2020-21 Technology Deployment Plan

Good afternoon Shamrocks!

Birdville ISD wants every student to have a device for online learning and we will be checking out

Chromebooks at our school!

To make sure that we have enough Chromebooks, we request that you only check-out a device if your

student has no other computer for online learning.

Regardless of your choice to attend school face to face or virtually, all students should plan to pick up

their Chromebook according to their assigned days/times.

To receive a Chromebook, complete the Parent & Student Equipment Use Agreement form that is

available in your Skyward Family access account( please visit the following link for step-by-step

instructions on accessing the form BISD Parent & Student Equipment Use Agreement in Skyward).

Once you have completed the agreement, you are eligible to come to our campus and be issued your

Chromebook. To assist us in minimizing wait times, we will be serving those students whose last name

begins with A-L next Wednesday, August 19th from 2:00 pm to 5:00 pm. Students with last names that

begin with M-Z are invited to pick up their Chromebook on Thursday, August 20th from 8:00 am to 11:00

am. If you are unable to come during your assigned time/day, we will provide a final make-up time on

Thursday afternoon (8/20) from 2:00 – 4:00.

When you arrive at Shannon campus, please park in the student lot and enter through the Walker Street

entrance. Your Parent & Student Equipment Use Agreement will be verified, and a campus staff

member will issue your student a Chromebook. If we are unable to verify completion of the form, you

will be provided an opportunity to complete the form in our computer lab and then begin the process to

be issued the Chromebook. Once you receive your Chromebook, you will exit the building at the far end

of the 100 hallway, opposite the door you used to enter the building.

Please note: If you do not have a Skyward Family Access account and wish to check-out a student

Chromebook, please come to the campus in the first hour of the 3-hour window on either day and you

will be able to fill out the agreement at the campus using a district computer.

It is highly recommended that parents complete the form online before they visit the campus to

pick up their Chromebook. Parents who do not have Skyward Family Access may request it by

contacting the campus Family Access Coordinator. Shannon’s Family Access Coordinator is Miss

Diana Castillo. She can be reached by calling 817 547-5413.

Alternatively, a separate online form will be available via Chromebook stations on the actual check-out

dates that includes a built-in Spanish translation option.

Please be aware that we will be enforcing social distancing, mask mandates, and regulating building

occupancy in order to ensure the safety of our students, parents, and staff. As such, the earlier you

arrive on either day, the quicker we can get you through the process and on your way.

Thank you,

David Williams

Principal, Shannon High School

It is important to note that we consistently receive new guidelines by the TEA

and State Officials, so it is possible that some of this information may change.

Parents will arrive on their campus scheduled deployment date, and a Door Monitor will

allow access into the building based on COVID-19 occupancy requirements. Once inside,

they will be greeted by the Check-in Monitor to verify the completion of the Skyward

Parent & Student Equipment Use Agreement. Parents who have completed the form is

directed to the Deployment Stations. If the Check-in Monitor is unable to verify

completion of the form the parent is directed to the Chromebook Signature Station

manned by the Signature Station Monitor. Once the form is complete the parent can

progress to the Deployment Stations.

Upon arriving at Deployment Stations, a Deployment Station Monitor will verify the

student’s record in Skyward and complete a Student Chromebook Check-out Form (the

form is located under each student record in skyward via the Custom Forms tab). The

Deployment Station Monitor will scan the Chromebook Serial Number (S/N) and BISD

Tag on the Chromebook. After this information is recorded and saved, the Deployment

Station Monitor will hand the device, a charger, and the Student Chromebook

Instructions to the parent and they should exit the building.

Campus Staff Roles & Instructions

The roles described below will include instructions for each deployment assignment. Please be

aware that some roles will require Skyward Access that must be provided by the Campus

Coordinator. If a Campus Coordinator is unable to assign staff members the required Skyward

access, please email the address below with the Campus Coordinator’s name:

helpdesk@birdvilleschools.net

Campus Coordinator

The Campus Coordinator is designated by the Campus Principal and is the primary contact for

the Technology Department. The Campus Coordinator will oversee project plans at the campus

level including, staffing, equipment, locations, inventory, etc. It is recommended that the

Coordinator act as a “runner” during the campus deployment dates and coordinate between

station needs while addressing traffic concerns. Campus Coordinators will also be responsible

for ensuring parent communications are sent via email and verifying that an announcement has

been placed on the campus homepage. Student Chromebook Instructions will need to be

printed by the Campus Coordinator and given to Deployment Station Monitors to pass out with

Chromebooks. A Student Chromebook Instructions double-sided document containing these

instructions will be attached to the email Campus Coordinators and Principals receive containing

this planning document. Campus Coordinators also provide Skyward access to deployment staff

by following the directions linked here: Campus Coordinator – Giving Skyward Access

Door Monitor

The Door Monitor will ensure parents line up outside of the building and ensure campus social

distancing requirements. Door Monitors will also be responsible for limiting the occupancy of

the building to meet COVID-19 safety compliances. As a recommendation, they may occasionally

remind parents in line that they will be checking their Skyward Agreement in the building and

they can fill out the form online using their personal devices by signing into their Skyward

Family Access Portal.

Check-in Monitor (Skyward Access Required)

The Check-in Monitor will be located past the entrance and before the deployment/signature

stations. They will greet parents and use their BISD Staff Skyward account to verify that a parent

has completed the agreement. The step-by-step instructions are linked here: Check-in Station

Skyward Instructions

If the form is completed and Agree has been selected, the parent will be directed to the

Deployment Stations in order to continue the process. If a parent does not have a verified

online form, they should advance to the Signature Station and Signature Monitor to complete

the requested form. A Skyward Family Access Account is not required to fill out the form that is

available at the Signature Stations. A Chromebook can be issued after agreeing to the online

form, but please note that the form will not show up in Skyward until the next day. A parent will

not be issued a Chromebook if they decline the agreement terms.

Signature Station Monitor

A Signature Station Monitor will facilitate the station for parents who have not completed the

agreement form or have no Skyward Family Access. The Monitor will assist parents who are

having difficulty at the Signature Stations and help them sign in to Chromebooks with the

Technology provided credentials. Signature Station Monitors are also responsible for

cleaning/disinfecting the Chromebooks after each parent use. Once a parent completes the

form and agrees to the terms, the monitor will direct them to the Deployment Stations.

Signature Station Online Agreement

(https://forms.office.com/Pages/ResponsePage.aspx?id=M9VYmKNCz0WeeR6A-

T7QxOITRjvgLPFOqK9JWzit7O9UMVVKOEJGUFVQRTFFOVBQSjI2MFk1MDlQMS4u)

Credentials for Chromebook Signature Stations (PLEASE DO NOT SHARE THIS LOGIN)

USERNAME: chromestation

PASSWORD: studentchromebooks

Please note that a Spanish translation option is available at the top-right of the form:

Deployment Station Monitor (Skyward Access Required)

A Deployment Station Monitor will be the final stop before a parent receives a Chromebook. It

is recommended that there be at least 3 (4 for HS) deployment stations and monitors, but it will

be up to the campus to determine what works best for their needs. A parent should only arrive

at the Deployment Stations once the Parent & Student Equipment Use Agreement has been

verified by the Check-in Monitor or the Signature Station Monitor. The monitor will request the

name and ID number of the student receiving the Chromebook in order to access the Student

Equipment Check-out Form in Skyward. Once the student record is located, the Deployment

Station Monitor will retrieve a Chromebook from the campus inventory and scan/type the

Serial Number (S/N) as well as the BISD Tag into the Skyward Form. The device, charger, and

Student Chromebooks Instructions (provided by the Campus Coordinator) will be handed to the

parent, and the Deployment Station Monitor should direct the parent to the building exit.

The step-by-step instructions are linked here: Deployment Station Skyward Instructions

Additional Information & Templates

Student Passwords

The 2020-2021 student passwords will follow these conventions:

o PK-2 students will use a Skyward generated password that Staff will NOT be able to

reset.

Teachers will receive a report from Skyward with their students’ Usernames,

Passwords, and parent contact email. Teachers can send this information to

their students the week before school begins to help with the initial login

process.

o 3rd grade students will use a Skyward generated password that staff WILL be able to

reset using the new Classlink BISD portal, if needed. 3rd grade students will be

prompted to reset their password upon their first login.

Teachers will receive a report from Skyward with their students’ Usernames,

Passwords, and parent contact email. Teachers can send this information to

their students the week before school begins to help with the initial login

process.

Teachers can reset student passwords in ClassLink at any time

o 4th - 12th grade students will use their prior year password (password they used in the

spring for remote learning); staff WILL be able to reset a student’s password if needed.

Teachers can reset student passwords in ClassLink at any time

Campus Deployment Equipment

The following equipment will be provided by the Technology Department:

o Student Chromebooks and chargers for deployments

o Scanners for Deployment Stations

The following equipment will need to be provided by the campus:

o Chromebook for Check-in Monitor(s)

o 3 Chromebooks for Signature Stations

o 1-4 Chromebooks for Deployment Stations

Principal to Parent Deployment Email Template

Subject: {Campus Name} Student Chromebooks for Online Learning

Body:

{Mascot} Parents,

Birdville ISD wants every student to have a device for online learning and we will be checking

out Chromebooks at our school!

To make sure that we have enough Chromebooks, we request that you only check-out a device

if your student has no other computer for online learning.

To receive a Chromebook, complete the Parent & Student Equipment Use Agreement form that

is available in your Skyward Family access account( please visit the following link for step-by-

step instructions on accessing the form BISD Parent & Student Equipment Use Agreement in

Skyward).

Once you have completed the agreement, you are eligible to come to our campus on the date

assigned below, based on your student’s last name. Please reference the table below to view

your assigned date:

Please note: If you do not have a Skyward Family Access account and wish to check-out a

student Chromebook, please come to the campus on the date assigned below based on your

student’s last name. You will be able to fill out the agreement at the campus using a district

computer.

Student Last Name Chromebook Check-out Date

A-F {Campus Decided Date}

G-L {Campus Decided Date}

M-R {Campus Decided Date}

S-Z {Campus Decided Date}

When you arrive at the campus on your assigned date, please park {campus suggested parking}

and enter through the {campus suggested entrance}. Your Parent & Student Equipment Use

Agreement will be verified, and a campus staff member will issue your student a Chromebook.

Please be aware that we will be enforcing social distancing, mask mandates, and regulating

building occupancy in order to ensure the safety of our students, parents, and staff.

Thank you,

{Campus Signature}