Strengthening of the Monitoring and Evaluation systemfor FTPP/FTTP in FAO /SEC

December 2015 FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

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Key Issues

• Revised Programmatic and Regional Approach for implementation of FTPP/FTFP II

• Results Based Management

• More robust Monitoring and Evaluation System

• Roles and responsibilities / Participatory approach in M&E

December 2015 FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

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Revised Programmatic and Regional Approach for implementation of FTPP/FTFP II• FAO SEC will move from country based project approach to region

based program approach• More emphasis will be given on alignment with SDGs, sustainable

development and climate resilience• Regional Context analysis and Situation analysis on a country level will be conducted• Participatory approach will be ensured with involvement of all

stakeholders especially on the National Level: Donor, FAO HQ, FAO SEC, FAO country Officers, Recipient

Governments, Local NGOs, Beneficiaries, etc. • Revised Operational Framework will be used

FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

December 2015

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RBM Life Cycle

4

Participation of FAO, Donor,

Recipient Countries

FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

December 2015

Key RBM principles

• AccountabilityRecipient Governments, FAO SEC, FAO Country Offices,

Implementing partners on a country level, etc.• National OwnershipNational Governments as a prime recipients of assistance will

lead the processes on a national level• Inclusiveness and Participation All stakeholders will be involved starting from local

communities to National governments and FAO SEC. Government focal points will be appointed and will facilitate the Project Steering Committees 5

FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

December 2015

Rationale for a robust M&E system

• Improve management of FTTP/FTFP program to ensure optimum use of funds and other resources;

• Learn from experience so as to improve the relevance, methods and outcomes of program;

• Strengthen the capacity of recipient government agencies; • Meet the requirements of donors to see whether their resources

are being used effectively, efficiently and for agreed upon objectives;

• Provide information to enhance advocacy for policies, programmes and resources,. that contribute to sustainable development.

FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

December 2015

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Monitoring and Evaluation System and linkages

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The Program Strategy (what will be achieved and how it will be achieved)

Basis for

Basis for

Detailed Operational Plan

Project Outputs, Outcomes and

Impacts

Developing the M&E System

Gathering and Managing Information

Reflecting Critically to Improve Action

Communicating and Reporting Results

implementation

Improvements through M&E

The M&ESystem

Con

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field data

informationm

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Action points for implementation of the M&E system

• Identification of key elements to monitor and evaluate at all levels;• Identification of SMART indicators:• Impact/Outcome level (i.e. 5 priority areas for FTPP and 9 priority areas

for FTFP• Output level

• Based on the Results Matrix develop an M&E Framework together with action plans for data collection and analysis, communicating and reporting findings.

FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

December 2015

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Key elements of M&E Framework

• Expected Results (Outcomes & Outputs)• Indicators (with Baselines & Indicative Targets)• Source of Information /Data Collection methods• Time / Schedule and Frequency• Responsibilities• Means of Verification: Data Source and Type• Resources

FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

December 2015

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Monitoring EvaluationFrequency Regular (e.g. monthly, quarterly) Episodic, mid-term, final

Main action Oversight Assessment

Basic purpose Improve efficiency and adjust work plan Improve effectiveness, impact and future programming

Focus Inputs, outputs, process outcomes, work plans

Effectiveness, relevance, impact, cost effectiveness, sustainability

Information sources

Field observations, progress reports, rapid assessment, routine statistics

Same, plus surveys and studies

Undertaken by Managers, FAORs, AFAORs, SEC program specialists, technical officers, government officials (ministry focal points)

Same plus external evaluators.

Reporting to FAORs, SEC, Governments, Donor FAORs, SEC, Donor, Governments

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Roles and Responsibilities• Government of Turkey, Directors of Departments- Overall Coordination of

the Program and Evaluation• Program Steering Committee – Program Level Management • Technical Review Committee – Technical guidance and project design• Program Management Unit – Support to Program Management• FAOR/AFAORs – National Program Management and

Coordination/Monitoring• National Program Coordinators- Direct implementation and monitoring of

the Programs• National Governments Focal Points- National Coordination of the

Programs/Monitoring

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Implementation modality• The Programs will be developed on a regional level and will have a

long term impact for the whole region

Key Players: Government of Turkey(Heads of relevant departments), SEC Program Management Unit, SEC Technical Officers, FAORs, National Governments

• Implementation and Monitoring of the program will be done on the National level by FAO country offices in cooperation with National Governments

Key Players: National Governments(Focal points), FAORs, AFAORs, Project Managers.

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Thank youFood and Agriculture Organization of the United Nations (FAO)

Sub-regional Office for Central Asia (FAOSEC) http://www.fao.org/europe/en/