2020 enrolment checklist...ensure your child attends school on every school day for the educational...

Mediterranean Drive, BENOWA QLD 4217 PO Box 5733, GCMC QLD 9726 Email: [email protected] Phone: (07) 5582 7333 Fax: (07) 5582 7300 Website: benowashs.eq.edu.au RTO No: 30051 Cricos Provider No: 00608A

2020 Enrolment Checklist Prospective Student Details

Student Name:

Current School of Enrolment:

Previous School of Enrolment (if applicable):

Documents Required – Category A (Forms)

Student Enrolment Form – parent & student signature required Enrolment Agreement – student signature required State School Media Consent BYOD Participation Agreement – student signature required USI – Unique Student Identifier Registration Special Education Support/Special Needs Support

Student Resource Scheme – Participation Agreement

School Sports Program Participation and Transport Consent P&C Membership application Documents Required – Category B

Medical Information Individual Health Plan/Action Plan attached (where applicable) Legal/Court Orders copy provided (where applicable)

Original Birth Certificate or Passport if born outside Australia; sighted, number recorded and DOB confirmed.

Copy of last 2 semester Report Cards (all pages required)

Copy of last NAPLAN report (all pages required) Documents Required – Category C

All documents must be current at the time of application and show parent/carer names and addresses.

Home Owner

Signed, unconditional sale agreement /or Land Title Search; and

Gold Coast City Council Rates Notice – current account (all pages) and evidence of payment Lease Holder

Commercially drawn rental agreement stamped and signed by real estate agency; for eg. minimum 3 Months prior to date of application and 12 months from the students commencement date and evidence of currently paid up rent at the amount outlined in the lease agreement; and

Original receipt from the Residential Tenancies Authority (RTA) for lodgement of the rental bond

Documents Required – Category D

Electricity Account

Electricity Account (including evidence of payment) - a Minimum of One (1) current electricity account and evidence of payment must be provided; and

Additional Utilities – Evidence from Two (2) of the following is required

Gas Account (including evidence of payment)

Internet/Telephone Account/s (including evidence of payment)

Urban Utilities (Water) Account (including evidence of payment)

Documents Required – Category E – Evidence from One (1) is required

Driver Licence

Electoral Roll Home & Contents Insurance Certificate of Currency (including evidence of payment) Motor Vehicle Insurance Certificate of Currency (including evidence of payment)

Office Use Only Date received: Time received: Staff Name:

Enrolment accepted: Date: EP/Director Name: Signature:

mailto:[email protected]

Benowa State High School


Enrolment Agreement Form This enrolment agreement sets out the responsibilities of the student, parents or carers and the school staff about the education of students enrolled at Benowa State High School.

Responsibility of student to: attend school on every school day for the educational program in which they are enrolled, on time, ready to

learn and take part in school activities act at all times with respect and show tolerance towards other students and staff work hard and comply with requests or directions from the teacher and principal abide by school rules as outlined in the school’s Responsible Behaviour Plan for Students, including not

bringing items to school which could be considered as weapons (e.g. dangerous items such as knives) meet homework requirements respect the school property wear the complete school uniform with no variation.

Responsibility of parents to: ensure your child attends school on every school day for the educational program in which they are enrolled attend open meetings for parents let the school know if there are any problems that may affect your child’s ability to learn ensure your child completes homework regularly in keeping with the school’s homework policy inform school of student absences and reasons for absences in a timely manner treat school staff with respect support the authority of school staff thereby supporting their efforts to educate your child and assist your

child to achieve maturity, self-discipline and self-control not allow your child to bring dangerous or inappropriate items to school abide by school’s instructions regarding access to school grounds before, during and after school hours advise Principal if your student is in the care of the State keep school informed of any changes to student’s details, such as student’s home address and phone

number support the school dress code.

Responsibility of school staff to: design and implement engaging and flexible learning experiences for individuals and groups inform parents and carers regularly about how their children are progressing design and implement intellectually challenging learning experiences which develop language, literacy and

numeracy create and maintain safe and supportive learning environments support personal development and participation in society



foster positive and productive relationships with families and the community inform students, parents and carers about what the teachers aim to teach the students each term teach effectively and to set the highest standards in work and behaviour clearly articulate the school’s expectations regarding the Responsible Behaviour Plan for Students and the

school’s Dress Code policy ensure that parents and carers are aware that the school does not have personal accident insurance cover

for students advise parents and carers of extra-curricular activities operating at the school in which their child may

become involved (for example Program of Chaplaincy Services, sports programs) set, mark and monitor homework regularly in keeping with the school’s homework policy contact parents and carers as soon as is possible if the school is concerned about the child’s school work,

behaviour, attendance or punctuality deal with complaints in an open, fair and transparent manner in accordance with departmental procedure,

Complaints Management – State Schools treat students and parents with respect .

Responsible Behaviour Plan for Students Student Dress Code Homework Policy School Charges and voluntary contributions School network usage and access statement requirement of Acceptable Use of the Department’s

Information, Communication and Technology (ICT) Network and Systems Absences School Excursions Complaints management Parent/Carer Consent form for Voluntary Student Participation in Program of Chaplaincy Services Department insurance arrangements and accident cover for students Managing Consent to Use Student/Volunteer Copyright Materials and/or to Record, Use or Disclose

Student Personal Information Appropriate Use of Mobile Telephones and other Electronic Equipment by Students School instructions for school access

I acknowledge: That I have read and understood the responsibilities of the student, parents or carers and the school staff

outlined above; and That information about the school’s current rules, policies, programs and services, as outlined above has

been provided and explained to me.

Parent/Carer 1 Student Signature

Date


Introduction to the State School Consent Form (attached) for Benowa State High School This letter is to inform you about how we will use your child’s personal information and student materials. It outlines: • what information we record• how we will use student materials created during your child’s enrolment.

Examples of personal information which may be used and disclosed (subject to consent) include part of a person’s name, image/photograph, voice/video recording or year level. Your child’s student materials:

• are created by your child whether as an individual or part of a team• may identify each person who contributed to the creation• may represent Indigenous knowledge or culture.

Purpose of the consent It is the school’s usual practice to take photographs or record images of students and occasionally to publish limited personal information and student materials for the purpose of celebrating student achievement and promoting the school and more broadly celebrating Queensland education.

To achieve this, the school may use newsletters, its website, traditional media, social media or other new media as listed in the ‘Media Sources’ section below.

The State School Consent Form may, at your discretion, provide consent for personal information and a licence for the student materials to be published online or in other public forums. It also allows your child’s personal information and student materials to be presented in part or alongside other students’ achievements.

The school needs to receive consent in writing before it uses or discloses your child’s personal information or student materials in a public forum. The attached form is a record of the consent provided.

It should be noted that in some instances the school may be required by the Education (General Provisions) Act 2006 (Qld) or by law to record, use or disclose the student’s personal information or materials without consent (e.g. assessment of student materials does not require further consent).

Voluntary There will not be any negative repercussions for not completing the State School Consent Form or for giving limited consent. All students will continue to receive their education regardless of whether consent is given or not.

Consent may be limited or withdrawn Consent may be limited or withdrawn at any time by you.

If you wish to limit or withdraw consent please notify the school in writing (by email or letter). The school will confirm the receipt of your request via email if you provide an email address.

If in doubt, the school may treat a notice to limit consent as a comprehensive withdrawal of consent until the limit is clarified to the school’s satisfaction.

Due to the nature of the internet and social media (which distributes and copies information), it may not be possible for all copies of information (including images of student materials) once published by consent, to be deleted or restricted from use.

The school may take down content that is under its direct control, however, published information and materials cannot be deleted and the school is under no obligation to communicate changes to consent with other entities/ third parties.

Media sources used

Following is a list of online and social media websites and traditional media sources where the school may publish your child’s personal information or student materials subject to your consent. • School website: https://benowashs.eq.edu.au• Facebook: https://www.facebook.com/BenowaSHS• YouTube: https://www.youtube.com/channel/UCxnhwqWnsHuiYg_8fSIISpw/• Instagram: N/A• Twitter: https://twitter.com/BenowaStateHigh• Other: Marketing publications including but not limited to - flyers, video, newspaper advertising,

public billboards, school's website and e-newsletter, booklets (prospectus, subject, induction &information booklets, student diary, school magazine, facebook)

• Local newspaper• School newsletter• Traditional and online media, printed materials, digital platforms’ promotional materials,

presentations and displays.The State School Consent Form does not extend to P&C run social media accounts or activities, or external organisations. Duration The consent applies for the period of enrolment or another period as stated in the State School Consent Form, or until you decide to limit or withdraw your consent. During the school year there may be circumstances where the school or Department of Education may seek additional consent.

Who to contact To return a consent, express a limited consent or withdraw consent please contact the Enrolments Officer via email [email protected] or telephone 5582 7333.

The Enrolments Officer should be contacted if you have any questions regarding consent. Please retain this letter for your records and return the signed consent form.

Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at http://ppr.qed.qld.gov.au/ to ensure you have the most current version of this document.


http://ppr.qed.qld.gov.au/

State School Consent Form

IDENTIFY THE PERSON TO WHOM THE CONSENT RELATES • Parent/carer to complete• Mature/independent students may complete on their own behalf (if under 18 a witness is required).

(a) Full name of individual: ..........................................................................................................................

(b) Date of birth: ........................................................

(c) Name of school: …………………………………………………………………..

(d) Name to be used in association with the person’s personal information and materials* (please select):

Full Name First Name No Name Other Name ............................................................ *Please note, if no selection is made, only the Individual’s first name will be used by the school. However, the school may choose not touse a student’s name at its discretion.

PERSONAL INFORMATION AND MATERIALS COVERED BY THIS CONSENT FORM (a) Personal information that may identify the person in section 1:

Name (as indicated in section 1) Image/photograph School name Recording (voices and/or video) Year level

(b) Materials created by the person in section 1: Sound recording Artistic work Written work Video or image Software Music score Dramatic work

APPROVED PURPOSE If consent is given in section 6 of the form: • The personal information and materials (as detailed in section 2) may be recorded, used and/or disclosed

(published) by the school, the Department of Education (DoE) and the Queensland Government for thefollowing purposes:- Any activities engaged in during the ordinary course of the provision of education (including assessment),

or other purposes associated with the operation and management of the school or DoE including to publiclycelebrate success, advertising, public relations, marketing, promotional materials, presentations,competitions and displays.

- Promoting the success of the person in section 1, including their academic, sporting or culturalachievements.

- Any other activities identified in section 4(b) below.• The personal information and materials (as detailed in section 2) may be disclosed (published) for the above

purposes in the following:- the school’s newsletter and/or website;- social media accounts, other internet sites, traditional media and other sources identified in the ‘Media

Sources’ section of the explanatory letter (attached);- year books/annuals;- promotional/advertising materials; and- presentations and displays.

TIMEFRAME FOR CONSENT School representative to complete. (a) Timeframe of consent: duration of enrolment.(b) Further identified activities not listed in the form and letter for the above timeframe: The consent will

continue in relation to that material until the use is complete or until the contractual obligations come toan end.

LIMITATION OF CONSENT The Individual and/or parent wishes to limit consent in the following way:

CONSENT AND AGREEMENT CONSENTER – I am (tick the applicable box): parent/carer of the identified person in section 1 the identified person in section 1 (if a mature/independent student or employee including volunteers) recognised representative for the Indigenous knowledge or culture expressed by the materials

I have read the explanatory letter, or it has been read to me. I have had the opportunity to ask questions about it and any questions that I have asked have been answered to my satisfaction. By signing below, I consent to the school recording, using and/or disclosing (publishing) the personal information and materials identified in section 2 for the purposes detailed in section 3. By signing below, I also agree that this State School Consent form is binding. For the benefit of having the materials (detailed in section 2) promoted as DoE may determine, I grant a licence for such materials for this purpose. I acknowledge I remain responsible to promptly notify the school of any third party intellectual property incorporated into the licensed materials. I accept that attribution of the identified person in section 1 as an author or performer of the licensed materials may not occur. I accept that the materials licensed may be blended with other materials and the licensed materials may not be reproduced in their entirety.

Print name of student ............................................................................................................................

Print name of consenter........................................................................................................................... Signature or mark of consenter................................................................................................................ Date ...................................................

Signature or mark of student (if applicable).............................................................................................. Date ...................................................

WITNESS – for consent from an independent student or where the explanatory letter and StateSchool Consent Form were read

I have witnessed the signature of an independent student, or the accurate reading of the explanatory letter and the State School Consent Form was completed in accordance with the instruction of the potential consenter. The individual has had the opportunity to ask questions. I confirm that the individual has given consent freely and I understand the person understood the implications.

Print name of witness .........................................................................................................................................

Signature of witness ............................................................................................................................................

Date ..........................................................

Statement by the person taking consent – when it is readI have accurately read out the explanatory letter and State School Consent Form to the potential consenter, and to the best of my ability made sure that the person understands that the following will be done: 1. the identified materials will be used in accordance with the State School Consent Form2. reference to the identified person will be in the manner consented3. in accordance with procedures DoE will cease using the identified materials from the date DoE receives a written withdrawal ofconsent.I confirm that the person was given an opportunity to ask questions about the explanatory letter and State School Consent Form, and all the questions asked by the consenter have been answered correctly and to the best of my ability. I confirm that the individual has not been coerced into giving consent, and the consent has been given freely and voluntarily. A copy of the explanatory letter has been provided to the consenter.

Print name and role of person taking the consent ..............................................................................................

Signature of person taking the consent .............................................................................................................

Date .......................................................... Privacy Notice The Department of Education (DoE) is collecting your personal information on this form in order to obtain consent for the use and disclosure of the student’s personal information. The information will be used and disclosed by authorised school employees for the purposes outlined on the form. Student personal information collected on this form may also be used or disclosed to third parties where authorised or required by law. This information will be stored securely. If you wish to access or correct any of the personal student information on this form or discuss how it has been dealt with, please contact your student’s school in the first instance.

SPECIAL CIRCUMSTANCES If the form is required to be read out (whether in English or in an alternative language or dialect) to a parent/carer or Individual student; or when the consenter is an independent student and under 18 the section below must be completed.


Bring Your Own Device Participation Agreement

Parents wishing to participate in the Bring Your Own Device (BYOD) Laptop program should read and understand this document and the Benowa State High School ICT Policy, Mobile and Electronic Device Policy and Responsible Behaviour Plan (found on the Benowa State High School website) before signing the BYOD Laptop Student Participation Form. All Devices must meet the BYOD Minimum Requirements; devices that do not meet the requirements will not be connected to Benowa State High School resources.

Minimum Hardware Requirements Minimum Software Requirements Platform Laptop PC or MAC Antivirus An up to date version of a

trusted Antivirus Software Suite

Screen Size 11” Screen or Above PDF Viewer Adobe Acrobat Reader Processor Intel Pentium Silver or Higher Plugins Java, Adobe Flash Player RAM 4GB min - 8GB recommended Internet Browser e.g. Internet Explorer,

Microsoft Edge, GoogleChrome, Firefox, Safari

Hard Drive 128GB min or above Operating Systems Windows 10

Mac OSX Mojave or Higher

Not Supported (iOS, Android, Chrome OS or Linux)

Wireless Capable of 5ghz Features Keyboard, USB Port,

Headphone port Battery Life 5 hour+ and above

Student Resource Scheme It is a requirement of the BYOD program that payments toward the Student Resource Scheme are paid as per the Benowa State High School payment calendar. If payments fall into arrears, Benowa State High School may restrict access to software and resources until you are financial. Lost / Stolen and Damaged Laptops Students are responsible for ensuring laptops are secure at all times, it is recommended that students do not leave their devices unattended in public places. Benowa State High School is not responsible for any damage to student devices and will not be accountable for any lost or stolen student devices or property. Insurance (Own Insurance Policy) When purchasing your laptop please look at options to purchase accidental damage protection (ADP) for your device. ADP covers your device with accidental damage on and off the school campus. Fire, theft and acts of God are usually not covered under these programs and we request you to include it in your personal or home insurance. The insurance can be purchased with your computer vendor or any insurance company. All insurance claims must be settled between you and the insurance company. Statistically, 60% of repairs at Benowa State High School are considered non-warranty. e.g. repairing a cracked screen from a drop. Purchasing insurance for your BYOD is a personal choice.



Warranty It is recommended that your device is covered by an extended warranty, statistically a computer will require, on average, 2.5 repairs during its 3-year life cycle. Administrative Account All students are required to have Administrative Access to their BYOD device to allow connection and installation of Benowa State High School resources. Wireless Networking Benowa State High School uses the 5Ghz wireless band as it provides a more stable connection and less interference. All BYOD Devices must be capable of connecting to a 5Ghz Wireless Network. Benowa State High School will be unable to connect devices that do not support 5Ghz. If you are unsure, consult the manufacturers website. (Some lower cost laptops do not support 5Ghz Wireless.) Battery Life / Charging of devices Students will be expected to bring a fully charged BYOD to school each day. It is recommended that when purchasing a device that battery life is taken into consideration. Check device specifications for battery life reference or consult your technical support. Please note there are a limited number of power points installed in classrooms. Case / Carry Bag A strong carry case is recommended to protect your device from accidental damage like drops. It is expected that all students will use a bag or case designed to hold a laptop with adequate padding when moving around Benowa State High School. Repairs and Maintenance All maintenance for the laptop, operating system, software and/or apps purchased by the family are the responsibility of the family. Families should ensure quick maintenance turnaround for student devices. A limited number of loan laptops may be available from the I.T. office for use while repairs are occurring; this must be pre-arranged with Benowa State High School’s I.T. Department. Backing Up Technology devices can fail, be lost or stolen so it is extremely important that students backup their important files to an external device such as a USB Memory Stick or External Hard Drive. Benowa State High School Technical Support Benowa State High School provides minimal I.T. Support for BYOD devices. If you run into a problem, students are advised to see the Benowa State High School I.T. staff who will attempt to diagnose the fault. If the problem is not able to be resolved by Benowa State High School I.T. staff they may recommend a course of action for repair (eg. Re-install windows, warranty claim, insurance claim etc.) Internet Access Benowa State High School provides secured filtered access to the internet via its high speed wireless network. Student access to the internet is governed by the Benowa State High School’s ICT Policy and Responsible Behaviour Plan. Benowa State High School reminds the Parent/Carer of their obligations under this agreement. 3/4G ability e.g. USB Dongles, should be disabled or not brought to school as this function when activated allows students to bypass the EQ internet security filters. Benowa State High School will take no responsibility for the content accessed by students using 3/4G facility on their personally owned devices. Mobile Device Management Benowa State High School enrols all BYOD devices in the Benowa State High School’s Mobile Device Management system to enable remote installation of Benowa State High School resources. Digital Textbooks A digital copy of the Benowa State High School textbooks will be loaded onto BYOD devices where families have joined the Benowa State High School Student Resource Scheme. Textbooks must not be copied or transferred, for any reason at all, without prior written consent from Benowa State High School. Unauthorised use may breach copyright laws and the Parent/Carer may be held liable for any damages incurred.



Benowa State High School Software Some subjects require the use of subject specific software, all of which have different licencing arrangements. Where required Benowa State High School may load subject specific software where student licences are available. Licencing arrangements for subject specific software will be managed by the Benowa State High School I.T. Department and relevant Head of Department. Microsoft Office is included under this arrangement. Specialist software loaded by Benowa State High School must not be copied or transferred, for any reason at all, without prior written consent from the Benowa State High School. Unauthorised use may breach copyright laws and the Parent/Carer may be held liable for any damages incurred. Device Monitoring When connected to Benowa State High School’s network all data transmissions sent and received are monitored and logged by the Department of Education. This includes but is not limited to internet history and email transmissions. Benowa State High School may install monitoring software on BYOD laptops. This software is only active while onsite at Benowa State High School and will monitor and log information such as current open applications. Content on Devices The Parent/Carer must ensure that all content on the BYOD laptop is licensed, legally obtained and meeting the guidelines outlined in the Benowa State High School's ICT Policy and Responsible Behaviour Plan. (Located on the Benowa State High School website) Benowa State High School reserves the right to audit BYOD laptops and remove content from devices that has not been legally obtained or does not meet the Benowa State High School’s ICT Policy or Responsible Behaviour Plan.

This form must be completed for all students who bring their own laptop to school. A new BYOD form is required to be completed every year that a student is classified as BYOD. Student Details Year Level Year 7 Year 8 Year 9 Year 10 Year 11 Year 12Last Name First Name Minimum BYOD Requirements Processor: Intel Pentium Silver or Higher Battery: 5h Capacity RAM: 4GB or RAM Screen Size: 11” and above Hard Drive: Minimum 128Gb Wireless: 5Ghz OS: Windows 10 or MAC OSX Mojave or Higher Level of Access: Administrative Access Conditions of Acceptance

I confirm that my child owns this device and the device meets the minimum requirements and acknowledge that Benowa State High School is unable to connect devices that do not meet the minimum requirements

I confirm that my child’s device supports 5Ghz Wi-Fi

I have read and understood the Benowa State High School BYOD guidelines (and supporting documents) and agree to abide by them. I am aware that I must not fall into arrears with the Student Resource Scheme or access to digital resources will be limited

I authorise the Benowa State High School I.T. Support Staff to install software on the device.

Parent/Carer Acceptance

Name:

Signature: Date:



Unique Student Identifier (USI) Registration (Year 9, 10, 11 & 12 Students Only)

Dear Students and Parents/Carer,

From January 2015, the Australian Government required all students undertaking Vocational Education and Training (VET) to have a Unique Student Identifier (USI). There is no cost to the student. The USI will allow students to access their enrolment and achievement record for all VET learning online (From 1 January 2015); and no VET records will be lost. Without a student’s USI, Benowa State High School will be unable to issue statements of attainments or certificates.

Even if students are not studying any VET courses currently, it is likely that they may need to do so in the future. For example, CPR and First Aid Training is competency-based and will be able to be recorded on a student’s USI number.

Due to this, Benowa SHS requires that all senior students create a USI and provide it to the school as soon as possible. Please help us to complete this process quickly and efficiently.

What do you need to do?

1. Students must ensure that they have an email address (that has space for new messages) which is suitable for the USI number to be sent to. This could be their school email address. Students must ensure that their inbox has free space before they start.

2. Students will need suitable identification through one of the following: Driver’s licence Medicare Card Australian Passport Visa (with non-Australian Passport) for international

students

Birth Certificate (Australian) – please note that a birth certificate extract is not sufficient

Certificate of registration by descent Citizenship certificate ImmiCard

3. Students will go to www.usi.gov.au and follow the prompts to create a USI. Once they have the number, they need to provide it to the school’s administration.

Please fill in the box below, ensuring all three details are listed. Make sure all 10 boxes are filled when recording your USI.

Name of Student

Home Group

USI

This form must be completed and handed back to the office with your enrolment forms. If you have trouble generating a USI, there is a Help Centre at www.usi.gov.au which can assist you with the process. You can also contact [email protected] or phone 1300 857 536. We understand that in some cases this process may be delayed due to ID requirements. You can notify the school of such a delay by contacting the office. Many thanks for your assistance.

Mark Rickard Executive Principal


http://www.usi.gov.au/

http://www.usi.gov.au/



Special Education Support/Special Needs Support

Student Name:

Does the student have any history of special education support? Yes No

If so, please state the level of support and what year/s:

Type: PI HI II SLI ASD VI

Year/s:

Does the student have any learning difficulties? Yes No

If so, in which subjects?


Student Resource Scheme 2020 - Participation Agreement Form

Participation The scheme is designed to offset the cost to you of the provision of educational resources associated with your child’s education. These resources enhance your child’s educational experience and assist them to fully engage with the curriculum. The scheme may be split into two components: 1. a whole of school component which is common to all students depending on their year level; and2. specific goods and services consumed by your child which are related to individual subjects undertaken by your child

Yes I wish to participate in the Student Resource Scheme in 2020. I have read and understand the Terms and Conditions ofthe scheme (see reverse) and agree to abide by them and to pay the participation fee in accordance with the selected payment arrangement below.

No I do not wish to participate in the Student Resource Scheme in 2020. I have read and understand the Terms and Conditions of the scheme (see reverse) and agree to abide by them, particularly paragraphs 12 and 38.

Please refer to the Year Level Requirements List for details which is available from our website www.benowashs.qld.edu.au

2020 Student Resource Scheme Fees are as follows: Annual Fee Year 7 to Year 9 $360.00

Year 10 to Year 12 $460.00

Student Given Name Student Surname Yr Level Fee

$

Parent/Carer Details Name:

Parent/Carer Signature: Date:

Payment Arrangement Now: I wish to make full payment now as a single payment of the total amount above.

Instalments: I wish to make instalment payments as per the proportion of the total amounts indicated and by the due dates

listed as follows:

14 Nov 2019 (50%) $ _____________ 14 Feb 2020 (25%) $ _____________ 14 May 2020 (25%) $ _____________

Or as negotiated with the school

I agree to make payments by the due date and I understand that any failure to make payments by these dates may result in debt recovery action being undertaken including, where warranted, referral to an external debt collection agency at my expense. I understand my student will not be permitted to participate in optional school activities if my payment arrangement falls into arrears.

School Use Only: Negotiated Instalment Approved:________________________________Position:_______________________

Payment Method I wish to make payment by:

Q Parent/BPOINT* EFTPOS (Credit/Debit Card) Centrepay Deduction** Cash Cheque

*Online through QParents/BPOINT or see our school’s websiteWhen paying by BPOINT, please use the Customer Reference Number (CRN) and invoice number printed on the invoice received from the school. If unsure of your CRN, please contact the school.

**Payment by Centrepay deduction can be arranged through the school office.

Uncontrolled copy. Refer to Department of Education and Training Policy and Procedure Register at http://ppr.det.qld.gov.au to ensure you have the most current version of this document. Page 1 of 2

http://www.benowashs.qld.edu.au/

http://ppr.det.qld.gov.au/

Privacy Statement The Department of Education and Training, through the school, is collecting your personal information in accordance with section 51 of the Education(General Provisions) Act 2006 in order to administer the Student Resource Scheme in an efficient, ethical and secure manner. The information will only be accessed by school employees administering the scheme. Some of this information may be given to departmental employees for the purpose of debt recovery. Your information will not be given to any other person or agency unless you have given permission or the Department of Education and Training is authorised or required by law to make the disclosure. Purpose of the Scheme 1. In accordance with the Education (General Provisions) Act 2006, the

cost of providing instruction, administration and facilities for theeducation of students enrolled at State schools who are Australian citizens or permanent residents, or children of Australian citizens orpermanent residents, is met by the State.

2. Parents are directly responsible for providing textbooks and otherpersonal resources for their children while attending school. Inrecognition that these costs can be high, the school operates aStudent Resource Scheme (the “scheme”) that enables a parent toenter into an agreement with the school that, for a specified annualparticipation fee, provides for the temporary use by the student ofprescribed textbooks and/or other resources, and/or the purchase ofconsumables and materials for the student.

3. A Student Resource Scheme is separate to and distinct from a requestfor a voluntary financial contribution.

Benefits of the Scheme 4. The purpose of the scheme is to provide the parent with a cost

effective alternative to purchasing textbooks and/or resourceselsewhere, through reduced prices gained from the school’s bulkpurchasing practices.

5. The scheme also ensures that students have consistent personalresources for their education, and saves the parent time and money insourcing the prescribed materials elsewhere.

6. The scheme is not used to raise funds for other purposes, and revenuecollected through the scheme is applied only to the operation of thescheme.

Participation in the Scheme 7. Participation in the scheme is voluntary, and there is no obligation on a

parent to participate in the scheme. A parent’s decision to participate ornot is based on consideration of the value afforded to them by thescheme.

8. The completed and signed Participation Agreement Form should bereturned to the school by the advertised date to indicate participation ornon- participation in the scheme.

9. If a parent chooses to participate in the scheme and completes theParticipation Agreement Form, a fee will be due and payable by theparent for the items provided by the scheme to the student.

10. Payment of the participation fee is a requirement for continuedparticipation in the scheme. An unpaid fee will be subject to the school’sdebt collection processes.

11. A parent who does not wish to participate in the student resourcescheme shall inform the school by completing the ParticipationAgreement Form and returning it to the Administration Office.Arrangements will be made for the parents of students in Years 7 to12 or of secondary education age to be paid the value of the Textbookand Resource Allowance for each of their eligible children.

12. A parent who chooses not to participate in the scheme is responsiblefor providing the student with all items that would otherwise be providedto the student by the scheme as detailed on the Year LevelRequirements List and/or Subject Requirements List, to enable thestudent to engage with the curriculum.

Parents and Citizens’ Association Support of the Scheme 13. The operation of the Student Resource Scheme is discussed annually

at a meeting of the Parents and Citizens’ Association. Parents areextended an invitation to attend this meeting and provided with anopportunity to express their opinions. A vote is taken at this meeting onsupporting the operation of the scheme.

Textbook and Resource Allowance 14. The Queensland Government provides financial assistance to parents

of students in Years 7 to 12 or of secondary education age, attendingState and approved non-State schools, to offset the costs of textbooks and other resources. Assistance is provided in the form of a Textbook and Resource Allowance which is paid once a calendar year through the school. Parents have the option to receive the allowance directly from the school or as an offset of fees associated with participation in the school's Student Resource Scheme. This option is made available to each parent annually by the school. Current allowance rates are available fromhttp://education.qld.gov.au/finance/grants/fund/garp/html/par-stu.html

Payment Arrangements 15. Payment of the participation fee may be made by EFTPOS (Debit

Card; MasterCard; Visa; American Express where accepted by theschool), cheque, or cash.

16. Payment may be made through the QParents portal using a creditcard. Payment will be directed from the QParents portal to BPOINTwhere relevant outstanding invoice information may be selected.

17. When paying by BPOINT, please use the Customer Reference Number (CRN) and invoice number printed on the invoice received from theschool. If unsure of your CRN, please contact the school.

18. Payment of the participation fee may be made in whole or by instalmentas indicated on the Participation Agreement Form or for another amountas approved by the Principal.

19. For payments made in person by cash, cheque or credit/debit card, areceipt will be provided to the payer. Where payments are received byother methods, a receipt will be provided on request. All receipts anddocumentation on the scheme should be retained by the parent forfuture reference and possible taxation purposes.

Parent Experiencing Financial Difficulties 20. A parent wishing to participate in the Student Resource Scheme and

experiencing financial hardship is encouraged to contact the principalto discuss how their financial obligations can be met throughout theschool year, or to negotiate alternative arrangements that may beavailable to accommodate their individual circumstances. Centrelinkdeduction is a payment option offered by the school. All discussionswill be held in the strictest confidence.

21. The onus of proof of being so affected is on the parent, and might includea current Health Care Card or other evidence to establish financialhardship.

22. Any concessions given to the participation fee will be at the discretion ofthe Principal.

Terms and Conditions of Participation in the Scheme 23. Payment of the prescribed fee implies acceptance of the Student

Resource Scheme including the Terms and Conditions irrespective ofwhether or not the signed form has been returned.

24. For the purposes of the scheme, where a student is living independentof his/her parents, reference in the terms and conditions to “parent” is areference to the independent student.

25. Where a parent chooses to join the scheme and completes aParticipation Agreement Form, an annual participation fee will be due and payable by the parent to the Student Resource Scheme.

26. In return for payment of the participation fee, the scheme will provide theparticipating student with textbooks and/or resources, consumables andmaterials as listed on the Year Level Requirements List and/or SubjectRequirements List as being provided by the scheme, when due for thestudent’s use.

27. Payment of the participation fee is to be made according to thepayment arrangement option indicated by the parent on the ParticipationAgreement Form, or as otherwise approved by the Principal.

28. Non-payment of the participation fee by the designated payment date(s)will generate a reminder notice to the parent from the school at intervals of 30 days overdue and 60 days overdue. The Principal may thereafter undertake debt recovery action for the overdue participationfee including, where warranted, referral to an external debt collectionagency. This may result in extra costs being incurred by the parent.

29. Without limiting any other action the Principal may take in accordancewith these terms and conditions, subject to 26 above, the Principal maywithdraw a student’s participation in the scheme due to non-payment ofa participation fee, and/or may require the return of items provided bythe scheme for the temporary use of the student, and/or may withholdthe giving of any further items under the scheme until the debt is paid.

30. The Principal may refuse to admit a student to the scheme whereparticipation fees are overdue from the previous year’s scheme.

31. Where participation fees are overdue, the Principal has the discretionto exclude a student from an optional school activity.

32. The scheme provides the entire package for the specified participationfee, and is not available in parts unless specifically provided for by the school in the fee structure.

33. All textbooks and resources provided for temporary use by the schemeremain the property of the scheme and shall be returned at the end ofthe course or school year or when the student leaves the school,whichever is the earlier. Where an item is not returned, the parent willbe responsible for payment to the scheme of the replacement cost ofthe item. Failure to make payment may result in debt recovery actionbeing undertaken.

34. Textbooks and other resources provided for temporary student use by the scheme shall be kept in good condition by the student. The school Administration Office shall be notified immediately of the loss ornegligent damage to any issued item. Where an issued item is lost ornegligently damaged, parents will be responsible for payment to the scheme of the replacement cost of the item. Failure to make paymentmay result in debt recovery action being undertaken.

35. The parent is responsible for supplying the student with any additionalstudent materials that are not provided by the Student ResourceScheme, as indicated on the Year Level Requirements List and/orSubject Requirements List or otherwise advised by the school.

36. If a student enters the scheme after the first week of school, a pro-rata participation fee will apply, calculated on a 40-week school yearbasis.

37. If a student, having paid a participation fee, leaves the school throughthe year, a pro-rata refund will be made to the parent, calculated on theparticipation fee paid, less the cost of consumed materials and thereplacement cost of scheme items that are lost or negligently damagedor not returned, plus the pro-rata Textbook and Resource Allowancecalculated on a 40-week school year basis.

38. As the scheme operates for the benefit of participating parents and isfunded solely from participation fees, resources provided by the schemewill not be issued to students whose parents choose not to participatein the scheme

Uncontrolled copy. Refer to Department of Education and Training Policy and Procedure Register at http://ppr.det.qld.gov.au to ensure you have the most current version of this document. Page 2 of 2

http://education.qld.gov.au/finance/grants/fund/garp/html/par-stu.html

http://ppr.det.qld.gov.au/

Mediterranean Drive, BENOWA QLD 4217Phone: (07) 5582 7333 Fax: (07) 5582 7300

PO Box 5733, GCMC QLD 9726Website: benowashs.eq.edu.au

Email: [email protected] Provider No: 00608A

27 January 2020

Dear Parent/Caregiver

2020 Sport Program

The 2020 Wednesday sport program has changed. Instead of a weekly sport program, students will participate in 5 full day Cluster Days in Term 1, 2 and 3. They have the opportunity to participate in the Gold Coast 5 (GC5) Interschool competition which is organised into two tiers. GC5 schools competing in this competition include Palm Beach Currumbin SHS, Robina SHS, Elanora SHS and Pacific Pines SHS. All information for GC5 will be disseminated via the newsletter, parent email and student letters. There will also be options for recreational activities and some invitation only special programs.

Students choosing the option of GC5 will have the ability to choose what sport they play and therefore, be able to choose to play with their friends. The Tier 1 competition will cater to students wishing to participate in a higher level and competitive environment whilst Tier 2 competition will cater to those students who want a slightly less competitive, more social environment. Tier 1 and 2 teams will be decided after preliminary options have been selected.

We are currently finalising alternative activities for the recreational sport program and further detail will be provided ASAP. However, students electing to participate in the recreational sport program will be allocated activities and groups to fit in with maximum activity numbers and staffing. Whilst we feel that the range of activities offered in the recreational program will provide both value for money and meaningful experiences, we reiterate that students will not have the opportunity to choose activities and groups and therefore may not have the opportunity to be in the same group as their friends. There will be a small number of students participating in alternative activities organised by various departments from the school. These students will be invited in to the activities and directly liaised with by the program managers. Given that students will be representing the school in both GC5 and Recreational Sport programs, they are expected to adhere to the schools behaviour management plan and standards.

Sporting options will be offered online only and a link will be sent in Week 1 to your nominated parent email address provided to the school. We recommend you log on immediately due to limited spaces in teams to avoid disappointment. Please ensure your contact details are up to date with the Administration. These options will be required by Thursday 13 February (Week 3) to ensure nominations for teams are submitted on time. Should teams in the GC5 competition not have enough students to be filled, students may be required to re‐select (however, this will be done in‐person with the Director of Sport).

GC5 Interschool Sports Program Benowa students will have the option of participating in a wide array of sports (see page 2) for the day in the GC5 competition (formerly interschool sport).

Cluster Sport Dates

Wednesday 11 March 2020 Wednesday 5 August 2020

Wednesday 29 April 2020 Finals – Wednesday 19 August 2020 (dependent on team results)

Wednesday 3 June 2020 *Wet Weather Day:

Wednesday 22 July 2020 Wednesday 12 August 2020

What to wear? What to bring? Students will be required to wear their full sports uniform including school hat on this day. Please ensure students have lunch and a water bottle for the duration of the day.

Cost $100 Please note that participation in GC5 and Recreational Sport programs will be dependent on Student Resource Scheme payments being up to date. Cost is $100 per student for both GC5 and the recreational program which includes transport, venues, referees and first aid. Invoices will be issued once selections have been finalised. Please be aware there are NO REFUNDS for students who are absent on these days as bookings have been secured to finalise numbers. The 2020 School Sports Program Transport Permission and Medical Form is included below. Please return this form to school ASAP.

Yours in Sport

Ashley Passmore Ian Hutchison Mark RickardDirector of Sport Head of HPE Executive Principal




GC5 Options

Sport / Activity Cost Venues*

AFL Boys 9‐a‐side (Year 7‐9) $100 Sport levy Alan Nielsen Park (Carrara Saints)

AFL Girls 9‐a‐side (Year 7‐9) $100 Sport levy Alan Nielsen Park (Carrara Saints)

Basketball Boys (Year 7‐12) $100 Sport levy Tallebudgera Recreational Centre

Basketball Girls (Year 7‐12) $100 Sport levy Robina State High School

Cricket Junior T20 (Year 7‐9) $100 Sport levy Runaway Sports Precinct West

Cricket Senior T20 (Year 10) $100 Sport levy Runaway Sports Precinct West

Futsal Girls (Year 7‐12) $100 Sport levy Goals Australia, Carrara

Netball Girls (Year 7‐12) $100 Sport levy Firth Park, Mudgeeraba

Soccer Boys Junior (Year 7‐9) $100 Sport levy Runaway Bay Sports Precinct West

Soccer Boys Senior (Year 10) $100 Sport levy Coplick Family Sports Park

Touch Football Boys (Year 7‐10) $100 Sport levy Mallawa Sports Complex, Palm Beach

Touch Football Girls (Year 7‐10) $100 Sport levy Owen Park, Southport

Volleyball Girls (Year 7‐9) $100 Sport levy Palm Beach Currumbin

Volleyball Girls (Year 10) $100 Sport levy Robina State High School

Volleyball Boys (Year 7‐9) $100 Sport levy Benowa State High School

Volleyball Boys (Year 10) $100 Sport levy Pacific Pines State High School

*Venues are subject to change.

2020 – WRITTEN PERMISSION FOR PARTICIPATION IN SCHOOL SPORTS AND ASSOCIATED TRANSPORT

Throughout the school year, parents/guardians receive many different letters from the school that often require reading, signing and returning to the school to allow their child to participate in aspects of the School Sports Program, that may include transport to and from a number of off‐campus venues, used for the conduct of sports activities.

In an effort to reduce the amount of paperwork and processing time, you (parents/guardians) will be asked to sign a letter of permission to allow for the participation of your son/daughter in the sports activities that will be held throughout the year as a part of the schedule of activities that occur during the course of the normal school day. This will include the majority of activities conducted as part of the Health & Physical Education curriculum; the Homestead Carnivals in Swimming, Cross Country and Track & Field and the majority of activities conducted as part of the GC5 Competition (5 Sport Cluster Days).

For all these activities, you are asked to sign a ‘once off’ form that will give permission to allow for the participation of your child in sports activities for the year and transport to and from. The purpose of this approach is to significantly reduce the number of forms that your son/daughter bring home for signing. There will still be a regular communication with you as to the schedule and nature of activities being conducted.

Activities that involve contact sport (such as water sports), plus activities with an assigned High Risk rating (from Education Queensland) and also any participation by your child in tournaments that involve overnight accommodation and/or significant involvement in out of school time, will still require specific and signed permission forms (which will be distributed after sports selection).

In the majority of circumstances for the School Sports Program, transport is by bus. Venues include other high schools, community and Council sport grounds and stadiums, swimming pool and athletics tracks. In some cases, maxi‐taxis will be required rather than a bus. For venues close to school (for example; Sir Bruce Small Park, the Environmental Park, Benowa Road Netball Courts, Ice‐skating etc.) students will walk under teacher supervision to and from the venues.

Please complete the attached form and return it to school ASAP. Every student is required to return this signed form irrespective of their planned involvement in the School Sports Program for 2020.

Privacy notice The Department of Education is collecting the personal information requested in this form in order to: ‐ obtain lawful consent for your child to participate in the activity; ‐ help coordinate the activity; ‐ respond to any injury or medical condition that may arise during, or as a result of the activity; and ‐ update school records where necessary. The information will only be accessed by authorised school staff and will be dealt with in accordance with the confidentiality requirements of, as applicable, s.426 of the Education (General Provisions) Act 2006 (Qld), the Information Privacy Act 2009 (Qld), and/or the Privacy Act 1988 (Cwlth).The information will not be disclosed to any other person or agency unless the disclosure is authorised or required by law, or you have given the departmentpermission for the information to be disclosed.




2020 – SCHOOL SPORTS PROGRAM PARTICIPATION AND TRANSPORT CONSENT CONFIRMATION

Activity risks and insurance Please note that the Department of Education does not have personal accident insurance cover for children/students. If your child is injured as a result of an accident or incident while participating in the activity, all costs associated with the injury, including medical costs are the responsibility of the parent/carer. Some incidental medical costs may be covered by Medicare. If you have private health insurance, some costs may also be covered by your provider. Any other costs must be covered by parents/carers. It is up to all parents/carers to decide what types and what level of private insurance they wish to arrange to cover their child. Please take this into consideration in deciding whether or not to allow your child to participate in this activity.

By signing this form, I give consent and agree that:

Student Name: House Group:

My child named above can participate in the School Sports Program held during the normal school hours of operation. This includes theHealth & Physical Education curriculum, Homestead Sports Carnivals, Cluster Days (including GC5 Interschool Sport, Recreational Sportand alternative activities);

I have read the “Written Permission for Participation in School Sport and Associated Transport” information in regards to theparticipation of my child in the School Sports Program during the normal school hours of operation and transport of them during thistime to off‐campus venues and I am aware that the department does not have personal accident insurance cover for students/children;

I hereby give permission for the transport of my child to and from off‐campus venues for the conduct of the School Sports Program. Iunderstand the modes of transport may include bus, taxi, maxi‐taxi, or walking with teacher supervision;

I understand I have an on‐going opportunity to ask questions relating to any activities or excursion involving my child;

In the event of an accident or illness, school staff may obtain or administer any medical assistance or treatment my child may reasonablyrequire, including contacting my child’s doctor.

I accept liability for all reasonable costs incurred by the department in obtaining such medical assistance or treatment (including any transportation costs) and undertake to reimburse the department the full amount of those costs.

I have provided the school all relevant details of my child’s medical or physical needs on registration /enrolment and where relevant haveupdated this information.

I accept that it is my responsibility to keep the school informed of any changes to my child’s circumstances which could impact onhis/her well‐being, or capacity to participate in any aspects of the School Sports Program;

I understand that separate Consent Form and Medical Update Forms will be requested for activities designated as ‘High Risk’ for contactsports, and for camps and tournaments involving overnight accommodation and/or significant time outside of normal school hours ofoperation;

I will pay to the school the costs detailed in this consent form for my child’s participation in the activity.

Parent/Caregiver Name: (please print)

Parent/Caregiver signature:

Contact Phone No: Date:

Additional medical information The school collected medical information about your child at registration/enrolment. This information is stored electronically in OneSchool. Please give full details of any new or updated medical information which may affect your child’s full participation in the activity described in the form. Below:

Name of child’s medical practitioner: Phone:

Medicare No.:

Private Health Insurance Company (if applicable): _________________________ Membership No.:_______________________

I would like this additional information about my child’s medical information to be recorded in OneSchool records.

Benowa State High School STUDENT MEDICAL INFORMATION Name: Date Of Birth: House Group: Year Level: In case of emergency - Home Phone Number: Mother's Work Number: Father's Work Number: If parent unavailable, emergency contact name: Home Phone Number: Work Phone Number:

PROBLEMS DETAILS

HEART PROBLEMS YES / NO

RESPIRATORY e.g. ASTHMA YES / NO

ALLERGIES Food YES / NO Drug Ointments Other

SUGAR DIABETES YES / NO

BLOOD PRESSURE YES / NO

RECENT OPERATIONS YES / NO

EPILEPSY YES / NO

RECENT ILLNESS YES / NO

PHOBIAS YES / NO

BACK, BONE, JOINT PROBLEMS YES / NO

VEGETARIAN YES / NO

OTHER (including allergies) YES / NO Date of last Tetanus booster: Medication currently being taken: Please give details of any medication required to be taken by the student including dosage, frequency and any doctor's instructions. (Please complete the administration of routine-short term-medication form as found on the school website) Please give details of any problems - medical or physical - which would limit your student's full participation in any activity, including any food restrictions. Medical insurance details Name: Medicare Number: Additional Health Insurance: YES / NO Parent Signature:

Independent Student Signature: Date: Privacy Statement: The Department is collecting personal information regarding your child’s participation in this activity in order to ensure that the school can properly address any particular needs of your child while they are in our care. The information will only be accessed by persons authorised by the Department. It will not be used or disclosed to any other person or agency unless you have given permission, it is required by law or it is in the best interests of your child’s health and welfare.

ACTIVITY: 2020 Sport Program inc. Health & Physical Education curriculum, Homestead Sports Carnivals, Cluster Days

DATE OF ACTIVITY: Various dates


Dear Parents & Citizens

Benowa State High School’s Parents & Citizens Association welcomes you and your student(s) to Benowa State High School.

The Parents and Citizens Association (P&C) is a committee which informs and offers valuable family-based feedback on School programs and facilities, and which fundraises by various methods to support the School in those endeavours.

Together, we (the P&C) operate the School Canteen and Uniform Shop – with all profits from these enterprises directed back to the school to provide equipment & services, and to enhance facilities for our students.

We support and recognise the higher achievements of students by paying for the Gold Day In each year and making a donation to students who reach Regional, State or National levels of excellence in their chosen sport.

Families can support the School via the major fundraising initiatives of:

• The Parent Contribution Scheme - a voluntary, contribution of:o $50 per student, $80 for two students, or $100 per family

• Contributions to the Benowa State High School P&C Association Building Fund - Tax deductible, parent voluntarycontribution payments can be made at the Cashiers office or through internet banking.

These parent voluntary contributions are essential for Benowa State High School to continue its delivery of a first–class educational environment for your children. The P&C and students greatly appreciate your active support.

Through these strategies, over the past 5 years the P&C has wholly financed the air-conditioning of the entire school. We have also financed the refurbishment of the Collaboration Centre, the purchasing of new outdoor seating and sourced grant funding to assist school music programs.

Your contribution towards such projects is greatly appreciated and is vital to resourcing Benowa State High School, its student programs and facilties – to maintain its outstanding performance and build upon it into the future.

You can also support your school as a parent with your time, perspective, knowledge or expertise – by joining and attending the P&C Association, and making a positive regular contribution as a parent voice of the Benowa State High School community.

Our meetings are held on the third Wednesday of each month at 6.30pm in the W Block Conference Room - you are warmly invited and encouraged to attend our meetings where your input will be genuinely welcomed. W Block is the multi-storey building on the school site in Mediterranean Drive, Benowa.

We are extremely proud of our school and our students and hope that you will consider becoming an active member of our Association.

We look forward to meeting you.

Kind regards,

Karen Bulmer

President, Benowa State High School P&C Association

Tim Rosen

Vice President, Benowa State High School P&C Association



Voluntary Parent Contribution Scheme Parents are asked to make a voluntary, tax deductible contribution to the Benowa State High School P&C Association Building Fund. This contribution allows you to support and improve the school for the benefits of your child(ren). Without your contributions Benowa State High School would not be as well-resourced as it is today. Every student benefits from this contribution.

Student Given Name Student Surname Yr Level in 2019

Contribution Amount

1. $

2. $

3. $

4. $

Total

Parent/Caregiver Details for issue of receipt

Name:

Address:

Contact Numbers: (H) (W) (M)

Parent/Carer Signature Date:

The P&C Association contribution is a voluntary contribution. This amount will go into the Benowa State High School P&C Association Building Fund. This is tax deductible. Contribution Rates are $50 for one student, or $80 for two students, or $100 for a family.

Payment Method – I wish to make payment by: (please tick)

Internet Banking** Cash Cheque

**Payment by Internet banking can be made to the school bank account:

BSB: 064-430 Account Number: 00090630.

To guarantee correct identification of the payment, please ensure that the internet banking payment reference clearly includes the Student Number, along with the characters PCB, e.g. 1245456594K PCB.



Application for P&C Membership Please complete and return to Benowa SHS Administration Office.

Name:

Address:

Contact Numbers: (H) (W) (M)

Email:

Membership: New Renewal

I am a: Parent Carer Community Member(over 18 years of age)

I agree to be bound by the constitution of the P&C and by all valid resolutions passed by the Association. I agree to work within the boundaries of the Education (General Provisions) Act 2006. I agree to be bound by Education Queensland’s Code of Conduct which includes the following:

• Personal Privacy – information obtained as a P&C representative MUST be considered confidential andtreated accordingly

• Courtesy, respect, dignity and fairness will be observed at all times• Discrimination against any person will not be tolerated (refer Anti-Discrimination Act 1991)

Parent/Carer Signature Date:

P&C Secretary Use

Date received: / / Date accepted: / /

Secretary’s signature: Entered in P&C Register:

Per the Parents’ and Citizens’ Association Constitution, the following applies to Membership of the Association:

• A person must apply for membership of the Association by completing and submitting an application formembership to the Association.

• The Association must vote to decide whether an applicant for membership will be accepted or refused.• Membership of the Association is renewable each year at the annual general meeting of the Association. A

member who wishes to reapply for membership must complete and submit a new application formembership to the Association, prior to or at, the annual general meeting.

• Persons applying for membership, at an annual general meeting of the Association need not be present atthe annual general meeting, to have their application considered.

• Persons applying for membership at a general meeting must be present at the meeting of the Associationat which their application is considered. except where an applicant member can demonstrate exceptionalcircumstances in writing as to why they cannot be present at the meeting at which their application isconsidered.

• Members who are listed as current members in the register of members are entitled to vote at any dulyconstituted meeting of the Association. (Note: New members submitted and accepted at a generalmeeting become eligible to vote at the next subsequent meeting)



SCHEDULE 2 – Code of Conduct for P&C Association This Code of Conduct clarifies the expected standards of all P&C Association members. It has been adopted to aid all members of our school community to work as a cohesive group in partnership with the school.

The Code is intended to promote and maintain the highest standard of ethical behaviour by P&C Association members. Members of a P&C Association should adhere to the Code of Conduct at all times.

This Code applies to each member of a P&C Association.

P&C Association members are to:

• Act in the best interest of the total school community at all times• Conduct and present themselves in a professional manner and act ethically and with integrity at all times• Act with courtesy and demonstrate respect for all persons, whether fellow P&C Association members, school

staff, parents/carers, students, community members• Remain objective and avoid personal bias at all times• Represent all members of the school community• Engage the school and wider community in developing and effecting school priorities, policies and decisions

in a manner that is consultative, respectful and fair• Declare any conflicts of interest and not misuse their office to advance individual views or for personal gain• Make fair, transparent and consistent decisions• Provide objective and independent advice• Listen and be tolerant of the views and opinions of others, even if those views and opinions differ from their

own• Treat official information with care and use it only for the purpose for which it was collected or authorised• Respect confidentiality and information privacy (about the school, community members, staff or students) at

all times and not disclose confidential information• Not use confidential or privileged information to further personal interests• Be responsive to the requirements of the school community• Seek to achieve excellence in educational outcomes for all students at the school• Listen and respond to issues and concerns regarding strategy and policy• Work within the boundaries of the Education (General Provisions) Act 2006, the Education (General

Provisions) Regulation 2017 and the Department of Education’s policies and procedures relevant to P&CAssociation operations.
