2021 merit information session · 2020. 11. 3. · 12.03.2021 deadline for merit form signed by...

2021 MERIT Information SessionHR Public Session

Human ResourcesCompensation and Benefits Group


Agenda

• Goal of Performance Review and MERIT Principles

• Eligibility Criteria

• The Annual Interview

• Performance qualifications

• Timeline

• MERIT Process and Form

• Salary change outside of MERIT

• 2020 MERIT results

• Links and Q&A

2


Goal of Performance Appraisal

• Align objectives across the Organization

• Set clear expectations (SMART)

• Identify areas for development

• Recognize effort and achievements

• Be transparent in recognition of performance

• Provide a framework for improvement

• Check the E-learning for more information

3


MERIT Principles

• Objectives are handed top down

• Performance appraisal is mandatory for all staff members

• Results of reference year are discussed between supervisor and staff member

• Both the HOW and the WHAT are important:• CERN Competency Model

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https://aisdb.cern.ch/pls/htmldb_aisdb_prod/f?p=158:8:214553368344967:::::


From Probation to MERIT

Induction Interview

Mid-probation review

End probation review

MERIT

5

Performance management is a continuous activity

End of probation, MERIT, etc. represent key formalized moments


The Annual Interview

• An opportunity for:• Dialogue on points of view

• Supporting development

• Acknowledging accomplishments

• Assessing strengths and improvement areas

• Providing directions to objectives and development

• Preparation is therefore crucial

6


Eligibility Criteria

• Performance qualification:• With staff contract 01.05.2021

• No longer in probation period on 01.05.2021

• Worked more than 1

3of the reference period (except for reasons of maternity

leave)

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Performance qualifications

8

OutstandingStrong

FairInsufficient

RemarquableElevée

AcceptableInsuffisante

Insufficient Fair Strong Outstanding

Salary increase(% of midpoint salary)

- 0.35% 1.35% 2.35%

Performance payment (% of midpoint salary)

- - 1.15% 2.15%

N.B. Eligible staff at maximum (or above) their grade:• No salary increase• Eligible for performance payment

2 November - 26 February: 2020 results discussed with 2020 hierarchy.• 2020 hierarchy shares 2020 results with

2021 hierarchy in writing.

Optional to have a joint interview

with 2020 and 2021 hierarchy

MERIT process in times of CERN re-organisation

EDH MERIT form is available as from January 2021. The EDH form takes hierarchy from date of creation

Please don’t hesitate to ask your supervisor, MERIT Coordinator or HRA for any clarifications

Change of hierarchy in 2021?

2020 hierarchy leaves CERN ?

2021 hierarchy is responsible for:Filling MERIT form in EDH, including 2020 hierarchy input, name of 2020 supervisor and interview dates

Collegial discussionPerformance qualification

Full approval of MERIT form in EDH within applicable deadlines

2 November - 26 February: 2020 results and 2021 objectives discussed with hierarchy.• Reported in EDH MERIT form

as from January.

4 January - 26 February: 2021 objectives discussed with 2021 hierarchy.• 2020 results and 2021

objectives entered in EDH MERIT form.

Before 19 December: 2020 results MUST be discussed with 2020 hierarchy.• 2020 hierarchy shares 2020

results with 2021 hierarchy in writing.

• Word template available.

NO YES

4 January - 26 February: 2021 objectives discussed with 2021 hierarchy.• 2021 objectives entered in EDH

MERIT form.• 2021 supervisor uses “Forward with

Rights” in EDH.• Document sent to 2020 supervisor

for input of 2020 objectives’ results and comments.

• 2020 supervisor sends EDH document back to 2021 supervisor for signature.

MERIT form template (Word)

available to record results and objectives

discussed before January

NOYES


Timeline

10

02.11.2020

Start of performance appraisal interviews

04.01.2021

MERIT form available in EDH

26.02.2021

Complete performance

appraisal interviews

12.03.2021

Deadline for MERIT form signed by Group

leader and sent to staff member

April 2021

Enlarged Directorate on MERIT

30.04.2021

Deadline oral notification of staff

members

01.05.2021

Salary increase and performance payment decisions updated in

database

03.05.2021

Automatic e-mail notification of performance qualification

15.05.2021

Fully approved MERIT form sent to staff

member


MERIT form

• No change in the MERIT form since last year

• Staff members have 10 working days to add their comments and/or sign the MERIT form

• Staff members are not obliged to sign the MERIT form

• After this delay, manual send-back of the document is not permitted.

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MERIT form: Benchmark Job and Functions

• Benchmark Job:• The Benchmark Job (BMJ) is downloaded directly from the database

• For staff members with managerial responsibilities (e.g. DH GL, SL), a managerial BMJ is downloaded directly from the database

• Functions:• Functions are activities carried out in the framework of a staff member’s job

• Functions may also be activities carried out in the framework of a role

• Functions can be added to the free text field in the MERIT form

12


MERIT form: Roles

• Official responsibility, formally attributed to the staff member, which may be outside the framework of the staff member’s job and/or with distinct supervision (e.g. DSO, DTO)

• Aim of recording roles in the MERIT form:• To record activities which are not inherent to the staff member’s basic

functions

• To appraise the activities carried out in this context (where possible)

• To recognize the activity

• Roles can be added to the free text field in the MERIT form

• There is a list of roles available via the “Help” button, for guidance

13


Promotions and Changes of BMJ

• Promotions (Change of grade):• With staff contract 01.07.2021

• Eligible for performance reward

• Performance qualification of Strong or Outstanding

• Having performed activities of higher grade for at least 12 months (attested through a career review using the Promotion Guide)

• Effective date 01.07.2021

• Change of Benchmark Job:• With staff contract 01.07.2021

• Having performed activities for at least 12 months (attested through a career review using the Promotion Guide)

• Effective date 01.07.2021

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https://cds.cern.ch/record/2239735/files/CCP_2016_36_Rev2_%20Promotion%20Guide%20rev2.pdf?

https://cds.cern.ch/record/2239735/files/CCP_2016_36_Rev2_%20Promotion%20Guide%20rev2.pdf?


Outside the Annual Exercise

• Award for Extraordinary Service (AES):• Awarded for particularly appreciated, time-limited services• Can be awarded individually or as a team• Individual award = 1000 – 5000 CHF; Team award = 500 – 5000 CHF• Can be awarded throughout the year

• Responsibility Award (RA):• Temporary award for staff members assuming responsibilities corresponding to a

higher grade for a specific amount of time• Awarded as a percentage of basic salary (maximum = 10%)• Can be awarded throughout the year

• Equity:• Measures introduced in 2018 to allow Organization to provide more flexible

reward possibilities in certain situations• Detailed information available in Proposals for use of Equity document (Admin e-

Guide)• Effective date 01.09.2021

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2020 MERIT results

16


2020 MERIT – CERN-wide

Eligible staff only

17

Qualification

No.

Proposals %

Insufficient 1 0.04%

Fair 78 3.12%

Strong 1 733 69.21%

Outstanding 692 27.64%

Total: 2 504 100.00%

3.12%

69.21%

27.64%0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

Fair Strong Outstanding


2020 Proposals – by Grade

18

Eligible staff only

4.3

5%

69

.57

%

26

.09

%

3.1

9%

70

.74

%

26

.06

%

4.7

3%

69

.75

%

25

.51

%

3.6

6%

71

.20

%

24

.87

%

2.1

2%

60

.69

%

37

.19

%

3.3

6%

63

.87

%

32

.77

%

2.6

8%

72

.32

%

25

.00

%

1.1

6%

88

.37

%

10

.47

%

85

.37

%

14

.63

%

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

100.00%


2

3

4

5

6

7

8

9

10


2020 Performance qualifications – by Gender

19

Eligible staff only

3.0

7%

69

.43

%

27

.45

%

3.3

0%

68

.35

%

28

.35

%

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%


M

F

19


2020 Performance qualifications –by Contract Type

20

Eligible staff only

2.2

9%

61

.00

%

36

.71

%

3.4

6%

72

.66

%

23

.82

%

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%


LD

IC

20


2020 Performance qualifications –by Years of Service

21

Eligible staff only2

.42

%

58

.40

%

39

.18

%

1.3

6%

66

.29

%

32

.35

%

2.5

0%

68

.00

%

29

.50

%

3.5

4%

77

.38

%

19

.07

%

2.8

0%

77

.88

%

19

.31

%

7.3

4%

79

.10

%

12

.99

%

5.8

1%

80

.23

%

13

.95

%

12

.00

%

78

.00

%

10

.00

%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%


1-5 6-10 11-15 16-20 21-25 26-30 31-35 35+


Eligible staff only

17

2020 Performance qualifications –by working hours

2.6

8%

69

.15

%

28

.12

%

11

.86

%

70

.34

%

17

.80

%

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%


Full-time Part-time


2020 Promotions compared to midpoint

Promotions – All grades

Overall 14.68% of staff at midpoint or beyond23

7 (53.85%)

22 (31.88%)

33 (13.92%)

20 (9.3%)

45 (21.74%)

24 (16.33%)

16 (8.33%)

5 (5.43%)

13

69

237

215

207

147

192

92

28

221

513

384

578

365

338

175

0 100 200 300 400 500 600

2

3

4

5

6

7

8

9

Number of promotions Number staff at midpoint or beyond (and eligible) Total number staff


More info

• Admin e-guide & MERIT FAQ

• E-learning (via Learning Hub)

• Your supervisor

• MERIT Coordinators

• Human Resource Advisors (HRA)

• Or asking questions now

24

https://admin-eguide.web.cern.ch/en/procedure/merit-evaluation-and-recognition-integrated-toolkit-merit

https://admin-eguide.web.cern.ch/en/faq/merit-evaluation-and-recognition-integrated-toolkit-merit

https://lms.cern.ch/

https://hr-dep.web.cern.ch/content/hr-key-contacts


25

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2021 merit information session · 2020. 11. 3. · 12.03.2021 deadline for merit form signed by...

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