Department of Intercultural Affairs2019-20 Division of Student Affairs Budget Hearings

Fall 2018

The mission of the Department of Intercultural Affairs at Western Carolina University is to provide an inclusive environment that examines, recognizes, accepts and

affirms human differences and similarities by creating opportunities for meaningful cultural exchange on campus

and within the surrounding communities. Through education and engagement, we aim to develop culturally

competent individuals who will thrive in a diverse and interconnected world.

REVENUE & FUNDING SOURCE

• Student Activities Fee allocated based upon annual budget hearing protocol.

• FY19 Generated Revenue from Student payments for Cultural Immersion Excursion.

• FY18 the trip was cancelled and therefore no revenue ($300 in FY18 was payments for FY19 trip that posted early)

FUNDING SOURCE 2017-18 2018-19

Student Activity Fee $ 350,000 $ 359,625

Generated Revenue $ 300 $ 13,050

Total $350,300 $372,675

STAFFING/PERSONNEL

2017-18 FTE Type Base Salary FringeBase + Fringe

(non-state only)

Director 1 EHRA $60,000.00 $17,239.01 $77,239.01

Associate Director 1 EHRA $49,488.97 $15,780.40 $65,269.37

Assistant Director 1 EHRA $33,701.52 $11,808.44 $45,509.96

Administrative Support (1) 1 SHRA $17,777.06 $7,768.93 $25,545.99

Administrative Support (2) 1 SHRA $10,042.88 $4,023.14 $14,066.02

Total 4 $171,010.43 $56,619.92 $227,630.35

• Director is a partial salary based upon start in September 2017.• Assistant Director is partial salary based upon resignation in May 2018.• Administrative Assistant (1) is partial salary based upon resignation in February 2018.• Administrative Assistant (2) is partial salary based upon start in February 2018.

STAFFING/PERSONNEL

2018-19 FTE Type Base Salary FringeBase + Fringe

(non-state only)

Director 1 EHRA $72,000.00 $20,892.00 $92,892.00

Associate Director 1 EHRA $49,489.00 $16,062.00 $65,551.00

Assistant Director 1 EHRA $40,000.00 $14,221.20 $54,221.20

Administrative Support 1 SHRA $31,200.00 $12,330.72 $43,530.72

Total 4 $192,689.00 $63,505.92 $256,194.92

• Significant increase due to staff being in positions for full year

STUDENT STAFFING

• Increase from FY18 to FY19 due to adding a second summer non-work study student and increasing payrate to $8.25/hr.

2017-18Howmany

Hourly/Contract Rate Total

WorkStudy

5 8/30 $ 0 $ 0

Non-Work Study (AY)

14

8/3410/2

$7.25$7.25

$ 2,000$ 312

Non-Work Study (summer)

1 2

30/820/4

$8.00$8.25

$ 1,972$ 1,344

Graduate Student(s)

1 20/30 $850/mo

$ 8,500

Total $14,128

2018-19Howmany

Hourly/Contract Rate Total

WorkStudy

8 10/30 $ 0 $ 0

Non-Work Study (AY)

2 10/16 $7.25 $ 2,320

Non-Work Study (summer)

2 30/10 $8.25 $ 4,665

Graduate Student(s)

1 20/30 $850/mo

$ 8,500

Total $15,485

PROFESSIONAL DEVELOPMENT

Who What/Why ROI 2017-18

Dana Patterson Intersect Diversity and Leadership Conference/Presented one educational session and 3 roundtable sessions

Positive impact on retention $ 516

Tacquice Davis NASPA – To improve knowledge of diversity within student affairs

Positive impact on retention $1,329

Tacquice Davis NCORE – To improve knowledge of diversitywithin higher education

Positive impact on retention $2,438

Total $4,283

PROFESSIONAL DEVELOPMENT

Who What/Why ROI 2018-19

Dana Patterson Teacher’s Leadership Conference with Folkmoot/ Presenter

Regional networking and opportunity to promote WCU and ICA

$ 0

Karin Kimenker HIRE Advantage / Improve Supervisory Skills More productive and contented student employees. Retain students across academic years, less training

$ 0

All Staff (Unit Wide) Retreat/Strength Finders / Develop greater understanding of how team members process and execute information.

Improved communication and collaboration across the Unit resulting in greater effectiveness

$ 852

Dana Patterson African Americans in WNC Regional and state wide networking and promotion of WCU and ICA

$ 0

Tacquice Davis Carnegie Conference/Presented Diversity Workshops

Networking and depth of knowledge of mission

$1,029

Tacquice Davis Poverty Simulation Training 5yr certification to facilitatesimulations at WCU

$ 0

PROFESSIONAL DEVELOPMENT

Who What/Why ROI 2018-19

Karin Kimenker Administrative Assistants Conference Improved efficiency in day to day functions of ICA, less OT

$ 235

Ronda Wright ACPA National networking for diversity and SA. Developing best practices in inclusive excellence

$1,200

Tacquice Davis NASPA National networking for diversity and SA. Developing best practices in inclusive excellence

$2,000

Dana Patterson (National Diversity Leadership) National networking for diversity and SA. Developing best practices in inclusive excellence

$2,000

Tacquice Davis NCORE National networking for diversity and SA. Developing best practices in inclusive excellence

$2,000

Total $9,316

FACILITIES

• Anticipate charges for telephone and PC assets to be the same in FY19 as they were in FY18.

What 2017-18 2018-19

Telephone $ 2,071 $2,071

FY18 PC Asset Charge $ 256 $ 256

Total $2,327 $2,327

EQUIPMENT

• Replaced 2 Dell laptop computers in FY 18 and will not have any new computer expenses in FY 19.• Plans to replace two broken office chairs.

What 2017-18 2018-19

Laptop Replacement (2/7/18) $2,683 $ 0

Furniture (purchased FY17 but billed FY18) $3,727 $400

Scanner $ 373 $ 0

Drums for Inspirational Choir $ 550 $ 0

Total $7,333 $400

PROGRAMMING

2017-18 2018-19

Program Expenses Revenue Expenses Revenue

Cultural Immersion Excursion $0 $300 $30,030 $13,050

Project CARE $18,146 $0 $14,000 $ 0

Graduation Celebration $4,130 $0 $ 4,000 $ 0

Heritage Programs (MLK Events, J’ouvert, CASE) $16,181 $0 $ 6,554 $ 0

LGBTQAI+ Programs (Safe Zone, Drag Show, Sex Myths) $2,126 $0 $ 2,250 $ 0

• Cancelled Cultural Immersion Trip FY18 money reallocated to purchase brochures/giveaways• Appreciate programming collaboration and support from:

Campus Theme $1000 (Cultural Immersion Excursion)Visiting Scholars $2000 and Campus Theme $300 (MLK Events)Visiting Scholars $2000, Campus Theme $2000, Diversity Office $500 (CASE Sessions)

PROGRAMMING CONTINUED

• Take back the night cancelled FY18• Women’s Programs diverted $680 to WCU Sexual Violence Awareness Fund FY19• Choir Budget increased to $5000

2017-18 2018-19

Program Expenses Revenue Expenses Revenue

Women’s Empowerment Programs (Red Zone, Take Back the Night, Hat’s Off)

$ 3,587 $0 $ 483 $0

Student Support Programs (RSO funding, Choir, Intercultural Fusion, ICA Council, Food for Thought)

$ 8,815 $0 $9,172 $0

Collaborative Programs $ 2,819 $0 $ 0 $0

Tunnel of Oppression $ 4,077 $0 $1,500 $0

Total $59,881 $0 $67,989 $13,050

GENERAL OPERATIONS

• Office supplies and giveaways expected to be less• Excess funds from cancelled excursion trip reallocated to Brochures, Giveaways, Media.• Three candidate searches in FY18 (2) and FY 19 (1)

What 2017-18 2018-19

Office Supplies $5,160 $3,000

Brochures, Giveaways, Media $14,787 $2,000

Print Shop (Business Supplies) business cards, name plates, name tags, notepads $550 $300

Paw Print $3,246 $3,629

Candidate Searches $2,601 $1,746

Insurance $ 1,600 $ 1,600

Consultant Fee $0 $2,804

Software $0 $ 209

Total $27,944 $15,288

BUDGET REALLOCATIONS

Priority Recommended Reallocation Amount

2 Reallocated funds from Hats Off to Red Zone/Safe Zone/Women’s Empowerment/Gallery

$2,000

4 Reallocated funds from Project Care into Drag Show $500

3 Reallocated funds from Food for Thought to J’ouvert Carribbean Cultural Celebration FY18

$1,000

1 Reallocated funds to support Choir Budget $5,000

Total $8,500

RESERVES

Starting2018-19Balance

Anticipated2018-19

ExpendituresExpected 2018-19 EOY Balance Explanation

EOY Operating Budget Reserve Coverage Ratio

$ 39,937 $ 3200 Spent $3200 from reserve fund on wall mural for ICA lounge

4% of FY 18 operating budget ($15,000) moved to reserve fund. 1.3 months of operating budget covered by reserves.

$1500 Complete historicaltimeline in ICA lounge

$40,912 2% of FY19 Operating budget ( $5,675) to be moved to reserve fund. 1.35 months of operating budget covered by reserves.

SUMMARY

Revenue/Expenses 2017-18 2018-19 Explanation of DifferenceStudent/Health Fees/ACA $350,000 $359,625 Increase in allocation from Student Activities Fee

Generated Revenues $ 325 $ 13,050 Cultural Immersion Trip Cancelled FY18, no revenue

Total Revenue $350,325 $372,675

Staffing/Personnel $227,630.35 $256,194.92 Fully staffed FY19, vacant positions FY18

Student Staffing $ 14,128 $ 15,485 Increased summer pay to $8.25

Professional Development $ 4,283 $ 9,316 Full staff in FY19 attending/presenting at conferences

Facilities $ 2,327 $ 2,327

Equipment $ 7,333 $ 400 All equipment up to date, no need to replace computers FY19

Programming $ 59,881 $ 67,989 Costs less revenue FY19 make FYs on par

General Operations $ 27,944 $ 15,288 Extra $ from cancelled immersion trip spent on supplies FY18

Total Expenses $343,526.35 $366,999.92 Full staff FY19 increased payroll

Contribution to Reserves $ 15,000 $ 5,675

NEW BUDGET REQUESTS

Priority Recurring/One-Time

Need Addressed Time Frame

2020 Initiative Amount

1 Recurring WCU Sexual Violence Awareness Fund – fund was not reallocated in FY 17 or FY18

FY20 Strategic Direction 2, Goal 2.4/Student Experience

$ 2,000

2 Recurring Safe Zone - Rising cost of printing training materials, increase in attendance

FY20 Strategic Direction 3, Goal 3.3/Inclusive Excellence

$ 1,000

3 Recurring ICA Gallery Collaborations- Underutilization of the space to enhance education through the arts, no dedicated funding in past FYs

FY20 Strategic Direction 3, Goal 3.2 &3.3/Inclusive Excellence

$ 3,000

4 Recurring Project CARE – participation in the program has grown by 100% in FY19 and expected to increase by 50% again in FY20

FY20 -Strategic Direction 2, Goal 2.1/Student Experience-Strategic Direction 3, Goal 3.1(retention)/Inclusive Excellence

$ 2,000

5 One Time Drag Show – current venue is too small for demand. FY20 anticipates even greater attendance for 50th

anniversary of Stonewall riots.

FY20 Strategic Direction 3, Goal 3.3/Inclusive Excellence

$ 2,000

6 One-Time 2019-2020 Cultural Immersion Excursion – expansion ofprogram to include service and aid in partnership with international relief programs

FY20 Strategic Direction 2, Goal 2.1, Initiative 2.14/Inclusive Excellence

$ 2,000

NEW BUDGET REQUESTS

• Although $12,000 is listed under “new budget requests”, these areas are elements of ICA initiatives and priorities for FY20 and will be implemented through reallocations as opposed to requests for additional funding.

PROJECTED SUMMARY

Revenue/Expenses 2018-19 2019-20 Explanation of DifferenceStudent/Health Fees/ACA $359,625 $359,625

Generated Revenues $ 13,050 $ 20,000 Increase student price for cultural immersion

Total Revenue $372,675 $379,625

Staffing/Personnel $256,194.92 $261,200 Possible raise in EHRA salaries

Student Staffing $ 15,485 $ 15,500

Professional Development $ 9,316 $ 8,500

Facilities $ 2,327 $ 2,500 Possible increase in telephone rates

Equipment $ 400 $ 3,000 5 Student computers on track to be replaced FY20

Programming $ 67,989 $ 73,750

General Operations $ 15,288 $ 15,000

Total Expenses $366,999.92 $379,200

Contribution to Reserves $ 5,675 $ 175

BUDGET REDUCTION STRATEGY

If budget reductions were necessary, ICA would eliminate the following:

1) Eliminate providing food at events - $10,000.00

2) Eliminate Cultural Immersion Trips - $20,000.00

3) Cut general programming funds - $15,000.00

THE END

Questions/Discussion