2019 exhibitor prospectus - cdn.ymaws.com€¦ · ama pra category 1 credit and interactive...

1

Pacific Coast Surgical Associationc/o American College of Surgeons | 633 N. Saint Clair Street, Chicago, Il 60611 | Phone: 800.274.9083 | Email: [email protected] | http://pcsaonline.org

JW Marriott Tucson Starr Pass Resort & SpaTucson, Arizona

Pacific Coast Surgical Association90th Annual Meeting

February 15–18, 2019

2019 Exhibitor Prospectus

mailto:PCSA%40facs.org?subject=

http://pcsaonline.org/

2


Dear Industry Colleagues:

On behalf of the Pacific Coast Surgical Association (PCSA), I invite you to join us for the 90th Annual Meeting, February 15-18, 2019 in Tucson, Arizona at the JW Marriott Tucson Starr Pass Resort & Spa.

PCSA membership includes many hospital leaders and department chairs from all of the major medical centers on the West Coast, who carry significant impact in their respective organizations. PCSA members are community and academic leaders in surgery who come from one of four Caucuses: Southern California, Northern California, Oregon/Hawaii, and Washington/British Columbia/Alaska.

PCSA holds an Annual Scientific Meeting every February to keep our member surgeons up-to-date on the latest in medical research and clinical practice. High quality presentations cover general and specialty surgery and offer AMA PRA Category 1 Credit and interactive Maintenance of Certification credits.

For those of you who have supported the PCSA in past years, we again thank you for your support and strongly affirm that the success of our meeting and our effectiveness as a profession are intrinsically linked to the technology and innovation that you provide. For those of you who are new to the PCSA, this is a vibrant, very active group of community and academic surgeons with membership from the entire North American West Coast, representing the core of surgical innovation, advanced education, and early adoption in our region.

We intend to match the beauty of the Arizona landscape with great science and fellowship at another superb meeting, and we welcome our industry partners in our efforts. Over 250 general surgeons and surgical educators, with interests in hepatobiliary, endocrine, trauma, vascular, colorectal, cardiac, and transplant surgery, along with many residents, will be in attendance. They look forward to learn both at the meeting and from conversations with you during breakfast, at breaks, and before and after the poster sessions. As in the past, all attendees will be strongly encouraged (and rewarded in a raffle) to visit with you and learn about your company and the technology and innovations that you offer for the care of our surgical patients.

On behalf of all my colleagues in the Washington/British Columbia/Alaska Caucus, we hope to have you join us next February at the JW Marriott Tucson Starr Pass Resort & Spa in Tucson, AZ. We are deeply grateful for your support, which makes our meeting possible.

Robert Sawin, MD, FACSPresident, Pacific Coast Surgical Association



3


Exhibit Information & Opportunities

Tentative Exhibit Schedule*

Set upFriday, February 15 Noon - 5:00pm

Exhibit Hours

Saturday, February 16 7:00am - 5:00pm Industry Support Reception 5:15pm – 6:15pm

Sunday, February 17 7:00am – 11:30am Tear downSunday, February 17 11:30am - 2:00pm

*Schedule subject to change.

Networking Opportunities

Friday, February 15Welcome Reception

Saturday, February 16Continental Breakfast

Scientific SessionsMorning and Afternoon Breaks

Industry Support Reception

Sunday, February 17Continental Breakfast

Scientific SessionsMorning Break

Social Events (additional fee)President’s Dinner (additional fee)

The exhibit area is where our attendees have the opportunity to learn about your products or services. There is strong encouragement for PCSA attendees to visit the exhibits and participate in a raffle for complimentary registration and hotel accommodations for the 2020 PCSA Annual Meeting. The continental breakfasts and refreshment breaks will also be in the exhibit area to maximize your exposure!

Exhibit Fee – Tabletop - $3,150• Tabletop exhibit space includes one 6’ draped table, 2 chairs and identification sign.• Complimentary registration for 2 representatives.• Access to all Scientific Sessions and Panels, President’s Address and Forum.• Industry Support Reception with PCSA Council Members.• Invited to Welcome Reception.• Invited to purchase tickets to PCSA Social Events (Golf, Tennis, Fun Run) and President Dinner.• Complimentary link on the PCSA website.



4


Cedars-Sinai Medical CenterCity of Hope Medical CenterHarbor - UCLA Medical CenterJohn Wayne Cancer InstituteLoma Linda UniversityOregon Health and Science UniversityProvidence Portland Medical Center

Scripps Memorial Hospital - LaJollaSeattle Children’s HospitalSt. John’s – Santa MonicaStanford UniversitySwedish Medical Center - SeattleUniversity of California – DavisUniversity of California – Irvine

University of California – Los AngelesUniversity of California – San DiegoUniversity of California – San FranciscoUniversity of Southern CaliforniaUniversity of WashingtonVancouver Coastal Health

PCSA Meeting Demographics

Top Institutions Represented by PCSA Attendees

Abbott VascularAcell Inc.Acute InnovationsAdolor CorporationAllerganAloka UltrasoundAMI, Inc.AngioDynamicsAscent - A Stryker Sustainability SolutionAspect Medical SystemsAstra ZenecaAutomated Medical ProductsBard Access SystemsBard DavolBaxter BiosurgeryBerchtoldBio2 MedicalBK UltrasoundB-K Medical Systems, Inc.Boston ScientificCare Wise Medical ProductsCook MedicalCovidienCryolife, Inc.Cubist PharmaceuticalsEdwards LifesciencesEndologix

EthiconGenentechGenomic HealthGenzyme BioSurgeryGetinge GroupGlaxoSmithKlineGore & AssociatesGyrus ACMIHansen MedicalHitachi Aloka MedicalIntegra LifeSciences CorporationIntuitive SurgicalIpsen Biopharmaceuticals, Inc.The JAMA JournalJanssen PharmaceuticalsKarl Storz Endoscopy AmericaKCILifecell CorporationMallinckrodt PharmaceuticalMAST BiosurgeryThe Medicines CompanyMedtronicMerck and Company, Inc.MiMedx Group Inc.Myriad GeneticsNeuWave MedicalNiTi Surgical Solutions, Inc.

Novadaq TechnologiesOlympusPenumbra, Inc.Pfizer MedicalPhilips HealthcarePrescient SurgicalPrime Clinical Systems, Inc.Prytime Medical DevicesRFA Medical SolutionsRITA Medical SystemsSanofi-AventisSimulab CorporationStrategic Business HoldingsStrykerSurgical ScienceSynovis Surgical InnovationsTEI BiosciencesTeleflexThe Medicines CompanyTorax MedicalUnited Medical SystemsVolcano/PhilipsW.L. Gore and AssociatesYuma Regional Medical CenterZ-Medica Corporation

Past Exhibitors

2018Napa, CA

PCSAMember

Resident/Fellow

PhysicianGuest

Guest

162

4929

90

2017Indian Wells, CA

PCSAMember

Resident/Fellow

PhysicianGuest

Guest

172

50

23

64

2016Kauai, Hawaii

PCSAMember

Resident/Fellow

PhysicianGuest

Guest

181

5127

112



5


Please complete the exhibit space application, sign and email to [email protected]. All exhibit space will be assigned on first come, first served basis. Exhibit space will not be assigned without deposit.

Company Name: ______________________________________________________________________________________________________________ (Please print the name of the company as it should appear in marketing materials.)

Contact: ___________________________________________________________________________ Title: _____________________________________

Address: _____________________________________________________________________________________________________________________

City, State, Zip: ________________________________________________________________________________________________________________

Phone: ___________________________________________________________ Fax: _______________________________________________________

Email: ________________________________________________________________________________________________________________________

Website Address: _____________________________________________________________________________________________________________(There will be a link on the PCSA website to your website.)

Exhibit Fee $3,150

Exhibit space confirmation, registration and other information will be sent to the above contact.

Exhibit Deposit: A 50% deposit of $1,575 is required with this application. THIS DEPOSIT WILL NOT BE REFUNDED. Full payment is due on January 2, 2019. If an exhibitor cancels space after January 2, 2019 there will be no refunds.

Cancellation and Refunds: Written notification of a space cancellation must be received by PCSA before January 2, 2019 to be eligible for a refund. A $1,575 service charge will be assessed for each cancelled space. No refunds will be given after January 2, 2019.

2019 PCSA Exhibit Space Application

Payment:Check should be payable to: Pacific Coast Surgical Association. Fees Payable in U.S. Funds.

q Check (Enclosed)

q Visa q MasterCard q American Express

Credit Card Number: ___________________________________________________

Expiration Date: _________________________________ CSC: _________________

Amount to be charged: _________________________________________________

Card Issued to: ________________________________________________________

Signature of cardholder: ________________________________________________

Return application with payment to: Judy Hambrick, Exhibits Coordinator Pacific Coast Surgical Association c/o American College of Surgeons 633 North Saint Clair Street, Suite 2400 Chicago, IL 60611-3211 Phone: 312-202-5034 / Fax: 312-267-1783 E-mail: [email protected]

Authorized Signature: _______________________________________________________

As an authorized representative of the company named above, I have read and understand the rules and regulations outlined in the 2019 PCSA Exhibit Prospectus. I understand and agree to accept and abide by those rules and regulations. The acceptance, by PCSA, of our application and deposit on rental charges constitute a contract.



mailto:jhambrick%40facs.org?subject=


6


1. Eligibility to ExhibitCompanies involved in providing education, supplies, and services to the medical profession: pharmaceu-ticals, instrumentation, practice management, publications, computer software, and so on.

All products must be directly related to the practice of surgery or medicine and approved by PCSA in its sole and absolute discretion. Exhibitors shall not exhibit products or services other than those described in the application and approved by PCSA.

A product that is an “investigational device or drug” must be clearly marked as such. Exhibitors must ensure that with respect to all such devices or drugs only permissible preapproved dissemination of scientific and educational information is provided at the exhibit and that appropriate disclosure and cautionary notices are included with the devices or drugs.

All products and services exhibited at PCSA shall comply with FDA rules and regulations. For additional information, contact FDA at 888-463-6332 or www.fda.gov.

An exhibitor shall not in any manner directly or indirectly imply that a PCSA endorsement or approval of exhibitor’s product or service has been given merely because PCSA approved such product or service for display as an exhibit.

Use of the PCSA logo on signs or materials distributed is strictly prohibited without the written consent of PCSA. The use of logos, seals of approval, trademarks, or other similar property rights that are in disuse may not be used in connection with any product or service or advertising material displayed or disseminated at the exhibit.

Applications deemed ineligible by PCSA will be returned with full payment.

Written notification of a space cancellation must be received by PCSA on or before January 2, 2019 to be eligible for a refund. A $1,500 service charge will be assessed for each cancelled space. No refunds will be given after January 2, 2019.

2. Exhibit feesOne single 6’ tabletop exhibit costs $3,150. All applica-tions for space must be accompanied by a non- refundable deposit of $1,575 per tabletop display.

3. Exhibitor RepresentativesEach exhibiting company is granted 2 badges as part of its exhibit space rental fee, provided that the exhibitor representatives are registered in advance. Additional and replacement badges will be available at $400 each in advance and on site. Only exhibitors with badges will be permitted to enter the exhibit area during hours of installation and dismantling.

4. Failure to Occupy SpaceAny space not occupied by 5pm, Friday, February 15 will be forfeited by the exhibitor. This space may be reassigned or used by PCSA without refund, unless arrangements for delayed occupancy have received prior PCSA approval.

5. LiabilityIn the event the exhibition is cancelled, postponed, or relocated on account of fire, strikes, government regulations, causalities, Acts of God, or other causes beyond the control of PCSA, the exhibitor waives any and all damages and claim for damages and agrees that the sole liability of PCSA shall be to return to each exhibitor the exhibitor’s rental payment.

6. Payment TermsA non-refundable deposit in the amount of $1,575 per tabletop must accompany the application. No applications will be processed without remittance of the deposit. PCSA will charge credit cards the full $3,150 per tabletop space requested for 2019 PCSA. All applications received after January 2, 2019 must include full payment. No application will be processed without full payment after this date.

Full payment is due January 2, 2019.

7. Special Restrictions• Giveaways are permitted only if approved in

writing by PCSA prior to the meeting. • Any activity in the exhibit aisles is strictly

prohibited.• Fire hose cabinets and exits must be left acces-

sible and in full view at all times. Decorations and displays must either be of non-flammable material or be treated by an approved fire prevention method. All display material must be flame proofed and is subject to inspection by the Arizona Fire Department. No flammable fluids or substances may be used or shown in booths.

• Displays may not be dismantled nor any packing before 11:30am on Sunday, February 17.

8. SecurityPCSA cannot guarantee or assume any liability against loss or damage of any kind but will endeavor to protect exhibitors by providing a security guard after meeting hours.

9. Signs/AnnouncementsNo signs, posters, or brochures will be allowed any-where in the hotel except within each exhibitor’s booth. No signs or other articles are to be fastened to walls or electrical fixtures. The use of thumbtacks, tape, nails, screws, bolts, or any tool or material that could mark the floor or walls is prohibited.

10. Exhibitor Events/Function SpaceExhibiting companies may not conduct meetings or events that take place during the PCSA program without prior written approval, including all symposia, lectures, focus groups, sessions, staff meetings and social events.

11. Enforcement of Rules and RegulationsThe Rules and Regulations of the PCSA Exhibition are intended to bring order and equity to all parties involved. In addition to being subject to restriction or termination of an exhibit, exhibitors who violate regulations could be prevented from exhibiting at future meetings. PCSA reserves the right to restrict or terminate an exhibit without notice if an exhibitor violates any of the Rules and Regulations contained herein. In the event of such restriction or eviction, PCSA is not liable for any refunds, rentals, or other exhibit expense.

2019 PCSA Exhibit Rules & Regulations

Hotel Information JW Marriott Tucson Starr Pass Resort & Spa3800 W Starr Pass BlvdTucson, AZ 85745www.marriott.com/hotels/travel/tussp-jw- marriott-tucson-starr-pass-resort-and-spa

PCSA has secured a block of rooms for attendees and exhibitors. The PCSA Single/Double Rate is $195 single/double per night plus applicable state and local taxes (currently 12.05% and $4.00 occupancy tax) and a $5.00 (normally $29) resort fee per room per night.

The group rate will be honored three days prior and three days post-meeting dates, based on availability. The cut-off date to reserve a room at the group rate is Wednesday, January 16, 2019. Reservations received after the cut-off date, or after the room block fills, will be based on space and rate availability.

Online BookingTo book a room, please click here.

Telephone BookingTo book your room, please call toll free 1.888.236.2427 and reference the group: Pacific Coast Surgical Association to receive the PCSA group rate.

EARLY DEPARTURE AND NO SHOW FEES To avoid an early checkout fee of one night’s room and tax, please advise the Hotel at or before check-in of any change in planned length of stay. For guests with confirmed reservations that are a no show, a fee equivalent to one night’s room and tax will be charged to the credit card on file and the reservation will be canceled. Cancellation PolicyGuests must cancel at least 7 days prior to arrival and cancellation number is obtained, or you will forfeit the deposit of one night’s room/tax.



https://www.fda.gov/

https://book.passkey.com/go/PCSA2019

7


2019 PCSA Exhibit Space Floor Plan | Salon 7 and Foyer



8


The PCSA’s mission is to advance the science and practice of surgery. Education during the Annual Meeting help members gain knowledge of the current medical and scientific issues.

The following educational grants support the Scientific Program of the 90th Annual Pacific Coast Surgical Association Meeting. Note: A company does not need to exhibit in order to provide educational support.

Educational Grant Support Opportunities

• Recognition from the podium, through event signage, and in the Newsletter* • Acknowledged as a Platinum Supporter on the PCSA website• Acknowledged in the final program book• Supporter will receive badge ribbons for all personnel at meeting• Company ID sign to display at exhibit table (8 1/2” x 11” w/easel)

• Recognition from the podium, through event signage, and in the Newsletter* • Acknowledged as a Gold Supporter on the PCSA website using Company Link• Acknowledged in the final program book• Supporter will receive badge ribbons for all personnel at meeting• Company ID sign to display at exhibit table (8 1/2” x 11” w/easel)

• Recognition from the podium, through event signage, and in the Newsletter* • Acknowledged as a Silver Supporter on the PCSA website• Acknowledged in the final program book• Supporter will receive badge ribbons for all personnel at meeting• Company ID sign to display at exhibit table (8 1/2” x 11” w/easel)

• Recognition from the podium, through event signage, and in the Newsletter* • Acknowledged as a Bronze Supporter on the PCSA website• Acknowledged in the final program book• Supporter will receive badge ribbons for all personnel at meeting• Company ID sign to display at exhibit table (8 1/2” x 11” w/easel)

Platinum Supporter - $15,000

Gold Supporter - $10,000

Silver Supporter - $5,000

Bronze Supporter - $3,000

*Please note that this recognition is included only if support is confirmed before the Spring Newsletter is published and before event signage is produced.



9


A letter of Agreement will be sent on receipt of this application. Companies are not required to exhibit in order to provide educational support. Grant fees do not include exhibit space.

Please complete, sign and email to [email protected].

Company Name: ______________________________________________________________________________________________________________ (Please print the name of the company as it should appear in marketing materials.)

Contact: ___________________________________________________________________________ Title: _____________________________________

Address: _____________________________________________________________________________________________________________________

City, State, Zip: ________________________________________________________________________________________________________________

Phone: _________________________________________________________ Fax: _________________________________________________________

Email: ________________________________________________________________________________________________________________________

Website Address: _____________________________________________________________________________________________________________(There will be a link on the PCSA website to your website.)

Authorized Signature: _______________________________________________________________________________________

Check one: Level of Amount Support_________ Platinum $15,000_________ Gold $10,000_________ Silver $ 5,000_________ Bronze $ 3,000

2019 PCSA Educational Grant Application

Payment:Check should be payable to: Pacific Coast Surgical Association. Fees Payable in U.S. Funds.

q Check (Enclosed)

q Visa q MasterCard q American Express

Credit Card Number: ___________________________________________________

Expiration Date: _________________________________ CSC: _________________

Amount to be charged: _________________________________________________

Card Issued to: ________________________________________________________

Signature of cardholder: ________________________________________________Return application with payment to: Judy Hambrick, Exhibits Coordinator Pacific Coast Surgical Association c/o American College of Surgeons 633 North Saint Clair Street, Suite 2400 Chicago, IL 60611-3211 Phone: 312-202-5034 / Fax: 312-267-1783 E-mail: [email protected]





10


Pacific Coast Surgical Association

c/o American College of Surgeons

633 North Saint Clair Street, Suite 2400

Chicago, Il 60611

Phone: 800.274.9083

Fax: 312.202.5003

Email: [email protected]

Website: http://pcsaonline.org/





2019 exhibitor prospectus - cdn.ymaws.com€¦ · ama pra category 1 credit and interactive...

Documents