storage.googleapis.com · 2020-07-29 · fairfax police department fairfax pd policy manual all...

Fairfax Police DepartmentFairfax PD Policy Manual

Copyright Lexipol, LLC 2020/07/29, All Rights Reserved.Published with permission by Fairfax Police Department

PREFACE - 1

PREFACEPREFACE

The Fairfax Police Department Policy Manual represents the essence of the rules, codes,practices and procedures that guide us, as an organization, through our daily responsibilitiesas members of the law enforcement profession. Most professions as well as successfulorganizations are judged on their rules and policies that determine the manner in whichindividuals within these organizations conduct themselves.

The police are entrusted with enormous authority, which causes justifiable concern on the part ofthe public. The potential for errors and abuse and the resulting consequences demonstrate theneed for formal policy guidelines to help govern police discretion and insure uniformity. Individualadherence to the directives and guidelines presented in this manual enables the Department tofunction in the most effective manner and will provide the people of Fairfax with the knowledgethat they are receiving quality police service based upon professional standards set forth in thisdocument.

Since no arbitrary rule or procedure can be established that will embrace all possible situations,some matters must necessarily be left to the discretion and sound judgment of the individual officerusing the guidelines of established policy. To this end, the Fairfax Police Department includespolicies, procedures, regulations and general information for the assistance and guidance of themembers of the department.

This manual is a living document that is subject to yearly review, reflecting the changing needsand methodologies brought about by new laws, court decisions and policy modifications deemedappropriate by the Department, including suggestions brought forward by the employees. Eachemployee is provided a copy of this manual and is responsible to be thoroughly familiar with itscontents. Keep yourself informed and use it as a reference making sure it is well maintained,including all yearly updates. It has been developed to serve the Town of Fairfax and all membersof the Police Department. This document represents the policies for which all members of thisDepartment are held accountable.

Christopher Morin Chief of Police



Law Enforcement Code of Ethics - 2

LAW ENFORCEMENT CODE OF ETHICSAs a law enforcement officer, my fundamental duty is to serve the community; to safeguardlives and property; to protect the innocent against deception, the weak against oppression orintimidation and the peaceful against violence or disorder; and to respect the constitutional rightsof all to liberty, equality and justice.

I will keep my private life unsullied as an example to all and will behave in a manner that doesnot bring discredit to me or to my agency. I will maintain courageous calm in the face of danger,scorn or ridicule; develop self-restraint; and be constantly mindful of the welfare of others. Honestin thought and deed both in my personal and official life, I will be exemplary in obeying the lawand the regulations of my department. Whatever I see or hear of a confidential nature or that isconfided to me in my official capacity will be kept ever secret unless revelation is necessary inthe performance of my duty.

I will never act officiously or permit personal feelings, prejudices, political beliefs, aspirations,animosities or friendships to influence my decisions. With no compromise for crime and withrelentless prosecution of criminals, I will enforce the law courteously and appropriately withoutfear or favor, malice or ill will, never employing unnecessary force or violence and never acceptinggratuities.

I recognize the badge of my office as a symbol of public faith, and I accept it as a public trust to beheld so long as I am true to the ethics of police service. I will never engage in acts of corruptionor bribery, nor will I condone such acts by other police officers. I will cooperate with all legallyauthorized agencies and their representatives in the pursuit of justice.

I know that I alone am responsible for my own standard of professional performance and will takeevery reasonable opportunity to enhance and improve my level of knowledge and competence.

I will constantly strive to achieve these objectives and ideals, dedicating myself before God to mychosen profession . . . law enforcement.



MISSION STATEMENT - 3

MISSION STATEMENTThe Members of the Fairfax Police Make the Following Commitment To the People

of Fairfax:

To Build a Stronger, Better Relationship With the Community We Serve, and;

To Create a Safer Community By Enforcement of State and Local Statutes Fairly,

Impartially, and Consistently

Tempered With Friendliness, Courtesy and Understanding.



Table of Contents - 4

Table of Contents

PREFACE . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Law Enforcement Code of Ethics . . . . . . . . . . . . . . . . . . 2

MISSION STATEMENT . . . . . . . . . . . . . . . . . . . . . 3

Chapter 1 - Law Enforcement Role and Authority . . . . . . . . . . . . 9100 - Law Enforcement Authority . . . . . . . . . . . . . . . . . 10102 - Chief Executive Officer . . . . . . . . . . . . . . . . . . . 13104 - Oath of Office . . . . . . . . . . . . . . . . . . . . . 14106 - Policy Manual . . . . . . . . . . . . . . . . . . . . . 15

Chapter 2 - Organization and Administration . . . . . . . . . . . . . 20200 - Organizational Structure and Responsibility . . . . . . . . . . . . 21203 - Watch Commanders . . . . . . . . . . . . . . . . . . . 25204 - Departmental Directives . . . . . . . . . . . . . . . . . . 26205 - Emergency Siren System . . . . . . . . . . . . . . . . . . 27206 - Emergency Management Plan . . . . . . . . . . . . . . . . 28207 - Disaster Response . . . . . . . . . . . . . . . . . . . . 29208 - Training Policy . . . . . . . . . . . . . . . . . . . . . 34209 - Lobby Safety . . . . . . . . . . . . . . . . . . . . . . 36212 - Electronic Mail . . . . . . . . . . . . . . . . . . . . . 38214 - Administrative Communications . . . . . . . . . . . . . . . . 40216 - Staffing Levels . . . . . . . . . . . . . . . . . . . . . 41218 - License to Carry a Firearm . . . . . . . . . . . . . . . . . 42219 - Department Members Address & Telephone . . . . . . . . . . . . 50220 - Retiree Concealed Firearms . . . . . . . . . . . . . . . . . 51

Chapter 3 - General Operations . . . . . . . . . . . . . . . . . . 56300 - Use of Force . . . . . . . . . . . . . . . . . . . . . . 57302 - Use of Force Review Boards . . . . . . . . . . . . . . . . . 68306 - Handcuffing and Restraints . . . . . . . . . . . . . . . . . 71308 - Control Devices and Techniques . . . . . . . . . . . . . . . 76310 - Officer-Involved Shootings and Deaths . . . . . . . . . . . . . . 81312 - Firearms . . . . . . . . . . . . . . . . . . . . . . . 90314 - Vehicle Pursuits . . . . . . . . . . . . . . . . . . . . 101316 - Officer Response to Calls . . . . . . . . . . . . . . . . . 116317 - All Points Bulletin/Be On The Lookout/Road Block Plan . . . . . . . . 119318 - Canines . . . . . . . . . . . . . . . . . . . . . . . 125319 - Wildlife Management . . . . . . . . . . . . . . . . . . . 136320 - Domestic Violence . . . . . . . . . . . . . . . . . . . . 139322 - Search and Seizure . . . . . . . . . . . . . . . . . . . 146324 - Temporary Custody of Juveniles . . . . . . . . . . . . . . . 148325 - Interviewing Students on a School Campus . . . . . . . . . . . . 159




326 - Adult Abuse . . . . . . . . . . . . . . . . . . . . . . 161328 - Discriminatory Harassment . . . . . . . . . . . . . . . . . 171330 - Child Abuse . . . . . . . . . . . . . . . . . . . . . . 177332 - Missing Persons . . . . . . . . . . . . . . . . . . . . 185334 - Public Alerts . . . . . . . . . . . . . . . . . . . . . . 191336 - Victim and Witness Assistance . . . . . . . . . . . . . . . . 196338 - Hate Crimes . . . . . . . . . . . . . . . . . . . . . . 199340 - Standards of Conduct . . . . . . . . . . . . . . . . . . . 209342 - Information Technology Use . . . . . . . . . . . . . . . . . 216344 - Report Preparation . . . . . . . . . . . . . . . . . . . 220346 - Media Relations . . . . . . . . . . . . . . . . . . . . 226348 - Subpoenas and Court Appearances . . . . . . . . . . . . . . 229350 - Reserve Officers . . . . . . . . . . . . . . . . . . . . 232352 - Outside Agency Assistance . . . . . . . . . . . . . . . . . 237353 - Early Defibrillation . . . . . . . . . . . . . . . . . . . . 239356 - Registered Offender Information . . . . . . . . . . . . . . . 240358 - Major Incident Notification . . . . . . . . . . . . . . . . . 243360 - Death Investigation . . . . . . . . . . . . . . . . . . . 245362 - Identity Theft . . . . . . . . . . . . . . . . . . . . . 248364 - Private Persons Arrests . . . . . . . . . . . . . . . . . . 249366 - Anti-Reproductive Rights Crimes Reporting . . . . . . . . . . . . 251368 - Limited English Proficiency Services . . . . . . . . . . . . . . 253370 - Communications with Persons with Disabilities . . . . . . . . . . . 261372 - Mandatory Employer Notification . . . . . . . . . . . . . . . 269374 - Biological Samples . . . . . . . . . . . . . . . . . . . 271380 - Child and Dependent Adult Safety . . . . . . . . . . . . . . . 274382 - Service Animals . . . . . . . . . . . . . . . . . . . . 278386 - Off-Duty Law Enforcement Actions . . . . . . . . . . . . . . 281389 - Conducted Energy Device . . . . . . . . . . . . . . . . . 283390 - [Department/Office] Use of Social Media . . . . . . . . . . . . . 290391 - Chaplains . . . . . . . . . . . . . . . . . . . . . . 293392 - Native American Graves Protection and Repatriation . . . . . . . . . 299393 - Gun Violence Restraining Orders . . . . . . . . . . . . . . . 301

Chapter 4 - Patrol Operations . . . . . . . . . . . . . . . . . . 307400 - Patrol Function . . . . . . . . . . . . . . . . . . . . . 308402 - Bias-Based Policing . . . . . . . . . . . . . . . . . . . 310403 - Special Police Responses . . . . . . . . . . . . . . . . . 314404 - Briefing Training . . . . . . . . . . . . . . . . . . . . 318405 - Social Host Accountability Ordinance . . . . . . . . . . . . . . 319406 - Crime and Disaster Scene Integrity . . . . . . . . . . . . . . 322407 - Marin County Road Block Plan . . . . . . . . . . . . . . . . 324410 - Ride-Along Policy . . . . . . . . . . . . . . . . . . . . 329411 - Barking Dog Procedures . . . . . . . . . . . . . . . . . . 332412 - Hazardous Material Response . . . . . . . . . . . . . . . . 333414 - Hostage and Barricade Incidents . . . . . . . . . . . . . . . 335415 - Noise Abatements . . . . . . . . . . . . . . . . . . . . 340




416 - Response to Bomb Calls . . . . . . . . . . . . . . . . . . 342417 - Response to Mental Illness . . . . . . . . . . . . . . . . . 347418 - Mental Illness Commitments . . . . . . . . . . . . . . . . 362420 - Cite and Release Policy . . . . . . . . . . . . . . . . . . 368422 - Foreign Diplomatic and Consular Representatives . . . . . . . . . . 372424 - Rapid Response and Deployment . . . . . . . . . . . . . . . 376427 - Illegal Sign Nuisance Abatement . . . . . . . . . . . . . . . 379428 - Immigration Violations . . . . . . . . . . . . . . . . . . 380429 - Emergency Utility Service . . . . . . . . . . . . . . . . . 383433 - Aircraft Accidents . . . . . . . . . . . . . . . . . . . . 384435 - Field Training Program . . . . . . . . . . . . . . . . . . 388436 - Obtaining Air Support . . . . . . . . . . . . . . . . . . . 394438 - Contacts and Temporary Detentions . . . . . . . . . . . . . . 395440 - Criminal Organizations . . . . . . . . . . . . . . . . . . 399442 - Watch Commanders . . . . . . . . . . . . . . . . . . . 404446 - Mobile Digital Computer Use . . . . . . . . . . . . . . . . 405448 - Portable Audio/Video Recorders . . . . . . . . . . . . . . . 408449 - Body Worn Camera . . . . . . . . . . . . . . . . . . . 414450 - Medical Marijuana . . . . . . . . . . . . . . . . . . . . 420452 - Bicycle Patrol Unit . . . . . . . . . . . . . . . . . . . . 425453 - PATROL SCOOTERS . . . . . . . . . . . . . . . . . . 428456 - Foot Pursuits . . . . . . . . . . . . . . . . . . . . . 431462 - Homeless Persons . . . . . . . . . . . . . . . . . . . . 436463 - Public Recording of Law Enforcement Activity . . . . . . . . . . . 439464 - Crisis Intervention Incidents . . . . . . . . . . . . . . . . . 442465 - First Amendment Assemblies . . . . . . . . . . . . . . . . 447466 - Civil Disputes . . . . . . . . . . . . . . . . . . . . . 453467 - Suspicious Activity Reporting . . . . . . . . . . . . . . . . 456468 - Medical Aid and Response . . . . . . . . . . . . . . . . . 458469 - Automated License Plate Readers (ALPRs) . . . . . . . . . . . . 464

Chapter 5 - Traffic Operations . . . . . . . . . . . . . . . . . . 467500 - Traffic Function and Responsibility . . . . . . . . . . . . . . 468502 - Traffic Collision Reporting . . . . . . . . . . . . . . . . . 472510 - Vehicle Towing and Release . . . . . . . . . . . . . . . . 475512 - Vehicle Impound Hearings . . . . . . . . . . . . . . . . . 481513 - Evidential Portable Alcohol System . . . . . . . . . . . . . . 483514 - Impaired Driving . . . . . . . . . . . . . . . . . . . . 485515 - Community Release of Intoxicated Drivers . . . . . . . . . . . . 491516 - Traffic Citations . . . . . . . . . . . . . . . . . . . . . 492520 - Disabled Vehicles . . . . . . . . . . . . . . . . . . . . 495524 - 72-Hour Parking Violations . . . . . . . . . . . . . . . . . 496

Chapter 6 - Investigation Operations . . . . . . . . . . . . . . . . 498600 - Investigation and Prosecution . . . . . . . . . . . . . . . . 499602 - Sexual Assault Investigations . . . . . . . . . . . . . . . . 504606 - Asset Forfeiture . . . . . . . . . . . . . . . . . . . . 510




608 - Informants . . . . . . . . . . . . . . . . . . . . . . 517610 - Eyewitness Identification . . . . . . . . . . . . . . . . . . 523612 - Brady Material Disclosure . . . . . . . . . . . . . . . . . 527613 - Unmanned Aerial System (UAS) Operations . . . . . . . . . . . 529614 - Warrant Service . . . . . . . . . . . . . . . . . . . . 532615 - Operations Planning and Deconfliction . . . . . . . . . . . . . 536

Chapter 7 - Equipment . . . . . . . . . . . . . . . . . . . . 542700 - Department Owned and Personal Property . . . . . . . . . . . . 543702 - Personal Communication Devices . . . . . . . . . . . . . . . 545704 - Vehicle Maintenance . . . . . . . . . . . . . . . . . . . 549706 - Vehicle Use . . . . . . . . . . . . . . . . . . . . . . 551707 - Cash Handling, Security and Management . . . . . . . . . . . . 558

Chapter 8 - Support Services . . . . . . . . . . . . . . . . . . 560800 - Dispatch . . . . . . . . . . . . . . . . . . . . . . . 561802 - Property and Evidence . . . . . . . . . . . . . . . . . . 567804 - Records Bureau . . . . . . . . . . . . . . . . . . . . 576806 - Restoration of Firearm Serial Numbers . . . . . . . . . . . . . 580808 - Records Maintenance and Release . . . . . . . . . . . . . . 582810 - Protected Information . . . . . . . . . . . . . . . . . . . 591812 - Computers and Digital Evidence . . . . . . . . . . . . . . . 596821 - Animal Control . . . . . . . . . . . . . . . . . . . . . 600

Chapter 9 - Custody . . . . . . . . . . . . . . . . . . . . . 604901 - Temporary Detention of Prisoners . . . . . . . . . . . . . . . 605902 - Custodial Searches . . . . . . . . . . . . . . . . . . . 607

Chapter 10 - Personnel . . . . . . . . . . . . . . . . . . . . 6131000 - Recruitment and Selection . . . . . . . . . . . . . . . . . 6141002 - Evaluation of Employees . . . . . . . . . . . . . . . . . 6191004 - Special Assignments and Promotions . . . . . . . . . . . . . 6231005 - Department Awards . . . . . . . . . . . . . . . . . . . 6261006 - Grievance Procedure . . . . . . . . . . . . . . . . . . 6321009 - Reporting of Employee Convictions . . . . . . . . . . . . . . 6341011 - Drug- and Alcohol-Free Workplace . . . . . . . . . . . . . . 6361012 - Illness and Injury Prevention Program . . . . . . . . . . . . . 6391013 - Sick Leave . . . . . . . . . . . . . . . . . . . . . . 6421015 - Communicable Diseases . . . . . . . . . . . . . . . . . 6451017 - Smoking and Tobacco Use . . . . . . . . . . . . . . . . 6501019 - Personnel Complaints . . . . . . . . . . . . . . . . . . 6511021 - Seat Belts . . . . . . . . . . . . . . . . . . . . . . 6611023 - Body Armor . . . . . . . . . . . . . . . . . . . . . 6631025 - Personnel Records . . . . . . . . . . . . . . . . . . . 6651027 - Request for Change of Assignment . . . . . . . . . . . . . . 6731029 - Commendations and Awards . . . . . . . . . . . . . . . . 6741031 - Fitness for Duty . . . . . . . . . . . . . . . . . . . . 676




1033 - Meal Periods and Breaks . . . . . . . . . . . . . . . . . 6791034 - Lactation Break Policy . . . . . . . . . . . . . . . . . . 6801035 - Payroll Records . . . . . . . . . . . . . . . . . . . . 6821037 - Overtime Compensation Requests . . . . . . . . . . . . . . 6831039 - Outside Employment . . . . . . . . . . . . . . . . . . 6851041 - Occupational Disease and Work-Related Injury Reporting . . . . . . . 6901043 - Personal Appearance Standards . . . . . . . . . . . . . . . 6921045 - Uniform Regulations . . . . . . . . . . . . . . . . . . . 6941051 - Department Badges . . . . . . . . . . . . . . . . . . . 7021053 - Temporary Modified-Duty Assignments . . . . . . . . . . . . . 7041057 - Employee Speech, Expression and Social Networking . . . . . . . . 7091058 - Nepotism and Conflicting Relationships . . . . . . . . . . . . . 7131059 - Performance History Audits . . . . . . . . . . . . . . . . 7161060 - Anti-Retaliation . . . . . . . . . . . . . . . . . . . . 7191061 - Line-of-Duty Deaths . . . . . . . . . . . . . . . . . . . 723

Attachments . . . . . . . . . . . . . . . . . . . . . . . . 734 Commission on Peace Officer Standards and Training Hate Crimes Model Policy 2019.pdf. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 735 Hate Crime Checklist.pdf . . . . . . . . . . . . . . . . . . . . 736 Statutes and Legal Requirements.pdf . . . . . . . . . . . . . . . . 737



Law Enforcement Role and Authority - 9

Chapter 1 - Law Enforcement Role and Authority

Policy

100Fairfax Police Department

Fairfax PD Policy Manual


Law Enforcement Authority - 10

Law Enforcement Authority100.1 PURPOSE AND SCOPEThe purpose of this policy is to affirm the authority of the members of the Fairfax PoliceDepartment to perform their functions based on established legal authority.

100.2 PEACE OFFICER POWERSSworn members of this [department/office] are authorized to exercise peace officer powerspursuant to applicable state law (Penal Code § 830.1 et seq.).

100.2.1 DELIVERY TO NEAREST MAGISTRATEWhen an officer makes an arrest pursuant to a warrant with bail set, and the warrant was issuedin a county other than where the person was arrested, the officer shall inform the person in writingof the right to be taken before a magistrate in the county where the arrest occurred (Penal Code§ 821; Penal Code § 822).

100.2.2 ARREST AUTHORITY OUTSIDE THE JURISDICTION OF THE FAIRFAX POLICEDEPARTMENTThe arrest authority outside the jurisdiction of the Fairfax Police Department includes (Penal Code§ 830.1; Penal Code § 836):

(a) When the officer has probable cause to believe the person committed a felony.

(b) When the officer has probable cause to believe the person has committed amisdemeanor in the presence of the officer and the officer reasonably believes thereis immediate danger to person or property or of escape.

(c) When the officer has probable cause to believe the person has committed amisdemeanor for which an arrest is authorized even if not committed in the presence ofthe officer such as certain domestic violence offenses and there is immediate dangerto person or property or of escape or the arrest is mandated by statute.

(d) When authorized by a cross jurisdictional agreement with the jurisdiction in which thearrest is made.

(e) In compliance with an arrest warrant.

On-duty arrests will not generally be made outside the jurisdiction of this [department/office] exceptin cases of hot or fresh pursuit, while following up on crimes committed within the Town, or whileassisting another agency.

On-duty officers who discover criminal activity outside the jurisdiction of the Town shouldwhen circumstances permit, consider contacting the agency having primary jurisdiction beforeattempting an arrest.


Law Enforcement Authority



100.2.3 ARREST AUTHORITY INSIDE THE JURISDICTION OF THE FAIRFAX POLICEDEPARTMENTThe arrest authority within the jurisdiction of the Fairfax Police Department includes (Penal Code§ 830.1; Penal Code § 836):

(a) When the officer has probable cause to believe the person has committed a felony,whether or not committed in the presence of the officer.

(b) When the officer has probable cause to believe the person has committed amisdemeanor in this jurisdiction and in the presence of the officer.

(c) When the officer has probable cause to believe the person has committed a publicoffense outside this jurisdiction, in the presence of the officer and the officer reasonablybelieves there is an immediate danger to person or property, or of escape.

(d) When the officer has probable cause to believe the person has committed amisdemeanor for which an arrest is authorized or required by statute even though theoffense has not been committed in the presence of the officer such as certain domesticviolence offenses.

(e) In compliance with an arrest warrant.

100.2.4 TIME OF MISDEMEANOR ARRESTSOfficers shall not arrest a person for a misdemeanor between the hours of 10:00 p.m. of any dayand 6:00 a.m. of the next day unless (Penal Code § 840):

(a) The arrest is made without a warrant pursuant to Penal Code § 836 which includes:

1. A misdemeanor committed in the presence of the officer.

2. Misdemeanor domestic violence offenses (See the Domestic Violence Policy).

(b) The arrest is made in a public place.

(c) The arrest is made with the person in custody pursuant to another lawful arrest.

(d) The arrest is made pursuant to a warrant which, for good cause shown, directs that itmay be served at any time of the day or night.

100.2.5 OREGON AUTHORITYSworn members of this [department/office] who enter the state of Oregon in order to provideor attempt to provide law enforcement assistance have Oregon peace officer authority within50 miles from the California-Oregon border (ORS 133.405). Such authority shall only applywhen officers are acting:

(a) In response to a request for law enforcement assistance initiated by an Oregon sheriff,constable, marshal, municipal police officer or member of the Oregon State Police.

(b) In response to a reasonable belief that emergency law enforcement assistance isnecessary to preserve life, and circumstances make it impractical for Oregon lawenforcement officials to formally request assistance.

(c) For the purpose of assisting Oregon law enforcement officials with emergencyassistance in response to criminal activity, traffic accidents, emergency incidents


Law Enforcement Authority



or other similar public safety situations, regardless of whether an Oregon lawenforcement official is present at the scene of the incident.

Fairfax Police Department officers have no authority to enforce Oregon traffic or motor vehiclelaws.

Whenever practicable, officers should seek permission from a [department/office] supervisorbefore entering Oregon to provide law enforcement services. As soon as practicable, officers exercising law enforcement authority in Oregon shall submit any appropriate written reportsconcerning the incident to the Oregon agency having primary jurisdiction over the area in whichthe incident occurred.

100.3 POLICYIt is the policy of the Fairfax Police Department to limit its members to only exercise the authoritygranted to them by law.

While this [department/office] recognizes the power of peace officers to make arrests and takeother enforcement action, officers are encouraged to use sound discretion in the enforcement ofthe law. This [department/office] does not tolerate the abuse of law enforcement authority.

100.4 INTERSTATE PEACE OFFICER POWERSPeace officer powers may be extended to other states:

(a) As applicable under interstate compacts, memorandums of understanding or mutualaid agreements in compliance with the laws of each state.

(b) When an officer enters an adjoining state in close or fresh pursuit of a person believedto have committed a felony (ARS § 13-3832; NRS 171.158; ORS 133.430).

The person arrested out of state must be taken without unnecessary delay before a magistrate ofthe county in which the arrest was made (ARS § 13-3833; NRS 171.158; ORS 133.440).

100.5 CONSTITUTIONAL REQUIREMENTSAll members shall observe and comply with every person’s clearly established rights under theUnited States and California Constitutions.

100.6 SECTION TITLE

Policy




Chief Executive Officer - 13

Chief Executive Officer102.1 PURPOSE AND SCOPEThe California Commission on Peace Officer Standards and Training (POST) has mandated thatall sworn officers and dispatchers employed within the State of California shall receive certificationby POST within prescribed time periods.

102.1.1 CHIEF EXECUTIVE OFFICER REQUIREMENTSAny chief executive officer of this department appointed after January 1, 1999, shall, as a conditionof continued employment, complete the course of training prescribed by POST and obtain theBasic Certificate by POST within two years of appointment (Penal Code § 832.4).

Policy




Oath of Office - 14

Oath of Office104.1 PURPOSE AND SCOPEThe purpose of this policy is to ensure that oaths, when appropriate, are administered todepartment members.

104.2 POLICYIt is the policy of the Fairfax Police Department that, when appropriate, department membersaffirm the oath of their office as an expression of commitment to the constitutional rights of thoseserved by the Department and the dedication of its members to their duties.

104.3 OATH OF OFFICEAll department members, when appropriate, shall take and subscribe to the oaths or affirmationsapplicable to their positions. All sworn members shall be required to affirm the oath of officeexpressing commitment and intent to respect constitutional rights in discharging the duties of alaw enforcement officer (Cal. Const. Art. 20, § 3; Government Code § 3102). The oath shall beas follows:

“I, (employee name), do solemnly swear (or affirm) that I will support and defend the Constitutionof the United States and the Constitution of the State of California against all enemies, foreignand domestic; that I will bear true faith and allegiance to the Constitution of the United Statesand the Constitution of the State of California; that I take this obligation freely, without any mentalreservation or purpose of evasion; and that I will well and faithfully discharge the duties uponwhich I am about to enter.”

104.4 MAINTENANCE OF RECORDSThe oath of office shall be filed as prescribed by law (Government Code § 3105).

Policy




Policy Manual - 15

Policy Manual106.1 PURPOSE AND SCOPEThe manual of the Fairfax Police Department is hereby established and shall be referred to asthe Policy Manual or the manual. The manual is a statement of the current policies, rules andguidelines of this department. All members are to conform to the provisions of this manual.

All prior and existing manuals, orders and regulations that are in conflict with this manual arerescinded, except to the extent that portions of existing manuals, procedures, orders and otherregulations that have not been included herein shall remain in effect, provided that they do notconflict with the provisions of this manual.

106.2 POLICYExcept where otherwise expressly stated, the provisions of this manual shall be consideredas guidelines. It is recognized that the work of law enforcement is not always predictable andcircumstances may arise which warrant departure from these guidelines. It is the intent of thismanual to be viewed from an objective standard, taking into consideration the sound discretionentrusted to members of this department under the circumstances reasonably available at thetime of any incident.

106.2.1 DISCLAIMERThe provisions contained in the Policy Manual are not intended to create an employment contractnor any employment rights or entitlements. The policies contained within this manual are for theinternal use of the Fairfax Police Department and shall not be construed to create a higher standardor duty of care for civil or criminal liability against the Town, its officials or members. Violations ofany provision of any policy contained within this manual shall only form the basis for departmentadministrative action, training or discipline. The Fairfax Police Department reserves the right torevise any policy content, in whole or in part.

106.2.2 STAFFStaff shall consist of the Chief of Police and the sergeants. Staff shall review all recommendationsregarding proposed changes to the manual at Staff meetings.

106.2.3 OTHER PERSONNELAll Department employees suggesting revision of the contents of the Policy Manual shall forwardtheir suggestion, in writing, to their Chief of Police who will consider the recommendation andforward to staff.

106.3 AUTHORITYThe Chief of Police shall be considered the ultimate authority for the content and adoption ofthe provisions of this manual and shall ensure compliance with all applicable federal, state andlocal laws. The Chief of Police or the authorized designee is authorized to issue DepartmentalDirectives, which shall modify those provisions of the manual to which they pertain. Departmental


Policy Manual


Policy Manual - 16

Directives shall remain in effect until such time as they may be permanently incorporated into themanual.

106.3.1 ACCEPTABLE ABBREVIATIONSThe following abbreviations are acceptable substitutions in the manual:

• Departmental Directives may be abbreviated as "DD"

• Policy Manual sections may be abbreviated as "Section 106.X" or "§ 106.X"

106.3.2 DEFINITIONSThe following words and terms shall have these assigned meanings, unless it is apparent fromthe content that they have a different meaning:

Adult - Any person 18 years of age or older.

CHP - The California Highway Patrol.

CFR - Code of Federal Regulations.

Town - The Town of Fairfax.

Department /FPD - The Fairfax Police Department.

DMV - The Department of Motor Vehicles.

Employee/Personnel - Any person employed by the Department.

Juvenile - Any person under the age of 18 years.

Manual - The Fairfax Police Department Policy Manual.

May - Indicates a permissive, discretionary or conditional action.

Member - Any person who is employed or appointed by the Fairfax Police Department includingsworn officers, reserve officers, civilian employees and volunteers.

Civilian - Employees and volunteers who are not sworn peace officers.

Officer/Sworn - Those employees, regardless of rank, who are sworn employees of the FairfaxPolice Department.

On-Duty - Employee status during the period when he/she is actually engaged in the performanceof his/her assigned duties.

Order - A written or verbal instruction issued by a superior.

POST - The California Commission on Peace Officer Standards and Training.

Rank - The job classification title held by an officer.

Shall or will - Indicates a mandatory action.

Should - Indicates a generally required or expected action, absent a rational basis for failing toconform.


Policy Manual


Policy Manual - 17

USC - United States Code

106.3.3 DISTRIBUTION OF MANUALCopies of the Policy Manual shall be distributed to the following:

• Chief of Police

• Dispatch

• Sergeant's Office

• Town Hall

• Officer's Report Room.

A computerized version of the Policy Manual will be made available on the Department networkfor access by all employees. The computerized version will be limited to viewing and printing ofspecific sections. No changes shall be made to the electronic version without authorization fromStaff.

106.4 DEFINITIONSThe following words and terms shall have these assigned meanings throughout the Policy Manual,unless it is apparent from the content that they have a different meaning:

Adult - Any person 18 years of age or older.

CCR - California Code of Regulations (Example: 15 CCR 1151).

CHP- The California Highway Patrol.

CFR - Code of Federal Regulations.

Town - The Town of Fairfax.

Civilian - Employees and volunteers who are not sworn peace officers.

Department/FPD - The Fairfax Police Department.

DMV - The Department of Motor Vehicles.

Employee - Any person employed by the Department.

Juvenile- Any person under the age of 18 years.

Manual - The Fairfax Police Department Policy Manual.

May - Indicates a permissive, discretionary or conditional action.

Member - Any person employed or appointed by the Fairfax Police Department, including:

• Full- and part-time employees

• Sworn peace officers

• Reserve, auxiliary officers


Policy Manual


Policy Manual - 18

• Civilian employees

• Volunteers.

Officer - Those employees, regardless of rank, who are sworn peace officers of the Fairfax PoliceDepartment.

On-duty - A member’s status during the period when he/she is actually engaged in theperformance of his/her assigned duties.

Order - A written or verbal instruction issued by a superior.

POST - The California Commission on Peace Officer Standards and Training.

Rank - The title of the classification held by an officer.

Shall or will - Indicates a mandatory action.

Should - Indicates a generally required or expected action, absent a rational basis for failing toconform.

Supervisor - A person in a position of authority that may include responsibility for hiring,transfer, suspension, promotion, discharge, assignment, reward or discipline of other departmentmembers, directing the work of other members or having the authority to adjust grievances. Thesupervisory exercise of authority may not be merely routine or clerical in nature but requires theuse of independent judgment.

The term "supervisor" may also include any person (e.g., officer-in-charge, lead or senior worker)given responsibility for the direction of the work of others without regard to a formal job title, rankor compensation.

When there is only one department member on-duty, that person may also be the supervisor,except when circumstances reasonably require the notification or involvement of the member’soff-duty supervisor or an on-call supervisor.

USC - United States Code.

106.5 ISSUING THE POLICY MANUALAn electronic version of the Policy Manual will be made available to all members on the departmentnetwork for viewing and printing. No changes shall be made to the manual without authorizationfrom the Chief of Police or the authorized designee.

Each member shall acknowledge that he/she has been provided access to, and has had theopportunity to review the Policy Manual and Departmental Directives. Members shall seekclarification as needed from an appropriate supervisor for any provisions that they do not fullyunderstand.


Policy Manual


Policy Manual - 19

106.6 PERIODIC REVIEW OF THE POLICY MANUALThe Chief of Police will ensure that the Policy Manual is periodically reviewed and updated asnecessary.

106.7 REVISIONS TO POLICIESAll revisions to the Policy Manual will be provided to each member on or before the date the policybecomes effective. Each member will be required to acknowledge that he/she has reviewed therevisions and shall seek clarification from an appropriate supervisor as needed.

Members are responsible for keeping abreast of all Policy Manual revisions.

Each Chief of Police will ensure that members under his/her command are aware of any PolicyManual revision.

All department members suggesting revision of the contents of the Policy Manual shall forwardtheir written suggestions to their Chief of Polices, who will consider the recommendations andforward them to the command staff as appropriate.



Organization and Administration - 20

Chapter 2 - Organization and Administration

Policy




Organizational Structure and Responsibility -21

Organizational Structure and Responsibility200.1 PURPOSE AND SCOPEThe organizational structure of this department is designed to create an efficient means toaccomplish our mission and goals and to provide for the best possible service to the public.

200.2 DIVISIONSThe Chief of Police is responsible for administering and managing the Fairfax Police Department.There are two divisions in the Police Department as follows:

• Support Services Division

• Field Operations Division

200.2.1 SUPPORT SERVICES DIVISIONThe Support Services Division is commanded by a Lieutenant, whose primary responsibility is toprovide general management direction and control for the Support Services Division. The SupportServices Division consists of Technical Services and Administrative Services.

200.2.2 FIELD OPERATIONS DIVISIONThe Field Operations Division is commanded by a Lieutenant, whose primary responsibility is toprovide general management direction and control for the Field Operations Division. The FieldOperations Division consists of Uniformed Patrol and Special Operations, which includes Traffic,Dispatch and Police Aides/Assistants.

200.3 COMMAND PROTOCOL

200.3.1 SUCCESSION OF COMMANDThe Chief of Police exercises command over all personnel in the Department. During plannedabsences the Lieutenant will serve as the acting Chief of Police. In the absence of a Lieutenant,the Chief of Police will designate a Sergeant to serve as the acting Chief of Police.

Except when designated as above, the order of command authority in the absence or unavailabilityof the Chief of Police is as follows:

(a) Field Operations Lieutenant

(b) Support Services Lieutenant

(c) Watch Commander

200.3.2 UNITY OF COMMANDThe principles of unity of command ensure efficient supervision and control within the Department.Generally, each employee shall be accountable to one supervisor at any time for a givenassignment or responsibility. Except where specifically delegated authority may exist by policy or


Organizational Structure and Responsibility



special assignment (e.g., K-9, SWAT), any supervisor may temporarily direct any subordinate ifan operational necessity exists.

200.3.3 ORDERSMembers shall respond to and make a good faith and reasonable effort to comply with the lawfulorder of superior officers and other proper authority.

200.4 ORGANIZATIONIn order to accomplish our goals the Police organization is divided into two divisions, FieldOperations and Support Services.

200.4.1 SUPPORT SERVICES DIVISIONThe Support Services Division consists of the following programs:

(a) Administrative

(b) Investigative

(c) Documents

200.4.2 FIELD OPERATIONS DIVISIONThe Field Operations Division consists of the following programs:

(a) Patrol

(b) Parking Authority

(c) Communications

(d) Training

(e) Traffic

A detailed description of each program is provided below.

200.5 SUPPORT SERVICES DIVISION

200.5.1 ADMINISTRATION PROGRAMThe administration Program is concerned with:

(a) Recruitment and employment background investigations, organizational staffing,administration and personnel management;

(b) Budgeting and fiscal management;

(c) Planning and research;

(d) Internal investigations and other inspection services related to department operations;

(e) Citizen's complaints and other administrative functions as directed by the TownManager and Town Council.





200.5.2 INVESTIGATION PROGRAMThis activity includes the detective, who provides secondary follow-up and investigation servicesfor all serious criminal and civil investigations.

(a) Gathering and disseminating intelligence data as it relates to criminal activity in thecommunity;

(b) Evidence and property control;

(c) Conducting preliminary follow-up crime scene examinations for physical evidence;

(d) Conducting plain clothes patrols and surveillance for specific crimes;

(e) Maintaining liaison with both the residential and business community by providingintelligence data for the prevention of criminal acts; and utilizing scientific investigativeequipment to verify criminal complaints.

200.5.3 DOCUMENTSThis program is responsible for the collection and processing of all warrants, bails and thepreparation of all police reports, as well as all departmental correspondence including staff andconfidential research generated by departmental personnel.

This unit also provides back-up support to the Communications program when Dispatchers areabsent. Other activities include relieving sworn Peace Officers of duties which do not requirePeace Officer status, such as towing and impounding vehicles, court runs and other miscellaneousduties.

200.6 FIELD OPERATIONS DIVISION

200.6.1 PATROLThis activity includes the other sworn positions which include a Lieutenant, Sergeants, Corporalsand Police Officers. Patrol is the principal activity of the Police Department for the regulation ofcriminal activity and for the provision of emergency and public services.

Examples of patrol duties include:

(a) Preventive patrol, security inspections, vacation house checks, field contacts andresponse to alarms;

(b) Investigation into and apprehension of the perpetrators of crimes against personsand property, vice, traffic violations, offenses against public peace and order, publicintoxication, disorderly conduct, and nuisance offenses;

(c) Control of traffic by preventive traffic patrols, accident investigation, enforcement ofparking ordinances, traffic regulation, school and traffic safety education;

(d) Maintenance of public order in connection with parades, special events, civicdisturbance and civil defense assistance;





(e) Public and emergency services as they relate to assistance and rescues, missingpersons, lost and found property controls, abandoned auto control, taxi inspection andother non-criminal investigations;

(f) First level rehabilitation treatment for juvenile offenders, both traffic and criminal;

(g) Vehicle maintenance of the department fleet and;

(h) Reserve Officer supplement.

200.6.2 PARKINGThe Parking Program is responsible for providing the vehicle abatement and parking complianceservices to the Town.

200.6.3 COMMUNICATIONSThis activity includes four permanent Dispatcher positions, one part-time Dispatcher and reservedispatchers. One Dispatcher is assigned to each watch. The on-duty Dispatcher receives,prioritize and dispatches all requests for police, fire and medical services; assigns equipment andpersonnel; sends and receives information from other local, state and national law enforcementagencies via radio, telephone and computer; processes and routes reports; prepares the DailyLog, and maintains appropriate files and indexes.

200.6.4 TRAININGThe training activity provides for all necessary training in order to qualify for, and retain, PeaceOfficer's Certification, as well as to meet the particular needs of the Fairfax Community.

The Training program provides for overall planning and implementation of the training of bothsworn and non-sworn personnel. State mandated training consists of the Basic Academy,Advanced Officer, Field Training Officer, Supervisory, Middle Management and Executivedevelopment courses. These are all required and controlled by State law and the Town has littlecontrol in this area. All required courses are partially reimbursable by the State. In-service trainingconsists of approximately seven hours per month per person and includes areas such as firearms,qualifications, psychiatric training, police community relations, Town and department policy, newlaws and court decisions, communications, police technology, emergency medical proceduresand other refresher courses as may be necessary. Each member must satisfactorily complete alltraining in order to retain the benefits of his training/educational achievements as well as meritstep. The evaluation procedure consists of performance ratings, written and oral examinations,as well as recommendations of the Chief of Police. The Training Program itself is evaluated bythe Commission on Peace Officers Standards and Training as required by State law.

Policy




Watch Commanders - 25

Watch Commanders203.1 PURPOSE AND SCOPEEach patrol shift must be directed by supervisors who are capable of making decisionsand communicating in a manner consistent with departmental policies, procedures, practices,functions and objectives. To accomplish this goal, a sergeant heads each watch.

203.1.1 DESIGNATION AS ACTING WATCH COMMANDERWhen a sergeant is unavailable for duty as watch commander, a corporal should be utilized. If acorporal is unavailable, in most instances the senior qualified officer shall be designated as actingwatch commander. This policy does not preclude designating officers with less seniority as anacting Watch Commander when operational needs require, or training permits.

Policy




Departmental Directives - 26

Departmental Directives204.1 PURPOSE AND SCOPEDepartmental Directives establish an interdepartmental communication that may be used bythe Chief of Police to make immediate changes topolicy and procedure consistent with thecurrent Memorandum of Understanding and as permitted by Government Code § 3500 et seq.Departmental Directives will immediately modify or change and supersede sections of this manualto which they pertain.

204.1.1 DEPARTMENTAL DIRECTIVE PROTOCOLDepartmental Directives will be incorporated into the manual as required upon approval of Staff.Departmental Directives will modify existing policies or create a new policy as appropriate and willbe rescinded upon incorporation into the manual.

All existing Departmental Directives have now been incorporated in the updated Policy Manualas of the below revision date.

Any Departmental Directives issued after publication of the manual shall be numberedconsecutively starting with the last two digits of the year, followed by the number "01" For example,08-01 signifies the first Departmental Directive for the year 2008.

204.2 RESPONSIBILITIES

204.2.1 STAFFThe staff shall review and approve revisions of the Policy Manual, which will incorporate changesoriginally made by a Departmental Directive.

204.2.2 CHIEF OF POLICEThe Chief of Police shall issue all Departmental Directives.

204.3 ACCEPTANCE OF DEPARTMENTAL DIRECTIVESAll employees are required to read and obtain any necessary clarification of all DepartmentalDirectives. All employees are required to acknowledge in writing the receipt and review of anynew Departmental Directive. Signed acknowledgement forms and/or e-mail receipts showing anemployee’s acknowledgement will be maintained by the Training Manager.

Policy




Emergency Siren System - 27

Emergency Siren System205.1 PURPOSE AND SCOPEThe Town maintains an Emergency Siren System for public notification in the event of a disasteror other large scale hazard to the community. The system is maintained and operated by theFairfax Police Department.

The purpose of the Emergency Siren System is to notify the public of an immediate threat tosafety and that they should seek additional instructions via public news media, 1610 AM, or NOAAWeather Radio Emergency Alert System. The system is not intended to notify the public of a needto immediately evacuate.

205.2 ACTIVATING THE EMERGENCY SIREN SYSTEMThe Emergency Siren System shall be activated by the Fairfax Police Dispatch Center. With theexception of monthly testing, the siren shall only be activated upon receiving orders from the PoliceWatch Commander. The Police Watch Commander should take necessary steps to coordinatethe activation with the on-duty Ross Valley Fire Chief or Battalion Chief.

Sufficient steps should be taken to ensure public instructions are in place prior to the activationof the siren system. This should include some form of instructions for the public such as a pressrelease, 1610 AM updates, or other forms of mass dissemination of information. Additional alertinformation and procedures may be located in the Uniform Evacuation Protocol section of theFairfax Emergency Operations Plan.

The activation codes and instructions for the system shall be maintained by the DispatchSupervisor and located in the Police Records Management System.

205.3 LOCATIONS OF SIRENSThe primary siren is located behind the Fairfax Police Department. An additional siren is locatedon Fairfax Grade, in the 600 block of Bolinas Rd, adjacent to the MMWD Water Tank. The FairfaxGrade Siren should be utilized when there is a need to alert residents in the Cascade Canyon Area.This siren may also be used to alert citizens in the MMWD watershed or other adjacent areas.

205.4 TESTING OF SIRENSThe Emergency Siren System shall be tested on the first Friday of each month at 11:45 AM.

Based on environmental concerns, the Fairfax Grade Siren shall not be audibly tested betweenFebruary 1st and July 31st.

Policy




Emergency Management Plan - 28

Emergency Management Plan206.1 PURPOSE AND SCOPEThe Town has prepared an Emergency Management Plan for use by all employees in the eventof a major disaster or other emergency event. The plan provides for a strategic response by allemployees and assigns specific responsibilities in the event that the plan is activated (GovernmentCode § 8610).

206.2 ACTIVATING THE EMERGENCY PLANThe Emergency Management Plan can be activated on the order of the official designated bylocal ordinance.

206.2.1 RECALL OF PERSONNELIn the event that the Emergency Management Plan is activated, all employees of the FairfaxPolice Department are subject to immediate recall. Employees may also be subject to recallduring extraordinary circumstances as deemed necessary by the Chief of Police or the authorizeddesignee.

Failure to promptly respond to an order to report for duty may result in discipline.

206.3 LOCATION OF THE PLANThe Emergency Management Plan is available in Support Services and the Watch Commander'soffice. All supervisors should familiarize themselves with the Emergency Management Plan. TheSupport Services supervisor should ensure that department personnel are familiar with the rolespolice personnel will play when the plan is implemented.

206.4 UPDATING OF MANUALSThe Chief of Police or designee shall review the Emergency Management Plan Manual at leastonce every two years to ensure that the manual conforms to any revisions made by the NationalIncident Management System (NIMS) and the Standardized Emergency Management System(SEMS) and should appropriately address any needed revisions.

Policy




Disaster Response - 29

Disaster Response207.1 PURPOSE AND SCOPEIn the event of a natural or man-made catastrophe, all off duty Public Safety personnel shall contactand/or respond to the Fairfax Police Department for assignment.

207.1.1 DEFINITIONSA catastrophe may be defined as a major fire, major flood, hurricane, major earthquake, majorexplosion, or any other unusual occurrence that poses a significant threat to life and property.

207.2 POLICYOnce it is apparent that a catastrophe exists or is imminent and the off duty employee has securedhis or her individual home situation, he/she shall contact the Fairfax Police Department includingthe communications center, for instructions, as soon as possible. Employees should anticipatethat in times of such a catastrophe that normal means of communications including hard linetelephone, cellular phone and paging systems may be inoperable. In the event that the normalexisting communications systems fail, the employee shall report to his/her Department, if it iswithin the county, if not, they should proceed to the pre-designated staging area, in their Countyof residence or in which they are presently located. The ranking Marin County Peace Officer willbe the officer in charge of each staging area.

207.3 PROCEDURESThose personnel equipped with pagers or cellular telephones should check their operationalstatus of their equipment. It is anticipated that during any such catastrophe that the Marin CountyEmergency Operations Center will be open. The Marin County Sheriff's Office of EmergencyServices shall be the lead agency tasked to make transportation arrangement to get Marin CountyPublic Safety Personnel into the County. Information may be obtained by listening to KCBS radio(740 am). KCBS is the designated region wide public address radio station for public safetyemployees to respond to their pre-designated staging areas in the time of emergency. Off dutypersonnel should prepare to return for work up to 72 hours and should report to their work locationor staging areas with all needed personal necessities.

If no contact is made or any notification is received within two hours of the event, all personnelshall report to the pre-designated staging area within their respective County of their residenceor location. All employees with City owned vehicles shall report to the staging area, with thosevehicles, as available.

In the event that normal communication infrastructure has failed members of RACES will be taskedto staging areas to facilitate communications to the EOC.

207.3.1 COMMUNICATIONSAlternate Communications

(a) Public Pay Telephones


Disaster Response



(b) Cellular Telephones

(c) Fax Machines

(d) Mobile Radio in City/County vehicle at staging area

(e) Ham Radio using RACES members' equipment

207.3.2 PRE-DESIGNATED STAGING AREAS

(a) Sonoma County

1. Lucchesi Community Center (Primary), 320 North McDowell Boulevard (CrossStreet, East Madison Street, across from the Petaluma Plaza Shopping Center)Petaluma, 707-778-4380. Public Pay Telephone numbers within the building707-762-9991 and 707-778-9821. Alternate communications: Ham Radio viaRACES of Sonoma County.

2. Petaluma Veterans Memorial Building (Secondary), 1094 Petaluma BoulevardSouth (Cross Street, Mountain View Ave.) Petaluma, 707-762-8928, FAX707-579-8247 Public Pay Telephone within the building, 707-762-9838.

3. Petaluma Marina, City of Petaluma Harbor Masters office, (Third Alternate), 775Baywood Drive, (Cross Street, Lakeville Highway (Highway 116) and BaywoodDrive) Petaluma, 707-778-4489. Public Pay Telephone 707-762-9992.

4. NOTE: Each of the staging areas listed above has ample parking, a locationadequate for landing a helicopter and has near-by access to the PetalumaRiver.

(b) Napa County

1. Napa Police Department (City EOC) 1539 First Street, Napa, 707-257-9223,Cellular # 707-486-2162, Public Pay Telephone within the building,707-252-9706. Contact: David Slate - Commander, Patrol Division

(c) Solano County

1. Solano County Fairgrounds (Main Gate) 900 Fairgrounds Drive, Vallejo,707-644-4401, FAX 707-642-7947, Public Pay Telephone 707-648-9851.

(d) Contra Costa County

1. Contra County Sheriff's Office (Field Training Office) 1980 Muir Road, Martinez,925-313-2532, FAX 510-646-1529, Public Pay Telephone 925-372-9607.

(e) City & County of San Francisco

1. Fort Mason (Presidio) Building 101, San Francisco, U. S. Park PoliceHeadquarters, 415-561-5505, FAX 415-556-0976.


Disaster Response



207.3.3 GENERAL ACCESSTo insure that access is permitted to employees, who are attempting to traverse the roadways andhighways, every employee should present their police credentials to the officer at the roadwayblockade.

207.3.4 MARIN COUNTY ACCESSIn the event that the catastrophe has closed the normal routes to Marin County from SonomaCounty (US101) to become blocked or otherwise impassable, two alternate routes may beavailable by vehicle and one by boat.

(a) D Street, Petaluma, west nine miles to Novato Blvd. North to Novato

(b) Lakeville Highway (Highway 116) Petaluma, east towards Sonoma to US121 Southtowards Sears Point via US37 to Black Point, Novato. (Petaluma River access isavailable at Port Sonoma Marina 707-778-8055

(c) Petaluma River, south via boat.

(d) From Solano County, the Blue & Gold Fleet operates a ferry from 495 Mare IslandRoad, Vallejo, 415-705-5555 or 415-705-5444, to Marin County points.

207.4 TRANSPORTATIONModes of Transportation:

(a) Private Automobile

(b) Trucks - National Guard Armories (Santa Rosa request through region 2)

(c) Bus - City/County, School or Commercial Tour

(d) Boat - Privately owned (commandeered) from Petaluma Marina, Petaluma turningbasin or other source. The Marin County SO and San Rafael PD operate boat patrols.The U. S. Coast Guard Emergency line may be contacted at (24 hr.) 415-556-2103.The Harbormasters at the San Francisco & Corinthian Yacht Clubs, Fairfax maybe contacted for boats and captains. The Golden Gate Bridge District Ferries canrespond to Petaluma on an emergency basis. (Contact Richard Allard 925-5570 orCarl Herrington 925-5570)

(e) Helicopter - Military, Law Enforcement (CHP) available by mutual aid request throughregion 2,

207.5 COMPENSATIONAll employees of the Fairfax Police Department will be compensated as a "call out" as definedin the appropriate Memorandum of Understandings and the Town of Fairfax Personnel Rules &Regulations. All other compensation will be paid, as required by applicable laws.


Disaster Response



207.6 INABILITY TO REPORTIn any case where an off duty employee is not able to report to the designated staging areadue to road conditions or for any other reason, the employee shall report to the nearest PoliceDepartment to offer assistance. Employees shall request that agency to notify the employee'sagency of his/her name, location and status. As soon as conditions permit, employees shall reportto their agency for assignment.

207.7 MEDIA CONTACTS

(a) MEDIA CONTACT - RADIO

1. KCBS radio, 740 AM, Editor, 1 Embarcadero Center, San Francisco, (415)765-4074 (24 hours).

(b) MEDIA CONTACT - PRINT

1. Independent-Journal Newspaper, City Desk - City Editor, (415) 382-7294.

(c) MEDIA CONTACT - TELEVISION

1. KFTY, Channel 50, Jessica Hartmann, P. O. Box 1150, Santa Rosa,707-543-5164/24 hours.

2. KGO, Channel 7, Dennis Milliggn, Assistant Editor, 900 Front St., S.F.,954-7926 / 24 hours.

3. KPIX, Channel 5, Assignment Desk, 855 Battery St., S.F., 765-8610 / 24 hours.

4. KRON, Channel 4, Assignment Desk, 1001 Van Ness Ave., S. F., 561-8905/24hours.

5. KTVU, Channel 2, Assignment Editor, 2 Jack London Square, Oakland,510-834-1212.

207.8 MISCELLANEOUS NUMBERSUse area code 415 unless otherwise noted

• American Red Cross - Marin, 721-2365/2366

• Berkeley Seismograph Station (recorded information) 642-2160/cannotlocate/510-644-6580.

• CHP, Routine, 707-648-5539 Hot Line, 707-648-5570

• Federal Emergency Management Agency (FEMA) 923-7100

• Office of Emergency Services (OES) (Marin) 415-472-0911(local dispatch) cellularphones (415) 990-9423, 307-7870, 519-4122

• State Office of Emergency Services (OES) 510-286-0895

• U.S. Geological Survey (recorded updates) 329-4025


Disaster Response



PG&E EMERGENCY NUMBERS

• Gas/Electric Dispatch, 485-6133 / 24 hours

• Gas/Electric Operations, 485-6143 / 24 hours

• Division Manager, Barbara Coull Williams, 257-3336

• Gas & Electric Operations Manager, Guy Creighton, 485-6135

• Gas & Electric Construction Supt., Tim Bedford, 485-6101

• Gas & Electric Service Supt., Don Payne, 485-6138

• Utility Arborist, Steve Cieslewicz, 485-6103

• Adm. Asst./Hazardous Materials Coordinator, 485-6107

COUNTY OFFICES OF EMERGENCY SERVICES

• Alameda, 667-7750

• Contra Costa, 228-5000

• Marin, 499-6584

• Napa, 707-963-3601

• San Francisco, 441-6020

• San Mateo, 650-363-4790

• Santa Clara, 408-299-3751

• Santa Cruz, 408-425-2045

• Solano, 707-425-5410

• Sonoma, 707-527-1152

• Routine, 800-743-5000

Policy




Training Policy - 34

Training Policy208.1 PURPOSE AND SCOPEIt is the policy of this department to administer a training program that will provide for theprofessional growth and continued development of its personnel. By doing so, the Department willensure its personnel possess the knowledge and skills necessary to provide a professional levelof service that meets the needs of the community.

208.2 PHILOSOPHYThe Department seeks to provide ongoing training and encourages all personnel to participatein advanced training and formal education on a continual basis. Training is provided within theconfines of funding, requirements of a given assignment, staffing levels, and legal mandates.Whenever possible, the Department will use courses certified by the California Commission onPeace Officer Standards and Training (POST).

208.3 OBJECTIVESThe objectives of the Training Program are to:

(a) Enhance the level of law enforcement service to the public

(b) Increase the technical expertise and overall effectiveness of our personnel

(c) Provide for continued professional development of department personnel

208.4 TRAINING PLANA training plan will be developed and maintained by the Training Manager. It is the responsibilityof the Training Manager to maintain, review, and update the training plan on an annual basis. Theplan will address the following areas:

(Agency-specific training areas)

208.5 TRAINING NEEDS ASSESSMENTThe Training Bureau will conduct an annual training-needs assessment of the Department. Theneeds assessment will be reviewed by staff. Upon approval by the staff, the needs assessmentwill form the basis for the training plan for the fiscal year.

208.6 TRAINING COMMITTEEThe Training Manager shall establish a Training Committee, which will serve to assist withidentifying training needs for the Department.

The Training Committee shall be comprised of at least three members, with the senior rankingmember of the committee acting as the chairperson. Members should be selected based on theirabilities at post-incident evaluation and at assessing related training needs. The Training Managermay remove or replace members of the committee at his/her discretion.


Training Policy


Training Policy - 35

The Training Committee should review certain incidents to determine whether training would likelyimprove future outcomes or reduce or prevent the recurrence of the undesirable issues related tothe incident. Specific incidents the Training Committee should review include, but are not limited to:

(a) Any incident involving the death or serious injury of an employee.

(b) Incidents involving a high risk of death, serious injury or civil liability.

(c) Incidents identified by a supervisor as appropriate to review to identify possible trainingneeds.

The Training Committee should convene on a regular basis as determined by the TrainingManager to review the identified incidents. The committee shall determine by consensus whethera training need exists and then submit written recommendations of its findings to the TrainingManager. The recommendation should not identify specific facts of any incidents, such as identitiesof employees involved or the date, time and location of the incident, but should focus on the typeof training being recommended.

The Training Manager will consider the recommendations of the committee and determine whattraining should be addressed, taking into consideration the mission of the Department andavailable resources.

208.7 TRAINING PROCEDURES

(a) All employees assigned to attend training shall attend as scheduled unless previouslyexcused by their immediate supervisor. Excused absences from mandatory trainingshould be limited to the following:

1. Court appearances

2. First choice vacation

3. Sick leave

4. Physical limitations preventing the employee’s participation.

5. Emergency situations

(b) When an employee is unable to attend mandatory training, that employee shall:

1. Notify his/her supervisor as soon as possible but no later than one hour priorto the start of training.

2. Document his/her absence in a memorandum to his/her supervisor.

3. Make arrangements through his/her supervisor and the Training Manager toattend the required training on an alternate date.

Policy




Lobby Safety - 36

Lobby Safety209.1 PURPOSE AND SCOPEThis policy establishes procedures for dealing with emergency calls for service in the lobby areaof the Fairfax Police Department. It lists those safeguards, which are in place and designed toprovide a safe and secure environment for Police Department personnel.

209.2 EMERGENCY LOBBY PROCEDURESThe following procedures shall be adhered to in the event of an emergency at the front counterarea of the communications office at the Police Department.

(a) When police department employees working in the communications/front counter arearecognize a potential hazard the following steps shall be taken:

1. Notification shall be made to other personnel immediately so that assistance willbe summoned to the scene as quickly and as safely as possible.

2. The dispatcher may secure the bullet resistant window at the counter and ifnecessary seek refuge outside the Dispatch office.

3. If necessary, the entry door into the lobby area may be secured, preventingaccess into the building.

(b) The following building modifications and radio procedures have been put into place inthe event of a hostile/dangerous situation at the front counter/lobby area of the PoliceDepartment.

1. Radio Code Alert. Two "Radio Code" designations shall be utilized in the eventan officer is needed at the Station for a volatile of dangerous situation. Thesecodes may be utilized by an assistant dispatcher or dispatcher over the internalpaging system of the Department to those officers in the building, or by thedispatcher, to alert those officers on the street. These codes will be as follows:

(a) "11-19 A&D." The use of this code will designate that an armed and/ordangerous individual is in the lobby area of the Police Department.

(b) "11-19." The use of this code will be for the same situation as listedabove, except there is no indication of the individual being armed and/ordangerous.

2. Front Counter Window in the Dispatch Center. The window in the DispatchCenter is made of bullet-resistant polycarbonate for safety. Clerical personnelseeking refuge in this area should close and lock this window for maximumprotection.

3. Door to Town Hall Complex. The door to the Town Hall Complex can beelectronically controlled and locked for safety and security.


Lobby Safety


Lobby Safety - 37

209.3 LOBBY SECURITY PROCEDURES

(a) Front Lobby Doors. The front doors leading to the lobby area of the Police Departmentwill be open 24 hours a day, 7 days a week, including holidays minus an emergencysituation.

(b) Lobby Bathroom doors. The lobby bathroom doors will be open at all times. Anyperson wishing to use these facilities will be admitted, except when they are closedfor cleaning or repair.

(c) Front Lobby Employee Door. The employee door that allows access beyond the lobbyshall be kept closed and locked at all times.

209.4 RECOMMENDATIONSIt is the duty and responsibility of any employee of the Police Department finding a situation theybelieve requires attention to maintain or increase lobby safety to submit written recommendationsto any supervisor. These recommendations will be reviewed and considered by the Chief of Police.

Policy




Electronic Mail - 38

Electronic Mail212.1 PURPOSE AND SCOPEThe purpose of this policy is to establish guidelines for the proper use and application ofthe Department’s electronic mail (email) system by employees of this department. Email is acommunication tool available to employees to enhance efficiency in the performance of job dutiesand is to be used in accordance with generally accepted business practices and current law(e.g., California Public Records Act). Messages transmitted over the email system must only bethose that involve official business activities or contain information essential to employees for theaccomplishment of business-related tasks and/or communication directly related to the business,administration, or practices of the Department.

212.2 EMAIL RIGHT OF PRIVACYAll email messages, including any attachments, that are transmitted over department networks areconsidered department records and therefore are department property. The Department reservesthe right to access, audit or disclose, for any lawful reason, any message including any attachmentthat is transmitted over its email system or that is stored on any department system.

The email system is not a confidential system since all communications transmitted on, to or fromthe system are the property of the Department. Therefore, the email system is not appropriatefor confidential communications. If a communication must be private, an alternative method tocommunicate the message should be used instead of email. Employees using the Department’semail system shall have no expectation of privacy concerning communications utilizing the system.

Employees should not use personal accounts to exchange email or other information that is relatedto the official business of the Department.

212.3 PROHIBITED USE OF EMAILSending derogatory, defamatory, obscene, disrespectful, sexually suggestive and harassing orany other inappropriate messages on the email system is prohibited and may result in discipline.

Email messages addressed to the entire department are only to be used for official businessrelated items that are of particular interest to all users and must be approved by the Chief of Policeor a Chief of Police. Personal advertisements are not acceptable.

It is a violation of this policy to transmit a message under another user’s name. Users arestrongly encouraged to log off the network when their computer is unattended. This added securitymeasure would minimize the misuse of an individual’s email, name and/or password by others.

212.4 EMAIL RECORD MANAGEMENTEmail may, depending upon the individual content, be a public record under the California PublicRecords Act and must be managed in accordance with the established records retention scheduleand in compliance with state law.


Electronic Mail


Electronic Mail - 39

The Custodian of Records shall ensure that email messages are retained and recoverable asoutlined in the Records Maintenance and Release Policy.

Policy




Administrative Communications - 40

Administrative Communications214.1 PURPOSE AND SCOPEAdministrative communications of this department are governed by the following policies.

214.2 MEMORANDUMSMemorandums may be issued periodically by the Chief of Police to announce and document allpromotions, transfers, hiring of new personnel, separations, personnel and group commendations,or other changes in status.

214.3 CORRESPONDENCEIn order to ensure that the letterhead and name of the Department are not misused, all externalcorrespondence shall be on Department letterhead. All Department letterhead shall bear thesignature element of the Chief of Police. Personnel should use Department letterhead only forofficial business and with approval of their supervisor.

214.4 SURVEYSAll surveys made in the name of the Department shall be authorized by the Chief of Police.

Policy




Staffing Levels - 41

Staffing Levels216.1 PURPOSE AND SCOPEThe purpose of this policy is to ensure that proper supervision is available for all shifts. TheDepartment intends to balance the employee's needs against the need to have flexibility anddiscretion in using personnel to meet operational needs. While balance is desirable, the paramountconcern is the need to meet operational requirements of the Department.

216.2 STAFFING LEVELS

(a) At least one supervisor shall be deployed during each watch with the exception of thehours from 0300 to 0700, unless otherwise approved by the Chief of Police.

(b) Minimum staffing levels should result in the scheduling of at least two officers duringFriday and Saturday nights between the hours of 2100 and 0300 and one officer atall other times.

216.2.1 SUPERVISION DEPLOYMENTSWhen a supervisor or corporal, is not on duty, a qualified senior officer may act as watchcommander as outlined in Policy Manual § 203.

Policy




License to Carry a Firearm - 42

License to Carry a Firearm218.1 PURPOSE AND SCOPEThe Chief of Police is given the statutory discretion to issue a license to carry a firearm to residentswithin the community (Penal Code § 26150; Penal Code § 26155). This policy will provide a writtenprocess for the application and issuance of such licenses. Pursuant to Penal Code § 26160, thispolicy shall be made accessible to the public.

218.1.1 APPLICATION OF POLICYNothing in this policy shall preclude the Chief or other head of a municipal police [department/office] from entering into an agreement with the Sheriff of the county or preclude the Sheriff of thecounty from entering into an agreement with the Chief of any municipal police [department/office] to process all applications and license renewals for the carrying of concealed weapons (PenalCode § 26150; Penal Code § 26155).

218.2 POLICYThe Fairfax Police Department will fairly and impartially consider all applications to carry firearmsin accordance with applicable law and this policy.

218.3 QUALIFIED APPLICANTSIn order to qualify for a license to carry a firearm, the applicant must meet certain requirements,including:

(a) Be a resident of the Town of Fairfax (Penal Code § 26150; Penal Code § 26155).

(b) Be at least 21 years of age (Penal Code § 29610).

(c) Fully complete an application that will include substantial personal information. Muchof the information in the application may be subject to public access under the PublicRecords Act.

(d) Be free from criminal convictions that would disqualify the applicant from carrying afirearm. Fingerprints will be required and a complete criminal background check willbe conducted.

(e) Be of good moral character (Penal Code § 26150; Penal Code § 26155).

(f) Show good cause for the issuance of the license (Penal Code § 26150; Penal Code§ 26155).

(g) Pay all associated application fees. These fees are set by statute and may not berefunded if the application is denied.

(h) Provide proof of ownership or registration of any firearm to be licensed.

(i) Be free from any psychological conditions that might make the applicant unsuitablefor carrying a firearm (Penal Code § 26190).

(j) Complete required training (Penal Code § 26165).


License to Carry a Firearm



218.4 APPLICATION PROCESSThe application process for a license to carry a firearm shall consist of two phases. Upon thesuccessful completion of each phase, the applicant will advance to the next phase until the processis completed and the license is either issued or denied.

218.4.1 PHASE ONE (TO BE COMPLETED BY ALL APPLICANTS)

(a) Any individual applying for a license to carry a firearm shall first fully complete aCalifornia Department of Justice (DOJ) application to be signed under penalty ofperjury. Any applicant who provides false information or statements on the applicationwill be removed from further consideration and may be prosecuted for a criminaloffense (Penal Code § 26180).

1. In the event of any discrepancies in the application or background investigation,the applicant may be required to undergo a polygraph examination, at no costto the applicant.

2. If an incomplete application package is received, the Chief of Police orauthorized designee may do any of the following:

(a) Require the applicant to complete the package before any furtherprocessing.

(b) Advance the incomplete package to phase two for conditional processingpending completion of all mandatory conditions.

(c) Issue a denial if the materials submitted at the time demonstrate thatthe applicant would not qualify for a license to carry a firearm even ifthe package was completed (e.g., not a resident, disqualifying criminalconviction, absence of good cause).

(b) At the time the completed application is submitted, the applicant shall submit a checkmade payable to the California Department of Justice for the required California DOJapplication fee, along with a separate check made payable to the Town of Fairfax fora nonrefundable 20 percent of the application fee to cover the cost of processing theapplication (Penal Code § 26190).

1. Additional fees may be required for fingerprinting, training or psychologicaltesting, in addition to the application fee.

2. Full payment of the remainder of the application fee will be required uponissuance of a license.

3. Payment of related fees may be waived if the applicant is a duly appointedreserve peace officer as defined in Penal Code § 830.6 (a) or (b) (Penal Code§ 26170).

(c) The applicant shall be required to submit to fingerprinting and a complete criminalbackground check by the California DOJ. A second set of fingerprints may be requiredfor retention in [department/office] files. Two recent passport-size photos (2 inches by2 inches) of the applicant shall be submitted for [department/office] use. No persondetermined to fall within a prohibited class described in Penal Code § 29800, PenalCode § 29900, Welfare and Institutions Code § 8100 or Welfare and Institutions Code


License to Carry a Firearm



§ 8103 will be issued a license to carry a firearm. A license shall not be issued if theCalifornia DOJ determines that the applicant is prohibited by state or federal law frompossessing, receiving, owning or purchasing a firearm (Penal Code § 26195).

(d) The applicant should submit at least three signed letters of character reference fromindividuals other than relatives.

(e) The applicant shall submit proof of ownership or registration of each firearm to belicensed.

Once the Chief of Police or authorized designee has reviewed the completed application packageand relevant background information, the application will either be advanced to phase two ordenied.

In the event that an application is denie