 Chartered Accountants
SLOPB Bangladesh
Project Coordinator/ Director-HR
SLOPB Bangladesh
Empowerment of the Poor Through Integrated Agriculture Project
Funded byICCO, Kerk in Actie, Netherland
Implemented by
Notes
As of 31 December 2012
Stichting Land Ontwikkelings Project Bangladesh (SLOPB)
Balance Sheet
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2012 2011
Taka Taka
Income
Grant Income 13 6,574,450 8,468,007
Gross Service Charge 1,478,853 445,793
Less: Interest on Members' Savings 215,356 32,660
Net Service Charges 1,263,497 413,133
Bank Interest 14 29,706 15,676
Pass Book 14 3,110 14,425
Admission Fee 14 1,290 41,022
Total Operating Income 1,297,603 484,256Less:
Operating Expenses 666,900 -
Project Payroll Cost 17 666,900 -
Head Office and Branch Office's Expenses 19 - -
Depreciation - -
Net Income Before Loan Loss Provision 630,703 484,256
Less: Loan Loss Provision - -
Net Operating Income 630,703 484,256
Provision for Income Tax - -
Net Income 630,703 484,256
7,205,153 8,952,263
Expenditure
Direct Project Cost 16 1,160,072 1,526,079
Project Payroll Cost 17 2,829,533 4,184,260
Head Office and Branch Office's Expenses 19 1,122,885 979,647
Core Operating Cost 794,750 1,539,799
Depreciation 667,210 238,222
6,574,450 8,468,007
Excess of income over expenditure transferred to:
Capital Fund 630,703 484,256
7,205,153 8,952,263
The annexed notes form an integral part of the Statement of Income and Expenditure.
Executive Director
SLOPB Bangladesh SLOPB Bangladesh
This is the Statement of Income and Expenditure referred to in our separate report of even date.
Dhaka, ACNABIN
14 May 2013 Chartered Accountants
Notes
As of 31 December 2012
Empowerment of the Poor Through Integrated Agriculture Project
Stichting Land Ontwikkelings Project Bangladesh (SLOPB)
Statement of Income and Expenditure
Project Coordinator/ Director-HR
Funded byICCO, Kerk in Actie, Netherland
Implemented by
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2012 2011
Receipts Taka Taka
Opening Balance:
Cash in Hand 322,307 31,491
Cash at Bank 4,934,052 8,736,839
5,256,359 8,768,330
Fund Received from Donor 15 - 8,705,412
Service Charge 1,478,853 445,793
Other Income 14 34,106 71,123
Loan Realization 3,794,427 99,975
Loan Received from PF 287,660 80,370Loan Received from GF 229,775 343,069
Loan Received from CORE - Liaision, Dhaka 1,806,761 -
Loan Realized from Beneficiraries 12,312,178 3,631,124
Advance Received agt. Sale of Land 800,000 -
Savings Collection 3,175,175 2,018,707
Insurance Collection 139,076 30,675
29,314,370 24,194,578
Payments
Direct Project Cost 16 1,160,072 1,526,079
Project Payroll Cost 17 3,496,433 4,184,260
Capital Expenditure 18 2,383,160 2,113,778Head Office and Branch Office's Expenses 19 1,122,885 979,647
Core Operating Cost 794,750 1,539,799
Interest on Members' Savings 215,356 32,660
Loan given to the projects 2,660,663 530,476
Loan Repayment - 50,000
Loan to Beneficiraries 15,488,000 7,337,000
Savings Refund 1,312,863 644,520
28,634,182 18,938,219
Closing Balance:
Cash in Hand 361,010 936,691
Cash at Bank 319,178 4,319,668
680,188 5,256,359
29,314,370 24,194,578
The annexed notes form an integral part of the Statement of Receipts and Payments.
Notes
As of 31 December 2012
Empowerment of the Poor Through Integrated Agriculture Project
Stichting Land Ontwikkelings Project Bangladesh (SLOPB)
Statement of Receipts and Payments
Funded byICCO, Kerk in Actie, Netherland
Implemented by
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1. Background Information
1.1 About
1.2 About the Project
1.3 Objectives of the project
implementation in January, 2010. The EPIA project has a holistic approach towards integration of broad based
agriculture sector viz., small scale Aquaculture, Family Poultry and Homestead Gardening. SLOPB Bangladesh, the
Netherlands based international NGO has been implementing this project within Bauphal upazila of Patuakhali district
and it will continue up to 31 December, 2014. The project is funded by Stichting ICCO & Kerk in Actie, Nutreco of the
Netherlands.
The project has its target to include 3000 direct beneficiaries supporting about 15,000 people of the community. Most of
the beneficiaries were selected from the women headed households. On the other hand, the project has its estimated
target to disseminate production technology to cover up about 90,000 people around, would be the indirect projectbeneficiaries. The project area comprised of 14 unions of Bauphal upazila with a total population of 304,959 reasonably
benefited from the project outcome.
The purpose of the EPIA is to ensure transfer of technology to the poor households of about 3000 beneficiaries in the
Bauphal upazila and thereby establish them to be self reliant. Thus, immediate results encompass the strategies and
activities required at the homestead level.
Empowerment of the Poor Through Integrated Agriculture Project
Stichting Land Ontwikkelings Project Bangladesh (SLOPB)
Implemented by
As of 31 December 2012For the year ended 31st December 2012
Funded byICCO, Kerk in Actie, Netherland
The Empowerment of the Poor through Integrated Agriculture (EPIA) Project will therefore, be a poverty reduction
initiative of SLOPB for the poor community people of Bauphal Upazila of Patuakhali District in the south coastal belt area
of Bangladesh. The project to be implemented as an integrated approach in Agriculture sector combining Family Poultry,
Small Scale Aquaculture and Homestead Gardening. The project will support establishment of a Poultry Rearing Model
simplified from the Poultry Model Production Chain (PMPC), a sustainable family level Fish Culture and Homestead
gardening at Family level by improvement of traditional practices with technical support, scientific knowledge and local
resources. The project will ensure transfer of technology to the poor households for economic development of about
3000 poor and subsistence level beneficiaries in the Upazila. The project is conceived of as an innovative and
experimental one for the SLOPB project area and therefore, its area of operation has been limited to only one Upazila-
Bauphal for ease of intensive supervision and technology dissemination.
Objectives of the project are as follows:
Main goal and objectives of this project and the goal in terms of the improvement:
a) To organize the poor and marginalized households (subsistence level farmers) into grass root groups for alternative
employment in Poultry, Fisheries and Homestead Enterprises.
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2. Significant Accounting Policies
2.1 Basis of Accounting
2.2 Fixed Assets and Depreciation
2.3 Loan Loss Provision
Loan loss provision has not been made during the year under audit.
2.4 Statutory Reserve Fund
2.5 Accounting for Grants
i.
i.
2.6 Fixed Assets Fund
2.7 General
i. Figures have been rounded off to the nearest Taka.
i.
As per MRA recommendation Statutory Reserve Fund is 10% on net income but Statutory Reserve Fund has not been
made during the year under audit
b) To create self-employment opportunity among the poor and marginalized households especially for the women.
c) To develop human resources in the remote coastal area for sustainable and adaptable technology through training
and technical support.
d) To reduce poverty through increasing family income and access to credit for the poor and marginalized households in
Poultry, Fisheries and Homestead agriculture.
e) To improve the health and social statue of the poor and marginalized farmers by increasing nutritional intake through
domestic production of poultry, eggs, fish and vegetables and creating opportunities in accessing to health, water and
sanitation services provided by SLOPB and other related govt. departments and NGOs in the project area.
f) To increase the fish production through rehabilitating water resources and maximizing the use of all on-farm
resources to increase income, nutritional standards, food security and long-term sustainability of the farm belonging to
poor/marginal rural households.
g) To empower womenfolk to build a solid ground for conservation of seed and other propagates.
h) To promote mass awareness of the community for biodiversity conservation.
Previous years figures have been rearranged, wherever considered necessary to conform to current years
presentation.
Fixed assets have been stated at cost less accumulated depreciation. Depreciation is charged on fixed assets using
straight line method. Full year's depreciation is charged on addition to fixed assets irrespective of the date of acquisition.
Grants are recognised as income in accordance with Bangladesh Accounting Standard-20, i.e., grant income is
recognised over the periods necessary to match them with the related costs of those periods.
Grant related to purchase of assets is accounted for as deferred income and is recognized as income over the useful
lives of the assets.
This represents the donor fund that was used to purchase fixed assets of the project. This fund actually indicates
deferred income that are being credited to income over the useful lives of fixed assets [see note # 2.5 (ii)].
The financial statements have been prepared applying accrual basis of accounting under the historical cost
convention in accordance with Bangladesh Financial Reporting Standards.
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31.12.2012 31.12.2011
Taka Taka
3. Fixed Assets (at cost less accumulated depreciation)
Cost
Opening Balance 3,011,418 897,640
Add: Purchased during the year 2,383,160 2,113,778
5,394,578 3,011,418
Less: Accumulated depreciation
Opening Balance 417,750 179,528
Add: Depreciation charged for the year 667,210 238,222
1,084,960 417,750
Written Down value 4,309,618 2,593,668
A schedule of Fixed Assets is given in Annexure-A
4. Cash and Bank Balances
EPIA Micro Finance (Note: 4.1) 361,010 936,691
EPIA Program (Note: 4.2) 319,178 4,319,668
680,188 5,256,359
4.1. EPIA Micro Finance
Cash in Hand - -Cash at Bank 361,010 936,691
(Note: 4.1.1) 361,010 936,691
4.1.1 Cash at Bank
Name of Bank Branch Name
Rupali Kalisuri 182,675 107,315Agrani Bauphal 178,335 829,376
361,010 936,691
4.2. EPIA Program
Cash in Hand (Note: 4.2.1) 143,367 322,307Cash at Bank Note: 4.2.2 175 811 3 997 361319,178 4,319,668
4.2.1 Cash in Hand
Kalisuri 139,604 251,154Bauphal 3,763 20,724
- 50,429143,367 322,307
4.2.2 Cash at Bank
Name of Bank Branch Name
Rupali Kalisuri 110,473 35,879
Rupali Kalisuri - 181,249
Agrani Bauphal 65,338 345,000
Agrani Dhanmondi - 756,479
Mercantile Bank Ltd. Barishal - 2,000,000
Standard Chartered Bank Dhaka - 678,754
175,811 3,997,361
5. Loan & Advance
Opening Balance 3,245,427 2,814,926
Add: Loan given to the projects 2,660,663 530,476
5,906,090 3,345,402
Less: Realized during the year 3,794,427 99,975
2,111,663 3,245,427
A Schedule of Loan & Advance is given in Annexure-B
Account Number
100119093200017578
Account Number
242009019
200017568
CD 875
STD 27
FDR # 0108475/413-1246
02550759601
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6. Revolving Loan Fund
Opening Balance 4,587,429 881,553
Add: Loan given to beneficiraries 15,488,000 7,337,000
20,075,429 8,218,553
Less: Loan realized from beneficiraries 12,312,178 3,631,124
7,763,251 4,587,429
7. Donor Unutilized Fund
Opening Balance 9,616,532 11,254,683
Add : Grant received from ICCO, Kerk in Actie, Netherland - 8,705,412
9,616,532 19,960,095
Less: Transferred to fixed assets fund 2,383,160 2,113,778
Credited to income for operating expenditure 5,907,240 8,229,785
8,290,400 10,343,563
1,326,132 9,616,532
8. Fixed Assets Fund
Opening balance 2,593,668 718,112
Add: Addition for purchase of fixed assets during the year 2,383,160 2,113,778
4,976,828 2,831,890Less: Credited to income due to recovery through depreciation 667,210 238,222
4,309,618 2,593,668
9. Capital Fund
Opening Balance 578,622 94,366
Add: Excess of income over expenditure 630,703 484,256
1,209,325 578,622
10. Saving Fund
Opening Balance 2,439,947 1,065,760
Add: Savings collection including interest during the year 3,175,175 2,018,707
5,615,122 3,084,467
Less: Savings refund during the year 1,312,863 644,520
1,312,863 644,520
4,302,259 2,439,947
11. Insurance Fund
Opening Balance 30,675 -
Add: Addition during the year 139,076 30,675
169,751 30,675
Less: Realized during the year - -
169,751 30,675
12. Other Liabilites
Opening Balance 423,439 50,000
Add: Received during the year 2,324,196 423,439
2,747,635 473,439Less: Paid during the year - 50,000
2,747,635 423,439
A Schedule of Other Liailities is in Annexure-C
2012 2011
Taka Taka
13. Grant Income
Total Expenditure excluding Depreciation 5,907,240 8,229,785
Add: Transferred from Fixed Assets Fund for depreciation 667,210 238,222
6,574,450 8,468,007
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2012 2011
Taka Taka
14. Other Income
Pass Book 3,110 15,676
Admission Fee 1,290 14,425
Bank Interest 29,706 41,022
34,106 71,123
15. Fund Received from Donor
Name of Donor Date Bank Name Account #
- 1,450,902
- 4,836,340
- 2,418,170
- 8,705,412
16. Direct Project Cost
EPIA Program (Note: 16.1) 1,160,072 1,526,079
EPIA Micro Finance - -
1,160,072 1,526,079
16.1 EPIA Program
456,139 798,978
101,694 -
64,754 179,799
21,297 -
5,400
9,070 -
15,200 -
365,299 213,759
Local Consultant 43,271 234,000
Containgency - 99,543
77,948 -
1,160,072 1,526,079
17. Project Payroll Cost
EPIA Program (Note: 17.1) 2,829,533 4,184,260
EPIA Micro Finance (Note: 17.2) 666,900 -
3,496,433 4,184,260
17.1 EPIA Program
Program Coordinator 419,056 1,472,900
Assistant Program Officer 650,965 -
Project Accountant 108,543 1,813,000Field Promoter 976,888 303,419
Service Staff 156,646 -
Staff Provident Fund 287,660 251,872
Staff Gratuity Fund 229,775 343,069
2,829,533 4,184,260
17.2 EPIA Micro Finance
Supervisor 237,900 -
Field Promoter 429,000 -
666,900
18. Capital Expenditure
EPIA Program (Note: 18.1) 2,383,160 2,113,778
EPIA Micro Finance - -
2,383,160 2,113,778
Training on Promotion of Innovative Farming
Beneficiary Training
Conducting Refreshers training
Staff Training
14 February 2011SCB, Gulshan,
Dhaka
Poor & Ultrapoor Beneficiery Selection & Training
Training to Male Counterpart in Fisheries
Monitoring & Evaluation
Cost related with Group management
Staff Management & Refersher
02550759601ICCO, Kerk in Actie,
Netherland
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2012 2011
Taka Taka
18.1 EPIA Program
Land - 1,640,777
Office Equipment - 155,824
Furniture & Fixture - 26,947
Motorcycle & Bi-cycle 156,960 290,230Microbus 2,106,200 -
Photocopy Machine 120,000 -
2,383,160 2,113,778
19. Head Office and Branch Office's Expenses
EPIA Program (Note: 19.1) 1,122,885 979,647
EPIA Micro Finance - -
1,122,885 979,647
19.1 EPIA Program
Sub-Office Rent 130,000 105,600
Phone 112,800 118,050
Fax & Postage - 6,600Repair & Maintenance - Bi- 27,651 -
Repair & Maintenance - 222,752 77,936
Government fee 1,035 3,000
E-mail 6,540 19,800
Utilities 66,368 39,600
News paper, Books & 9,610 13,200
Repair & Maintenance 23,601 65,768Printing & Stationery 85,603 74,363
Entertainment 61,194 63,360
Bank charge 15,194 17,170
Fuel for vehicles 43,258 158,453
Traveling & Conveyance 135,269 65,747
Audit Fees 20,000 20,000
Contingency 8,810 52,547
Staff Requirement 48,200 78,453Accounting software 105,000 -
1,122,885 979,647
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Balance as on
01.01.2012
Addition
during the year
Balance as on
31.12.2012
Balance as on
01.01.2012
Charged during
the year
Balanc
31.12
Land 1,640,777 - 1,640,777 0% - -
Office Equipments 145,290 - 145,290 20% 52,304 18,597
Furniture & Fixture 276,821 - 276,821 20% 70,412 41,282 1
Motorcycle & Bi-cycle 948,530 156,960 1,105,490 20% 295,034 162,091 4Microbus - 2,106,200 2,106,200 20% - 421,240 4
Photocopy Machine - 120,000 120,000 20% - 24,000
Total as on 31.12.2012 3,011,418 2,383,160 5,394,578 417,750 667,210 1,08
Total as on 31.12.2011 897,640 2,113,778 3,011,418 179,528 238,222 41
Particulars
Cost
Rate
(%)
Depreciation
Empowerment of the Poor Through Integrated Agriculture Project
Schedule of Fixed Assets
As on 31 December 2012
Implemented by
ICCO, Kerk in Actie, Netherland
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1. Name of the Project: Empowerment of the Poor through Integrated Agriculture Project Annexure-A-1
2. Date of Govt. approval with memo No: ABBU/PRO-5/SLOPB/223(10)/2008-206: dated August 23, 2010
3. Total Project Cost: Tk. 23,927,865 (1 year)
4. Audit period: January to December 2012.
SLNo.
Head of Expenditure
Amount as per
approvedbudget Year
2012
Amountactually spent
Year 2012
Variance Year2012
Reasons forvariance
1 Capital Cost
a Micro Bus 2,106,200 2,106,200 -
b Bi-Cycle 13,960 13,960 -
c Motorcycle 150,000 143,000 7,000 i
d Photocopy Machine 120,000 120,000 -
Sub Total 2,390,160 2,383,160 7,000
2 Direct Program cost
2.1 Salary and allowances
a Project Coordinator 410,514 403,955 6,559
b Asst. Project Coordinator 505,388 169,200 336,188 ii.
c Project Monitoring Officer 208,500 198,600 9,900
d Supervisor Technical and Credit 962,595 909,971 52,624
e Field Promoter 1,158,707 934,286 224,421 iii.f Driver 36,525 42,320 (5,795) iv.
g Service staff 120,690 135,620 (14,930) v.
h Project Accountant 64,331 68,231 (3,900)
I Hathchery Technicians - - -
j Hathchery Assistant 55,000 - 55,000 vi.
k Over time 6,215 9,815 (3,600) vii.Sub Total 3,528,464 2,871,998 656,466
l Organisation's till date contribution agt. PF 294,592 287,660 6,932 viii.
m Festival Bonus to Staffs (2 basic i.e. 66% of gross) 278,974 107,000 171,974 ix.
n Organisation's contribution agt. Gratuity 353,697 229,775 123,922 x.Sub Total 4,455,728 3,496,433 959,295
2.2 Beneficiary Training:
a Homestead Gardening 68,846 72,812 (3,966)
b Poultry management 43,055 45,055 (2,000)
c Fisheries/ Prawn farming 46,396 51,746 (5,350) xi.d Poultry Management & Vaccination 3,500 - 3,500 xii.
e Carp/Tilapia hatchery development - - -
f Training materials 36,754 44,799 (8,045) xiii.
g Workshop/seminar for awareness building 108,975 80,041 28,934 xiv.
h Farmer Field Schools at the groups 80,000 25,871 54,129 xv.
i Bill Board and Publicity 56,621 56,621 -
j Drama/Theater for awareness building 32,500 19,375 13,125 xvi.
k Co-ordination meeting with Government/NGOs 4,000 -
l Meeting (monthly meeting with staffs, Mana 70,830 59,819 11,011 xvii.Sub Total 551,477 456,139 91,338
2.3 Conducting Refreshers training:
a Homestead Gardening 187,500 35,124 152,376 xviii.
b Poultry management 54,688 16,103 38,585 xviii.
c Fisheries / Prawn farming 70,313 20,753 49,560 xviii.d Local suppliers 6,000 - 6,000 xviii.
e Fish Nursery Management 9,356 9,356 -
f Poultry management & vaccination 12,150 14,399 (2,249) xix
g Fish / Prawn hatchery development - , , xx
Sub Total 340,006 101,694 238,312
2.4 Cost related with Group Management :
a Annual Workshop on Fisheries, Agri and Livestock. - - -
b Annual Publication /Case studies 40,000 - 40,000 xxi
c Baseline, Mid term and Final Evaluation 359,759 359,759 -
d Annual Agricultural and Fisheries Exhibition 56,250 4,170 52,080 xxii
e Observation International days 4,375 - 4,375 xxiii
f Technical Assistance by donor - 1,370 , xxiv
g Sub Total 460,384 365,299 95,085
2.5 Staff Traininga Staff Orientation on HR Rules & Regulations 9,600 3,600 6,000 xxv
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b Staff Training on PRA Method & Techniques 24,000 31,587 (7,587) xxvi
c Entrepreneurship and Financial Management 5,625 - 5,625 xxvii
d
Trainer's Remuneration, Travel, Food & Accomodation
for conducting PRA, Enterprenuership, Facilitation Skill
Training 25,000 - 25,000
xxviii
e
Co-Trainer's Remuneration, Travel, Food &
Accomodation for conducting PRA, Enterprenuership,Facilitation Skill Training 17,000 - 17,000
xxix
f Group Facilitation Skill Training 16,000 20,567 (4,567) xxx
g Exchange visit program - - -
Sub Total: 97,225 55,754 41,471
2.6 Training Replaced Beneficiaries
aHomestead Gardening (250 beneficiaries for 2 days
each in 2 months) 140,625 - 140,625xxxi
bPoultry management (250 beneficiaries for 2 days each
in 2 months) 56,250 - 56,250xxxi
cFisheries/ Prawn farming (250 beneficiaries for 2 days
each in 2 months) 56,250 - 56,250xxxi
Sub Total: 253,125 - 253,125
2.7Poor & Ultrapoor Beneficiery Selection &
Training
aBaseline & PRA (20 groups each group consists of 25
members) 25,000 21,297 3,703xxxii
bHomestead Gardening (200 beneficiaries for 2 days)
57,500 - 57,500xxxiii
c Poultry management (150 beneficiaries for 2 days) 43,125 - 43,125 xxxiii
dFisheries/ Prawn farming (150 beneficiaries for 2 days)
43,125 - 43,125xxxiii
eTraining materials (materials includes only stationery)
31,250 9,000 22,250xxxiv
Sub Total: 200,000 30,297 169,703
2.8
Training to Male Counterpart in Fisheries (100
counterparts will attend training 1 day each in 3
months
18,750 - 18,750 xxxv
2.9 Beneficiary Refreshers Training
aProviding training with refresher on plant nursery
development 6,000 5,400 600
b Providing refresher training for local suppliers - - -
Sub Total 6,000 5,400 600
2.10 Training on Promotion of Innovative Farming
aPromotion of Indegenious Poultry (125 beneficiaries
will attend training for 1 day each in 4 months) 21,875 - 21,875xxxv
b
Promotion of New Varieties / High Value Vegetables
(100 beneficiaries will attend training 1 day each in 4
months) 3,750 - 3,750
xxxv
c
Monthly Meeting on Innovative Culture (50
beneficiaries will attend 1 day monthly training for 14
months 25,000 9,070 15,930
xxxvi
d
Training materials (per month materials purchase costincludes innovative varities seeds, fencing materials,
organic pesticides & fertilizer, soil perifying materials
etc.) - - -
Sub Total 50,625 9,070 41,555
2.11 Quarterly meeting with group leader of VO 8,000 - 8,000 xxxvii
2.12Farmers Resource Center (3 centers is
suggesting for Dhulia, Kalisuri & Bauphal) - - -
2.13 Monitoring & Evaluation
a
Quarterly monitoring checklist fill up (costs includes
printing of checklist format, data analysis cost &
stationery for data collection etc.) 20,000 15,200 4,800
xxxvii
Sub Total 20,000 15,200 4,800
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2.14 Staff Management & Refresher
a
Project Management Training provided by Nutreco
(cost includes trainer's accomodation, fooding,
travelling & training materials, staff management
refreshments etc.) 25,000 77,948 (52,948)
xxxviii
Sub Total 25,000 77,948 (52,948)
TOTAL DIRECT PROGRAM COST: 8,876,480 6,996,394 1,876,086
3 Revolving Loan Fund for Beneficiaries
a Group members (GF) 13,982,500 15,488,000 (1,505,500)
Sub total 13,982,500 15,488,000 (1,505,500)
4 Consultant
a Local consultant 43,271 43,271 -
Sub Total: 43,271 43,271 -
5 Project Running & General service cost
a Sub-Office Rent (Bauphal) 34,000 22,000 12,000 xxxix
b Sub-Office Rent (Kalisuri) 36,000 36,000 -
c Sub-Office Rent (Kalisuri) - Outstanding (Oct.' 11 to 72,000 72,000 -
d Phone 127,900 112,800 15,100 xl
e Fax & Postage - -
f Repair & Maintenance - vehicles 58,218 58,218
g Repair & Maintenance - Motorcycle 18,000 32,097 (14,097) xli
h Repair & Maintenance - Bi-cycle 21,000 12,869 8,131 xlii
i Government fee 7,500 1,035 6,465 xlii
j E-mail 6,020 6,540 (520)
k Utilities 56,766 66,368 (9,602) xlii
l News paper, Books & Journals 5,835 9,610 (3,775) xliii
mRepair & Maintenance Building, Furniture
9,675 23,601 (13,926)xliv
n Printing & Stationery 68,362 85,603 (17,241) xlv
o Refreshment (Tea, Coffee & snacks) 60,395 61,194 (799)
p Bank charge 10,893 15,194 (4,301) xlvi
q Fuel for Motorcycle, Vehicles & Generator 156,314 154,572 1,742
r Fuel for Motorcycle & Generator 45,000 35,905 9,095
s Traveling & Conveyance 102,565 135,269 (32,704) xlvii
t Transport Air - -u Audit Fees 85,000 20,000 65,000 xlviii
v Contingency (others) 6,445 8,810 (2,365)
w Misc. Expenses - -
x Micro-Finance & Accounting Software 100,000 105,000 (5,000)
y Staff Requirement (Advertisement),Insurance 48,125 48,200 (75)
Sub Total: 1,136,013 1,122,885 13,128Total Program Cost : 24,038,264 23,650,550 383,714
6 Core operating cost/Overhead Cost:
Total Core operating Cost 891,750 794,750 97,000
Total Cost 27,320,174 24,445,300 487,714
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xvii. Cost incurred on at actual basis
xxv.This activity has been conducted by our HR Director, hence the cost was not fully expensed according to the budget.
xli.Since the motorcycles has become very old, therefore repairing required
xlvii.The DA cost of the employee is also included
xlviii. The audit fee for 2011 has been paid only
xxxviii.The Nutreco team has provided their training during Nov.' 12 - Dec.' 12,
xxxix. Cost incurred @ Tk. 2,000/- PM for 11 months
xl. Cost incurred on at actual basis i.e. according to the monthly allocation of the staffs
xliii. Cost incurred on at actual basis for both office including a english newspaper
xliv.Cost is been managed from the budget of next year
xxxii.Cost incurred on at actual basis
xxix.The cost will be required in next year on the time of delivering the other training activities.
xxx. The over-spent cost has been expensed from the budget of next year
xxxvii.Activity has been shifted in next yearxxxvi. Training held in only 2 months
xxiv. Donor's visit held for monitoring & evaluation of the project after completion of Phase 1 during Jul.' 12.
The cost includes the accomodation & food for the donor.
xxxv. Activity has been shifted in next year
xxxiii.The activirty has been shifted in the next year
xxxiv.Cost incurred on at actual basis
xxxi.The activirty has been shifted in the next year
Reason for variance
xii. Training has been shifted in next year
xi. Cost incurred on at actual basis
vii. Service staffs has been paid overtime for working during holidays
viii. PF will be paid in Jan.' 13
ix. Bonus for 1st festival has been included with the salary, 2nd festival bonus is indicated here
x. Gratuity will be paid in Jan.' 13
vi. Positions still remain vacant during the period
i. Motor cycle registration cost still left
ii. Positions still remain vacant during the period
xviii. The remaining activity has been shifted in the next year
xix. Price of vaccination has been increased
xx. Had to incurr the cost from previous unspent budget
xxi. Will be conducted at the 1st Qtr. Of next year
xiii. Cost of training inputs has been increased
xiv. Cost incurred on at actual basis
xv. Farmer's field school still remain to conducted
xvi. Activity has been shifted in next year
iii. Staffs frequent drop out builds the unspent balances.
iv. Driver's overtime is included with the salary
v. Salary of December' 2011 has been paid during this period
xlv.The cost of photocopy of all the doc. Of the project has been accounted in this head from Jan.' 12 to Sept.' 12
xlivi. Cost incurred on at actual basis
xxii.Participated in only 1 (one) agriculture fair in Bauphal during Jul.' 12, though we had planned to organize two fairsxxiii. Applicable international day observation was not found during the year.
xxvi.T e over-spent cost as een manage rom t e unspent a ances o t e ast year.
xxvii. This activity has been shifted in the next year
xxviii.The cost of trainer's will be required in next year on the time of delivering the other training activities.
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Annexure B
Balance as on
01.01.2012
Given during the
year
Realized during
the year
Balance as on
31.12.2012
Micro Finance Project 498,040 498,040 -
Health & Sanitation Project 2,716,911 2,101,663 3,276,911 1,541,663
Orphanage Project - 130,000 - 130,000
Add Pro ect - 300,000 - 300,000
- 20,000 - 20,000
Mr. Md. Abdul Aziz - 100,000 - 100,000
Advance for Land 20,000 - - 20,000
Mr. Md. Firoj Hossain 10,476 9,000 19,476 -
3,245,427 2,660,663 3,794,427 2,111,663
Particulars
Total
As on 31 December 2012
Empowerment of the Poor Through Integrated Agriculture ProjectImplemented by
ICCO, Kerk in Actie, Netherland
Schedule of Loans & Advances
OT
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Annexure C
ParticularsBalance as on
01.01.2012
Paid during the
year
Received
during the year
Balance as on
31.12.2012
Staff Provident Fund 80,370 - 287,660 368,030
Staff Gratuity Fund 343,069 - 229,775 572,844
CORE - Liaision, Dhaka - - 1,806,761 1,806,761
Total 423,439 - 2,324,196 2,747,635
As on 31 December 2012
Empowerment of the Poor Through Integrated Agriculture Project
Implemented by
ICCO, Kerk in Actie, Netherland
Schedule of Other Liabilities
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Annexure E
Balance Sheet Good Watchfull Sub-standard Doubtful Bad/loss Total
As of 31 December 201 4,871,707 2,023,713 680,610 84,745 102,476 7,763,251
Provision
Opening - - - - - -
Addition 48,717 101,186 170,153 63,559 102,476 486,090
Funded bySTICHTING LAND ONTWIKKELINGS PROJECT BANGLADESH
Implemented by
Schedule of Loan Loss Provission
Empowerment of the Poor Through Integrated Agriculture Project
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Annexure-A-1
1. Name of the Project: Empowerment of the Poor through Integrated Agriculture Project
2. Date of Govt. approval with memo No: ABBU/PRO-5/SLOPB/223(10)/2008-206: dated August 23, 2010
3. Total Project Cost: Tk. 23,927,865 (1 year)
6. Audit period: January to December 2012.
SL
No.Head of Expenditure
Amount as perapproved
budget Year
2012
Amount
actually spent
Year 2012
Variance Year
2012
Reasons for
variance
1 Capital Cost
a Micro Bus 2,106,200 2,106,200 -
b Bi-Cycle 13,960 13,960 -
c Motorcycle 150,000 143,000 7,000 i
d Photocopy Machine 120,000 120,000 -
Sub Total 2,390,160 2,383,160 7,000
2 Direct Program cost
2.1 Salary and allowances
a Project Coordinator 410,514 403,955 6,559
b Asst. Project Coordinator 505,388 169,200 336,188 ii.
c Project Monitoring Officer 208,500 198,600 9,900d Supervisor Technical and Credit 962,595 909,971 52,624
e Field P romoter 1,158,707 934,286 224,421 iii.
f Driver 36,525 42,320 (5,795) iv.
g Service staff 120,690 135,620 (14,930) v.
h Project Accountant 64,331 68,231 (3,900)
I Hathchery Technicians - - -
j Hathchery Assistant 55,000 - 55,000 vi.
k Over time 6,215 9,815 (3,600) vii.
Sub Total 3,467,250 2,871,998 605,067
l Organisation's till date contribution agt. PF 294,592 287,660 6,932 viii.
m Festival Bonus to Staffs (2 basic i.e. 66% of gross) 278,974 107,000 171,974 ix.
n Organisation's contribution agt. Gratuity 353,697 229,775 123,922 x.
Sub Total 4,099,921 3,208,773 900,963
2.2 Beneficiary Training:
a Homestead Gardening 68,846 72,812 (3,966)
b Poultry management 43,055 45,055 (2,000)
c Fisheries/ Prawn farming 46,396 51,746 (5,350) xi.
d Poultry Management & Vaccination 3,500 - 3,500 xii.
e Carp/Tilapia hatchery development - - -
f Training materials 36,754 44,799 (8,045) xiii.
g Workshop/seminar for awareness building 108,975 80,041 28,934 xiv.
h Farmer Field Schools at the groups 80,000 25,871 54,129 xv.
i Bill Board and Publicity 56,621 56,621 -
j Drama/Theater for awareness building 32,500 19,375 13,125 xvi.
k Co-ordination meeting with Government/NGOs 4,000 -
l Meeting (monthly meeting with staffs, Mana 70,830 59,819 11,011 xvii.
Sub Total 551,477 456,139 91,338
2.3 Conducting Refreshers training:a Homestead Gardening 187,500 35,124 152,376 xviii.
b Poultry management 54,688 16,103 38,585 xviii.
c Fisheries / Prawn farming 70,313 20,753 49,560 xviii.
d Local suppliers 6,000 - 6,000 xviii.
e Fish Nursery Management 9,356 9,356 -
f Poultry management & vaccination 12,150 14,399 (2,249) xix
g Fish / Prawn hatchery development - , , xx
Sub Total 340,006 101,694 238,312
2.4 Cost related with Group Management :
a Annual Workshop on Fisheries, Agri and Livestock. - - -
b Annual Publication /Case studies 40,000 - 40,000 xxi
c Baseline, Mid term and Final Evaluation 359,759 359,759 -
d Annual Agricultural and Fisheries Exhibition 56,250 4,170 52,080 xxii
e Observation International days 4,375 - 4,375 xxiiif Technical Assistance by donor - , , xxiv
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g Sub Total 460,384 365,299 95,085
2.5 Staff Training
a Staff Orientation on HR Rules & Regulations 9,600 3,600 6,000 xxv
b Staff Training on PRA Method & Techniques 24,000 31,587 (7,587) xxvi
c Entrepreneurship and Financial Management 5,625 - 5,625 xxvii
d
Trainer's Remuneration, Travel, Food & Accomodation
for conducting PRA, Enterprenuership, Facilitation Skill
Training 25,000 - 25,000
xxviii
e
Co-Trainer's Remuneration, Travel, Food &
Accomodation for conducting PRA, Enterprenuership,
Facilitation Skill Training 17,000 - 17,000
xxix
f Group Facilitation Skill Training 16,000 20,567 (4,567) xxx
g Exchange visit program - - -
Sub Total: 97,225 55,754 41,471
2.6 Training Replaced Beneficiaries
aHomestead Gardening (250 beneficiaries for 2 days
each in 2 months) 140,625 - 140,625xxxi
bPoultry management (250 beneficiaries for 2 days each
in 2 months) 56,250 - 56,250xxxi
cFisheries/ Prawn farming (250 beneficiaries for 2 days
each in 2 months) 56,250 - 56,250 xxxi
Sub Total: 253,125 - 253,125
2.7Poor & Ultrapoor Beneficiery Selection & Training
aBaseline & PRA (20 groups each group consists of 25
members) 25,000 21,297 3,703xxxii
b Homestead Gardening (200 beneficiaries for 2 days) 57,500 - 57,500 xxxiii
c Poultry management (150 beneficiaries for 2 days) 43,125 - 43,125 xxxiii
d Fisheries/ Prawn farming (150 beneficiaries for 2 days)43,125 - 43,125
xxxiii
e Training materials (materials includes only stationery)31,250 9,000 22,250
xxxiv
Sub Total: 200,000 30,297 169,703
2.8
Training to Male Counterpart in Fisheries (100
counterparts will attend training 1 day each in 3
months)
18,750 - 18,750 xxxv
2.9 Beneficiary Refreshers Training
aProviding training with refresher on plant nursery
development 6,000 5,400 600
b Providing refresher training for local suppliers - - -
Sub Total 6,000 5,400 600
2.10 Training on Promotion of Innovative Farming
aPromotion of Indegenious Poultry (125 beneficiaries will
attend training for 1 day each in 4 months) 21,875 - 21,875xxxv
b
Promotion of New Varieties / High Value Vegetables
(100 beneficiaries will attend training 1 day each in 4months) 3,750 - 3,750
xxxv
cMonthly Meeting on Innovative Culture (50 beneficiaries
will attend 1 day monthly training for 14 months)25,000 9,070 15,930
xxxvi
d
Training materials (per month materials purchase cost
includes innovative varities seeds, fencing materials,
organic pesticides & fertilizer, soil perifying materials
etc.) -- -
Sub Total 25,000 9,070 15,930
2.11 Quarterly meeting with group leader of VO 8,000 - 8,000 xxxvii
2.12Farmers Resource Center (3 centers is
suggesting for Dhulia, Kalisuri & Bauphal) - - -
2.13 Monitoring & Evaluation
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a
Quarterly monitoring checklist fill up (costs includes
printing of checklist format, data analysis cost &
stationery for data collection etc.) 20,000 15,200 4,800
xxxvii
Sub Total 20,000 15,200 4,800
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2.14 Staff Management & Refresher
a
Project Management Training provided by Nutreco (cost
includes trainer's accomodation, fooding, travelling &
training materials, staff management refreshments etc.)25,000 77,948 (52,948)
xxxviii
Sub Total 25,000 77,948 (52,948)
TOTAL DIRECT PROGRAM COST: 8,495,048 6,708,734 1,792,129
3 Revolving Loan Fund for Beneficiaries
a Group members (GF) 13,982,500 15,488,000 (1,505,500)
Sub total 13,982,500 15,488,000 (1,505,500)
4 Consultant
a Local consultant 43,271 43,271 -
Sub Total: 43,271 43,271 -
5 Project Running & General service cost
a Sub-Office Rent (Bauphal) 34,000 22,000 12,000 xxxix
b Sub-Office Rent (Kalisuri) 36,000 36,000 -
cSub-Office Rent (Kalisuri) - Outstanding (Oct.' 11 to
Jun.' 12) 72,000 72,000 -
d Phone 127,900 112,800 15,100 xl
e Fax & Postage - -f Repair & Maintenance - vehicles 58,218 58,218
g Repair & Maintenance - Motorcycle 18,000 32,097 (14,097) xli
h Repair & Maintenance - Bi-cycle 21,000 12,869 8,131 xlii
i Government fee 7,500 1,035 6,465 xlii
j E-mail 6,020 6,540 (520)
k Utilities 56,766 66,368 (9,602) xlii
l News paper, Books & Journals 5,835 9,610 (3,775) xliii
m Repair & Maintenance Building, Furniture 9,675 23,601 (13,926) xliv
n Printing & Stationery 68,362 85,603 (17,241) xlv
o Refreshment (Tea, Coffee & snacks) 60,395 61,194 (799)
p Bank charge 10,893 15,194 (4,301) xlvi
q Fuel for Motorcycle, Vehicles & Generator 156,314 154,572 1,742
r Fuel for Motorcycle & Generator 45,000 35,905 9,095
s Traveling & Conveyance 102,565 135,269 (32,704) xlviit Transport Air - -
u Audit Fees 85,000 20,000 65,000 xlviii
v Contingency (others) 6,445 8,810 (2,365)
w Misc. Expenses - -
x Micro-Finance & Accounting Software 100,000 105,000 (5,000)
y Staff Requirement (Advertisement),Insurance 48,125 48,200 (75)
Sub Total: 1,136,013 1,122,885 13,128
Total Program Cost : 23,656,832 20,979,730 299,757
6 Core operating cost/Overhead Cost:
Total Core operating Cost 891,750 794750 97,000
Total Cost 26,938,742 24,157,640 403,757
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xvii. Cost incurred on at actual basis
xxv.This activity has been conducted by our HR Director, hence the cost was not fully expensed according to the budget.
xi. Cost incurred on at actual basis
Reason for variancei. Motor cycle registration cost still left
ii. Positions still remain vacant during the period
iii. Staffs frequent drop out builds the unspent balances.
iv. Driver's overtime is included with the salary
v. Salary of December' 2011 has been paid during this period
vi. Positions still remain vacant during the periodvii. Service staffs has been paid overtime for working during holidays
viii. PF will be paid in Jan.' 13
ix. Bonus for 1st festival has been included with the salary, 2nd festival bonus is indicated here
x. Gratuity will be paid in Jan.' 13
xxiv. Donors visit e or monitoring & eva uation o t e project a ter comp etion o P ase 1 uring Ju . 12.
The cost includes the accomodation & food for the donor.
xii. Training has been shifted in next year
xiii. Cost of training inputs has been increased
xiv. Cost incurred on at actual basis
xv. Farmer's field school still remain to conducted
xvi. Activity has been shifted in next year
xviii. The remaining activity has been shifted in the next year
xix. Price of vaccination has been increased
xx. Had to incurr the cost from previous unspent budget
xxi. Will be conducted at the 1st Qtr. Of next yearxxii.Participated in only 1 (one) agriculture fair in Bauphal during Jul.' 12, though we had planned to organize two fairs
in Sept.' 12, but unfortunately due to rainy season we had to cancel the plan.
However, during winter (till Feb.' 12) there will be more exibition schedule to be held, and therefore planned
to artici ated or or anize those exibitions accordin l .xxiii. Applicable international day observation was not found during the year.
xxxvii.Activity has been shifted in next year
xxvi.The over-spent cost has been managed from the unspent balances of the last year.
xxvii. This activity has been shifted in the next year
xxviii.The cost of trainer's will be required in next year on the time of delivering the other training activities.
xxix.The cost will be required in next year on the time of delivering the other training activities.
xxx. The over-spent cost has been expensed from the budget of next year
xxxi.The activirty has been shifted in the next yearxxxii.Cost incurred on at actual basis
xxxiii.The activirty has been shifted in the next year
xxxiv.Cost incurred on at actual basisxxxv. Activity has been shifted in next year
xxxvi. Training held in only 2 months
xlv.The cost of photocopy of all the doc. Of the project has been accounted in this head from Jan.' 12 to Sept.' 12
xlivi. Cost incurred on at actual basis
xlvii.The DA cost of the employee is also included
xlviii. The audit fee for 2011 has been paid only
xxxviii.The Nutreco team has provided their training during Nov.' 12 - Dec.' 12,
therefore the over-spent balance has been managed from the budget for next year accordingly.
xxxix. Cost incurred @ Tk. 2,000/- PM for 11 months
xl. Cost incurred on at actual basis i.e. according to the monthly allocation of the staffs
xli.Since the motorcycles has become very old, therefore repairing required
xliii. Cost incurred on at actual basis for both office including a english newspaper
xliv.Cost is been managed from the budget of next year