Minutes of 27th meeting of the Board of Governors of Dr. BR Ambedkar National Instituteof Technology, Jalandhar held on 26th November, 2015 at 11.30 a.m. at NIT Transit House,New Delhi

The following were present-

1. Sh Rajiv Mehrotra,Chairman, Board of Governors,Dr. B R Ambedkar NIT, Jalandhar.

Chairman

2. Sh S P Goyal,Joint Secretary,Department of Higher Education,Ministry of Human Resource DevelopmentGovernment of India,118-C, Shastri Bhawan, New Delhi

Member

3. MemberSh Satpal Sharma,Under Secretary,Department of Technical Education,Ministry of Human Resource Development,(Representing the Joint Secretary and Financial Advisor,Integrated Finance Division, MHRD, New Delhi.)

4. Dr. Sarit K Das,Director,Indian Institute of Technology,Ropar.

Member

5. Sh M P Singh, lASPrincipal Secretary,Department of Technical Education,Chandigarh.

Member

6. MemberDr. M K Jha,Professor,Department of Chemical EngineeringDr B R Ambedkar National Institute of Technology,Jalandhar.

7. Dr. Harleen Dahiya,Associate Professor,Department of Physics,Dr. B R Ambedkar National Institute of Technology,Jalandhar.

Member

8. Dr. I K Bhat,DirectorDr B R Ambedkar National Institute of Technology,Jalandhar.

Member

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9. Sh Ajit Singh,Registrar,Dr B R Ambedkar National Institute of Technology,Jalandhar.

Secretary

Special Invitees: -

1. Dr A K Agnihotri,Professor of Civil Engineering and,Dean, Planning & DevelopmentDr B R Ambedkar National Institute of Technology,Jalandhar.

2. Mr Ajit Singh,V P Technical,Vihaan Networks Limited, 21-B, Sector-1S, Udyog Vihar,Gurgaon, Haryana-122015

3. Mr P K Gupta,V P Technical,Vihaan Networks Limited, 21-B, Sector-1S, Udyog Vihar,Gurgaon, Haryana-122015

Sh. Rakesh K Kumar, lAS, Member, Vice Chancellor, I K Gujral, Punjab Technical University,

Jalandhar could not attend the meeting because of his preoccupations elsewhere.

The Chairman, Board of Governors (BOGs), welcomed all the members present in t e meeting

and specifically welcomed the new members who were recently nominated to the Board and

were attending the meeting for the first time.

Thereafter, the Agenda Items were taken up for discussion and the following dec sions were

taken: -

Confirmation of minutes of zs" meeting of Board of Governors (BOGs) ofDr. BR Ambedkar National Institute of Technology, Jalandh r held on08.04.2015

Item 27.1:

The minutes were confirmed.

Item 27.2: To report the 'Action Taken' on the minutes of the ze" meetingof Governors of Dr. B R Ambedkar National Institute ofJalandhar.

the Boardechnology,

The 'Action Taken' by the Institute on the minutes of the zs" meeting f the Board

of Governors held on SthApril, 2015, was noted with the following ob ervations of

the Board of Governors: -

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ItemNo.

Item Decision Action Taken

Noted26.1 Appointment ofChairperson,Board ofGovernors of theInstitute

The members welcomedSh Rajiv Mehrotra on hisnomination as Chairman,Board of Governors of theinstitute and expressedhope that under hisdynamic and vibrantleadership, the instituteshall progress exponentiallyto touch new pinnacles ofglory.

Noted

Observationsof the Board ofGovernors

Noted26.2 Confirmation ofminutes of 25thmeeting ofBoard ofGovernors(BOGs) of Dr. BR AmbedkarNational Instituteof Technology,Jalandhar heldon 17.11.2014

The members took note ofthe same.

Noted

To report the While discussing action Calls for no actionaction taken on taken by the instituteon thethe minutes of zs" meeting of Board ofthe 25th meeting Governors held onof the Board of November 17, 2014, theGovernors of Dr. BOGs noted and took theB R Ambedkar followingdecisions:-

26.3

National Instituteof Technology,Jalandhar.

The Decision of The reply ofBoard of Governors Dr. Sheo Kumarwas conveyed to be placed in theDr Sheo Kumar next meeting ofvide letter No. the Board ofNITJ/MS/13281 Governors. Indated: 05.08.2015. case no reply isHe gave reply to receivedwithin athis letter which week of issue ofwas not related to letter, athe observations of reminder beBoard of sent to Dr. SheoGovernors. This Kumar.office has againsent a letter videletter No.NITJ/MS/13969

24.3: Table Item No. 22.22(Senate) Regarding newsin the Dainak Bhaskar byDr Sheo Kumar,Professor, MathematicsObservations of themembers: - The membersdesired that ProfessorSheo Kumar may give inwriting an apology for thesame and be told that infuture he shouldnot indulgein such activities.

3

Noted

26.4 To reportdevelopmentActivities of theNIT Jalandharsince the lastmeeting of theBoard ofGovernors heldon 09.08.2013 tilldate

24.4: Inquiry CommitteeReport in respect ofincident took place in theInstitute Dispensary ondated 14.01.2013 betweenDr. Tarun Sehgal, MedicalOfficer and Ms BaljeetKaur, DresserObservations of themembers: -The members noted theaction taken by theInstitute.24.6: Fixation of Seniorityof Dr. Sheo Kumar,Department ofMathematicsObservations of themembers:The members noted theaction taken by the institute24.7 Medical facility toretired employeesObservations of themembers:-The members approved thefixed medical allowance tothe retired employees asper the directions receivedfrom the ministry.The members of the BOGsnoted the same.

4

dated 18.08.2015in which he wasadvised to giveappropriate reply tothe observationsmade by the Boardof Governors. Thereply from Dr. SheoKumar is stillawaited in thematter.The decision hasbeen taken as perthe InquiryCommittee Report­and the matter hasbeen placed as aseparate AgendaItem No. 27.24 inthe 2ih meeting ofthe Board ofGovernors.

Implemented

Implemented

Noted

Noted

Noted

Noted

Noted

"

26.5

26.6

Appointment ofDeputy Director.

To Report factsabout the lien ofDr. A L Sangal,Professor in theDepartment ofComputerScience andEngineering

The members deliberatedon the issue and approvedthe proposal. It was alsodecided that panel of threeshall be proposed by theDirector.

The Board membersdeliberated upon the issueand it was observed thatsince the services ofDr. A L Sangal have beenconfirmed at DAVIET,Jalandhar, he should haveresigned from the post ofProfessor at Dr. B RAmbedkar NIT Jalandharas no person can beconfirmed employee of twoorganisations. It wasdecided that a show causenotice be issued toDr. A L Sangal asking himwhy disciplinary actionshould not be initiatedagainst him for hiding thefacts and not submitting histechnical resignation asand when confirmed inDAVIET.

The decision of the NotedBoard wasconveyed toDAVIET Committeeand Show causenotice was issuedto Dr. Sangal videletter No.NITJ/MS/8496dated: 22.05.2015.The reply of theletters receivedfrom DAVIETCommittee andDr. A L Sangal isplaced as anAnnexure-II Page32 vide whichDr. A L Sangalintimated that hehas not acceptedthe confirmationletter from DAVIETmanagement tilldate as he was onlien for a period offive years from NITJalandhar and notin position toaccept the same asthat was causinghim financial loss.Now, A letterdated 11.06.2015has been receivedfrom Dr A L Sangaladdressed toDirector, NITJalandhar that hehas submitted a

Yet toimplemented

be It may beascertained asto whether thepost of DeputyDirector isactually providedfor under theNITSER Act,2007 and theFirst Statutesafter the recentamendments in2012.

5

request to the DAVmanagingCommittee on05.06.2015 torelieve him for thepost of Principal,DAVIET, Jalandharat the earliest. TheDAV CollegeManagingCommittee hasaccepted hisrequest to relievehim and requestedhim to continue tillan alternativearrangement ismade. Thereafter,the Institute haswritten letters dated29.07.2015 and03.08.2015 askinghim to join theInstituteimmediately as theclasses havealready beenstarted. Inresponse to thisInstitute letterdated 29.07.2015,Dr A L Sangalsubmitted his replyvide letter No.2005-16/PO/11dated 07.08.2015that issue ofimmediatelyrelieving was takenup with theCompetentAuthority and theyexpressed theirinability to relievehim immediately inthe criticalmovement as theadmission processof DAVIET is inprogress. Theyhave assured himto relieve him at theearliest on or

6

26.7 To report theplacement of DrGurmej Singh inthe Scale ofAssociateProfessor underCareerAdvancementScheme,observations ofBoard ofGovernors madein its 17thmeeting held on01.05.2010.

The members deliberatedon the issue and ratified thesame. Further, themembers decided thatsince NIT Council hasopined that StudentsActivity and Sports Officeris a non-teaching post, hisretirement age shall be atpar with the newrecruitment rules applicableto non-teaching employees.Henceforth the services ofDr. Gurmej Singh shall begoverned by the serviceconditions of non-teachingofficials.

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before 07.09.2015.

Thereafter, Dr. A LSangal has joinedthe Institute on07.09.2015.A separate item isbeing placed videitem NO.27.17.The decision of the NotedBoard wasconveyed toDr Gurmej Singhvide Office OrderNo.: NITJ/MS/17631 dated08.07.2015. Inresponse to thatDr. Gurmej Singhhas requested forre-consideration ofthe Decision of theBoard of Governorsregarding serviceconditions as perthe decision takenin the 7th meetingNITs Council heldon 18.10.2013 videitem NO.7.9that

"Those PhysicalEducationpersonnel who arealready continuingas faculty may beallowed in thesame position tillhe/she retires.Thus cadre of suchPhysical Educationpersonnel would beas dying cadreafter theincumbents retire."He furthermentioned that hejoined in thisInstitute in thefaculty cadre andhis serviceconditions may notbe considered as

those of Non­Teaching officialsas per the abovedecision of Councilof NITs.

In view of theabove, the Board ofGovernors mayconsider hisrequest on meritwhether Dr. GurmejSingh shallcontinue on hispost againstpersonal post tillhis retirementbeing dying cadreand he shall beeligible for all theensuing benefits asapplicable tofaculty from time totime or otherwise.A separate item isbeing placed videitem No.27.5.

26.8 To Report therestructuring ofNon-facultycadre in NITJalandhar

The item was approved in Implementedthe BOG meeting held on19.03.2015.

Noted

26.9

26.10

Payment of The item was approved in Implementedarrear on the BOG meeting held onaccount of 19.03.2015.MACP granted tostaff membersTo consider theImplementationof 4-tier flexiblefaculty structurein the Instituteand adoption ofRecruitmentRules of facultyand To Reportthe status ofCivil WritPetitionNo.12518 of 2013filed by NationalInstitute ofTechnology

The item was approved inthe BOG meeting held on19.03.2015.

The decision of the However, theBoard was BOG alsoconveyed to all discussed andfaculty members of considered thatthe Institute. The the stay shouldinstitute is waiting be vacated atfor the decision of the earliest.the Hon'ble HighCourt.

Noted

8~ "<,

Faculty ForumVs Union ofIndia and others.

as

Noted

26.11

26.12

To consider theAdoption andimplementationof RecruitmentRules (RRs) forNon-teachingposts in theInstitute.

The item was approved inthe BOG meeting held on19.03.2015.

Implemented

A letter No. F. No.33-4/2014. TS.IIIdated 16.06. 2015received from theMinistry of HumanResourceDevelopment, NewDelhi regarding feestructure forvariousprogrammes inNITs- Instructionswith regard totuition fee waiver ofSC/ST category ofstudents in NITsplaced asAnnexure-VI Pages40-41. A copy ofcommunicationdated 13.01.2014of SC/ST Cell ofMHRD is alsoplaced as anAnnexure-VII Page42

Noted

Necessaryaction be takenby the Instituteas per the extantguidelines andinstructionsissued by theMinistry ofHumanResourceDevelopment inthis regard.

" 26.13

To consider theFacilitatingadmission ofSC/ST students.

The members deliberatedon the issue and it wasdecided that the mattermay be referred to Ministryof HRD for clarification anduntil the clarification fromthe Ministry is received, thestatus quo will remain thesame. It was furthersuggested by the BOGmembers that Dr. M K Jhaand Mr. M 0 Roy being thefaculty representatives onBOG shall convey thedecision to the studentsand advise themaccordingly. It will be theirresponsibility to mentor thestudents and handle thesituation at the Institute.

Completion of The BOGProbation Period probationof Assistant AssistantProfessors. proposed

clearedperiod

Professors

the Implementedof

Noted

no26.14 To Report on The item was noted by theassignment of BOG. The Board decidedresponsibilities that no faculty memberas Deans, Head while pursuing study at NITof the Jalandhar shall hold theDepartmentsetc. position of Head thefor smooth Department during thefunctioning of period of study.the institute.

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Calls foraction

26.15

Calls for noaction

To Report the The information was notedstatus of Civil by the BOG.Writ Petition No.26484 of 2013filed by Ms RajniSharti Vs Unionof India andothers

26.16 To Report filing The members of the BOGof an appeal took note of the same and itagainst the was decided that in futureorders of the institute shall outsourceHon'ble High services of Safai SewaksCourt of Punjab through a company.& Haryana inSupreme Courtof India in thecase of SafaiSewak Vs NITJalandhar

Noted Calls for noaction

Noted and thetender has beenfloated andquotations hasbeen received andit is on the finalstage now.

The process becompletedexpeditiously asper the extantGeneralFinancial Rulesand the CVCGuidelinesregardingtransparencyand reported inthe next meetingof the Board ofGovernors.

26.17 To Report the The information was noted Notedstatus of Civil by the BOG.Writ Petition No.7923 of 2014filed by Ms AlkaShalla Vs Unionof India andothers

26.18 To report the The information was noted Notedsigning of MoU by the BOG.with College ofEngineering atthe University ofSouth Alabamaby NITJalandhar.

26.19 To Report the The information was noted NotedContractual by the BOG. However BOGappointment of asked the detailed list withfaculty and staff all relevant information

such as qualification,experience etc.

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Calls for noaction

The contractualappointments tothe posts forwhich theAppointingAuthority is theBoard ofGovernors haveto be approvedby the Board ofGovernors andnot reported tothe Board ofGovernors.

26.20 Signing ofTechnologyTransferContractbetween Dr B RAmbedkarNational Instituteof Technology,Jalandhar andMIs Kanwal

" Enterprises,Gurgaon.

26.21 To Report theminutes of 23rdand 24thmeetings ofSenate of theInstitute held onApril 21, 2014and November05,2014

26.22 To ReportAdmissionunder variousprogrammes ofUGI PGI Ph.D.during 2014-15.

26.23 To approve• DepartmentalVisitingCommittee.

The members deliberated The presentation is Notedon the issue and it was ready and will bedecided that the given in this BoardDepartment and the meetingCompany shall givepresentation before theBOG for further action.

Accordingly, forsuch posts thedetails be placedbefore the Boardof Governorsexpeditiously forconsideration, ifnot already doneso far.

The information was noted Notedby the BOG.

Calls for noaction

The item was for Notedinformation and noted bythe BOG.

Calls for noaction

NotedThe members deliberated Implementedon the issue and it wassuggested that only thoseindustry personnel shouldbe taken on the panel whomay be of value. It wasalso emphasized that onlythose industry personnelshould be earmarked whocan visit the instituteperiodically and can giveinput on research as wellas on syllabi. TheChairman, BOGssuggested the name of Mr.Rajesh Kalra for one of themember of the said

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26.24

committee.

Proposal for re- The members deliberatedappropriation of on the issue and suggestedbudget heads that a detailed proposal beunder TEQIP-II, prepared and implementedCreation of with the approval ofposts under Director under intimation toTEQIP-II project the BOG While preparingand Delegation the proposal the effectiveof Financial utilization of the resourcesPowers for should be ensured.TEQIP.

The InstitutionalDevelopment Planhas been preparedand approved bythe Director andHon'ble Chairman,Board ofGovernors. It isbeing implemented.

Thereappropriationunder BudgetHeads should bedone inaccordance withthe ProjectImplementationPlan (PIP) ofTEQIP-II.

26.25 Placement of theInstituteLibrarian in PB­IV in the Payscale of 37400-67000 with AGPof Rs. 9000/-.

26.26 Ratification ofthe Director-cum- SenateChairman'sdecision to clearthe probationperiod ofDr. TarunSehgal, MedicalOfficer.

The members took note ofthe same and suggestedthat this issue should behandled by the institute byconstituting a DPC and therecommendations of theDPC be placed before theBOG.The members deliberatedon the issue and it wasdecided that his probationperiod be extended forperiod of three months. Itwas also decided thatDr. Tarun Sehgal is advisedto live in the campus 24x7as per the clausementioned in hisappointment letter. After theinstructions are compliedwith then only the matterregarding clearing of hisprobation period should bebrought for theconsideration of the Board.The Director shall ensuresending of such letter at theearliest.

12

The matter is underprocess

The matter beexpedited andthe progress beplaced in thenext meeting ofthe Board ofGovernors.

Implemented. Thedecision of theBoard of Governorswas conveyed toDr. Tarun Sehgaland he is living inthe campus for24x7. His work andconduct during inthe campus issatisfactory. Sincethe Board ofGovernors is theCompetentAuthority to clearthe probationperiod of MedicalOfficer, theprobation period ofDr. Tarun Sehgalmay be completedw.e.f. 13.05.2010.Further the case ofDr. Sehgal forpromotion fromMedical Officer toSenior MedicalOfficer is beingplaced as aseparate item No.27.14 before theBoard ofGovernors.

The probationperiod ofDr Tarun Sehgalwas extendedfor another oneyear and it wasdesired that hispersonal file beput up in thenext meeting ofthe Board efGovernors.

26.27 Placing ofEnquiry Reportand status ofCivil WritPetitionNO.20461/2013filed by Mr AjitSingh (Registrar)VIs Union ofIndia and others

Before taking up the itemMr Ajit Singh (Registrar)was asked to leave till theitem is discussed. Themembers deliberated onthe issue and it wasdecided that his salary befixed as per hisappointment letter inconsultation with Director(Finance), Ministry of HRD.Because the case is sub­judice, the other benefits ofsubsistence allowance etc.shall be paid as per thedirections of the Hon'bleCourt.The Board also advisedthat based on the enquiryreport, a show cause noticeto be given and a copy ofthe enquiry report mayalso be given, if permissibleand based on Registrar'sreply next course of actionto be decided

Show CauseNotice (with a copyof Enquiry Report)has been given toMr Ajit Singh videletter No.NITJ/MS/8507dated 21.05.2015.A separate Item isbeing placed on thetable before theHon'ble members.

Noted

Before taking up the item The decision wasShri M D Roy was asked to conveyed toleave till the item is Mr. M D Roy and adiscussed. The Board Show Causemembers deliberated on Notice was served

of the issue and observed that to the Members ofcertain anomalies in the the Committee whowhole case and directed gave equivalencethe registrar to present the to thesefollowing records in the programmes andnext board meeting: their reply will beThe records regarding placed before theeligibility to Ph.D. Members vide Itemadmissions in Textile No. 27.10. TheTechnology at the time of matter was alsoadmission of the said case. placed before theThe records regarding 25th meeting ofmaximum duration of the Institute' SenatePh.D. admissions in Textile vide Table Item No.Technology at the time of 25.22 and the finaladmission of the said case. report with detailedThe records pertaining to justifications isthe admission of being placed ISh M D Roy to Ph.D. before theprogramme in Textile Members vide Item _jlTechnology. No. 27.10.

L_ ~ ~~P~r~o~d~u~ce~r~e~c~or~d~s~re~~q~a~rd~i~n~g~ _

26.28 Study leave forsix months toMr. MD Roy,AssociateProfessor,DepartmentTextileTechnology

13

Noted

who were involved inscrutinizing, screening andselection for this Ph.D.admission case and theirrole.The members observedthat looking at the contentof the M. Tech. inManagement Sciencesthere seems no correlationwith M. Tech. programmein Textile Technology. TheBOG directed to issue ashow cause notice to themembers of the committeewhich gave equivalence tothese programmes along­withMr. M D Roy and directedto refer the case back toSenate for reconsideration.

At this stage, the requestfor study leave wasrejected.

26.29 ReleasebenefitsaccountMACPAnnualIncrements toMrs BaljeetKaur, Dresser

of The item was approved. Implementedonof

and

Noted

26.30 Amendment in The item was approved.Allotment ofResidencesRules-2012.

Implemented Noted

26.31 To adopt the The BOG noted the Implementedconsolidated information given The Itemguidelines on was approved.deputationlforeign servicefor members ofthe organisedGroup A andGroup Bservices of theInstitute.

26.32 Budgetestimates for theyear 2015-2016

The Budget Estimates for The decision of the Notedthe year 2015-16 under Board wasplan grant as proposed by conveyed tothe Institute were approved Accounts Branchfor on-going projects, Mega for implementation

14

Noted

J~\ Y~y\

26.33

26.34

To Report theminutes of 17thmeeting ofFinanceCommittee ofthe Institute heldon March 19,2015.Permission foradvertisement ofthe posts inHindi Cell

Special Items

Hostel for girls 400capacity, addition of 1 roomin Type I and II quartersand lab equipment. Detailsof lab equipment shall besubmitted.

Non-Plan budget wasapproved as proposed.The members took note ofthe minutes 1ih meeting ofFinance Committee of theInstitute held on March 19,2015 at 10.00 am in theNIT Transit House, NewDelhi and approved thesame.It was decided that whilefilling the vacant non­teaching posts, one post beearmarked for the HindiCell having bilingual skills.

The decisions of Notedthe FinanceCommittee havebeen implemented

Decision has been notedconveyed to theconcerned official.

It was decided that institute Noted and forshall outsource manpower others tender hasrequired for repair & been floated andmaintenance work, quotations havehorticulture work, been received andsweeping, security to some it is on the finalcompany in future. stage now.

Repair &maintenance ofCivil and Electricalwork has beengiven to CPWD.They are takingover in phases.Security is alreadythrough company.

It was also decided that the Implemented and acommittee hasbeen constitutedfor the purpose andtherecommendationsof the committeeare placed as anAnnexure-VIIIPages 43-44.

Director of the Instituteshall rename the ongoingbuildings and reallocate thespace to variousdepartments as perrequirement

Implemented andthe office order inthis regard isplaced as an

The process becompletedexpeditiously asper the extantGeneralFinancial Rulesand the CVCGuidelinesregardingtransparencyand reported inthe next meetingof the Board ofGovernors.

Noted

NotedThe members alsodiscussed the issue ofdelegation of financialpowers to the Deans,

15

HODs, and Principal Annexure-IX PageInvestigators of the 45.Projects. It was decidedthat Deans and HODs shallbe allowed to spendRS.50,0001- per month onlytill the ERP system isimplemented. This moneycan only be utilized forconsumable and otherservices related issues like,passing of TNDA ofexperts, procurement ofstationery items, etc. whichare required for running thelaboratories and thedepartmental officeeffectively. The moneyshould not be spent forprocurement of fixedassets.The members again No admissions Notedreiterated that no have been made inadmissions should be IT, Electrical andmade in the programmes of Mining EngineeringIT, Electrical and Mining this year i.e. 2015.this year as not a single Efforts were madefaculty member has been to migrate 2013recruited in these and 2014 admitteddisclpllnes.. Especially with students in thethe court case filed by the above threeFaculty Forum of Institute disciplines to otherand a direction from the establishedHon'ble High Court, no new programmes.faculty member can be Keeping in view therecruited and will be difficult resistances shownto run these programmes. by these students,Without faculty and the the Board ofnecessary infrastructure Academic Councilwhich has not been created decided as under:-so far, the already admitted "It wasstudents in earlier years unanimouslyshould be given an option decided that theto migrate to other Institute shall makeprogrammes run in the provision to runinstitute. The institute these programmesshould devise a mechanism for the two batchesbefore the end of the of students of thesecurrent semester of shifting three branchesthem to other available admitted in thedisciplines as per their year 2013 andmerit in the JEE/AIEEE 2014. This willrank. It also decided that in avoid scope for any

16

·. the programmes where noteven a single facultymember has been recruitedno admissions should bemade in the comingsession.

unnecessarylitigation on theInstitute. No freshadmission shall bemade to theseprogrammes duringthe year 2015-16".Then Senate took adecision to offer thevacant seats afterInstitute sliding to2014 batchstudents of thesethree disciplines.Accordingly, Thedecision of theSenate wasimplemented andstudents ofDepartment ofMining Engineeringwho were givenoptions for changeof branch areshifted to thevarious disciplines.The copy of theorder is placed asan Annexure-XPage 46.

Item 27.3:

Item 27.4:

Item 27.5:

To report development Activities of the NIT Jalandhar since the last meetingof the Board of Governors held on 08.04.2015 to till date.

The Board of Governors noted the same.

Completion of probation period of Dr. Paramvir Singh, Assistant Professor,Department of Computer & Science Engineering

The Board of Governors cleared the probation period of Dr. Paramvir Singh,

Assistant Professor and decided to confirm him as per rules.

Request of Dr. Gurmej Singh, Associate Professor regarding serviceconditions and re-consideration of the decision of the Board of Governors

The Board of Governors reconsidered the request of Dr. Gurmej Singh anddecided that he shall be allowed to continue on his post till his retirement as perthe decision taken in the 7th meeting of the Council of NITs held on is" October,2013 vide Agenda Item No. 7.9. The Board suggested that he be clearly told that

17

from now onwards he shall not be eligible for any promotion and that he loses all

the benefits available to non-teaching employees. The Board of Governors further

decided that an undertaking to this effect be obtained from Dr. Gurmej Singh and

be placed for information in the next meeting of the Board of Governors.

Item 27.6: Anomalies of non-teaching employees of Institute after implementation ofrestructuring.

The Board of Governors deliberated on the issue and it was decided that since an

Anomaly Committee has already been constituted by the Ministry of HRD to

examine such anomalies, therefore, all such cases arising out of implementation

of restructuring be referred to the said Committee.

Item 27.7: To adopt the recommendations of oversight committee for Four-TierFlexible Faculty Cadre Structure

The Board of Governors adopted the recommendations of the Oversight

Committee as per MHRD's letter No. 33 - 3/2014 - TS. III dated 17th June, 2015.

Item27.8: Request of Ms Poonam Arora for change of Cadre fromSuperintendent.S.G.-1to SecretaryS.G.-1

The Board of Governors decided that the matter be referred to the Anomaly

Committee constituted by the Ministry of HRD to resolve the anomalies due torestructuring.

Item 27.9: Grant of promotion to the post of Assistant Registrar through DepartmentalPromotion Committee (DPC)

The Board of Governors decided that the same may be got examined by the

Integrated Finance Division of the Ministry of HRD.

Item27.10: Grant of study leave to Mr M 0 Roy, Research Scholar (Part Time) in theDepartmentof Textile Technology.

The Board of Governors approved the study leave of Mr. M 0 Roy. However, heshall continue to be governed by the Institute Ordinances.

Item27.11: Promotion of Dr. TarunSehgal,MedicalOfficer to Senior MedicalOfficer

While taking note of the 'Action Taken' on the minutes of the 26th meeting of the

Board of Governors where~ there was an Agenda Item on completion of the

18

·.probation period of Dr. Tarun Sehgal, the Board of Governors has already

extended his probation period for another one year. Therefore, this Agenda Item

was not taken up by the Board of Governors for discussion.

Item 27.12: Request for change of designation from System Analyst to PrincipalScientific Officer

The Board of Governors decided that the matter be referred to the Anomaly

Committee constituted by the Ministry of HRD to resolve the anomalies due torestructuring.

Item 27.13: Creation of Benevolent Fund for the employees of the Institute-Provision ofmatching grant

The Board of Governors did not agree to the proposal as there is no provision to

'\ provide a matching grant from the Ministry for this purpose.

Item 27.14: Decisions taken in the 9th Council of NIT SER meeting held on 1st October,2015 at NIT Warangal.

The Board of Governors took a note of the same and directed the Institute to takefurther necessary action in this regard as per the decisions taken in the 9th

meeting of the Council of NITs.

Item 27.15: Request for grant of Pay Band-IV and re-designation as AssociateProfessor from Lecturer (Selection Grade) consequent to implementation ofrevised pay in 6th Pay commission w.e.f. 01.01.2006 to Mr Rahul Aggarwal

The Board of Governors decided that the matter be referred to the Ministry of

HRD for clarification on the issue as now the 4 - Tier Flexible Faculty Structure isin place in all NITs.

Item 27.16: Incentives for acquiring Ph.D Degree by faculties engaged in CentrallyFunded Technical Institutions (CFTls) including NITs - regarding andcreation of pay anomalies due to that.

The Board of Governors decided that the matter be referred to the Ministry ofHRD for clarification.

Item 27.17: Information regarding Joining back of Dr. A L Sangal at NIT, Jalandhar.

The Board of Governors approved the proposal and authorized the Director totake further necessary action in this regard.

19

I .

Item 27.18: Appointment of Nodal Officer (Court cases) in the Institute.

The Board of Governors decided that the Director may nominate a person for this

work from amongst the present regular employees of the Institute.

Item 27.19: To Report the minutes of zs" meetings of Institute' Senate of the Instituteheld on August 03, 2015.

The Board of Governors noted the same.

Item 27.20: Appointment on Compassionate Grounds.

The Board of Governors authorized the Director to take a decision in this regard

as per the extant rules of Government of India in this regard.

Item 27.21: Appointment on Compassionate Grounds.

The Board of Governors authorized the Director to take a decision in this regard

as per the extant rules of Government of India in this regard.

Item 27.22: Appointment on Compassionate Grounds

The Board of Governors authorized the Director to take a decision in this regard

as per the extant rules of Government of India in this regard.

Item 27.23: Regarding case of Dr. M.K. Jha, Professor, Chemical Engineering

The Board of Governors decided that the prosecution sanction in this regard may

be put on hold till a reply from the CVC is received in this regard and the CVC

report when received and be placed in the next meeting of the Board of

Governors. Further, the CVC may be requested to send the requisite report in

the matter expeditiously.

Item 27.24: Representation of Ms Baljeet Kaur, Dresser, NIT Dispensary, Dr B RAmbedkar NIT Jalandhar regarding caste abusing words and harassment

The Board of Governors decided that in light of the directions of the National

Commission for Scheduled Castes in this regard and the fact that the Inquiry

Officer of present report is more than 70 years old which is contrary to the

guidelines of the Department of Personnel & Training, the Departmental Inquiry

conducted by the Institute in this regard be quashed and she be reinstated

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·. immediately. Further, it was decided that a new Inquiry as per the guidelines of

the Department of Personnel & Training be conducted immediately with the

directions to submit the Inquiry Report within 3 months from the date of

appointment.

The Table Agenda Items could not be taken up for discussion due to paucity of time and it was

decided that the remaining Items will be placed before the Board of Governors during its next

meeting on 1th December, 2015.

The meeting ended with a vote of thanks to the Chair.

To discuss the Table Agenda Items, the meeting of the Board of Governors was again held on

1th December, 2015 at 10.00 a.m. at NIT Transit House, New Delhi and the following members

" were present-

1. Sh Rajiv Mehrotra,Chairman, Board of Governors,Dr B R Ambedkar NIT, Jalandhar.

Chairman

2. Sh S P Goyal,Joint Secretary,Department of Higher Education,Ministry of Human Resource DevelopmentGovernment of India,118-C, Shastri Bhawan, New Delhi

Member

3. Ms Darshana M Dabral,Joint Secretary and Financial Advisor,Integrated Finance Division, MHRD, New Delhi.

Member

4. Dr P K Raina,Dean, AcademicsIndian Institute of Technology,Ropar. (Nominee of Director liT Ropar)

Member

5. MemberDr M K Jha,Professor,Department of Chemical EngineeringDr B R Ambedkar National Institute of Technology,Jalandhar.

6. MemberDr Harleen Dahiya,Associate Professor,Department of Physics,Dr B R Ambedkar National Institute of Technology,Jalandhar.

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7. Dr I K Bhat,DirectorDr B R Ambedkar National Institute of Technology,Jalandhar.

Member

Special Invitees:

1. Dr A K Agnihotri,Professor of Civil Engineering and,Dean, Planning & DevelopmentDr B R Ambedkar National Institute of Technology,Jalandhar.

2. Mr Ajit Singh,V P Technical,Vihaan Networks Limited, 21-B, Sector-18, UdyogVihar,Gurgaon, Haryana-122015

3. Mr P K Gupta,V P Technical,Vihaan Networks Limited, 21-B, Sector-18, UdyogVihar,Gurgaon, Haryana-122015

4. Wg. Cdr Rajinder SinghDeputy Registrar,Dr B R Ambedkar National Institute of Technology,Jalandhar.

The following members could not attend the meeting:

1. Mr. Rajinder Gupta,Chief Executive OfficerTrident Group, Ludhiana

2. Mr Akhil Malhotra,Chairman,Shiva Group of Companies, Ludhiana

3. Mr Ajit Singh,Registrar & Member SecretaryNIT Jalandhar

The following Agenda Items were taken up for discussion and the following decisions were

taken:-

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'''' Table Items

Item 27.25: Reply of Show Cause Notice and Status of Civil Writ Petition No. 20461/2013filed by Mr. Ajit Singh (Registrar) Vis Union of India and others

The Board considered the enquiry report, response of Mr Ajit Singh and on the

basis of it found the one of the charges of first time salary getting fixed should

have been done by getting approval of the competent authority. It also said allcases of reappointment and new contract appointments should be dealt as per

Supreme Court judgment only. It was decided that the Director of the Institute

should fix his salary as per rules and also issue a note to him that in future

approval of the Competent authority should be taken for finalization of suchissues.

The Board of Governors also decided that the Director should examine the Order

dated 18th May, 2015 of the Hon'ble High Court and put up a proposal in the next

meeting of the Board of Governors in light of the directions given by the Hon'ble

High Court regarding a speaking order as to how the period of suspension of the

Petitioner is to be treated and also about the fixation of his pay from the date ofhis appointment.

Item 27.26: Proposal to Enhance Sponsored Research and Industrial Consultancy

The Board of Governors decided that the proposal be placed in the next meeting

of the Board of Governors with all relevant details about the existing framework in

the Institute to enhance Sponsored Research and Industrial Consultancy.

Item 27.27: Consideration of promotion cases of Teaching Faculty Members throughplacement from AGP Rs. 6000 to 7000 & 7000 to 8000.

The Board of Governors did not agree to the same as NITs are now covered by

the 4-Tier Flexible Faculty Structure.

Item 27.28: Approval for constitution of Screening Committee for evaluating ofInternational Travel under TEQIP-II.

The Board of Governors approved the proposal.

Item 27.29: Rules for sanctioning Special Casual Leave for faculty members at NITJalandhar

The Board of Governors approved the proposal with some modifications i.e. onlyhalf day special casual leave for donating blood to recognized Blood Banks and

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no special casual leave for participating in the activities of

Association/Union/F orum.

Item 27.30: To Report the minutes of 18th meeting of FinanceCommittee of the Instituteheld on November26,2015.

The Board of Governors decided that the same be placed before the Board of

Governors in its next meeting after the finalization and confirmation of the minutes

of the 18th Meeting of the Finance Committee.

Item27.31: Nomination of Senate's Nomineeon the Board of Governors

The Board of Governors approved the proposal.

Item27.32: Nomination on the FinanceCommitteeof the Institute

The Board of Governors nominated the following two persons on the FinanceCommittee:

1. Director, liT Ropar or his nominee

2. Shri Akhil Malhotra, Chairman, Shiva Group of Companies, Ludhiana

Item27.33: Nomination of two persons nominated by State Government's as a memberof the Board of Governors of NIT,Jalandhar

The Board of Governors noted the same.

Item 27.34: Complaints received from the MHRD,New Delhi and from Dr. JagwinderSingh, Assistant Professor of the Institute.

The Board of Governors decided that the Institute initiate immediate action on the

various complaints received from the Ministry of HRD and submit the compliance

report in the next meeting of the Board of Governors.

Item 27.35: Obnoxious Activities of the Faculty Forum

The Board of Governors took a serious note of the activities undertaken by the

Faculty Forum and looking at its anti-academic activities like calling strikes, forcing

the teachers to bunk classes and not allowing the Institute to have a conduciveenvironment, decided to revoke its earlier decision and to derecognize the FacultyForum.

Item 27.36: Implementation of NITJ ReviewCommitteeReport.

The Board of Governors noted and appreciated the action taken by the Institute inthis regard.

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Item 27.37: TEQIP-II- Institutional Development Plan and Good GovernanceDevelopment Plan

The Board of Governors ratified the decision taken by Chairman.

Item 27.38: To report the recommendations of the Departmental Visiting Committee

The Board of Governors took note of the same and decided that a consolidated

report in this regard be presented in the next meeting of the Board of Governors.

Item 27.39: Change of Designation of Sh Harendra Ram, Lab. Assistant SG-I and MrArun Ram, Lab Assistant SG-II.

The Board of Governors did not agree to the proposal

Item 27.40: Change of designation of the existing Superintendents (Selection Grade-I)

The Board of Governors did not agree to the proposal.

Item 27.41: Conduct of Promotions under Career Advancement Scheme

The Board of Governors did not agree to the proposal.

Item 27.42: Release of one year benefit under Feeder Cadre under AICTE CAS rulesapproved in 5th BoG

The Board of Governors did not agree to the proposal.

Any other Items:

The Board of Governors decided that Biometric Attendance System be installed outside everyclassroom before 11thof January, 2016 and the faculty should enter their attendance both when

they enters the class and when they leaves the class.

The meeting ended with a vote of thanks to the Chair.

I f th Ch Orman Board of Governors,The minutes are being issued with the approva 0 e at ,Dr B R Ambedkar National Institute of Technology, Jalandhar.

Reg~etary (BOGs)

Dir~or/ • 6)c.. OJ)

I

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