23rd mda scate 2016 exhibitor handbook mda scate 2016 exhibitor handbook date: 15th - 17th january...

23rd MDA SCATE 2016EXHIBITOR HANDBOOK

Date: 15th - 17th January 2016 Venue: Putra World Trade Centre,

Dewan Tun Razak 3 (TR3),Level 3

TABLE OF CONTENT

1

No. Descripion Page Deadline

1 Introducion 2

2 Important Contacts 3

3 General Informaion 4

4 Trade Exhibitor Pass 5 14th JANUARY 2015

5 Standard Shell Scheme Booth (FORM 1A) 6 - 7 14th December 2015

6 Machine and Equipment Form (FORM 1B) 8 14th December 2015

7 Bare Space Construcion (FORM 2A) 9 14th December 2015

8 Contractor Badges (FORM 2B) 10 14th December 2015

9 Contractor Form (FORM 2C) 11 14th December 2015

10 Electrical Form (FORM 3A) 12 - 13 14th December 2015

11 Electrical Point Locaion Form (FORM 3B) 14 14th December 2015

12 Furniture Form (FORM 3C) 15 - 16 14th December 2015

13 Freight Forwarder (FORM 3D) 17 - 18 14th December 2015

14 Hotel Reservaion Form (FORM 3E) 19 14th December 2015

Rules And Terms 20 - 29

Important Notes:

1) Please read the guideline of the relevant part before filling in the capioned forms.

2) All forms MUST be send back to Official Contractor before DEADLINE except if the services

are not required or not applicable.

3) Orders received AFTER THE STIPULATED DEADLINES may not be provided or cannot be

guarantee and if available will be subject to 50% surcharge. Onsite orders will be liable

for a surcharge of 100% on the basic rates.

Dear Exhibitors,

Thank you for your participation in the 23rd MDA SCATE 2016.

This Exhibitors Manual outlines details of the exhibition and will assist you in preparing for your participation in the fair.

Please read through this manual carefully and observe all the rules and deadline specifies on the Order Forms for Additional Facilities and Services. Should you require further information or assistance, please do not hesitate to contact us.

We wish you every success in the fair.

Yours faithfully,Trade Committee23rd MDA SCATE 2016

2

Organizer

Malaysian Dental Association (MDA)

54-2 (2nd Floor) Medan Setia 2

Plaza Damansara, Bukit Damansara,

50490 Kuala Lumpur

Tel: 603-20951532, 20951495

Fax: 603-20944670

Website: www.mda.org.my

Email: [email protected]

Official Booth Building Contractor

Displaymax (M) Sdn Bhd

51GM, 51-2, 51-3, Petaling Utama Avenue,

Jalan PJS 1/50, Taman Petaling Utama,

46150 Petaling Jaya, Selangor.

Tel: +603-8060 9598

Fax: +603-8060 9513

Wei Keong

Tel: +6019-226 0640


Special Booth Design Contractor

Eventify Display Sdn Bhd

No. 25 Jln Puteri 5/3,

Bandar Puteri Puchong,

47100 Puchong, Selangor.

Tel: +603-8060 9598

HP: +6016-226 4298 (Mr Soo)

Fax: +603-8060 9513

Official Freight Forwarder

R.E. Rogers (Malaysia) Sdn Bhd

No. 7, Jalan Juruaudit U1/76,

Hicom-Glenmarie Industrial Park,

40150, Shah Alam, Selangor.

Tel: +603-5510 8611 (Syed Amirul Hafidz)

Fax: +603-5510 6296

Email: [email protected]/[email protected] 3

IMPORTANT CONTACTS

Melvin

Tel: +6016-226 4295


Venue : Putra World Trade Centre,

Dewan Tun Razak 3 (TR3), Level 3

41, Jalan Tun Ismail, 50480 Kuala Lumpur,

Federal Territory of Kuala Lumpur, Malaysia

Show Date

Show Time

Official Contractor Build

Move - In

Independent Stand Contractor (non-official contractors)

Move - In

Exhibitor

Move - In

Dismantling

Exhibitors

Contractors

: 15th - 17th January 2016

: 08:30am - 06:00pm

: 14th January 2016 (9:00am - 9:00pm)

: 14th January 2016 (1:00pm - 6:00pm)

: 14th January 2016 (4:00pm - 11:00pm)

: 17th January 2016 (6:00pm - 8:00pm)

: 17th January 2016 (6:00pm - 12:00am)

4

GENERAL INFORMATION

PLEASE TAKE NOTE:

� For exhibitors who are bringing machines or large items, please inform official contractor

before 14 Dec 2015. Special arrangement is needed to avoid congestion of the move in

traffic.

� Every logistic INTO the exhibition hall must be handle ONLY by the official freight forwarder

(Rogers Asia Malaysia)

� Outside freight forwarder company is only allow to handle the goods/items until the loading bay,

and not into the exhibition hall.

5

TRADE EXHIBITOR PASS

Please login to the below

link: http://www.mda.org.my/memberloginsystem/guest_event_form.php?id=NzM=[3]

To register for the trade exhibitor pass.

� Please select your category under TRADE EXHIBITOR.

� Fill in your details and click SUBMIT

� System will show the registration details and Go to PRINT THE CONFIRMATION EMAIL

� Click on the link and print out the registration confirmation.

� Please bring along the registration confirmation on 14 January 2016 to Registration Counter at

Level 2, Putra World Trade Centre for Name Tag printing.

6

STANDARD SHELL SCHEME BOOTH

Name of Exhibitor as it should appear on fascia (name board)

Company Name:

Booth No:

NOTE: If the Exhibitors request to change fascia board name on site, RM 50.00 will be charged.

Signature:

Date:

Please submit this form, before deadline to:

Project Personnel : Felicity

Email : [email protected] (O) 03-8060 9598

(F) 03-8060 9513

DEADLINE : 14th Dec 2015

23rd MDA SCATE 2016

FORM 1A

7

SPECIFICATIONS

STANDARD SHELL SCHEME BOOTH

� Back And Side Walls : 2.44m/8ft. high white laminated 3mm thick plywood panels joined by

aluminium section. Each panel is 1 m wide.

� Fascia (Name Board): 350mm/ 1 ft. high with exhibitor's name and stand number in Red or Blue

lettering with white background. Aluminium frame, letters on infill panels.

� Lightings : Continuous fluorescent tubes mounted behind fascia.

(2 fluorescent tube per 9sq metres.)

� Floor: Covered in Red needle punch carpet.

� Corner Stand : Stands will be open sided on the both frontages unless varied by prior written

agreement from the Organizer.

� Furniture : One reception desk and two folding chair.

� Power: One unit of 13Amps power point.( Single phase 230v)

� Maximum Exhibits Height Exhibits on Shell Stand 2.4m (8 ft.)

NOTE:

1 . Nailing, drilling and any other modification on the shell scheme panel are STRICTLY prohibited.

Any damages done on the panels will be charged to the exhibitors RM 120.00 / panel.

2. Stand Boundaries and Design Restrictions:

No Exhibitor may place any display material and exhibit or allow dividing wall or any part of their

stand design and fittings beyond their contracted boundary.

3. Fire Regulations:

All materials used in stand construction must be properly fireproofed to normal international

standard and also in accordance with local regulations.

BARE SPACE CONSTRUCTION

Booth height restrictions & limitations for PWTC Hall 3

� Maximum booth height is 3 metres

8




(F) 03-8060 9513


23rd MDA SCATE 2016

FORM 1B

Machine and Equipment Lising

Company Name:_____________________________________________________________

Booth No:____________________________________________________________________________

Kindly provide contact person from your company who is in-charge of the trade exhibiion logisic

Contact Name: ________________________________________________________________________

Mobile No: __________________________________________________________________________

No Machines & Large Item Size (L) X (W) X (H) Quanity

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

NOTE: Please ensure all machines and equipments to be stated in the above list in order for our main

contractor and freight forwarder to schedule your move-in ime accordingly. Special requirement is

needed to be made to avoid congesion of the move-in traffic.

Signature: ________________________________

Date:____________________________________

9

BARE SPACE CONSTRUCTION

Please tick [ X ] as appropriate.

( ) We have already contracted for Organizers' shell scheme.

( ) We will be building our own stand and enclose drawing, with dimensions, illustrating the design

of our stand. We understand that all electrical and piping installation must be carried out by the

official contractors and as exhibitor and contractor, agree to abide by all the Rules and Regulations

of the exhibition, particularly in respect of those stipulated in the term and regulation section of the

Exhibitor Manual.

The following company will be our contractor for stand building and/or other display work.

Name of Company:

Person In Charge:

Address:

Telephone: Fax:

E mail:

Note:

1. Non official contractor will be required to pay RM30.00per square meter for administration fee.

2. The ORGANIZER reserves the right to stop any Exhibitor and/or their contractor from working

within the exhibition hall before their stand design drawings are approved.

3. All construction above 2.44m for height must be submitted to official contractor for approval.

No Exhibitors may place any display material and exhibit or allow dividing wall or any part of

their stand design and fittings beyond their contracted boundary.

4. All payments are to be in favor of Displaymax (M) Sdn Bhd.


Fax or scanned and email to:Malaysian Dental Association (MDA)



50490 Kuala Lumpur

Tel: 603-20951532, 20951495

Fax: 603-20944670







Tel: +603-8060 9598

Fax: +603-8060 9513

Tel: +6019-226 0640 (Wei Keong)


Tel: +6016-226 4295 (Melvin)


23rd MDA SCATE 2016

FORM 2A

10

COMPANY NAME OF PERSONNEL JOB TITLE

Exhibiting Company:

Company Stamp:

(With phone, fax number &

e-mail Address)

Person In Charge:

Booth No:

Signature

Date:

CONTRACTOR BADGES

The Organizer will provide Contractor's Badges which can be collected from the management office.

Each company will be given FIVE (5) Contractors' Badges. Additional passes will be charged at

RM 10.00 per pass.

Please provide below the details of all personnel from your company and associated companies

who will be manning the exhibition stand. No person will be allowed in the hall without the passes,

this is to ensure security measures throughout the exhibition.

(Please attach a separate sheet to this form if given space is insufficient.)





Tel: +603-8060 9598

Fax: +603-8060 9513

Tel: +6019-226 0640 (Wei Keong)


Tel: +6016-226 4295 (Melvin)


Fax or scanned and email to:Malaysian Dental Association (MDA)



50490 Kuala Lumpur

Tel: 603-20951532, 20951495

Fax: 603-20944670




23rd MDA SCATE 2016

FORM 2B

11

Please Note:

� For "Space only", please submit technical drawings in duplicate (original drawings and not facsimile copies) or

email in JPEG file to the Official Contractor ([email protected]).

� For shell scheme booths,such drawings are only required if upgrading work is being carried out.

� All contractor other than the Official Contractor, must place a :

a. Refundable Performance Bond of no less than RM 3,000.00 per stand

b.Non-refundable Adminstrative Fee of RM30.00 per sqm

c.Sign an undertaking to guarantee conduct,proper schedule of production and abservance of the exhibition and

the hall regulations.

Please tick ()as appropriate :

We do require Outside Contractor

We appointed Displaymax (M) Sdn Bhd as our Booth Contractor.

Please complete this form and return it to the Official contractor.If you are using a contractor other than the Official

Contractor for your booth construction and/or interior design.

Details of Stand Fitting Contractor / Stand Decorator

BOOTH CONSTRUCTION CONTRACTORS FORM

PERFORMANCE BOND FORM

� Upon confirmation of order Cheque or bank should be made under:

Company name: Displaymax (M) Sdn Bhd

Bank : OCBC BANK

Account No : 786-100985-9 Swift Code : OCBCMYKLXXX

We agree that your decision to accept or reject our application as final and conclusive.

Company Name: Booth No.:

Address:

Tel: Fax:

E-mail: Date:

Person In-charged: Signature & Company

Stamp

30.00 / sqm

No. Item Unit Price (RM) Total Booth Area (Sqm)

sqmNon-refundable Adminstrative Fee2

Total(RM)

sqmRefundable Performance Bond

(a) 9sqm to 30sqm RM 3,000.00

(b) 31 to 60sqm RM 5,000.00

(c) 61sqm and above RM 10,000.00

1

Name of Appointed Contractor

Address

Tel Fax

E-mail Mobile

Contact Person Job Title


23rd MDA SCATE 2016

FORM 2C

12

NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electricalconsumption are included

Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.

TERMS AND CONDITIONS

Company name: DISPLAYMAX (M) SDN BHD

Bank : OCBC BANK


We agree that your decision to accept or reject our application as �nal and conclusive.

Exhibition's Details

1. All items ordered are on rental basis & exhibitors will therefore have to be responsible and liable for any damage or loss.

2. All prices quoted include approval fee, installation, stanby maintenance and power consumption.exhibitors otherwise.

3. All lighting connection works must be done by the Official Electrical Contractor. Without any exception, all electrical installation must confirm strictly to the required

safety regulations. Exhibitors including those who provide their own lighting fixtures will be charged lighting connection fees accordingly.

4. All lighting connection is charged accordingly to the number of tubes or bulbs lighted on the stand. Exhibitors are encouraged to

use bulbs of higher voltage (maximum 100 watt per bulb/tube) wherever possible.

5. Lighting connection for LED bulb is max. for 2 fittings per connection and LED strip is max. 2m length per connection.

6. POWER POINTS ARE FOR NON-LIGHTING PURPOSES. Usage of such points for any lighting purposes will incur charges as stated rate above.

7. A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power overload.

8. Kindly note that all orders have to be accompanied with full payment either in Cash or via Credit Card transaction to Displaymax (M) SDN BHD otherwise it is not valid.

There will be no refund for cancellation 7 days before the show day(s)

9. Where is not otherwise stated, the prices are for the duration of the exhibition day(s).

10. If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoice amount due

to exchange rate variance, you will be responsible for reimbursing the relevant beneficiary.

11. A surcharge 50% will be imposed for all after deadline orders & on-site orders. Priority will be given to advance orders.

12. A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services.

13. Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage or frequency fluctuation.

14. Any complaints regarding electrical rental/installations must be lodged the day before exhibition commences. Otherwise all items are deemed to

have been received in good order.

15. Upon confirmation of order Cheque or cash should be made under:

Exhibitor : Booth No :

Co. Address :

Tel : Fax :

Email : Mobile No :

Signature :

ELECTRICAL ON HIRE

40W Fluorescent Light

Spotlight

Armed Spotlight

40Watt

100Watt

100Watt

RM65.00

RM70.00

RM75.00

RM98.00

RM105.00

RM113.00

After TOTAL (RM)

Deadline

Unit Price (RM)

ELECTRICAL ITEMS & DESCRIPTIONS SPECIFICATIONOn or before

QUANTITY

Halogen Spotlight 50Watt RM85.00 RM128.00

Halogen Down Light

Armed Halogen Spotlight

Flood light

Armed Flood Light

Metal Halide

30Amp/230V Single Phase

13Amp Single Phase Power Point (13A)

13Amp Single Phase Power Point (24 Hrs) (13A)

15Amp Single Phase Power Point (15A(Max.2000w)

15Amp Single Phase Power Point (15A)

50Watt

50Watt

300Watt

300Watt

70Watt

-

Max 500Watt

24 Hours

24 Hours

Max 2000Watt

RM80.00

RM105.00

RM180.00

RM195.00

RM280.00

RM250.00

RM60.00

RM168.00

RM210.00

RM70.00

RM120.00

RM158.00

RM270.00

RM293.00

RM420.00

RM375.00

32Amp Three Phase Isolator Only

Exclude Distribution Box (Max.15KW)- RM1750.00 RM2625.00

RM90.00

RM252.00

RM315.00

RM105.00

Lighting Connection (Max.100W)

Temporary Power Supply for BARE SPACE STAND (BUILD-UP ONLY)

13Amp Single Phase Socket

Max 100Watt RM60.00 RM90.00

32Amp Three Phase Isolator Only

With Distribution Box (Max.15KW)- RM2050.00 RM3075.00

RM120.00 RM180.00

TOTAL AMOUNT




(F) 03-8060 9513


23rd MDA SCATE 2016

FORM 3A

13

Electrical Items

Fluorescent Tube 4'L Spotlight Longarm Spotlight Halogen Spotlight

Halogen Downlight Flood light Flood light with arm

Metal Halide

Halogen LongarmSpotlight

DISPLAYMAX (M) SDN BHD51GM, 51-2, 51-3, Petaling Utama Avenue, Jalan PJS 1/50,Taman Petaling Utama, 46150 Petaling Jaya, SelangorTel: 03-7781 4077 Fax: 03-7781 4177 Web: displaymax.com.my

13Amp Single PhasePower Point (13A)

14


1. Sketch the location of your utilities, such as Lighting / Socket / Connection Point / Shelf / Furniture including your

entitlement for standard Shell Scheme Booth on the Form.

2. It is imperative that you complete this form as it will be used to install your requirement in the correct location before

you arrive on site.

3. Please ensure that the position of the light are on the wall or on the fascia (unless your booth has an interior structure

to which they can be attached.

4. If the location plan of any service is not submitted, it will be placed at the descretion of the official contractor and any

relocation will be charge to the exhibitor.

NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electricalconsumption

are included Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.

We agree that your decision to accept or reject our application as final and conclusive.


Exhibitor: Booth No: Person to Contact:

Co. Address:

Tel: Fax:

Email: Mobile No:

Signature:


Email: [email protected] Tel: 603-7781 4077 Fax: 603-7781 4177

SERVICE LOCATION PLAN


23rd MDA SCATE 2016

FORM 3B

NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electricalconsumption are included

Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.


Company name: DISPLAYMAX (M) SDN BHD

Bank : OCBC BANK


We agree that your decision to accept or reject our application as �nal and conclusive.


1. All items ordered are on rental basis & exhibitors will therefore have to be responsible and liable for any damage or loss.

2. All prices quoted include approval fee, installation, stanby maintenance and power consumption.exhibitors otherwise.

3. All lighting connection works must be done by the Official Electrical Contractor. Without any exception, all electrical installation must confirm strictly to the required

safety regulations. Exhibitors including those who provide their own lighting fixtures will be charged lighting connection fees accordingly.

4. POWER POINTS ARE FOR NON-LIGHTING PURPOSES. Usage of such points for any lighting purposes will incur charges as stated rate above.

5. A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power overload.

6. Kindly note that all orders have to be accompanied with full payment either in Cash or via Credit Card transaction to Displaymax (M) SDN BHD otherwise it is not valid.

There will be no refund for cancellation 7 days before the show day(s)

7. Where is not otherwise stated, the prices are for the duration of the exhibition day(s).

8. If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoice amount due

to exchange rate variance, you will be responsible for reimbursing the relevant beneficiary.

9. A surcharge 50% will be imposed for all after deadline orders & on-site orders. Priority will be given to advance orders.

10. A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services.

11. Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage or frequency fluctuation.

12. Any complaints regarding electrical rental/installations must be lodged the day before exhibition commences. Otherwise all items are deemed to

have been received in good order.

13. Upon confirmation of order Cheque or cash should be made under:

Exhibitor : Booth No :

Co. Address :

Tel : Fax :

Email : Mobile No :

Signature :

Information Desk

Lockable Cupboard

Aluminium Low Round Table

RM60.00

RM90.00

RM120.00

RM90.00

RM135.00

RM180.00

After TOTAL (RM)

Deadline

Unit Price (RM)FURNITURE ITEMS &

DESCRIPTIONS SPECIFICATION (mm)On or before

QUANTITY

Aluminium Tall Round Table RM140.00 RM210.00

Folding Chair

Oscar Barstool

High Back Barstool

Single Seater Sofa

Waste Basket

Low Showcase - DS005

Tall Showcase - DS003

Brochure Rack With Tabletop -XEN 6

Brochure Rack -XEN 3

RM20.00

RM85.00

RM100.00

RM120.00

RM7.00

RM290.00

RM400.00

RM400.00

RM280.00

RM30.00

RM128.00

RM150.00

RM180.00

RM11.00

Shelf-Flat 1000L x 300W RM45.00 RM68.00

RM435.00

RM600.00

RM600.00

RM420.00

Low Display Cube

Normal Display Cube 500 x 500 x 750H

RM110.00 RM165.00

Round Base Bunting Stand 609.6W x Adjustable height RM100.00 RM150.00

1030W x 540L x 740H

1030W x 540L x 740H

800D x 705H

600D x 1000H

400Lx400Wx780H

900H

-

-

-

914W x 990H x 457D

457W x 2130H x 457D

520W x 995H x 375D

265W x 141H x 340D

500 x 500 x 500H

RM130.00 RM195.00

High Display Cube 500 x 500 x 1000H) RM150.00 RM225.00

TOTAL AMOUNT

15Please submit this form, before deadline to:



(F) 03-8060 9513

FURNITURE ON HIRE


23rd MDA SCATE 2016

FORM 3C

16

Furniture Items

Information Counter Lockable Cupboard Aluminium LowRound Table

Folding Chair Black PVC Sofa -single seater

Aluminium TallRound Table

Bar Stool (Oscar) Bar Stool (High Back)

Waste Basket

Shelf - Flat

Brochure Rack

Brochure Rack withTabletop

DISPLAYMAX (M) SDN BHD51GM, 51-2, 51-3, Petaling Utama Avenue, Jalan PJS 1/50,Taman Petaling Utama, 46150 Petaling Jaya, SelangorTel: 03-7781 4077 Fax: 03-7781 4177 Web: displaymax.com.my

Low Glass Showcase(91.4cm W x 45.7cm D x 99cm H)

High Glass Showcase(45.7cm W x 45.7cm D x 213cm H)

Low Display Cube(600mm x 600mm x 500mm ht)

Normal Display Cube(600mm x 600mm x 760mm ht)

Tall Display Cube(600mm x 600mm x 1000mm ht)

A

A

B

B

C

C

NAME OF EXHIBITION:23rd Malaysian Dental Association Scientific Convention and Trade Exhibition 2016

DATE:15 – 17 January 2016

VENUE:Putra World Trade Centre, Kuala Lumpur, MALAYSIA

Please provide us with a quotation based on the following services and specification:

Please Tick [ v ]:

[ ] Collection from our local office

[ ] Unloading from transport & delivery to stand

[ ] Assist with unpacking

[ ] Removal, storage and return of empty cases

[ ] Repacking

[ ] Removal from stand and loading onto transport

[ ] Delivery to our local address

[ ] All services from local arrival Kuala Lumpur port / airport through to place on stand

[ ] All services from close of show through to delivery FOB Kuala Lumpur port / airport

[ ] Assistance with shipment from……………

Our exhibit specification is as follows (COMPULSORY FOR EACH SECTION):

Case No: ________________________________________________________________________________

Dimension (mm): _________________________________________________________________________

Gross Weight: ____________________________________________________________________________

Brief Description of Goods: _________________________________________________________________

(Please use separate sheet for each exhibit)

From:

Company Name : __________________________________________________________________________

Address : _________________________________________________________________________________

_________________________________________________________________________________

Tel. No. : ___________________________________ Fax No. : ___________________________________

Contact Person : __________________________________________________________________________

STAND CONTRACTOR (COMPULSORY):

Company Name : __________________________________________________________________________

Person in Charge: _________________________________________________________________________

Positioning exhibit at booth:

1. With Platform [ ] Without Platform [ ] (Exhibit exceed 2001kg must not be on platform)

2. Exact positioning of exhibit at the booth

(Please attached TOP VIEW booth design / layout with exhibit’s exact positioning)

17


23rd MDA SCATE 2016

FORM 3D

HEAVY / HAZARDOUS / LARGE EXHIBIT (IF APPLICABLE)

1. Every heavy / hazardous / large exhibits must be presented with their design together with dimension to us.

2. Every Exhibits that exceeded 2001kg and above (per item) will be treated as heavy and large exhibits.

3. Hazardous exhibits should be declared with the Organizer, Venue and also R.E.Rogers (M) Sdn Bhd at least 1 month

before exhibition starts.

* Please provide picture of exhibits including the packaging details (Please provide pictures of exhibits with / without

packaging)

MECHANICAL EQUIPMENT REQUIRED:

1. Forklift: ____________kg 2. Crane: ____________kg

3. Other Special Equipment:________________________________________________________________________

DURATION OF INSTALLATION REQUIRED:

1. Days: _______________ 2. Hours:_______________

SAFETY SPECIFICATIONS (KINDLY INDICATE IF ANY)

__________________________________________________________________________________________________________________________________________________________________________________________________

LAST MINUTE ENQUIRIES

1. Any last minute request for onsite handling service at the venue will be subject to a penalty of RM200.00, excluding

onsite handling charges.

2.Last minute enquiries during moving in/out day will be treated on a first-come-first-serve basis. All vehicles will need

to be registered at the Vehicle Holding Area (VHA).

3. Last minute request for handling of exhibit using forklift / crane is subject to venue and organiser’s approval.

4. Loading/unloading process will be done subject to space availability at the loading bay.

�Submission of this form must be made at least 2 weeks before the opening of exhibition. Any late submission of this

form will subject to a late surcharge of an additional RM30.00 / CBM from the published Onsite Handling Fee.

18

SUNWAY PUTRA HOTEL KUALA LUMPUR

HOTEL RESERVATION FORM

MALAYSIAN DENTAL ASSOCIATION “23

rd MDA SCIENTIFIC CONVENTION & TRADE EXHIBITION”

Room Rates are valid from 11th – 20th January 2016

Registrant’s name

Surname First Name Business address

Street address or P O Box #

City/Town State Telephone # Facsimile #

Arrival date Limousine Pick-Up at RM170nett per car (Y / N) FLT # / Time

Departure date Limousine Transfer at RM130nett per car (Y / N) FLT # Time

I hereby authorize Sunway Putra Hotel Kuala Lumpur to charge to my credit card details as follows:

Credit Card Type: Visa Master Amex JCB Diners (please tick)

For Amex, please provide 4 digits I/D No

For VISA / MASTERCARD, please provide 3 digits (behind credit card) I/D No

Credit Card No: Expiry Date

I agree to the following terms & conditions :

FAX/EMAIL HOTEL RESERVATION FORM TO :

SUNWAY PUTRA HOTEL KUALA LUMPUR

TEL NO: 603 4042 9888 FAX NO: 603 4041 1030

EMAIL : [email protected]

Superior Room RM300.00nett per room per night inclusive of 01 buffet breakfast

RM320.00nett per room per night inclusive of 02 buffet breakfast

Deluxe Room RM330.00nett per room per night inclusive of 01 buffet breakfast

RM350.00nett per room per night inclusive of 02 buffet breakfast

NOTE : Prices are in Ringgit Malaysia (RM) and inclusive of 6% goods and services tax (GST) effective 1 April 2015 Complimentary WIFI connection.

� Limited number of rooms is available per category. Once a category has been sold, the next available category will be offered. Confirmation is subject to room availability.

� Cancellation received within 3 days prior to arrival, cancellation fee equivalent to the value of entire stay will be levied upon.

� In the event of ‘no-show’ a cancellation fee equivalent to the value of the entire stay will be levied upon.

� This form is based on the individual room booking and is not applicable for group booking more than 10 rooms. For group booking, please contact our Sales & Marketing Department.

� Check-In time is after 3 PM and Check-Out time is at 12 PM. Early check-in or late check-out arrangements can be made at applicable charges.

19


23rd MDA SCATE 2016

FORM 3E

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RULES & TERMS

1. EXHIBITION VENUE

Putra World Trade Centre,

Dewan Tun Razak 3 (TR3), Level 3

41, Jalan Tun Ismail, 50480 Kuala Lumpur,

Federal Territory of Kuala Lumpur, Malaysia

2. EXHIBITOR'S APPLICATION

All application for the 23rd MDA SCATE 2016 be made through the Booking Form accompa nied

with full payment. The exhibitor shall agree to comply with the terms and conditions of the 23rd

MDA SCATE 2016. The submission of the entry form shall be deemed as the confirmation

of exhibitor's application to participate in the 23rd MDA SCATE 2016 and exhibitor's acceptance

and agreement to be bound by the terms and conditions of the 23rd MDA SCATE 2016.

The Organizing Committee reserves the right to accept or reject any application without

disclosing any reasons.

3. PARTICIPATION RATES & REGISTRATION DETAILS

A. SHELL SCHEME (Booth size: 9 sq. meters or 3m x 3m) Includes the following:

Fascia board with exhibitors' name and booth number 2 fluorescent lights, I 13 amps electrical

point I information desk 2 chairs and I wastepaper basket. Needle punch carpet flooring of booth

area (see diagram on page 16)

B. SPACE ONLY (Minimum Size: 18 sq. meters or 2 booths space)

1. The exhibitor shall be responsible for their own designs, construction and furnishing.

All electrical fittings and installation must be undertaken by the official contractor appointed by

the Organizer. All exhibitors must design their booths and submit the drawing’s to the

Organizer for approval by 14th December 2015. Failure to do so without the prior written

approval of the Organizer is considered a breach of the Fair's Rules & Regulations.

2. Double-deck booth is not allowed and if have is subject to organizer approval.

3. Exhibitors are responsible and liable for any such contractor’s observance of all Rules and

Regulations, including the strict observance of build-up and tear-down schedules.

4. Rigging of structure is NOT allowed.

5. All designs should have 50% visibility from all sides.

6. Exhibitors may not lay carpet across adjacent booths.

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BOOTH FITTING REGULATIONS

a) The organizer has appointed Displaymax (M) Sdn Bhd as the 23rd MDA SCATE 2016 Official

Contractor for all the Shell Scheme booth. However, an Exhibitor may employ a contactor of his

choice to construct booth interior and any free standing displays or fitments which may be

required, provided that the contractor concerned is registered with and approved by Main

Contractor and PWTC and has conformed to regulations.

b) For "Space Only" booths, a drawing in duplicate showing the plan view, (with measurements)

and an artist's impression must be submitted to the organizer latest by 14th December 2015

within 3 days failing which the organizer is entitled to terminate the contract strictly without

liability and retain all payment made by an exhibitor. Original drawings (hard or soft copy) and

not facsimile transmitted copies are required. The Exhibitor must establish whether this have

been done by the Contractor as no booth may be constructed until these plans/drawings have

been duly approved and signed by the Organizing Committee. For shell scheme booths, such

drawings are only required if upgrading work or any changes is being carried out. Non

submission of these drawings within the stipulated period is considered a breach of the Rules &

Regulations of the 23rd MDA SCATE 2016.

c) Neither fitting, display or self adhesive stickers/signs may be attached to or suspended from the

ceiling of any part of the exhibition halls, nor any item be nailed, screwed, drilled or punched into

the floor. If this instruction is ignored, PWTC has the right to remove the items and charge

the exhibitor/contractor concerned for the damage caused.

d) Exhibitors wishing to construct a false ceiling at their booth must submit duplicate drawings to

the organizer for approval by the Fire & Safety Authority. Ceilings can only be constructed of

large mesh or egg box materials, which permit the passage of water in the event of fire.

e) For safety reasons, only the 23rd MDA SCATE 2016 contractor can carry out electrical wiring

and connections. Exhibitors must refer to the 23rd MDA SCATE 2016 Contractor to obtain

approval if changes need to be made to the standard wiring laid out by the 23rd MDA SCATE

2016 Contractor. The organizer reserves the right to stop all activities of an exhibitor should it

deem that electrical rules & regulations have been breached and poses a safety hazard to anyone.

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f) No devices, such as electricity cables, water/compressed air pipes, and telephone lines inside

or near the booth may be removed, cut or diverted without the permission of the organizer and

hall provider.

g) All contractors are expected to clean the booths and remove all construction debris.

h) All non-official contractors must lodge a performance deposit of no less than RM3,000.00 per

stand with the 23rd MDA SCATE 2016 Contractor, which would be refunded after deduction of

specific services and damages.

Please refer to list as follows:

1. 9sqm to 30 sqm - RM 3,000.00

2. 31 to 60 sqm - RM 5,000.00

3. 61 sqm and above - RM 10,000.00

i) Only when this Performance Bond is placed and the undertaking signed, will he contractor be

allowed to bring in materials into the halls to commence work.

j) Provided no damage is caused during build up, fair days and teardown, the Bond shall be

returned to the contactor/exhibitor, in full within 60 days of the completion of the exhibition.

k) Any other contractor is required to pay a non refundable administration fee of RM30.00 per sq

metre to the 23rd MDA SCATE 2016 contractor.

l) For "Space Only" Booths The organizer reserves the right to require the exhibitor to change,

modify, lower or shorten any back wall and side wall proposed in the "Space Only" design if, in

the opinion of the Organizing Committee, such back wall and side wall will obstruct the

reasonable exposure of any adjacent exhibition booths. All booths must be constructed, with a

back and sidewalls, except island booths, which do not require any walls. In the case of a one

corner booth, a back wall and one sidewall must be constructed, while a two cornered or

peninsular booth requires only a back wall. Where a structure such as a wall or a sign, exceeds

the height of the neighboring booth, the Exhibitor with the higher wall must decorate the visible

portion to a standard acceptable to the Organizing Committee. All contractors other than the

23rd MDA SCATE 2016 Contractor must purchase a contractor's pass to gain entry to work in

their respective areas in the hall.

m) For Shell Scheme Booth –

--No additional booth fittings or display may be attached to the shell scheme structure except for

those approved by the organizer. Any protruding or cantilever signage’s must confirm to the

specifications approved by the Organizing Committee.

--No nailing or drilling will be allowed. If you require assistance in hanging or displaying your

exhibits, please consult the 23rd MDA SCATE 2016 Contractor. No painting or wall papering on

the shell scheme booth panels is allowed. Exhibitors who wish to have the panel painted must

inform the 23rd MDA SCATE 2016 Contractor who will provide quotations on request.

No financial credit will be given for any shell scheme package item not utilized.

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STORAGE AND REMOVAL OF WASTE MATERIALS

a) Storages area are not available.

b) All exhibitors' materials and properties kept within the hall shall be at their own risk.

c) All exhibitors are required to store their materials in an orderly manner so as not to

cause any obstruction.

d) At the end of each day, exhibitors are responsible for ensuring that contractors remove all

unwanted materials from the exhibition halls.

e) Contractors are expected to clean the booths and remove all debris. The organiser shall

invoice exhibitors for the removal of wastes such as packing materials, crates & cartons etc

that are left behind by exhibitors or their contractor.

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EXHIBITION RULES, REGULATIONS & IMPORTANT INFORMATION

SECURITY

a) All personnel working in the exhibition halls must wear the 23rd MDA SCATE 2016 badges at

all times.

b) The Organizing Committee reserves the right to evict any Exhibitor without 23rd MDA SCATE

2016 identification badge.

c) Security guards will patrol the exhibition site in general, but their duties shall not include specific

attention to individual stands.

d) It is strongly recommended that at least one person be at the exhibition booth at 9.00 am

everyday during the expo, when the halls are re opened for packing. It is important to note that

while the organizer will maintain security surveillance at all times, Exhibitors are reminded that

their booths should not be left unattended until all portable items have been secured.

e) An exhibitor shall be responsible for all his exhibits in transit to and from and within the confines

of the exhibition area at the venue.

f) Exhibitors will not be allowed in the exhibition halls after the exhibition hours.

g) The organizer reserves the right to request any of the Exhibitors, their employees,

representatives , servants, agents, contractors and/or invites, to leave & vacate the exhibition

venue as well as remove their exhibition materials, if they should in any way cause chaos,

discomfort, or threaten the safety and smooth proceedings of the exhibition in any manner.

OPERATION OF EXHIBITION BOOTH

Exhibitors shall not allowed to place stickers, signs, posters, bunting or banners anywhere at the

exhibition venue as stated in the Contract, other than within their own booth. Likewise, Exhibitor's

representative(s) shall not solicit business nor distribute brochures, invitations etc along the

gangways and corridors, or near the entrances.

Only a maximum of FIVE (5) representatives of the Exhibitors are allowed to conduct sale of their

product(s) during the promotion. The representatives are only allowed to conduct sale of their

product(s) within and not more than 4 feet away from their booth area or at any other designated

area, if provided by the Event Manager.

All harzardous or flamables or dangerous items are prohibited. Special consent is needed for any

of these items to be brought into exhibition hall. Exp helium balloon.

All exhibitors and contractors must comply to exhibition hall owners house rule. Please refer to

official contractor for further information.

Official contractor or hall owner have the rights to freeze or stop any activities which does not

comply to the house rules.

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The booth must be staffed and operational at all times during 23rd MDA SCATE 2016 opening

hours. The Exhibitor's staff must wear Exhibitor badges issued by the Event Manager for

identification. The Exhibitor shall be responsible for the good conduct of all this staff, agents or

representatives.

The Exhibitor and/or his staff shall conduct no distribution of leaflets or any business activities

outside their booth boundaries, unless otherwise arranged by the Event Manager.

No Exhibitor may use air compressors or pressurized containers without prior approval by the

Event Manager.

The weight of all exhibits shall not exceed the floor loading limit. Without the special permission of

the organizer, no exhibits can be taken into the boot once 23rd MDA SCATE 2016 has been

officially opened, nor removed from the booth before the closing on 23rd MDA SCATE 2016.

All precautions must be taken by the Exhibitors against fire and to protect the public. Exhibitor who

because of the nature of their exhibits, require specific fore protection, must make arrangements,

at their own cost, for the provision of such equipment. Fire & safety regulations require that no

goods nor packing materials may be stored on access areas behind or between booths. Exhibitors

should design proper storage with adequate access within their own booth or approach the Official

Freight Forwarder for storage.

Each Exhibitor is responsible for indemnifying the Event Manager and their agents liability to the

owners of PWTC public authority or the demand of whatever nature consequential to any act or

omission of the Exhibitor, his staff or agents.

The Exhibitor shall be responsible for any damages to the structure, floor, walls, pillars and any

part of the Exhibition Halls, the property of the Event Manager, any other Exhibitor caused by his

staff in transportation, removal of exhibits, refuse and/or decoration works.

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ELECTRICAL CONTRACTOR AND INSTALLATION

Electricity will be supplied through the Official Contractor only, This includes all electrical work

(wiring and connection, lighting, etc) on all booths (shell scheme, special design and raw space) at

the Exhibition. For safety reasons, no other electrical contractor will be permitted to carry out

electrical work on site.

a. The number and the type of additional electrical fittings and installations required must be

indicated by the Exhibitors on electrical supplies and fitting. A quotation will be submitted by the

official contractor upon receipt of this form for unscheduled fitting or installations.

b. No electrical installation may be suspended from the roof of the Exhibition Halls or affixed to

any part of the building structure. No fitting may project beyond the boundaries of the

installations and must be adequately protected against excess current.

c. Any design or plan of electrical installation must be submitted to the Event Managers for

approval before the deadlines indicated, and no installation work shall be carried out without

written permission there from. The Organizer reserve the rights to disconnect electricity supply

to any Exhibitor whose installations either violate the regulations or is deemed dangerous or is

likely to caused annoyance to visitors or other exhibitors.

d. Strictly No multi plug are allowed. All sockets are for machine operation only and not for lighting.

For safety reasons, please use one socket for one machine only.

INSURANCE

a. Every reasonable precaution will be undertaken by the organizer to ensure that security and

safety of the exhibition halls and adjacent areas. However, the organizer will not be responsible

or be liable to any Exhibitor, their employees, contractors or agents in respect of any direct or

indirect loss or damage to any exhibit, person or property, arising out of or in any way connected

with the exhibition. Exhibitors are strongly advised to insure their exhibits against such loss or

damage, including risk of fire, throughout the duration of the exhibition.

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b. Exhibitors will also be held responsible for loss or damage or injury to property (including those

belonging to other Exhibitors and persons, caused by themselves, their employees or agents.)

Each Exhibitor participating in the exhibition MUST indemnify the organizer against all claims of

whatever nature, which may be made against the organizer arising out of in any way connected

with such exhibitor’s participant in the exhibition. This provision is specifically agree to be fair

and reasonable by the Exhibitor participating in the event

AUDIO VISUAL EQUIPMENT AND POTTED PLANTS

a. Exhibitors are permitted to bring their own audio visual equipment such as TV's and Video into

the exhibition area. These must be placed inside the confines of your own booth area and must

not be on walkways or any other common area. Exhibitors may use their PA/sound system but

must ensure the volume is kept at an acceptable level and is not disruptive to the

immediate neighbors.

b. Exhibitors are permitted to conduct their promotion utilizing the Organizing Committee's DJ and

PA system at the indoor stage. Should exhibitors require the services of the DJ, exhibitors must

inform the Organizing Committee 2 weeks before the fair commences.

C. Exhibitors are not allowed to bring in potted plants for the exhibition area. Potted plants are to

be rented from the Landlord.

AUDIO VISUAL PRESENTATIONS

a. All audio-visual presentations, even if they originate from Malaysia must obtain the Censor

Board’s approval . Clearance may take about 4 weeks and exhibitors are advised to send their

materials to the Censor Board together with a covering note indicating that it is to be used at the

exhibition. Exhibitors should obtain the Censor Board’s approval from:

LEMBAGA PENAPISAN FILEM (FILM CENSOR BOARD)

Kementerian Dalam Negeri Bahagian ‘C’,

Unit Penapisan Filem Aras 3 Blok D2,

Parcel D Pusat Pentadbiran Kerajaan Persekutuan

62546 Putrajaya Malaysia.

(T): 603 8886 8000 (F): 603 8889 1685

b. In addition a license from Jabatan Perlesenan (DBKL) must be obtained before the audio-visual

materials may be screened at the exhibition. All the related fees are to be borne by

the Exhibitors.

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EXHIBITOR'S BADGES

a. Exhibitors shall be provided with 5 (FIVE) Exhibitor's badges, FREE of charge. Additional

badges can be purchased from the organizer RM 10.00 each. Additional badges beyond the

entitlement and/ or re-issued badges due to misplaced or lost will be charge

at RM 20.00 /badge.

b. Exhibitors are required to wear their badges at all times within the Fair area.

c. Exhibitors are reminded that exhibitors badges are strictly for their own staff manning the booth

only & should be worn at all times during the exhibition. During the exhibition hours, any

exhibitors without badges will be required to Undergo for admission. No other personnel should

be wearing exhibitors badges. The event manager reserves the right to confiscate any

misused badges.

d. The Exhibitor Badges are non-transferable.

FAILURE TO EXHIBIT

a. Any organization which, having signed a contract for the exhibition space or booth and fails to

exhibit for whatever reason shall be liable for the full amount stated in the contract plus any

additional costs that may be incurred by the organizer.

b. These terms cannot be varied under any circumstances.

RIGHT TO CANCEL, POSTPONE OR SHORTEN FAIR

a. The organizer reserves the right to cancel the 23rd MDA SCATE 2016 if, in the opinion of the

organizer, the total number of booths sold does not justify the staging of the fair.

b. It also reserves the right to cancel or shorten the 23rd MDA SCATE 2016 in the event of any

unforeseen circumstances, which are beyond the control of the 23rd MDA SCATE 2016.

b. If the Fair is cancelled, then all payments made to organizer shall be refunded. No other claims

or compensation will be entertained.

c. If the Fair is shortened, there will be no refund of payments made. No other

claims or compensation will be entertained

INFRINGEMENT AND ENFORCEMENT

a. The appointed enforcement officers shall be responsible to enforce the rules and regulations of

the Fair and therefore are empowered to demand immediate compliance from the exhibitors and

its agents.

b. The organizer shall deal with all infringements and breaches of the terms and conditions.

c. The organizer empowered to order any Exhibitors and their agents to remove any materials

which may obstruct or interfere or contravene any rules and regulations of the

23rd MDA SCATE 2016.

d. All written feedback or reports of unethical practices should be forwarded as per the Feedback

form provided, to the Organizer for the preliminary investigation.

e. The Exhibitor against whom the allegation has been made shall provide, at the request of the

organizer, such further information or documents as may be required within such period as may

be specified.

f. The organizer, shall evaluate the merits of complaints / reports and if after investigation, the fact

alleged against an exhibitor appears to constitute a prima facie infringement of the Rules &

Regulations of the Fair, the organizer shall be empowered, to implement the following penalties.

i. To take appropriate action on any Exhibitor and evict them from the fair if found to have violated

the 23rd MDA SCATE 2016 conditions or guidelines. The Organizer of the Fair will cancel

participation by the exhibitor in the travel fair immediately and all monies paid by the Exhibitor

shall be forfeited.

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23rd mda scate 2016 exhibitor handbook mda scate 2016 exhibitor handbook date: 15th - 17th january...

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