23 mars 2004

How to develop a European research project - Consortium

THINK BIG

Jonas Röttorp

Swedish Environmental Research Institute

www.ivl.se

23 mars 2004

Key-words FP6

• Critical mass

• Integration

• Think Big

23 mars 2004

Preparation- Be almost obsessed developing your idea

• Idea– Expand your idea-Think Big- how can other partners

and skills improve the project on a wider horizon

23 mars 2004

EU research/ National traditional research

• Develop your research ideas towards commercial ideas- commit an exploitation partner to the project

• Identify clear roles for each partner- no overlapping

23 mars 2004

Partners-preparation

• Minimise the number of partners needed for the consortium- Critical mass

• Ask all partners to contribute to the application- exclude partners who do not contribute

23 mars 2004

Communicate with the Commission and ask for advise

• Contact the different scientific officers and send short outlines of project to get an opinion of partners and project outline– National

– Brussels

23 mars 2004

Development of a application• Ask all partners to contribute!!• Make sure you have enough resources as a co-

ordinator to develop a good application-in combination with spendable spare time

• WP-leaders develop the WP early– Short description of work– Tasks– Deliverables– Duration and manpower

• Partners description early-check also special skills

23 mars 2004

Project Management

• Commitment with your organisation

• Split the work on Administrative and technical management

• Use risk management as a tool for project management

23 mars 2004

Management

• Financial routines- distribute to your partners

• Compile financial reports for the whole project

• Administrative management- Develop templates, reporting routines and CA- be tuff

23 mars 2004

Risk management

• Identify risk events• Score the risk events on: Probability of occurrence,

impact if it occurs, controllability of the event.• Develop a actionplan of the 10:highest risks• Let all partners identify and score the risks

independently• Risk manager evaluate the risks prior to the

management meetings

23 mars 2004

Administrative management

• Develop an homepage for internal use!!!

• Templates for ppt, minutes technical reports, deliverables etc.

• Contacts to reach all partners: e-mail etc

• Document administration

23 mars 2004

Technical management• Communication!!!

– E-mail ok, phone better, physical meetings best

• Make sure that the WP leaders understand their responsibility, prepare the technical annex and the CA carefully, arrange a physical meeting prior to negotiations

• Make sure that minutes have higher priority than the technical annex

• Make sure that the partners understand that EU-research has commercial aspects.

23 mars 2004

Negotiation- phase

23 mars 2004

Negotiation

• Analyse the allocation of resources carefully on the original application- Discuss with partners and their budget

• Normally EU cut the budget/ explain at the meeting that you need to cut on expectations on project

23 mars 2004

Negotiation

• Read through the application very carefully• Make sure you understand all partners

contributions to the application• After received the ok, from EU on negotiations ,

call your scientific officer to find out more details about the EU opinion of the project- ask the SO how he would like to arrange the meeting, who should attend?

23 mars 2004

Negotiations

• Prepare slides on presentation of your project• Prepare different ideas to resolve the

negotiations• Be tuff and do not agree to carry out anything

if it is not reasonable• Remember that you as a co-ordinator have the

overall responsibility and the power to to implement necessary changes

23 mars 2004

Negotiations

• Make sure you do not give to much alternatives to all partners on budget allocation- decide yourself!!!

23 mars 2004

Holistic Integrated Process CONtrol

23 mars 2004

HIPCON parner structure

IVL Swedish Environmental Research Inst.

Valid

ati

on

Inte

gra

tion

Rese

arc

h

Management/Dissemination - IVL, IMCG

Uppsala UniversityLondon School of Economics and Political Science

Computer Technology

Institute

SSAB Oxelösund Stockholm Vatten

23 mars 2004

SCIENTIFICCOUNCIL

INDUSTRIALREFERENCE GROUP

WP 1Management

(IVL)

WP 1Management

(IVL)

CASE STUDY 1Steel

(SSABOxelösund)

CASE STUDY 1Steel

(SSABOxelösund)

Technical coordinationcommittee

MANAGEMENT BOARD

WP 2Data

management(IVL)

WP 2Data

management(IVL)

WP 3Process

economics(London S

ofEconomics)

WP 3Process

economics(London S

ofEconomics)

WP 4Environ-mentalimpact(IVL)

WP 4Environ-mentalimpact(IVL)

WP 5Process

modelling(CardiffUniv.)

WP 5Process

modelling(IVL)

WP 6Process control(Uppsala Univ.)

WP 6Process control(Uppsala Univ.)

WP 7Decision support

system andSyst.Integration

(CTI)

WP 7Decision support

system andSyst.Integration

(CTI)

CASE STUDY 2Waste water

(StockholmVatten)

CASE STUDY 2Waste water

(StockholmVatten)

WP 8Dissemination

(IVL)

WP 8Dissemination

(IVL)