2.accounts latest.xls

7/30/2019 2.Accounts latest.xls

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31.12.2012 31.12.2011

Taka Taka

PROPERTIES & ASSETS

Fixed Assets

(At cost less accumulated depreciation) 3 4,309,618 2,593,668

Current Assets 10,555,102 13,089,215

Loan given to beneficiraries 20,075,429 8,218,553

Loan realized from beneficiraries (12,312,178) (3,631,124)

Outstanding revolving Loan 7,763,251 4,587,429Less: Loan Loss Provision - -

Revolving Loan 6 7,763,251 4,587,429

Loan & Advance 5 2,111,663 3,245,427

Cash and Bank Balances 4 680,188 5,256,359

14,864,720 15,682,883

Fund and Liabilities

Donor Unutilized Fund 7 1,326,132 9,616,532

Fixed Assets Fund 8 4,309,618 2,593,668

Capital Fund 9 1,209,325 578,622

Saving Fund 10 4,302,259 2,439,947

Insurance Fund 11 169,751 30,675Other Liabilities 12 2,747,635 423,439

Advacne Received Agt. Land Sale 800,000 -

14,864,720 15,682,883

The annexed notes form an integral part of the Balance Sheet.

Executive Director

This is the Balance Sheet referred to in our separate report of even date.

Dhaka, ACNABIN

14 May 2013 Chartered Accountants

SLOPB Bangladesh

Project Coordinator/ Director-HR

SLOPB Bangladesh

Empowerment of the Poor Through Integrated Agriculture Project

Funded byICCO, Kerk in Actie, Netherland

Implemented by

Notes

As of 31 December 2012

Stichting Land Ontwikkelings Project Bangladesh (SLOPB)

Balance Sheet

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2012 2011

Taka Taka

Income

Grant Income 13 6,574,450 8,468,007

Gross Service Charge 1,478,853 445,793

Less: Interest on Members' Savings 215,356 32,660

Net Service Charges 1,263,497 413,133

Bank Interest 14 29,706 15,676

Pass Book 14 3,110 14,425

Admission Fee 14 1,290 41,022

Total Operating Income 1,297,603 484,256Less:

Operating Expenses 666,900 -

Project Payroll Cost 17 666,900 -

Head Office and Branch Office's Expenses 19 - -

Depreciation - -

Net Income Before Loan Loss Provision 630,703 484,256

Less: Loan Loss Provision - -

Net Operating Income 630,703 484,256

Provision for Income Tax - -

Net Income 630,703 484,256

7,205,153 8,952,263

Expenditure

Direct Project Cost 16 1,160,072 1,526,079

Project Payroll Cost 17 2,829,533 4,184,260

Head Office and Branch Office's Expenses 19 1,122,885 979,647

Core Operating Cost 794,750 1,539,799

Depreciation 667,210 238,222

6,574,450 8,468,007

Excess of income over expenditure transferred to:

Capital Fund 630,703 484,256

7,205,153 8,952,263

The annexed notes form an integral part of the Statement of Income and Expenditure.

Executive Director

SLOPB Bangladesh SLOPB Bangladesh

This is the Statement of Income and Expenditure referred to in our separate report of even date.

Dhaka, ACNABIN

14 May 2013 Chartered Accountants

Notes




Statement of Income and Expenditure

Project Coordinator/ Director-HR


Implemented by

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2012 2011

Receipts Taka Taka

Opening Balance:

Cash in Hand 322,307 31,491

Cash at Bank 4,934,052 8,736,839

5,256,359 8,768,330

Fund Received from Donor 15 - 8,705,412

Service Charge 1,478,853 445,793

Other Income 14 34,106 71,123

Loan Realization 3,794,427 99,975

Loan Received from PF 287,660 80,370Loan Received from GF 229,775 343,069

Loan Received from CORE - Liaision, Dhaka 1,806,761 -

Loan Realized from Beneficiraries 12,312,178 3,631,124

Advance Received agt. Sale of Land 800,000 -

Savings Collection 3,175,175 2,018,707

Insurance Collection 139,076 30,675

29,314,370 24,194,578

Payments

Direct Project Cost 16 1,160,072 1,526,079

Project Payroll Cost 17 3,496,433 4,184,260

Capital Expenditure 18 2,383,160 2,113,778Head Office and Branch Office's Expenses 19 1,122,885 979,647

Core Operating Cost 794,750 1,539,799

Interest on Members' Savings 215,356 32,660

Loan given to the projects 2,660,663 530,476

Loan Repayment - 50,000

Loan to Beneficiraries 15,488,000 7,337,000

Savings Refund 1,312,863 644,520

28,634,182 18,938,219

Closing Balance:

Cash in Hand 361,010 936,691

Cash at Bank 319,178 4,319,668

680,188 5,256,359

29,314,370 24,194,578

The annexed notes form an integral part of the Statement of Receipts and Payments.

Notes




Statement of Receipts and Payments


Implemented by

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1. Background Information

1.1 About

1.2 About the Project

1.3 Objectives of the project

implementation in January, 2010. The EPIA project has a holistic approach towards integration of broad based

agriculture sector viz., small scale Aquaculture, Family Poultry and Homestead Gardening. SLOPB Bangladesh, the

Netherlands based international NGO has been implementing this project within Bauphal upazila of Patuakhali district

and it will continue up to 31 December, 2014. The project is funded by Stichting ICCO & Kerk in Actie, Nutreco of the

Netherlands.

The project has its target to include 3000 direct beneficiaries supporting about 15,000 people of the community. Most of

the beneficiaries were selected from the women headed households. On the other hand, the project has its estimated

target to disseminate production technology to cover up about 90,000 people around, would be the indirect projectbeneficiaries. The project area comprised of 14 unions of Bauphal upazila with a total population of 304,959 reasonably

benefited from the project outcome.

The purpose of the EPIA is to ensure transfer of technology to the poor households of about 3000 beneficiaries in the

Bauphal upazila and thereby establish them to be self reliant. Thus, immediate results encompass the strategies and

activities required at the homestead level.



Implemented by

As of 31 December 2012For the year ended 31st December 2012


The Empowerment of the Poor through Integrated Agriculture (EPIA) Project will therefore, be a poverty reduction

initiative of SLOPB for the poor community people of Bauphal Upazila of Patuakhali District in the south coastal belt area

of Bangladesh. The project to be implemented as an integrated approach in Agriculture sector combining Family Poultry,

Small Scale Aquaculture and Homestead Gardening. The project will support establishment of a Poultry Rearing Model

simplified from the Poultry Model Production Chain (PMPC), a sustainable family level Fish Culture and Homestead

gardening at Family level by improvement of traditional practices with technical support, scientific knowledge and local

resources. The project will ensure transfer of technology to the poor households for economic development of about

3000 poor and subsistence level beneficiaries in the Upazila. The project is conceived of as an innovative and

experimental one for the SLOPB project area and therefore, its area of operation has been limited to only one Upazila-

Bauphal for ease of intensive supervision and technology dissemination.

Objectives of the project are as follows:

Main goal and objectives of this project and the goal in terms of the improvement:

a) To organize the poor and marginalized households (subsistence level farmers) into grass root groups for alternative

employment in Poultry, Fisheries and Homestead Enterprises.

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2. Significant Accounting Policies

2.1 Basis of Accounting

2.2 Fixed Assets and Depreciation

2.3 Loan Loss Provision

Loan loss provision has not been made during the year under audit.

2.4 Statutory Reserve Fund

2.5 Accounting for Grants

i.

i.

2.6 Fixed Assets Fund

2.7 General

i. Figures have been rounded off to the nearest Taka.

i.

As per MRA recommendation Statutory Reserve Fund is 10% on net income but Statutory Reserve Fund has not been

made during the year under audit

b) To create self-employment opportunity among the poor and marginalized households especially for the women.

c) To develop human resources in the remote coastal area for sustainable and adaptable technology through training

and technical support.

d) To reduce poverty through increasing family income and access to credit for the poor and marginalized households in

Poultry, Fisheries and Homestead agriculture.

e) To improve the health and social statue of the poor and marginalized farmers by increasing nutritional intake through

domestic production of poultry, eggs, fish and vegetables and creating opportunities in accessing to health, water and

sanitation services provided by SLOPB and other related govt. departments and NGOs in the project area.

f) To increase the fish production through rehabilitating water resources and maximizing the use of all on-farm

resources to increase income, nutritional standards, food security and long-term sustainability of the farm belonging to

poor/marginal rural households.

g) To empower womenfolk to build a solid ground for conservation of seed and other propagates.

h) To promote mass awareness of the community for biodiversity conservation.

Previous years figures have been rearranged, wherever considered necessary to conform to current years

presentation.

Fixed assets have been stated at cost less accumulated depreciation. Depreciation is charged on fixed assets using

straight line method. Full year's depreciation is charged on addition to fixed assets irrespective of the date of acquisition.

Grants are recognised as income in accordance with Bangladesh Accounting Standard-20, i.e., grant income is

recognised over the periods necessary to match them with the related costs of those periods.

Grant related to purchase of assets is accounted for as deferred income and is recognized as income over the useful

lives of the assets.

This represents the donor fund that was used to purchase fixed assets of the project. This fund actually indicates

deferred income that are being credited to income over the useful lives of fixed assets [see note # 2.5 (ii)].

The financial statements have been prepared applying accrual basis of accounting under the historical cost

convention in accordance with Bangladesh Financial Reporting Standards.

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31.12.2012 31.12.2011

Taka Taka

3. Fixed Assets (at cost less accumulated depreciation)

Cost

Opening Balance 3,011,418 897,640

Add: Purchased during the year 2,383,160 2,113,778

5,394,578 3,011,418

Less: Accumulated depreciation

Opening Balance 417,750 179,528

Add: Depreciation charged for the year 667,210 238,222

1,084,960 417,750

Written Down value 4,309,618 2,593,668

A schedule of Fixed Assets is given in Annexure-A

4. Cash and Bank Balances

EPIA Micro Finance (Note: 4.1) 361,010 936,691

EPIA Program (Note: 4.2) 319,178 4,319,668

680,188 5,256,359

4.1. EPIA Micro Finance

Cash in Hand - -Cash at Bank 361,010 936,691

(Note: 4.1.1) 361,010 936,691

4.1.1 Cash at Bank

Name of Bank Branch Name

Rupali Kalisuri 182,675 107,315Agrani Bauphal 178,335 829,376

361,010 936,691

4.2. EPIA Program

Cash in Hand (Note: 4.2.1) 143,367 322,307Cash at Bank Note: 4.2.2 175 811 3 997 361319,178 4,319,668

4.2.1 Cash in Hand

Kalisuri 139,604 251,154Bauphal 3,763 20,724

- 50,429143,367 322,307

4.2.2 Cash at Bank

Name of Bank Branch Name

Rupali Kalisuri 110,473 35,879

Rupali Kalisuri - 181,249

Agrani Bauphal 65,338 345,000

Agrani Dhanmondi - 756,479

Mercantile Bank Ltd. Barishal - 2,000,000

Standard Chartered Bank Dhaka - 678,754

175,811 3,997,361

5. Loan & Advance

Opening Balance 3,245,427 2,814,926

Add: Loan given to the projects 2,660,663 530,476

5,906,090 3,345,402

Less: Realized during the year 3,794,427 99,975

2,111,663 3,245,427

A Schedule of Loan & Advance is given in Annexure-B

Account Number

100119093200017578

Account Number

242009019

200017568

CD 875

STD 27

FDR # 0108475/413-1246

02550759601

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6. Revolving Loan Fund

Opening Balance 4,587,429 881,553

Add: Loan given to beneficiraries 15,488,000 7,337,000

20,075,429 8,218,553

Less: Loan realized from beneficiraries 12,312,178 3,631,124

7,763,251 4,587,429

7. Donor Unutilized Fund

Opening Balance 9,616,532 11,254,683

Add : Grant received from ICCO, Kerk in Actie, Netherland - 8,705,412

9,616,532 19,960,095

Less: Transferred to fixed assets fund 2,383,160 2,113,778

Credited to income for operating expenditure 5,907,240 8,229,785

8,290,400 10,343,563

1,326,132 9,616,532

8. Fixed Assets Fund

Opening balance 2,593,668 718,112

Add: Addition for purchase of fixed assets during the year 2,383,160 2,113,778

4,976,828 2,831,890Less: Credited to income due to recovery through depreciation 667,210 238,222

4,309,618 2,593,668

9. Capital Fund


Add: Excess of income over expenditure 630,703 484,256

1,209,325 578,622

10. Saving Fund

Opening Balance 2,439,947 1,065,760

Add: Savings collection including interest during the year 3,175,175 2,018,707

5,615,122 3,084,467

Less: Savings refund during the year 1,312,863 644,520

1,312,863 644,520

4,302,259 2,439,947

11. Insurance Fund

Opening Balance 30,675 -

Add: Addition during the year 139,076 30,675

169,751 30,675

Less: Realized during the year - -

169,751 30,675

12. Other Liabilites


Add: Received during the year 2,324,196 423,439

2,747,635 473,439Less: Paid during the year - 50,000

2,747,635 423,439

A Schedule of Other Liailities is in Annexure-C

2012 2011

Taka Taka

13. Grant Income

Total Expenditure excluding Depreciation 5,907,240 8,229,785

Add: Transferred from Fixed Assets Fund for depreciation 667,210 238,222

6,574,450 8,468,007

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2012 2011

Taka Taka

14. Other Income

Pass Book 3,110 15,676

Admission Fee 1,290 14,425

Bank Interest 29,706 41,022

34,106 71,123

15. Fund Received from Donor

Name of Donor Date Bank Name Account #

- 1,450,902

- 4,836,340

- 2,418,170

- 8,705,412

16. Direct Project Cost

EPIA Program (Note: 16.1) 1,160,072 1,526,079

EPIA Micro Finance - -

1,160,072 1,526,079

16.1 EPIA Program

456,139 798,978

101,694 -

64,754 179,799

21,297 -

5,400

9,070 -

15,200 -

365,299 213,759

Local Consultant 43,271 234,000

Containgency - 99,543

77,948 -

1,160,072 1,526,079

17. Project Payroll Cost


EPIA Micro Finance (Note: 17.2) 666,900 -

3,496,433 4,184,260

17.1 EPIA Program

Program Coordinator 419,056 1,472,900

Assistant Program Officer 650,965 -

Project Accountant 108,543 1,813,000Field Promoter 976,888 303,419

Service Staff 156,646 -

Staff Provident Fund 287,660 251,872

Staff Gratuity Fund 229,775 343,069

2,829,533 4,184,260

17.2 EPIA Micro Finance

Supervisor 237,900 -

Field Promoter 429,000 -

666,900

18. Capital Expenditure



2,383,160 2,113,778

Training on Promotion of Innovative Farming

Beneficiary Training

Conducting Refreshers training

Staff Training

14 February 2011SCB, Gulshan,

Dhaka

Poor & Ultrapoor Beneficiery Selection & Training

Training to Male Counterpart in Fisheries

Monitoring & Evaluation

Cost related with Group management

Staff Management & Refersher

02550759601ICCO, Kerk in Actie,

Netherland

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2012 2011

Taka Taka

18.1 EPIA Program

Land - 1,640,777

Office Equipment - 155,824

Furniture & Fixture - 26,947

Motorcycle & Bi-cycle 156,960 290,230Microbus 2,106,200 -

Photocopy Machine 120,000 -

2,383,160 2,113,778

19. Head Office and Branch Office's Expenses

EPIA Program (Note: 19.1) 1,122,885 979,647


1,122,885 979,647

19.1 EPIA Program

Sub-Office Rent 130,000 105,600

Phone 112,800 118,050

Fax & Postage - 6,600Repair & Maintenance - Bi- 27,651 -

Repair & Maintenance - 222,752 77,936

Government fee 1,035 3,000

E-mail 6,540 19,800

Utilities 66,368 39,600

News paper, Books & 9,610 13,200

Repair & Maintenance 23,601 65,768Printing & Stationery 85,603 74,363

Entertainment 61,194 63,360

Bank charge 15,194 17,170

Fuel for vehicles 43,258 158,453

Traveling & Conveyance 135,269 65,747

Audit Fees 20,000 20,000

Contingency 8,810 52,547

Staff Requirement 48,200 78,453Accounting software 105,000 -

1,122,885 979,647

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Balance as on

01.01.2012

Addition

during the year

Balance as on

31.12.2012

Balance as on

01.01.2012

Charged during

the year

Balanc

31.12

Land 1,640,777 - 1,640,777 0% - -

Office Equipments 145,290 - 145,290 20% 52,304 18,597

Furniture & Fixture 276,821 - 276,821 20% 70,412 41,282 1

Motorcycle & Bi-cycle 948,530 156,960 1,105,490 20% 295,034 162,091 4Microbus - 2,106,200 2,106,200 20% - 421,240 4

Photocopy Machine - 120,000 120,000 20% - 24,000

Total as on 31.12.2012 3,011,418 2,383,160 5,394,578 417,750 667,210 1,08

Total as on 31.12.2011 897,640 2,113,778 3,011,418 179,528 238,222 41

Particulars

Cost

Rate

(%)

Depreciation


Schedule of Fixed Assets

As on 31 December 2012

Implemented by

ICCO, Kerk in Actie, Netherland

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1. Name of the Project: Empowerment of the Poor through Integrated Agriculture Project Annexure-A-1

2. Date of Govt. approval with memo No: ABBU/PRO-5/SLOPB/223(10)/2008-206: dated August 23, 2010

3. Total Project Cost: Tk. 23,927,865 (1 year)

4. Audit period: January to December 2012.

SLNo.

Head of Expenditure

Amount as per

approvedbudget Year

2012

Amountactually spent

Year 2012

Variance Year2012

Reasons forvariance

1 Capital Cost

a Micro Bus 2,106,200 2,106,200 -

b Bi-Cycle 13,960 13,960 -

c Motorcycle 150,000 143,000 7,000 i

d Photocopy Machine 120,000 120,000 -

Sub Total 2,390,160 2,383,160 7,000

2 Direct Program cost

2.1 Salary and allowances

a Project Coordinator 410,514 403,955 6,559

b Asst. Project Coordinator 505,388 169,200 336,188 ii.

c Project Monitoring Officer 208,500 198,600 9,900

d Supervisor Technical and Credit 962,595 909,971 52,624

e Field Promoter 1,158,707 934,286 224,421 iii.f Driver 36,525 42,320 (5,795) iv.

g Service staff 120,690 135,620 (14,930) v.

h Project Accountant 64,331 68,231 (3,900)

I Hathchery Technicians - - -

j Hathchery Assistant 55,000 - 55,000 vi.

k Over time 6,215 9,815 (3,600) vii.Sub Total 3,528,464 2,871,998 656,466

l Organisation's till date contribution agt. PF 294,592 287,660 6,932 viii.

m Festival Bonus to Staffs (2 basic i.e. 66% of gross) 278,974 107,000 171,974 ix.

n Organisation's contribution agt. Gratuity 353,697 229,775 123,922 x.Sub Total 4,455,728 3,496,433 959,295

2.2 Beneficiary Training:

a Homestead Gardening 68,846 72,812 (3,966)

b Poultry management 43,055 45,055 (2,000)

c Fisheries/ Prawn farming 46,396 51,746 (5,350) xi.d Poultry Management & Vaccination 3,500 - 3,500 xii.

e Carp/Tilapia hatchery development - - -

f Training materials 36,754 44,799 (8,045) xiii.

g Workshop/seminar for awareness building 108,975 80,041 28,934 xiv.

h Farmer Field Schools at the groups 80,000 25,871 54,129 xv.

i Bill Board and Publicity 56,621 56,621 -

j Drama/Theater for awareness building 32,500 19,375 13,125 xvi.

k Co-ordination meeting with Government/NGOs 4,000 -

l Meeting (monthly meeting with staffs, Mana 70,830 59,819 11,011 xvii.Sub Total 551,477 456,139 91,338

2.3 Conducting Refreshers training:

a Homestead Gardening 187,500 35,124 152,376 xviii.

b Poultry management 54,688 16,103 38,585 xviii.

c Fisheries / Prawn farming 70,313 20,753 49,560 xviii.d Local suppliers 6,000 - 6,000 xviii.

e Fish Nursery Management 9,356 9,356 -

f Poultry management & vaccination 12,150 14,399 (2,249) xix

g Fish / Prawn hatchery development - , , xx

Sub Total 340,006 101,694 238,312

2.4 Cost related with Group Management :

a Annual Workshop on Fisheries, Agri and Livestock. - - -

b Annual Publication /Case studies 40,000 - 40,000 xxi

c Baseline, Mid term and Final Evaluation 359,759 359,759 -

d Annual Agricultural and Fisheries Exhibition 56,250 4,170 52,080 xxii

e Observation International days 4,375 - 4,375 xxiii

f Technical Assistance by donor - 1,370 , xxiv

g Sub Total 460,384 365,299 95,085

2.5 Staff Traininga Staff Orientation on HR Rules & Regulations 9,600 3,600 6,000 xxv

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b Staff Training on PRA Method & Techniques 24,000 31,587 (7,587) xxvi

c Entrepreneurship and Financial Management 5,625 - 5,625 xxvii

d

Trainer's Remuneration, Travel, Food & Accomodation

for conducting PRA, Enterprenuership, Facilitation Skill

Training 25,000 - 25,000

xxviii

e

Co-Trainer's Remuneration, Travel, Food &

Accomodation for conducting PRA, Enterprenuership,Facilitation Skill Training 17,000 - 17,000

xxix

f Group Facilitation Skill Training 16,000 20,567 (4,567) xxx

g Exchange visit program - - -

Sub Total: 97,225 55,754 41,471

2.6 Training Replaced Beneficiaries

aHomestead Gardening (250 beneficiaries for 2 days

each in 2 months) 140,625 - 140,625xxxi

bPoultry management (250 beneficiaries for 2 days each

in 2 months) 56,250 - 56,250xxxi

cFisheries/ Prawn farming (250 beneficiaries for 2 days


Sub Total: 253,125 - 253,125

2.7Poor & Ultrapoor Beneficiery Selection &

Training

aBaseline & PRA (20 groups each group consists of 25

members) 25,000 21,297 3,703xxxii

bHomestead Gardening (200 beneficiaries for 2 days)

57,500 - 57,500xxxiii

c Poultry management (150 beneficiaries for 2 days) 43,125 - 43,125 xxxiii

dFisheries/ Prawn farming (150 beneficiaries for 2 days)

43,125 - 43,125xxxiii

eTraining materials (materials includes only stationery)

31,250 9,000 22,250xxxiv

Sub Total: 200,000 30,297 169,703

2.8

Training to Male Counterpart in Fisheries (100

counterparts will attend training 1 day each in 3

months

18,750 - 18,750 xxxv

2.9 Beneficiary Refreshers Training

aProviding training with refresher on plant nursery

development 6,000 5,400 600

b Providing refresher training for local suppliers - - -

Sub Total 6,000 5,400 600

2.10 Training on Promotion of Innovative Farming

aPromotion of Indegenious Poultry (125 beneficiaries

will attend training for 1 day each in 4 months) 21,875 - 21,875xxxv

b

Promotion of New Varieties / High Value Vegetables

(100 beneficiaries will attend training 1 day each in 4

months) 3,750 - 3,750

xxxv

c

Monthly Meeting on Innovative Culture (50

beneficiaries will attend 1 day monthly training for 14

months 25,000 9,070 15,930

xxxvi

d

Training materials (per month materials purchase costincludes innovative varities seeds, fencing materials,

organic pesticides & fertilizer, soil perifying materials

etc.) - - -

Sub Total 50,625 9,070 41,555

2.11 Quarterly meeting with group leader of VO 8,000 - 8,000 xxxvii

2.12Farmers Resource Center (3 centers is

suggesting for Dhulia, Kalisuri & Bauphal) - - -

2.13 Monitoring & Evaluation

a

Quarterly monitoring checklist fill up (costs includes

printing of checklist format, data analysis cost &

stationery for data collection etc.) 20,000 15,200 4,800

xxxvii

Sub Total 20,000 15,200 4,800

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2.14 Staff Management & Refresher

a

Project Management Training provided by Nutreco

(cost includes trainer's accomodation, fooding,

travelling & training materials, staff management

refreshments etc.) 25,000 77,948 (52,948)

xxxviii

Sub Total 25,000 77,948 (52,948)

TOTAL DIRECT PROGRAM COST: 8,876,480 6,996,394 1,876,086

3 Revolving Loan Fund for Beneficiaries

a Group members (GF) 13,982,500 15,488,000 (1,505,500)

Sub total 13,982,500 15,488,000 (1,505,500)

4 Consultant

a Local consultant 43,271 43,271 -

Sub Total: 43,271 43,271 -

5 Project Running & General service cost

a Sub-Office Rent (Bauphal) 34,000 22,000 12,000 xxxix

b Sub-Office Rent (Kalisuri) 36,000 36,000 -

c Sub-Office Rent (Kalisuri) - Outstanding (Oct.' 11 to 72,000 72,000 -

d Phone 127,900 112,800 15,100 xl

e Fax & Postage - -

f Repair & Maintenance - vehicles 58,218 58,218

g Repair & Maintenance - Motorcycle 18,000 32,097 (14,097) xli

h Repair & Maintenance - Bi-cycle 21,000 12,869 8,131 xlii

i Government fee 7,500 1,035 6,465 xlii

j E-mail 6,020 6,540 (520)

k Utilities 56,766 66,368 (9,602) xlii

l News paper, Books & Journals 5,835 9,610 (3,775) xliii

mRepair & Maintenance Building, Furniture

9,675 23,601 (13,926)xliv

n Printing & Stationery 68,362 85,603 (17,241) xlv

o Refreshment (Tea, Coffee & snacks) 60,395 61,194 (799)

p Bank charge 10,893 15,194 (4,301) xlvi

q Fuel for Motorcycle, Vehicles & Generator 156,314 154,572 1,742

r Fuel for Motorcycle & Generator 45,000 35,905 9,095

s Traveling & Conveyance 102,565 135,269 (32,704) xlvii

t Transport Air - -u Audit Fees 85,000 20,000 65,000 xlviii

v Contingency (others) 6,445 8,810 (2,365)

w Misc. Expenses - -

x Micro-Finance & Accounting Software 100,000 105,000 (5,000)

y Staff Requirement (Advertisement),Insurance 48,125 48,200 (75)

Sub Total: 1,136,013 1,122,885 13,128Total Program Cost : 24,038,264 23,650,550 383,714

6 Core operating cost/Overhead Cost:

Total Core operating Cost 891,750 794,750 97,000

Total Cost 27,320,174 24,445,300 487,714

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xvii. Cost incurred on at actual basis

xxv.This activity has been conducted by our HR Director, hence the cost was not fully expensed according to the budget.

xli.Since the motorcycles has become very old, therefore repairing required

xlvii.The DA cost of the employee is also included

xlviii. The audit fee for 2011 has been paid only

xxxviii.The Nutreco team has provided their training during Nov.' 12 - Dec.' 12,

xxxix. Cost incurred @ Tk. 2,000/- PM for 11 months

xl. Cost incurred on at actual basis i.e. according to the monthly allocation of the staffs

xliii. Cost incurred on at actual basis for both office including a english newspaper

xliv.Cost is been managed from the budget of next year

xxxii.Cost incurred on at actual basis

xxix.The cost will be required in next year on the time of delivering the other training activities.

xxx. The over-spent cost has been expensed from the budget of next year

xxxvii.Activity has been shifted in next yearxxxvi. Training held in only 2 months

xxiv. Donor's visit held for monitoring & evaluation of the project after completion of Phase 1 during Jul.' 12.

The cost includes the accomodation & food for the donor.

xxxv. Activity has been shifted in next year

xxxiii.The activirty has been shifted in the next year

xxxiv.Cost incurred on at actual basis

xxxi.The activirty has been shifted in the next year

Reason for variance

xii. Training has been shifted in next year

xi. Cost incurred on at actual basis

vii. Service staffs has been paid overtime for working during holidays

viii. PF will be paid in Jan.' 13

ix. Bonus for 1st festival has been included with the salary, 2nd festival bonus is indicated here

x. Gratuity will be paid in Jan.' 13

vi. Positions still remain vacant during the period

i. Motor cycle registration cost still left

ii. Positions still remain vacant during the period

xviii. The remaining activity has been shifted in the next year

xix. Price of vaccination has been increased

xx. Had to incurr the cost from previous unspent budget

xxi. Will be conducted at the 1st Qtr. Of next year

xiii. Cost of training inputs has been increased

xiv. Cost incurred on at actual basis

xv. Farmer's field school still remain to conducted

xvi. Activity has been shifted in next year

iii. Staffs frequent drop out builds the unspent balances.

iv. Driver's overtime is included with the salary

v. Salary of December' 2011 has been paid during this period

xlv.The cost of photocopy of all the doc. Of the project has been accounted in this head from Jan.' 12 to Sept.' 12

xlivi. Cost incurred on at actual basis

xxii.Participated in only 1 (one) agriculture fair in Bauphal during Jul.' 12, though we had planned to organize two fairsxxiii. Applicable international day observation was not found during the year.

xxvi.T e over-spent cost as een manage rom t e unspent a ances o t e ast year.

xxvii. This activity has been shifted in the next year

xxviii.The cost of trainer's will be required in next year on the time of delivering the other training activities.

18


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Annexure B

Balance as on

01.01.2012

Given during the

year

Realized during

the year

Balance as on

31.12.2012

Micro Finance Project 498,040 498,040 -

Health & Sanitation Project 2,716,911 2,101,663 3,276,911 1,541,663

Orphanage Project - 130,000 - 130,000

Add Pro ect - 300,000 - 300,000

- 20,000 - 20,000

Mr. Md. Abdul Aziz - 100,000 - 100,000

Advance for Land 20,000 - - 20,000

Mr. Md. Firoj Hossain 10,476 9,000 19,476 -

3,245,427 2,660,663 3,794,427 2,111,663

Particulars

Total


Empowerment of the Poor Through Integrated Agriculture ProjectImplemented by


Schedule of Loans & Advances

OT

19


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Annexure C

ParticularsBalance as on

01.01.2012

Paid during the

year

Received

during the year

Balance as on

31.12.2012

Staff Provident Fund 80,370 - 287,660 368,030

Staff Gratuity Fund 343,069 - 229,775 572,844

CORE - Liaision, Dhaka - - 1,806,761 1,806,761

Total 423,439 - 2,324,196 2,747,635



Implemented by


Schedule of Other Liabilities

20


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Annexure E

Balance Sheet Good Watchfull Sub-standard Doubtful Bad/loss Total

As of 31 December 201 4,871,707 2,023,713 680,610 84,745 102,476 7,763,251

Provision

Opening - - - - - -

Addition 48,717 101,186 170,153 63,559 102,476 486,090

Funded bySTICHTING LAND ONTWIKKELINGS PROJECT BANGLADESH

Implemented by

Schedule of Loan Loss Provission


20


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Annexure-A-1

1. Name of the Project: Empowerment of the Poor through Integrated Agriculture Project

2. Date of Govt. approval with memo No: ABBU/PRO-5/SLOPB/223(10)/2008-206: dated August 23, 2010

3. Total Project Cost: Tk. 23,927,865 (1 year)

6. Audit period: January to December 2012.

SL

No.Head of Expenditure

Amount as perapproved

budget Year

2012

Amount

actually spent

Year 2012

Variance Year

2012

Reasons for

variance

1 Capital Cost

a Micro Bus 2,106,200 2,106,200 -

b Bi-Cycle 13,960 13,960 -

c Motorcycle 150,000 143,000 7,000 i

d Photocopy Machine 120,000 120,000 -

Sub Total 2,390,160 2,383,160 7,000

2 Direct Program cost

2.1 Salary and allowances

a Project Coordinator 410,514 403,955 6,559

b Asst. Project Coordinator 505,388 169,200 336,188 ii.

c Project Monitoring Officer 208,500 198,600 9,900d Supervisor Technical and Credit 962,595 909,971 52,624

e Field P romoter 1,158,707 934,286 224,421 iii.

f Driver 36,525 42,320 (5,795) iv.

g Service staff 120,690 135,620 (14,930) v.

h Project Accountant 64,331 68,231 (3,900)

I Hathchery Technicians - - -

j Hathchery Assistant 55,000 - 55,000 vi.

k Over time 6,215 9,815 (3,600) vii.

Sub Total 3,467,250 2,871,998 605,067

l Organisation's till date contribution agt. PF 294,592 287,660 6,932 viii.

m Festival Bonus to Staffs (2 basic i.e. 66% of gross) 278,974 107,000 171,974 ix.

n Organisation's contribution agt. Gratuity 353,697 229,775 123,922 x.

Sub Total 4,099,921 3,208,773 900,963

2.2 Beneficiary Training:

a Homestead Gardening 68,846 72,812 (3,966)

b Poultry management 43,055 45,055 (2,000)

c Fisheries/ Prawn farming 46,396 51,746 (5,350) xi.

d Poultry Management & Vaccination 3,500 - 3,500 xii.

e Carp/Tilapia hatchery development - - -

f Training materials 36,754 44,799 (8,045) xiii.

g Workshop/seminar for awareness building 108,975 80,041 28,934 xiv.

h Farmer Field Schools at the groups 80,000 25,871 54,129 xv.

i Bill Board and Publicity 56,621 56,621 -

j Drama/Theater for awareness building 32,500 19,375 13,125 xvi.

k Co-ordination meeting with Government/NGOs 4,000 -

l Meeting (monthly meeting with staffs, Mana 70,830 59,819 11,011 xvii.

Sub Total 551,477 456,139 91,338

2.3 Conducting Refreshers training:a Homestead Gardening 187,500 35,124 152,376 xviii.

b Poultry management 54,688 16,103 38,585 xviii.

c Fisheries / Prawn farming 70,313 20,753 49,560 xviii.

d Local suppliers 6,000 - 6,000 xviii.

e Fish Nursery Management 9,356 9,356 -

f Poultry management & vaccination 12,150 14,399 (2,249) xix

g Fish / Prawn hatchery development - , , xx

Sub Total 340,006 101,694 238,312

2.4 Cost related with Group Management :

a Annual Workshop on Fisheries, Agri and Livestock. - - -

b Annual Publication /Case studies 40,000 - 40,000 xxi

c Baseline, Mid term and Final Evaluation 359,759 359,759 -

d Annual Agricultural and Fisheries Exhibition 56,250 4,170 52,080 xxii

e Observation International days 4,375 - 4,375 xxiiif Technical Assistance by donor - , , xxiv

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g Sub Total 460,384 365,299 95,085

2.5 Staff Training

a Staff Orientation on HR Rules & Regulations 9,600 3,600 6,000 xxv

b Staff Training on PRA Method & Techniques 24,000 31,587 (7,587) xxvi

c Entrepreneurship and Financial Management 5,625 - 5,625 xxvii

d

Trainer's Remuneration, Travel, Food & Accomodation

for conducting PRA, Enterprenuership, Facilitation Skill

Training 25,000 - 25,000

xxviii

e

Co-Trainer's Remuneration, Travel, Food &

Accomodation for conducting PRA, Enterprenuership,

Facilitation Skill Training 17,000 - 17,000

xxix

f Group Facilitation Skill Training 16,000 20,567 (4,567) xxx

g Exchange visit program - - -

Sub Total: 97,225 55,754 41,471

2.6 Training Replaced Beneficiaries

aHomestead Gardening (250 beneficiaries for 2 days


bPoultry management (250 beneficiaries for 2 days each

in 2 months) 56,250 - 56,250xxxi

cFisheries/ Prawn farming (250 beneficiaries for 2 days

each in 2 months) 56,250 - 56,250 xxxi

Sub Total: 253,125 - 253,125

2.7Poor & Ultrapoor Beneficiery Selection & Training

aBaseline & PRA (20 groups each group consists of 25

members) 25,000 21,297 3,703xxxii

b Homestead Gardening (200 beneficiaries for 2 days) 57,500 - 57,500 xxxiii

c Poultry management (150 beneficiaries for 2 days) 43,125 - 43,125 xxxiii

d Fisheries/ Prawn farming (150 beneficiaries for 2 days)43,125 - 43,125

xxxiii

e Training materials (materials includes only stationery)31,250 9,000 22,250

xxxiv

Sub Total: 200,000 30,297 169,703

2.8

Training to Male Counterpart in Fisheries (100

counterparts will attend training 1 day each in 3

months)

18,750 - 18,750 xxxv

2.9 Beneficiary Refreshers Training

aProviding training with refresher on plant nursery

development 6,000 5,400 600

b Providing refresher training for local suppliers - - -

Sub Total 6,000 5,400 600

2.10 Training on Promotion of Innovative Farming

aPromotion of Indegenious Poultry (125 beneficiaries will

attend training for 1 day each in 4 months) 21,875 - 21,875xxxv

b

Promotion of New Varieties / High Value Vegetables

(100 beneficiaries will attend training 1 day each in 4months) 3,750 - 3,750

xxxv

cMonthly Meeting on Innovative Culture (50 beneficiaries

will attend 1 day monthly training for 14 months)25,000 9,070 15,930

xxxvi

d

Training materials (per month materials purchase cost

includes innovative varities seeds, fencing materials,

organic pesticides & fertilizer, soil perifying materials

etc.) -- -

Sub Total 25,000 9,070 15,930

2.11 Quarterly meeting with group leader of VO 8,000 - 8,000 xxxvii

2.12Farmers Resource Center (3 centers is

suggesting for Dhulia, Kalisuri & Bauphal) - - -

2.13 Monitoring & Evaluation

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21/23

a

Quarterly monitoring checklist fill up (costs includes

printing of checklist format, data analysis cost &

stationery for data collection etc.) 20,000 15,200 4,800

xxxvii

Sub Total 20,000 15,200 4,800

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2.14 Staff Management & Refresher

a

Project Management Training provided by Nutreco (cost

includes trainer's accomodation, fooding, travelling &

training materials, staff management refreshments etc.)25,000 77,948 (52,948)

xxxviii

Sub Total 25,000 77,948 (52,948)

TOTAL DIRECT PROGRAM COST: 8,495,048 6,708,734 1,792,129

3 Revolving Loan Fund for Beneficiaries

a Group members (GF) 13,982,500 15,488,000 (1,505,500)

Sub total 13,982,500 15,488,000 (1,505,500)

4 Consultant

a Local consultant 43,271 43,271 -

Sub Total: 43,271 43,271 -

5 Project Running & General service cost

a Sub-Office Rent (Bauphal) 34,000 22,000 12,000 xxxix

b Sub-Office Rent (Kalisuri) 36,000 36,000 -

cSub-Office Rent (Kalisuri) - Outstanding (Oct.' 11 to

Jun.' 12) 72,000 72,000 -

d Phone 127,900 112,800 15,100 xl

e Fax & Postage - -f Repair & Maintenance - vehicles 58,218 58,218

g Repair & Maintenance - Motorcycle 18,000 32,097 (14,097) xli

h Repair & Maintenance - Bi-cycle 21,000 12,869 8,131 xlii

i Government fee 7,500 1,035 6,465 xlii

j E-mail 6,020 6,540 (520)

k Utilities 56,766 66,368 (9,602) xlii

l News paper, Books & Journals 5,835 9,610 (3,775) xliii

m Repair & Maintenance Building, Furniture 9,675 23,601 (13,926) xliv

n Printing & Stationery 68,362 85,603 (17,241) xlv

o Refreshment (Tea, Coffee & snacks) 60,395 61,194 (799)

p Bank charge 10,893 15,194 (4,301) xlvi

q Fuel for Motorcycle, Vehicles & Generator 156,314 154,572 1,742

r Fuel for Motorcycle & Generator 45,000 35,905 9,095

s Traveling & Conveyance 102,565 135,269 (32,704) xlviit Transport Air - -

u Audit Fees 85,000 20,000 65,000 xlviii

v Contingency (others) 6,445 8,810 (2,365)

w Misc. Expenses - -

x Micro-Finance & Accounting Software 100,000 105,000 (5,000)

y Staff Requirement (Advertisement),Insurance 48,125 48,200 (75)

Sub Total: 1,136,013 1,122,885 13,128

Total Program Cost : 23,656,832 20,979,730 299,757

6 Core operating cost/Overhead Cost:

Total Core operating Cost 891,750 794750 97,000

Total Cost 26,938,742 24,157,640 403,757

16


23/23

xvii. Cost incurred on at actual basis

xxv.This activity has been conducted by our HR Director, hence the cost was not fully expensed according to the budget.

xi. Cost incurred on at actual basis

Reason for variancei. Motor cycle registration cost still left

ii. Positions still remain vacant during the period

iii. Staffs frequent drop out builds the unspent balances.

iv. Driver's overtime is included with the salary

v. Salary of December' 2011 has been paid during this period

vi. Positions still remain vacant during the periodvii. Service staffs has been paid overtime for working during holidays

viii. PF will be paid in Jan.' 13

ix. Bonus for 1st festival has been included with the salary, 2nd festival bonus is indicated here

x. Gratuity will be paid in Jan.' 13

xxiv. Donors visit e or monitoring & eva uation o t e project a ter comp etion o P ase 1 uring Ju . 12.

The cost includes the accomodation & food for the donor.

xii. Training has been shifted in next year

xiii. Cost of training inputs has been increased

xiv. Cost incurred on at actual basis

xv. Farmer's field school still remain to conducted

xvi. Activity has been shifted in next year

xviii. The remaining activity has been shifted in the next year

xix. Price of vaccination has been increased

xx. Had to incurr the cost from previous unspent budget

xxi. Will be conducted at the 1st Qtr. Of next yearxxii.Participated in only 1 (one) agriculture fair in Bauphal during Jul.' 12, though we had planned to organize two fairs

in Sept.' 12, but unfortunately due to rainy season we had to cancel the plan.

However, during winter (till Feb.' 12) there will be more exibition schedule to be held, and therefore planned

to artici ated or or anize those exibitions accordin l .xxiii. Applicable international day observation was not found during the year.

xxxvii.Activity has been shifted in next year

xxvi.The over-spent cost has been managed from the unspent balances of the last year.

xxvii. This activity has been shifted in the next year

xxviii.The cost of trainer's will be required in next year on the time of delivering the other training activities.

xxix.The cost will be required in next year on the time of delivering the other training activities.

xxx. The over-spent cost has been expensed from the budget of next year

xxxi.The activirty has been shifted in the next yearxxxii.Cost incurred on at actual basis

xxxiii.The activirty has been shifted in the next year

xxxiv.Cost incurred on at actual basisxxxv. Activity has been shifted in next year

xxxvi. Training held in only 2 months

xlv.The cost of photocopy of all the doc. Of the project has been accounted in this head from Jan.' 12 to Sept.' 12

xlivi. Cost incurred on at actual basis

xlvii.The DA cost of the employee is also included

xlviii. The audit fee for 2011 has been paid only

xxxviii.The Nutreco team has provided their training during Nov.' 12 - Dec.' 12,

therefore the over-spent balance has been managed from the budget for next year accordingly.

xxxix. Cost incurred @ Tk. 2,000/- PM for 11 months

xl. Cost incurred on at actual basis i.e. according to the monthly allocation of the staffs

xli.Since the motorcycles has become very old, therefore repairing required

xliii. Cost incurred on at actual basis for both office including a english newspaper

xliv.Cost is been managed from the budget of next year

2.accounts latest.xls

Documents