2019/20 Budget Share

Guidance Notes

Infant, Junior, Primary, All- through and Secondary

Schools

March 2019

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2019/20 Budget Share Guidance Notes

Contents Page No.

1. General Information 4

2. Changes for 2019/2020 6

3. Allocations 8

4. Contacts 9

5. Factors 10

a) Age-Weighted Pupil Units (AWPU) 10

b) D eprivation 11

c) Prior Attainment 12

d) English as an Additional Language (EAL) 13

e) Mobility 13

f) Sparsity 14

g) Lump Sum 15

h) Split Sites 16

i) Rates 16

j) Exceptional Circumstances - Rents 16

k) Minimum Per Pupil Funding Level 17

l) Minimum Funding Guarantee 18

m) Cap on Gains 18

n) De-delegation 18

o) Central Provision Funded by Maintained Schools 19

6. Additional Information 20

a) Special Education Needs Funding 20

b) Nursery Funding 22

c) Sixth Form Funding 22

d) Growth Fund 23

e) Money Following Excluded Pupils 23

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Table of Values for Formula Funding

Appendix 1 – Values used in schools budget shares 24

Appendix 2 – Minimum Per Pupil Calculation 25

Appendix 3 – Minimum Funding Guarantee Calculation 26

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1. General Information

The National Funding Formula (NFF) for Schools, High Needs and Central School Services is now into its second year.

In September 2017, the DfE set out the details of the formula for 2018/19 and 2019/20. For 2019/20, the DfE have made some small technical improvements to the formula. These are set out in the 2019 to 2020 policy document and, where they affect local formula arrangements they are also covered in this guidance.

Alongside the NFF policy document from the DfE, the Education and Skills Funding Agency (ESFA) also published a Schools’ Revenue Funding 2019/20 Operational Guide to help local authorities, and their Schools Forums, to plan the local implementation of the funding system for the 2019/20 financial year. Details can be found on the ESFA website.

Like in 2018/19, the ESFA operational guide stated that local authorities must engage in open and transparent consultation with all maintained schools and academies in the area, as well as with their Schools Forums, about any proposed changes to the local funding formula including the method, principles and rules adopted.

The DfE have recognised the significant progress across the system in moving towards the NFF in its first year. In light of this progress, the DfE have confirmed that local authorities will continue to determine local formulas in 2020/21. To provide continuity following the Schools Forum decision to align with the NFF for 2018/19, minimal changes have been made to the 2019/20 funding formula for Hampshire Schools approved by Schools Forum.

Schools Forum members representing the primary and secondary school phases (separately) agreed to the ‘de-delegation’ (returning delegated funds for a central service provision) for a number of services where this is permissible. A list of services covered by the de-delegation and amounts are detailed in section 5n.

The cost of services to be de-delegated is effectively included in the main budget share so that maintained schools and academies receive their gross funding by the same formula. However, maintained schools have the cost of de-delegated services identified and deducted at the bottom of the budget share, to derive the net budget share. Academies do not have this deduction.

The funding formula includes the following factors: A basic per-pupil amount - age-weighted pupil unit (AWPU) Deprivation – a combination of Free School Meals (FSM), FSM Ever 6, and

DfE Income Deprivation Affecting Children Index (IDACI) bandings for 2019/20.

Prior attainment – no need for a primary weighting as all primary groups will represent results under the new framework. New national weighting for secondary Year 7.

English as an additional language (EAL) Mobility Sparsity Lump sum

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Split site costs Rates at actual cost Rate adjustment for previous financial year Exceptional premises factors Retrospective adjustment relating to 2018/19 Minimum level of per pupil funding Minimum funding guarantee (MFG)

Appendix 1 provides a summary of the funding formula, along with the values, for Hampshire schools for 2019/20.

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2. Changes for 2019/20

All HCC funding formula unit values – Following consultation with schools, a block transfer of 0.5% from the Schools Block to the High Needs Block has been agreed by Schools Forum. After taking into account the updated October 2018 data set and pupil characteristics there is a reduction of 1.55% to NFF values compared with a reduction of 1.75% in 2018/19. This will result in a slight increase (of 0.2%) to all unit values with the exception of mobility (funded on a historic basis) and sparsity and the lump sum which will continue to be funded at full NFF unit values.

AWPU values – the Primary AWPU value has increased by £6, the secondary KS3 AWPU has increased by £8 and the secondary KS4 AWPU has increased by £9.

FSM - From April 2018, the DfE criteria used to determine which pupils are eligible for free school meals has been updated to reflect the introduction of Universal Credit and the phasing out of other income-based benefits. The DfE estimate that around 50,000 more pupils will benefit from free school meals by 2022 than under the previous benefits system. As a result of the changes, more pupils are eligible for FSM funding in Hampshire in the 2019/20 budget share.

Prior Attainment – In 2019/20 the DfE have carried forward the weightings used in 2018/19 for the year 7 and year 8 cohorts, so they now apply to the year 8 and year 9 cohorts respectively. The weightings will be:

Pupils in year 8 in October 2018: 58.05%Pupils in year 9 in October 2018: 48.02%

The national weighting for the new year 7 cohort is 63.59%

There is no longer a need for a primary weighting, as all primary year groups will now represent results under the new framework. The NFF unit value has been reduced from £1,036 to £1,022, which maintains the overall level of spend on this factor, with the increase in cohort. The Hampshire unit value will be set in line with the NFF unit value and the proportional reduction agreed by Schools Forum.

Minimum Per Pupil Funding (MpPF) – The unit values have increased to the full unit values for 2019/20, following the transitional unit values used last year as part of the introduction of the NFF. The 1.55% reduction to NFF unit values has been applied in the Hampshire formula.

MFG – this will be set at +0.5% to ensure all schools receive a minimum gain of 0.5% per pupil, compared to their 2018/19 baseline. This calculation varies slightly from the funding floor calculation used in the NFF, as this uses 2017/18 baselines and excludes split sites, exceptional rents and mobility from the calculation.

Cap on Gains – gains will continue to be capped at 3% in line with the NFF. The gains cap will be applied to 2018/19 adjusted baselines.

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De-delegation – Following increased costs and academy conversions, the following amounts have been adjusted:

 Primary 2018/19 2019/20 ChangeLicense and Subscriptions 0.41 0.43 0.02Staff Costs 2.57 2.94 0.37EMTAS 3.27 3.24 -0.03

 Secondary 2018/19 2019/20 ChangeLicense and Subscriptions 0.86 0.99 0.13Staff Costs 4.79 5.48 0.69EMTAS 1.17 1.14 -0.03

Central provision funded by maintained schools – The DfE ceased funding for the general funding element of the Education Services Grant from September 2017 and required local authorities to charge maintained schools for core statutory activities. The rate for 2019/20 is £22.17, an increase of £5.47.

For further details regarding Schools Forum decisions, please refer to the Schools Forum papers and minutes from December 2018 and January 2019:Schools Forum meetings, reports and minutes

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3. Allocation of Budget Shares The allocations for maintained primary, secondary and all-through schools are posted to SAP (except LBA schools) in April. To comply with the Consistent Financial Reporting (CFR) standards the gross budget share (before any deductions) will be credited to the schools 0 cost centre on G/L code 7696.

The de-delegation and deduction for central provision funded by maintained schools will then be debited to the following G/L codes:

G/L 5930 (CFR E23) - ContingencyG/L 5932 (CFR E27) - EMTAS G/L 5929 (CFR E19) - Licences & SubscriptionsG/L 5926 (CFR E10) – Staff CostsG/L 7696 (CFR I01) – Central Provision Funded by Maintained Schools

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4. Contacts / Queries

Budget share data queries – The data used has been provided by the Education and Skills Funding Agency (ESFA) and not Hampshire’s data team. Please email any data queries to school.fund@hants.gov.uk and we will seek to find a solution with the ESFA on how to resolve the issue.

Budget share funding queries – Please contact your designated Education Financial Services Advisor in the first instance.

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5. Factors

The data local authorities are required to use in the production of the 2019/20 budget shares is provided to local authorities directly from the Education and Skills Funding Agency (ESFA).

The 2018 autumn school census day was Thursday 4 October 2018 and the budget share data reflects the school pupil numbers as at that date. The ESFA has been clear that it is not possible to make any amendments to the census data held by them.

Budget shares will show ESFA pupil data rounded to 2 decimal places for presentation purposes. However actual funding allocations for each budget share section are calculated using ESFA pupil data which has not been rounded. This may result in minor differences if a manual calculation is made between pupil numbers and unit values.

The ESFA has also made it clear that no budget share amendments are allowed during the year, with the exception of revised business rates charges.

The calculation of the data for each factor is described in detail below. For many factors the units used are expressed in decimal places. Some factors require a “school level percentage” to be initially calculated due to previous census data being used and this percentage is then applied to the autumn term number on roll (NOR).

a) Age Weighted Pupil Unit (AWPU)

Funding is based on October 2018 census pupil numbers, plus any ‘growth pupils’ for additional primary classes. These pupil numbers are shown in Section 1 of the school budget share. A breakdown by year group is provided on the back page of the budget share for information purposes.

Primary Growing Schools / New Schools The ESFA requires local authorities to fund new schools that have opened in the last seven years and have not yet filled pupils in each year group according to estimates. Hampshire also uses this method of funding for schools that are fundamentally reorganising by adding on new year groups. Funding is based on pupils from the October census plus 7/12th of the estimated increase from the next academic year (estimates are provided by the School Organisation Team).

Where permanent growth is agreed in time for budget setting, it will be included in the budget share. Further information on this can be found in the Growing Schools Policy: School Funding Policy Pack.

Please note that any ‘top-up’ funding or funding for temporary ‘bulge’ classes is made outside of the budget share.

Secondary Growing Schools Growth funding for secondary schools is paid outside of the budget share. Further information can be found within the School Funding Policy Pack.

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b) Deprivation

Income Deprivation Affecting Children Index (IDACI) This is a subset of the Indices of Multiple Deprivation (IMD). It is an area-based measure defined at Lower Super Output Area (LSOA) level and data is updated every five years. It takes the form of a score between 0 and 1, which represents the proportion of families with children aged under 16 in the LSOA who are ‘income deprived’.

The IDACI score has been matched to pupil records where the pupil’s postcode is known, and this has been placed in seven bands (A to G). These fixed bands have been prescribed by the ESFA so that each band above G contains a broadly similar number of pupils across the country.

A tool has been produced by ESFA so that schools can check the postcode of their pupils. Please find below a link to the tool:http://imd-by-postcode.opendatacommunities.org/

Each pupil on the October 2018 census with a valid IDACI score has been placed in a band. For those pupils where an IDACI score is not available the total in each band has been aggregated to school level.

Only pupils with an IDACI score above 0.2 are assigned deprivation funding through this factor.

The example below shows a school with 468 pupils on roll in the October 2018 census. Only 460 of these pupils have been assigned an IDACI banding. The band percentages have then been used to allocate bands to the additional 8 pupils to give the split for the total NOR, which results in decimal places being used in the calculation.

Band RangePupils matched to the IDACI postcodes

%Aggregated to school level

G 0 - 0.19 100 22% 101.74F 0.20 - 0.24 46 10% 46.80E 0.25 - 0.29 38 8% 38.66D 0.30 - 0.349 161 35% 163.80C 0.35 - 0.39 46 10% 46.80B 0.40 - 0.49 46 10% 46.80A 0.50 -1 23 5% 23.40Total 460 100% 468

Free School Meals (FSM)Schools receive funding for all current pupils eligible for FSM through this factor. The data used by the ESFA is taken from the October 2018 census.

Free School Meals Ever 6 (FSM6)Schools receive funding for pupils that have claimed FSM in the past six years through this factor.

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The ESFA measure eligibility for Ever 6 FSM using the January 2018 census in the same way as the Ever 6 FSM element of the Pupil Premium Grant. However, where the Pupil Premium Grant funds actual pupils as recorded on the January census, the ESFA work these pupils out as a percentage of the total pupils and apply this percentage to the October 2018 NOR for FSM Ever 6.

The DfE will automatically set the FSM Ever 6 ratio equal to the current FSM ratio for schools where the FSM Ever 6 rate is recorded as lower than the current FSM rate.

c) Prior Attainment

Primary The Early Years Foundation Stage Profile (EYFSP) is the prescribed indicator for prior attainment for primary schools. The EYFSP changed in 2013, so from 2019 to 2020 there will be no need for a primary weighting as all primary year groups will represent results under the new framework.

EYFSP results are mapped to the October 2018 census from the DfE’s central record of attainment. If a school has primary pupils but no pupils with valid EYFSP results, then they will be given a Key Stage 2 (KS2) proxy in the dataset, using either the KS2 results of primary pupils currently in the school or the KS2 results of the most recent cohort to be assessed at the school.

Secondary Since 2017 to 2018, the DfE have weighted the low prior attainment factor for some secondary year groups so that those who have sat the more challenging KS2 tests (introduced in academic year 2015 to 2016) do not have a disproportionate influence within the total for the prior attainment factor in the mainstream formula.

In 2019/20, the DfE will carry forward the weightings used in 2018/19 for the year 7 and year 8 cohorts, so they will apply to the year 8 and year 9 cohorts respectively. For the financial year 2019/20, the weightings will be1:

pupils in year 8 in October 2018: 58%pupils in year 9 in October 2018: 48%

The DfE have also specified a national weighting for the new year 7 cohort in the 2019/20 schools block dataset. This will be calculated in the same way, by scaling back the proportion of year 7 pupils identified as having low prior attainment (LPA) to a level commensurate with the number of secondary-age pupils identified as having low prior attainment in October 2015; before the new, more challenging KS2 test was introduced.

The national weighting for the new year 7 cohort is 63.59%

The weightings will operate in the same way as last year; the number of pupils identified as having low prior attainment will be multiplied by the relevant weighting to determine the number of pupils eligible for funding purposes. d) English as an Additional Language (EAL)1 These weightings have been rounded.

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EAL pupils attract funding if they are on the October 2018 census and can be shown to have been in the English school system for less than three years. This is achieved by deriving a pupil level “Years in System” count based on the pupils’ presence in the October 2016, October 2017 and October 2018 censuses.

The maximum number of October censuses on which a pupil can be on roll and still be counted in the EAL factor is three. The calculation counts the proportion of pupils that are EAL and on the previous three October censuses.

If a pupil was first recorded on the October census in nursery 1, nursery 2 or reception they have been excluded from the count. This is because the language of pupils does not have to be declared in the census for pupils aged under five, causing this data to be unreliable.

e) Mobility

Pupil mobility is the movement into schools by pupils other than at usual times of joining. A school level percentage will be provided based on the number of pupils whose entry date (start at current school) is within the previous three academic years and whose start month was not in August or September.

Reception year pupils with start dates in August, September or January will not be counted. Pupils who started in the Nursery classes are not included as they are not eligible for mobility factor.

Funding is targeted at schools experiencing pupil mobility above a 10% threshold and no funding provided for the first 10% of mobile pupils.

The table below gives examples of determining whether pupils are classed as mobile.

PupilCurrent Year Group

Entry Date

In previous three Academic Years?

Entry Month

Start Year Mobile

1 R 09/09/2016 Yes Sep R N2 4 01/01/2013 No Jan R N3 6 01/11/2015 Yes Nov 3 Y4 9 09/09/2015 Yes Sep 7 N5 8 NULL - - - N6 11 09/09/2012 No Sep 7 N7 4 09/01/2015 Yes Jan 1 Y

The total number of mobile pupils who started in the last three years is divided by the total number of pupils on roll in the October 2018 census to calculate a school level percentage. If the percentage is above 10%, the percentage over 10% (actual %-10%) is then applied to the autumn 2018 NOR.

f) Sparsity

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This factor is targeted towards small schools that are located in areas where pupils would have to travel a significant distance to an alternative should the school close.

The pupils that live nearest to each school have been identified, and the distance that these pupils live from their second nearest school has been calculated.

Postcodes are taken from the October 2018 census and Edubase. The school’s sparsity distance is the average distance to the second school for these pupils. A worked example is provided below:

School A is the closest school for 50 pupils (although this is not necessarily the school that they attend).

The distance that these 50 pupils live from their second nearest school is calculated.

The average distance is calculated for these 50 pupils. This is the sparsity distance for school A.

Sparsity for each school has been calculated using distances measured as the crow flies.

Small schools are defined by average size of year groups. Schools will only qualify for funding if the total pupils divided by the number of year groups are below the threshold for the phase. For primary this is 21.4, for secondary this is 120 and for all-through schools this is 62.5.

To summarise, funding is paid to schools that meet the following criteria:

A primary school that has fewer than 21.4 pupils per year and an average distance greater than, or equal to 2 miles.

A secondary school that has fewer than 120 pupils per year and an average distance greater than, or equal to 3 miles.

An all-through school that has fewer than 62.5 pupils per year and an average distance greater than, or equal to 2 miles.

Worked examples are provided below, showing whether a school would receive sparsity funding:

School A is a primary school with a sparsity distance of 1.8 miles. As this distance is less than the primary distance threshold of 2 miles, School A is not eligible for sparsity funding.

School B is a primary school with a sparsity distance of 2.2 miles, with 203 numbers on roll and 7 year groups (therefore an average of 29 pupils per year group). This distance is greater than the primary distance threshold, but the number of pupils is greater than the size threshold, so school B is not eligible for sparsity funding.

School C is a primary school with a sparsity distance of 2.2 miles, with 133 numbers on roll and 7 year groups (therefore an average of 19 pupils per year group). School C is therefore eligible for sparsity funding.

The sparsity factor targets extra funding to schools that are both small and remote.

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Sparsity funding factor Unit value

Primary sparsity £0 - £25,348 Secondary sparsity £0 - £65,904

For eligible schools the DfE calculate a sparsity weighting for each school. This sparsity weighting sets the proportion of the sparsity sum that each sparse school is eligible for.

The sparsity weighting for schools with an average year group size of less than half the year group threshold is 100%. These sparse schools receive the full sparsity sum.

The sparsity weighting for sparse schools with an average year group size of above half the year group threshold is calculated as follows:

𝑆= (1−𝐴− 𝑇2⁄𝑇2⁄), 𝑤ℎ𝑒𝑟𝑒 𝑇2⁄≤𝐴<𝑇Where:S is the sparsity weighting A is the average year group size of the school T is the year group threshold

g) Lump Sum

A fixed sum of £111,530 is allocated to all mainstream schools.

Where schools amalgamate, they will retain 85% of the combined lump sums in the year after the amalgamation (or in the same year if they amalgamate on 1 April) instead of receiving just a single lump sum immediately. Where schools amalgamate after 1 April, the new school will receive funding equivalent to the formula funding of the closing schools added together for the appropriate proportion of the year and will receive the 85% of the lump sum allocation in the following year.

The definition of an “amalgamated school” has been extended and now includes a school which has extended its age range as a direct consequence of another school closing (e.g. an infant school closes and the junior school extends to become a primary school).

Local authorities may also apply to the ESFA to provide a second year of protection for schools that have amalgamated. Schools in their second year after amalgamation will receive 70% of the combined lump sum.

h) Split Sites

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There are no changes to this policy in 2019/20 for mainstream schools. The criteria Hampshire schools and academies must meet to be eligible for funding is:

A range of core education (unavoidably) takes place for a significant proportion of pupils in buildings on all sites.

Travel between the sites requires access via a public highway. It is a single school with one DfE number. A historic split site exists*.

*The creation of any new split site will require prior agreement with the Local Authority to ensure it is necessary in delivering core education.

Funding will be allocated based on the following: A fixed sum for each additional site of £40,000, plus A funding amount per mile of £15,000 (funded to two decimal places)

between the road distance of the sites to recognise the increased costs. For schools with more than one additional site, the combined shortest distance between each building will be funded.

A multiplier equivalent to the current primary: secondary ratio to differentiate the phase. For 2019/20, this is 1:1.29. This means that for every £1,000 in primary, a secondary or all-through school would receive £1,290.

i) Rates

2019/20 Rates will continue to be funded on an estimate of the actual cost. Allocations for 2019/20 are based on the best information available (rateable value, transition factors, non-domestic rating multiplier etc.) when the budget shares are prepared.

At the end of the year actual rates costs for each school will be compared to the allocation and where there is a difference the funding adjustment will be made in the following financial year’s (2020/21) budget share.

2018/19 adjustmentA comparison has been made between the 2018/19 rates allocation included in the 2018/19 budget share and the actual net expenditure incurred by individual schools in 2018/19. Any difference will result in an increase or decrease in 2019/20 funding to bring funding in line with the actual expenditure. Some adjustments may be large in nature due to the ability to backdate any rebates to the start of the last rateable value period of April 2017.

j) Exceptional Circumstances

The ESFA has allowed a funding factor for exceptional circumstances relating to premises such as listed buildings, farm buildings, buildings that are rented or boarding provision to meet social need. These circumstances must apply to less than 5% of schools in the local authority and will only apply to cases where the nature of the schools premises gives rise to a significant additional cost (greater than 1% of the budget of the school). All exceptional circumstances have to be approved in advance by the ESFA.

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For Hampshire schools the exceptional circumstances approved by ESFA are for formal rents that meet the criteria of more than 1% of the total budget share. Schools who qualify for this will see additional funding included within section 11 of the budget share.

Due to local authorities being unable to redetermine budget shares, any mid-year changes to exception rents cannot be funded. However, the revised annual rent amount will be funded in future budget shares.

k) Minimum per Pupil Funding

The minimum per pupil funding level has been introduced to target the lowest funded schools.

Like the NFF, for 2019/20 Hampshire has used the full NFF 2019/20 minimum per pupil level (minus 1.55%). This calculation is shown in section 11 of the budget share.

After applying a 3% gains cap, a separate calculation is made to ensure Hampshire schools are not funded below the minimum per pupil funding levels as detailed in the table below. This adjustment is calculated as part of the MFG and shown in section 12 of your budget share.

School phase 2019-20 minimum per pupil funding level

Primary school £3,446Secondary school £4,726

All-through school

£3,979

A weighted average of the primary and secondary minimum per pupil funding levels that applies to every all-through school.

The calculation is:

(£3,446 x 7) + (£4,726 x 5)

Divided by 12

A school’s funding level is calculated by adding together pupil led funding (excluding mobility), lump sum and sparsity funding and dividing by the total NOR. This per pupil funding level is compared to the minimum per pupil funding level and if less, additional funding is provided to bring it up to this level. A full worked example can be found in appendix 2.

l) Minimum Funding Guarantee (MFG)

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Section 12 of the budget share shows the MFG / Gains Cap funding. If the budget is a positive amount, this means additional funding is provided. If the budget is a negative amount, this means funding is being capped.

MFG is used to protect the per pupil funding of schools from one year to the next against significant changes in funding and from changes in data not directly related to pupil numbers.

For 2019/20, Hampshire will continue to provide schools with an increase of 0.5% per pupil compared to their 2018/19 baselines. A full worked example can be found in appendix 3.

m) Gains Cap

Following the significant changes to the local formula introduced from 2018/19 following the introduction of the NFF, gains have been capped to ensure that the formula is affordable.

As in 2018/19, there will continue to be a cap on gains of 3% for schools gaining more than 0.5% per pupil under the 2019/20 formula.

As explained above, the minimum per pupil funding calculation is performed again at this stage to ensure schools are funded at 2019/20 minimum per pupil levels. If any additional funding is required, this will also be included in the amount showing under section 12 of the budget share.

A full worked example can be found in appendix 3. Please also find a link to the calculator: MFG Calculator

n) De-delegation

De-delegation only applies to maintained mainstream schools. Schools Forum members have agreed that funding for the following services would be de-delegated, i.e. allocated in the formula in the first instance then returned to the Local Authority to provide the services centrally. The following table details the items which have been de-delegated and the basis used to calculate the per pupil funding:

Service Basis Primary SecondaryContingency NOR £3 £3

Ethnic Minority and Traveller Achievement Service (EMTAS)

English as an additional Language (EAL) pupils

£151.69 £244.90

NOR £3.24 £1.14Licences and subscriptions NOR £0.43 £0.99Staff costs NOR £2.94 £5.48

The de-delegated funding is used to provide the following services to schools:

Contingency

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A contingency is held centrally for all maintained schools to access in the following circumstances:

Exceptional unforeseen costs Schools in financial difficulty Deficits of closing schools

A full definition of the criteria that must be met to receive this funding can be found in the School Funding Policy Pack.

Ethnic Minority and Traveller Achievement Service (EMTAS)The EMTAS service supports schools and families across Hampshire in raising ethnic minority achievement, through bilingual assistance, projects, training, family learning and advisory support. 65% of the funding is via the EAL factor and 35% through the per pupil factor.

Licences and Subscriptions The Fischer Family Trust licence for maintained schools.

Staff CostsDue to the unpredictability of these costs it was agreed by Schools Forum to de-delegate the following budgets and hold them centrally to make it easier for schools to manage these unplanned expenses. The following services are covered by the above heading:

Suspended staff - schools will be reimbursed for salary and on costs of suspended staff to enable them to cover the staff absence.

Public duties - schools will be reimbursed for salary and on costs of staff who are absent due to being chosen for jury service and other public duties (less any allowance received from the Court)

Trade Union Duties - each school with a member of staff who has an accredited representative role recognised under the facilities arrangements as receiving an allocation of release time will receive re-imbursement of their salary and on costs.

o) Central Provision Funded by Maintained Schools

The Education Services Grant (ESG) was previously an un-ringfenced grant paid to the local authority to enable it to carry out its statutory functions for all schools.

The retained element of ESG now forms part of the Central School Services Block to fund statutory services for all schools (including academies). The general element, which funded statutory services to maintained schools, has been cut by the DfE, however local authorities are able to top-slice maintained school budget shares to enable them to continue to provide (and fund) statutory functions.

The local authority has sought to identify only core statutory activities which are being delivered by services and these have been subject to extensive challenge to ensure efficiency. In 2019/20, the top-slice will be £22.17 per pupil. This per pupil amount has been applied consistently across maintained mainstream schools, special schools and education centres. 6. Additional Information

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a) Special Education Needs (SEN) Funding

Schools are required to fund the first £6,000 per annum of additional support for each high needs pupil i.e. those with or without an EHC plan. In staffing terms £6,000 is generally regarded as equating to approximately 12.6 hours Learning Support Assistant (LSA) support per week.

Top-up funding is paid from the High Needs Block of the Dedicated Schools Grant (DSG). This is a centrally retained resource held by the local authority on behalf of schools. This will cover additional support over and above £6,000 only where this has been assessed for children with EHC plans and determined by the local authority. Any adjustments are subsequently made on a termly basis. Schools are expected to fund the first £6,000 (about 12.6 hours, or £115.07 per week of LSA time per week) of the cost of all pupils with EHC plans, with top-up funding being paid for support in additional to this.

A worked example can be found below for a pupil requiring 20 hours of support:

(20 hours x £9.09) minus £115.07 = £66.73

With regards to the number of weeks, there are 52.143 weeks in a year (21.857 during the summer term, 17.429 during autumn, and 12.857 during spring). So, the summer term funding for the above child would be £66.73 x 21.857 = £1,458.52.

Allocations for EHCP top-up will be made termly and coded to G/L code 7691.

Funding for pupils living in Hampshire will be allocated to schools and academies on a termly basis by the SEN Team. Funding for pupils living outside Hampshire must be claimed from the home authority. The above formula should be used, and it is strongly recommended that the claims be invoiced on a termly basis. The receiving school will need to liaise directly with the other local authority regarding the financial transaction.

The SEN Support Agreement (SENSA) pilot scheme will not be continuing in financial year 2019/20. There are transitional arrangements in place, which means that some top-up payment may be required in 2019/20, where an EHCP application is in progress.

ai) Notional SEN statementThe notional SEN budget is the element of a school’s delegated budget allocated for its SEN provision. This is calculated on an annual basis and will not change during the financial year regardless of any children with SEN joining or leaving the school during the year.

The notional SEN budget is not intended to be used exclusively for those pupils in the school with EHCPs, but to enable the school to make the necessary provision over and above the standard offer of teaching and learning for all pupils. The notional budget simply “earmarks” an element of the school’s budget share using proxy indicators with no additional funding attached and, as a purely notional sum, it is not a fixed sum that can be “used up”.

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ab) Cap on EHCP spendIt has been agreed by Schools Forum that no school should be expected to use a disproportionate amount of its budget share to support pupils with an EHCP. For 2019/20 Schools Forum has set a fixed budget to fund these disproportionate costs for all schools. The percentage of budget share at which additional funding becomes available will therefore be determined by overall demand on this budget. Any calculated spend (the first £6,000 pa for each EHCP) in excess of the agreed percentage of budget share will be reimbursed to the school at the end of the financial year.

The methodology for calculating whether a school is eligible for any additional funding is as follows:

1. Calculate x% of the schools budget share

2. Calculate the total ‘budget share funded’ spend on EHCP i.e. up to £6,000 pa per pupil based on data held by the SEN service, split between school spend and centrally funded top up funding

If 2 is greater than 1, additional top up funding will be provided.

The calculation will be done at the end of the financial year once the final spend on EHCP pupils have been confirmed. Further information can be found in the School Funding Policy Pack.

Worked example:

The following school has a budget share before de-delegation of £500,000. The spend on EHCP pupils is capped at, for example, 5% of this figure or £25,000, with the actual % used being determined by overall demand on the budget.

The school has 5 EHCP pupils as follows:

Pupil LSA hours / week (A)

Hourly cost (B)

No of weeks (C)

Total cost

(A) x (B) x (C)

School spend

Top-up funding

Pupil V 15 £9.09 52.143 £7,110 £6,000 £1,110Pupil W 20 £9.09 52.143 £9,480 £6,000 £3,480Pupil X 20 £9.09 13 £2,363 £1,496 £867Pupil Y 12.5 £9.09 52.143 £5,925 £5,925 -Pupil Z 15 £9.09 52.143 £7,110 £6,000 £1,110Total SEN Spend £26,288 £6,567Budget share x 5% £25,000Notional SEN Top-Up Funding £1,288

The school’s total spend on EHCP pupils is greater than 5% of the budget share so the difference (£1,288) will be provided as an additional allocation at the end of the financial year.

b) Nursery Funding

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bi) Primary Schools with Nursery Units Schools will receive a termly allocation based on the number of 3 and 4 year old free entitlement hours they provide (up to a maximum of 30 hours per week). The rate is determined separately for each provider of the free entitlement using:a base rate of £3.98 (per hour per child).

Additional amounts for: flexibility - depending on the number of hours each setting is open quality - levels of qualifications held by staff deprivation - using the average IDACI score per school.

The bands included within the budget share relate to the individual school and are fixed for 2019/20 A full list of values can be found on the Early Years Single Funding Formula Early Years Hampshire Funding Rates

The estimated number of hours for 2019/20 is based on calendar year 2018 (spring term 2018, summer term 2018 and autumn term 2018).

bii) Primary Schools with a Nursery Resourced Provision The budget shares show the number of places that have been commissioned specifically for children with special education needs.

Schools with a Speech, Language and Communication Needs (SLCN) Nursery provision will receive an allocation of £11,649 per agreed place.

Schools with a Pre-school Diagnostic Unit (PSDU) will receive an allocation of £13,145 per agreed place.

c) Sixth Form Funding

A national funding formula is used to calculate how much money is paid for teaching 16-19 year olds.

Funding will be delivered via the following: Funding for maintained schools with sixth forms flows from the ESFA

through local authorities. Funding for Academies, sixth form colleges and independent providers

passes directly to the provider from the ESFA Funding for general further education colleges flows from the ESFA For Apprenticeships, funding for all ages comes through the ESFA.

Maintained schools will receive an allocation breakdown for the following categories:

Programme Funding High Needs Funding 16 -19 Bursary Funding

The budget share includes a full year allocation including and estimation of funding for August 2019 – March 2020. The budget share, and allocation, will be updated to reflect the actual allocation once confirmed. d) Growth Fund

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The growth fund can only be used to support growth in pre-16 pupil numbers to meet basic need, support additional classes needed to meet the infant class size regulation and meet the cost of new schools, including lead-in costs, post start-up costs and diseconomy of scales costs.

The growth fund includes growing schools funding for temporary increases in pupil numbers, top-up funding, infant class size funding and temporary classroom rental funding.

Funding for agreed permanent growth will be allocated through the budget share, by an increase to the NOR of 7/12ths x 20 pupils (per additional class).

Funding for temporary growth, i.e. ‘bulges’, top-up and secondary school growth funding will continue to be allocated outside the budget share on G/L code 7697 (Additional Allocations).

A full definition of the criteria that must be met to receive growth funding can be found in the School Funding Policy Pack.

e) Money Following Excluded Pupils

The “School and Early Years Finance Regulations” state that the local authority is responsible for adjusting the budget of a mainstream school if a pupil is excluded so that the funding follows the pupil.

Therefore, the funding of the excluding school will be reduced accordingly and the funding for the admitting school will be increased accordingly. This includes funding for Pupil Premium payable in respect of the pupil.

Different funding arrangements apply to special schools, education centres and alternative provisions (AP’s). The exception to this is for the pupil premium which must be adjusted and follow the pupil.Link to the 2018 Finance Regulations

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Appendix 1 – 2019/20 Table of values for school budget shares

Budget ShareFactor Primary (£) Secondary (£)Ref

1)

Age Weighted Pupil Units (AWPU)  Primary 2,742  

KS3 3,856KS4 4,378

       2) FSM 439 439  FSM (Ever 6) 539 784         IDACI BAND G (0 – 0.19) 0.00 0.00  IDACI BAND F (0.2 – 0.24) 200 289

  IDACI BAND E (0.25 – 0.29) 240 389  IDACI BAND D (0.3 – 0.349) 359 514  IDACI BAND C (0.35 – 0.39) 389 559  IDACI BAND B (0.4 – 0.49) 419 599  IDACI BAND A (0.5 -1) 574 809

3) Prior Attainment 1,020 1,547

4) English as an additional Language (EAL) 514 1,382

5) Mobility 1235 3156) Lump sum 111,5307) Sparsity - Tapered 25,348 65,905

8a & 8b) Rates Based on actuals

9) Split site 40,000 flat rate + 15,000 per mile, if criteria are met

10) Exceptional Circumstances - Rents Based on actuals       

11) Minimum per Pupil Funding Level3,446 4,726

All-through 3,979

12) MFG Funding Total 0.5% funding floor & 3% Cap in Gains

               Nursery Funding rates  

Per place Speech, Language and Communication Needs (Nursery) £11,649

Per place Pre-school Diagnostic Unit (PSDU) £13,145

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Appendix 2 - Minimum Per Pupil Funding Level Calculation  Enter phase here: Primary    2019/20 Budget Share (a) NOR (including growth) 316           Pupil Led Funding: Value (£)  (b) Basic Entitlement - Age Weighted Pupil Unit (AWPU) 866,472  (c) Deprivation: IDACI 18,844  (d) Deprivation: FSM 5,268  (e) Deprivation: FSM6 18,190  (f) Prior Attainment 50,650  (g) EAL 4,867  (h) Total 964,291 h = b + c + d + e + f + g       (i) Pupil Led Funding per Pupil 3,052 i = h / a         School Led Funding:    (j) Sparsity 0  (k) Lump Sum (Including any additional lump sum for amalgamated schools) 111,530  (l) Total 111,530 l = j + k       

(m) School Led Funding per Pupil 353 l / a       

(n) Total per Pupil Funding (used for the minimum per pupil funding calculation) 3,404 n = i + m       

(o) Minimum Per Pupil Level 3,446         

(p) Additional Funding per Pupil (to meet minimum per pupil level) 42 p = o - n (if negative, no funding required)       

(q) Total Minimum per Pupil Funding Adjustment 13,115 if p > 0 then p x a, or p < 0 = 0

(r) Total per Pupil Funding 3,446 if p > 0, then p + n, otherwise just nNote:     Cells to enter    The minimum per pupil funding calculation does not include any premises (rates, rents) or mobility fundingPhases - Primary, Secondary & All-through    

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Appendix 3 - MFG Calculation      Enter phase here: Primary    2019/20 Budget Share (a) NOR (including growth) 316 NOR from step 1

         Calculate adjustment required to ensure funding is at MPPF Level: Value (£)  (b) Total Pupil Led Funding (excluding mobility) 964,291 h from step 1(c) Total School Led Funding (Sparsity and Lump Sum) 111,530 l from step 1(d) MPPF Funding Adjustment 13,115 q from step 1(e) MPPF Adjusted Funding Total 1,088,936 e = b + c + d

       (f) Minimum Per Pupil Level 3,446 MPPF level(g) Total Funding at Minimum Per Pupil Level 1,088,936 g = f x a       

(h) Variance between MPPF Adjusted Funding Total & Total Funding at MPPF Level 0 h = g - e         Calculate 2019/20 MFG Baseline: Value (£)  (i) 2019/20 Post MFG Budget (before any de-delegation and ESG deductions) 1,147,153  (j) MFG/Gains Cap Adjustment 32,261  (k) 2019/20 Budget before MFG 1,114,892 k = i - j     Deduct:    (l) Sparsity 0 j from step 1(m) Lump Sum 111,530 k from step 1(n) 2019/20 Rates and 2018/19 rates adjustment 25,956  (o) Retrospective Adjustments relating to 2018/19 (Westgate Split Site) 0  (p) Other Adjustment 0  (q) Total 137,486 q = l + m + n + o + p       (r) 2019/20 MFG Budget 977,406 r = k - q       (s) 2019/20 MFG Budget per Pupil Baseline 3,093 s = r / a       

  Calculate 2018/19 MFG Baseline: Value (£)

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(t) 2018/19 Budget Share (before de-delegation and ESG deductions) 1,116,137           Deduct:    (u) 2018/19 Rates and 2017/18 rates adjustment 22,218  (v) 2019/20 Sparsity 0 j from step 1(x) 2019/20 Lump Sum (without any additional lump sum) 111,530 k from step 1(y) 2018/19 additional lump sum 0  (z) Other Adjustment 0  (aa) Total 133,748 aa = u + v + w + x + y + z

       (ab) 2018/19 MFG Budget 982,389 ab = t - aa

       (ac) 2018/19 NOR (including growth) 309  

       (ad) 2018/19 MFG Budget per Pupil Baseline 3,179 ad = ab / ac         Calculate MFG / Gains Cap:    

(ae) 2019/20 MFG % 0.50%  (af) 2019/20 gains cap / maximum gain % 3.00%       

(ag) 2019/20 MFG Budget per Pupil Baseline 3,093 s(ah) 2018/19 MFG Budget per Pupil Baseline 3,179 ad(ai) Variance  -86 ai = ag - ah(aj) Variance - % -2.71% aj - ai / ah     

(ak) % change required to meet MFG 3.21% % adj if aj is greater than 3% or below 0.5%       MFG adjustment - maximum of:    

(al) MFG / Gains Cap Adjustment 32,261 al = ad x ak x a(am) Adjustment required to meet MPPF level 0 am = h  2019/20 MFG Adjustment 32,261 max of al or am     

  Cells to enter    

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