21 November 2012

We have undertake the following activities to conduct the paper audit:

•Administrative assistants and coordinators counted the paper placed in the printers by reams (500pages)•Administrative assistants and coordinators counted the recycled paper •Information Technology Manager wrote down the printer readings (black & color impressions) for the central printers

What were your findings?

•As baseline we printed 2211 sheets /day and we recycled/reuse 314 sheets.

Which departments were involved?

•Executive office & Sales & Marketing•Human resources•Finance •Housekeeping •Front desk•Reservations

Resmi-Human Resources

Mizza-Executive Office

& Sales & Marketing

Nikhil-Finance

Anecia-Housekeeping

Sachin-Front desk

Michael & Ziad-Reservations

Thapa-Food & Beverage

What activities did you undertake to communicate the campaign internally?

We have communicated the Paperless day through the following:•Email•Desktop wallpaper•Digital heart of the house communication screens•“Mr. Lean the Green Machine” sustainable board•Daily briefings•Morning meetings•Environmental presentations•Executive Committee meeting

Which tools and resources did you use?

•Mainly electronic (emails, digital screens, pc)•“One to one “ communication

Which departments were involved?

•All hotel departments

“Mr. Lean the Green Machine” sustainable board announcement /poster

Registration to Paperless Day

Kickoff meeting invitation

Desktop wallpaper mail blast reminder

How did you save on wasteful paper use? What did you do as an organization and as individuals?

•We resized the documents by:I. Eliminating the unnecessary information (email signatures, banners, etc) II. Adjusted the margins to minimumIII. Set indents to “0”IV. Set spacing to “SINGLE”

•We created an internal email signature use for reply or internal email eliminating the promotional banner•We installed ZapGrabVista on all our PC’s to grab/snapshot)the area that needs/must be printed (instead of printing all the document)•We PDF documents and send them by email instead of printing it off•We set the central printers to black & white double side printing mode

Which departments were involved and which performed the best?

•All departments were involved but the Reservation is the department that performed the best as they have reused the recycled paper they had in stock.

“Save Paper, Save Trees & Save our

Mother Nature, We have got only one”-Resmi -Human Resources

Executive Office & Sales & Marketing

Human Resources Finance Housekeeping Front Desk Food & Beverage Reservations

202

47

378

100

1250

13994

3 13 18 34

165

081

42 18

165

64

800

122

028 8 40 31 400 37

Aloft Abu DhabiBaseline:Used paper (No. of sheets) Baseline: Recycled /reuse paper (No. of sheets)Paperless day: Used paper (No. of sheets) Paperless day: Recycled /reuse paper (No. of sheets)

Total paper consumption and recycled/reused

2211

1211

314184

Baseline used paper Paperless day used paperBaseline Paperless day /reuse paper

56%

8%

31%

5%

Reduction % on paperless dayBaseline used paper Baseline recycled /reuse paperPaperless day used paper Paperless day /reuse paper

Share your stories of how you will keep your paperless story going throughout the year.

We will definitely keep the paperless champion role per department from now on to monitor the printouts and keep reinforcing the paperless concept. The facts about the savings will be communicated on monthly basis to help boosting the willingness of our talent and to get their “buy in”.The paperless talent of the month will be awarded to award the talent that goes the extra mile.

What worked for your organization that you can carry forward 365 days a year.

We will keep resizing the documents If we need to print documents we will print on both sides and preferably black an white.The awareness will continue so that our talent can always be reminded of the need on recycling, reusing & reducing.

Have you set new targets? Monthly, quarterly, yearly.

Definitely. Yearly target to reduce paper consumption is set to 30%, and the paper & cartoon board recycling target is set at 10% .