20&27 may 2013
DESCRIPTION
Briefing on the e-Invoice Service to be provided on the Pilot e-Procurement System of the Government. 20&27 May 2013. Agenda. 1.Highlight the difference between system flow of e-Invoice and paper invoice – 15 minutes - PowerPoint PPT PresentationTRANSCRIPT
20&27 May 2013
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Agenda 1. Highlight the difference between system flow
of e- Invoice and paper invoice – 15 minutes
2. Demonstrate the operation procedure of e-Invoice in external portal for suppliers (including account setup for e-Invoice) – 20 minutes
3. Points need to be aware when using e-Invoice Service – 10 minutes
4. Q&A – 15 minutes
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Agenda
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1. Highlight the difference between system flow of e- Invoice and paper invoice – 15 minutes
2. Demonstrate the operation procedure of e-Invoice in external portal for suppliers (including account setup for e-Invoice) – 20 minutes
3. Points need to be aware when using e-Invoice Service – 10 minutes
4. Q&A – 15 minutes
BackgroundThe e-Invoice Module is an add-on to the e-PS.Project Scope
Phase 1 (Web-form channel):An online form will be added to the external portal
for suppliers to submit electronic invoiceTo be launched at the end of June 2013.
Phase 2 (Structured message channel):New interface with the supplier’s system will be
provided for submission of electronic invoice in pre-defined format.
To be launched in Dec 2013
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- External Suppliers submit e-Invoice via web-form channel
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Submission of e-Invoice follows the flow of existing e-Submission
e-Procurement website http://www.eprocurement.gov.hk
e-Procurement website http://www.eprocurement.gov.hk
Click “Login
”
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If you have registered to login by Digital Certificate, please
click “Login by Digital Certificate” to enter the login interface.
1. Enter user ID and password.
2. Enter characters as shown in the
picture on the left.
In case you can’t view the Security
Code clearly, please
click “Regenerate”.
Login by User ID and passwordLogin by User ID and password
3. Click “Login”.
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Interface after login the systemInterface after login the system
Click “Purchase Order” or “Invoice > Create Invoice” to search a purchase order
for submitting invoice.
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3. Display “search result”.
1. Enter searching criteria.
2. Click “Search”.
4. Click “Create
Invoice” to submit a new
e-Invoice.
Step 1 – Search POStep 1 – Search PO
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If “Invoice No.” is not specified, the
system will generate a
unique number for it.
Enter invoice
information.
Step 2 – Prepare Invoice (1)
Step 2 – Prepare Invoice (1)
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Step 2 – Prepare Invoice (2)
Step 2 – Prepare Invoice (2)
Enter invoice item information.
Enter remarks,
e.g. prompt payment discount.
Add attachment if required.
If you want to load the previous saved invoice content, click “Browse” to
browse a file in your computer and then click “Load Draft”.
Click “Continue” to continue the submission of
invoice.
If you want to submit later, click “Save As Draft” to save the invoice content to your
computer.
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Step 3 – Confirm Invoice (1)
Step 3 – Confirm Invoice (1)
Check the invoice information before
submission.
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Step 3 – Confirm Invoice (2)
Step 3 – Confirm Invoice (2)
Choose the invoice
authentication method.
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Step 3 – Confirm Invoice (3)
by using Digital Certificate
Step 3 – Confirm Invoice (3)
by using Digital Certificate
2. Choose the type of Digital
Certificate, enter HKID No. or Certificate of Incorporation
Registration No.3. Select the file of Digital Certificate.
4. Enter password of
Digital Certificate.
5. Click “Confirm” to
confirm submission.
1. Select “Method 1
(Digital Certificate)”.
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Step 3 – Confirm Invoice (4)
by using Secret Code
Step 3 – Confirm Invoice (4)
by using Secret Code
3. Check your email account to receive secret code, and then enter the secret
code.4. Enter your
login password.
2. Click “Click Here” to generate secret code and send it to your registered
email account.
1. Select “Method 2
(Secret Code)”.
5. Click “Confirm” to
confirm submission.
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Acknowledgement for submission (1)
Acknowledgement for submission (1)
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Acknowledgement for submission (2)
Acknowledgement for submission (2)
Click “Print” to
print a copy.
Click “Save” to
save a copy.
E-mail acknowledgement will be sent to the account who submitted
the e-Invoice and whose sub-accounts with “Receive e-Invoice
acknowledgment” enabled.
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- External Suppliers submit e-Invoice via structured message channel
2. Acknowledgement (no. of accepted/rejected records; reasons for rejections)
1. e-Invoice Structured Message
Supplier Pilot Departments
e-Procurement System
Agenda
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1. Highlight the difference between system flow of e- Invoice and paper invoice – 15 minutes
2. Demonstrate the operation procedure of e-Invoice in external portal for suppliers (including account setup for e-Invoice) – 20 minutes
3. Points need to be aware when using e-Invoice
Service – 10 minutes 4. Q&A – 15 minutes
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Interface after login the systemInterface after login the system
Click “Account Management > Sub-
account Management” to manage sub-account.
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Sub-account ManagementSub-account Management
2. Click “Save”.
1.If “View e-Invoice” is enabled, the user can search all e-Invoice.2.If “Create e-Invoice” is enabled, the user can search all PO and create invoice3.If “Receive e-Invoice acknowledgment” is enabled, the user will receive E-mail acknowledgement when e-Invoice has been successfully submitted or e-Invoice has been rejected by the Government officer
Agenda
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1. Highlight the difference between system flow of e- Invoice and paper invoice – 15 minutes
2. Demonstrate the operation procedure of e-Invoice in external portal for suppliers (including account setup for e-Invoice) – 20 minutes
3. Points need to be aware when using e-Invoice Service – 10 minutes
4. Q&A – 15 minutes
Points need to be aware when using e-Invoice ServiceSetup sub-account and grant access right
Communicate with your Government Officer before sending the e-Invoice
Check the on-line status of e-Invoice periodically (You will receive e-mail if rejected)
You can still send paper invoice but e-Invoice is preferable
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HelpdeskTel No.: (852) 8107 0608
Fax No.: (852) 2645 8004E-Mail: [email protected]
Operating Hours: 08:00 am - 09:00 pm Monday to Friday except public holidays
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Agenda
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1. Highlight the difference between system flow of e- Invoice and paper invoice – 15 minutes
2. Demonstrate the operation procedure of e-Invoice in external portal for suppliers (including account setup for e-Invoice) – 20 minutes
3. Points need to be aware when using e-Invoice
Service – 10 minutes 4. Q&A – 15 minutes
Thank You
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