2018 price list: service, labour and equipment rates...

2018 Price List: Service, Labour and Equipment RatesMeetings and conferencesJanuary 1st to December 31st, 2018

CRG - 2018

Price ListJanuary 1st to December 31st, 2018

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Introduction

The Palais des congrès de Montréal provides a full array of supplementary services and equipment to answer the varied event requirements of its clientele.

This list consists of the services and equipment most in demand. Should you require services that are not listed, have special requests or need additional information, please contact your Event Manager.

All prices are in Canadian dollars.

Prices are in effect from January 1st to December 31st, 2018.

Unless otherwise indicated, prices provided are for the duration of the event.

Prices, terms and taxes subject to change without notice.


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4 Electrical Services

Standard outlets Convention and show services

6 Telecommunication Services

Wired internet Wireless internet for secretariat staff, speakers and exhibitors Wireless internet for delegates and visitors Telephone lines

8 Audiovisual Installation and Banner Hanging Services

Mandatory services Plan design Rigging points Rigging equipment

9 Labour and Services

Booth cleaning and promoter / event organizer areas Cleaning of exhibit room (at event closure) Labour specialty: electricity and telecommunication Graphic design

10 Hospitality Attendant, Security and First Aid Services

Hospitality / cloakroom services Security services First aid services

11 Parkings

12 Greeting Displays

Greeting service Personalized greeting service Digital advertising service Commercial advertising and sponsorship programs

14 Furniture Atmosphere furniture Room furniture Miscellaneous equipement

20 Goods and Services Ordering Terms and Conditions

Table des matières


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Electrical Services

STANDARD OUTLETS

Early booking price10 days before first

reservation date Regular pricePrice during

set-up and event

15 amps / 120 volts / 1,500 watts $152 $191 $229

Ceiling Outlet – 15 amps / 120 volts / 1,500 watts $331 $414 $497

15 amps / 208 volts / single-phase $285 $357 $428

15 amps / 208 volts / 3-phase $285 $357 $428




30 amps / 208 volts / 3-phase $470 $586 $703

40 amps / 208 volts / 3-phase $470 $586 $703

50 amps / 208 volts / 3-phase $470 $586 $703

6 outlet power bar $20 $25 $29

Extension cord 10 feet (3 meters) $25 $30 $37

Extension cord 30 feet (9.14 meters) $31 $39 $47

■ Voltages are 120, 208 and 600 V (60 Hz). Other voltages are available upon request. To prevent overloading of circuits, exhibitors are not allowed to add wattage / amperage. Please inform us if you are using European equipment and supply technical sheets.

■ Connections from outlets to equipment must be performed by Palais personnel and may incur labour and equipment fees.

■ The Palais Master Electrician may refuse any connection not in compliance with Palais standards.

■ Labour fees will apply to reconfigure electrical outlets during set-up and to meet special requirements.


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CONVENTION AND SHOW SERVICESThe electrical outputs are Camlock, E-1016 Series.



set-up and event

Rooms 510 abcd, 511 abcdef, 520 abcdef (other rooms: price and feasibility upon request)

60 amps $476 $593 $712

100 amps $630 $788 $944

200 amps $751 $940 $1,129

Room 517 abcd

60 amps $356 $445 $534

100 amps $510 $637 $764

200 amps (walkway) $631 $789 $946

400 amps (walkway) $1,204 $1,504 $1,805

Room 710 ab (electrical room)

60 amps $356 $445 $534

100 amps $510 $637 $764

200 amps $631 $789 $946

400 amps $1,204 $1,504 $1,805

Rooms 210, 220 et 230

60 amps $356 $445 $534

100 amps $510 $637 $764

200 amps (wall) $631 $789 $946

400 amps (wall) $1,204 $1,504 $1,805

■ All dimmers must be three-phased.

■ The cost does not include wiring required for hook-up, which must be supplied and installed by the client in a safe manner.

■ Any electrical connection to the ceiling will be subject to a 20% surcharge and approval by the Palais’ Master Electrician.

Electrical Services


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Telecommunication Services

WIRED INTERNETOur wired Internet connections include: access to the network, one (1) network drop location, unlimited number of devices and unlimited data volume.



set-up and event

T1 – 1.5 Mbps internet connection $299 $359 $431

3 Mbps internet connection $1,297 $1,556 $1,868



Additional drop same location $70 $90 $110

Additional drop other location $295 $350 $420

64 kbps internet access for credit card and debit card POS terminal $195 $245 $294

WIRELESS INTERNET FOR SECRETARIAT STAFF, SPEAKERS AND EXHIBITORS Volume discount for multiple users. Non-transferable, at 3 Mbps.

Number of devices 1 day 2 days Event

Minimum 3 devices $50 / device $85 / device $100 / device

4 $45 / device $80 / device $95 / device

From 5 to 9 $35 / device $70 / device $85 / device

From 10 to 49 $30 / device $60 / device $70 / device

50 and more $25 / device $50 / device $55 / device

■ All telecom services include on-site technical support during installation and throughout the event.

■ Internet access is provided exclusively by the Palais des congrès de Montréal. The use of any third party Wi-Fi broadcasting device, such as Wired or Wireless Routers, DHCP Servers, VPN Servers, Adhoc devices or Access Points, is prohibited without prior written authorization by the Palais. Installation and broadcasting of such devices will result in the immediate termination of services ordered without refund.

■ All connections will be installed at an appropriate location unless a configuration plan is received in advance. If the location is deemed unsuitable on-site, labour charges will apply to reroute the cables.

■ All static IP addresses required will be assigned by the Palais des congrès de Montréal at no additional charge.

■ Only Palais des congrès de Montréal personnel is authorized to modify system wiring or cabling connected to the network infrastructure. Any damage to cables or equipment will be billed to the client.


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Telecommunication Services

WIRELESS INTERNET FOR DELEGATES AND VISITORSOur high-speed Internet packages allow you to offer your delegates unlimited Wi-Fi access in the common areas and meeting rooms of the Palais.

Initial set-up fee: 250 $ Event packages starting at: Daily rate of $1 / delegate* (for events with no exhibition area)

* Price varies based on the number of devices per user (when superior to a ratio of 1:1) and speed selected. Various event packages are available.

For more information, please contact your Event Manager.

TELEPHONE LINES



set-up and event

Telephone line (equipment included, long distance calls are extra)* $227 $284 $340

Telephone line – North American long distance package (unlimited) $249 $311 $373

Telephone line – North American and overseas long distance package (100 minutes)

$281 $351 $421

Credit card, debit card, fax and modem line $195 $245 $294

Telephone line for conference calls (Polycom included) 10 people or less

$282 $353 $424

Telephone line for conference calls (Polycom included) 11 to 20 people $309 $385 $462

* Long distance fees will be billed after the event.


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Audiovisual Installationand Banner Hanging Services

MANDATORY SERVICESEarly booking price

10 days before first reservation date Regular price

Plan changes and validation $87 / hour $125 / hour

Supervision during audio-visual set-up and dismantling (1 hour of plan validation included)

$575 / hour —

House sound system Upon request

SERVICE UPON REQUEST

Plan design $87 / hour $125 / hour

The Regulations Governing the Installation of Audiovisual and Scenic Equipment (RÈG 52-01) serves to ensure a safe environment for our clients, to prevent any damage to the building and equipment during audiovisual set-up and dismantling operations and to standardize the positioning of rigging points for stage and audiovisual installations.

In summary, this Regulation includes the following:

■ Mandatory approval of plans by Palais technical advisors as a prerequisite to all installations;

■ Rigging executed exclusively by Palais personnel or one of its representatives;

■ The supervision of audiovisual set-up and dismantling operations by Palais personnel or one of its representatives;

■ The mandatory use of the house sound system for the delivery of a speech in all meeting rooms.

Non-compliance with this Regulation could result in delays and extra charges.

RIGGING POINTS Includes lifting equipment with operator, during set-up and dismantling



set-up and event

Rigging points – minimum charge of 4 points $442 $555 $668

From 5 to 24 points $112 / unit $139 / unit $168 / unit

From 25 to 50 points $106 / unit $131 / unit $158 / unit

51 points or more $99 / unit $125 / unit $150 / unit

RIGGING EQUIPMENT

Chain hoist 450 kg (1,000 lbs) $52 / day $64 / day $78 / day

Motorized chain hoist 450 kg (1,000 lbs) $185 / day $231 / day $278 / day


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Labour and Services

MATERIALS HANDLING


reservation date Regular price

Labour − Monday to Friday from 7:30 a.m. to 11:30 p.m.

Minimum charge of one (1) hour for installation and one (1) hour to dismantle.

$65 / hour $82 / hour

Labour − after hours, weekends and holidays.

Minimum charge of two (2) hours for installation and two (2) hours to dismantle.

$91 / hour $114 / hour

Lifting equipment with operator − Monday to Friday from 7:30 a.m. to 11:30 p.m.

Minimum charge of one (1) hour for installation and one (1) hour to dismantle.

$141 / hour $172 / hour

Lifting equipment with operator − after hours, weekends and holidays.

Minimum charge of two (2) hours for installation and two (2) hours to dismantle.

$167 / hour $208 / hour

“Genie” personnel lift operated, picked-up and returned to the dock by the customer.

Minimum charge of two (2) hours. Maximum of $390 / day (early booking price). Subject to lift availability.

$65 / hour $82 / hour

■ Handling services supplied by the Palais are provided during set-up and dismantling days. No shipments will be accepted prior to the date reserved by the promoter / event organizer.

CLEANING OF EXHIBIT ROOM (at event closure)

Labour $65 / hour $82 / hour

Half (½) waste container $380 $474

The following labour our charges apply in the event of modification to the original order and for special orders.

SPECIALTY LABOUR: ELECTRICITY AND TELECOMMUNICATION Minimum charge of one (1) hour



Labour (Monday to Friday from 7:30 a.m. to 11:30 p.m.) $77 / hour $96 / hour

Labour (Monday to Friday from 11:31 p.m. to 7:29 a.m.) $116 / hour $145 / hour

Labour (weekends and holidays) $155 / hour $193 / hour

GRAPHIC DESIGNMinimum charge of one (1) hour

Graphic design (creation, modification and content programming) $99 / hour —


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Hospitality Attendant, Security and First Aid Services

HOSPITALITY / CLOAKROOM SERVICESMinimum charge of four (4) hours per shift.50% increase of hourly rate on holidays.



Hospitality / cloakroom attendant $30 / hour $40 / hour

Hospitality / cloakroom supervisor $38 / hour $48 / hour

Cost per article — $3 / day

Suitcase — $5 / day

■ Additional costs for supervision may apply.

SECURITY SERVICES Minimum charge of four (4) hours per shift.50% increase of hourly rate on holidays.

Security guard $30 / hour $40 / hour

Crowd Control Specialist $35 / hour $45 / hour

Supervisor $38 / hour $48 / hour

EQUIPMENT – Extinguisher $49 / day $60 / day

■ Please indicate the location of the security guards on a plan of the facility. Our Security Manager will make suggestions or changes if needed.

■ All security staff members have received training in first aid, fire prevention and the use of cardiac defibrillators.

■ The Palais des congrès de Montréal has three (3) defibrillators.

■ A 4-hour fee per attendant is applicable for cancellations within 24 hours or less prior to the working shift. For orders of two (2) guards or more, a supervisor is required. A cost estimate will be provided based on your overall requirements.


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Stationnements

VIGER PARKING1025 Chenneville Street (400 places)

Every 30 minutes $4.50

Maximum for 12 hours $21


Flat rate for certain events $23

■ Payments accepted: cash, Visa and MasterCard credit card

■ Clear height: 1.81 m (5 ft 11 in)

■ Taxes inclused

Q.I.M. PARKING 249, Saint-Antoine Street West (1,200 places)

Every 30 minutes $4.50



Flat rate for certain events $23

■ Payments accepted: cash, Visa and MasterCard credit card

■ Clear height: 2 m (6 ft 7 in)

■ Q.I.M. prices are subject to change without notice. The Palais cannot be held responsible for the fare changes. Building managed by a private company. Please call 514 847-4381.

■ Taxes inclused


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Plans with designated screen locations are available upon request from your Event Manager.

COMPLIMENTARY GREETING SERVICE

Greet and guide your participants to your event location.

■ Static visual content on shared screens (in half-screen format) ӽ HD format static visual (1920 x 1080 pixels) ӽ Registration or welcome desk location

■ Streamed across 25 to 35 screens throughout the Palais

■ Free service if content is supplied by client at least 10 days prior to start of event (otherwise, labour charges apply)

PERSONALIZED GREETING SERVICE

Boost your event’s visibility by advertising its static visual content in “Unique advertiser” mode in hallways and by the event rooms.

■ Available on fixed screens, according to your room reservation plan

■ Streamed across 25 to 35 screens throughout the Palais

■ Flat rate ӽ $199 – 1 day ӽ $299 – 2 days ӽ $500 – 3 days and more

COMMERCIAL ADVERTISING AND SPONSORSHIP PROGRAMS

Signs and banners are permitted within the Palais in a multitude of common and public areas: shopping promenade, corridors, escalators, pre-function space, registration areas, halls and lobbies, food concessions, glass windows, triangular information towers. Fees apply when businesses and organizations are given the opportunity to advertise in these areas for commercial purposes (promoting a brand or product).

Indoor advertising: $400 per location. Outdoor advertising: Price upon request.

Greeting Displays


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DIGITAL ADVERTISING SERVICE

Lease the screens or the video wall and resell the space to your sponsors to generate more revenues. Our affordable rates guarantee you an attractive profit margin!

■ Rates provided include 1 static message or animated clip per day, per screen. Labour charges will apply for any additional content.

■ The content must be provided at least 10 days before the event set-up date. Otherwise, labour charges may apply.

■ An evaluation of screen sharing is done for events to be promoted on the same week or day. ■ All display content must be approved in advance by the Palais.

LEASING SCREENS

■ Exclusive advertising of your content (static or animated content).

■ Choice of number of screens, up to a total of 42 stationary and 20 mobile screens.

STATIONARY SCREENS Cost per screen

Total cost for the event

All (42 screens) $11,500

11 screens and more $345

10 screens $360 $3,600

9 screens $375 $3,375

8 screens $390 $3,120

7 screens $405 $2,835

6 screens $420 $2,520

5 screens $435 $2,175

4 screens $450 $1,800

3 screens $465 $1,395

2 screens $480 $960

1 screen $495 $495

LEASING THE 90 SQ. FT. VIDEO WALL ■ 2 available options: multiple or exclusive advertiser

■ Allows you to be part of the broadcast loop of the Palais. Based on a video or static segment of up to 30 seconds.

■ Strategically located in the centre of the Palais des congrès de Montréal

TECHNICAL SPECS

HD Screens Video wall

Size 1920 x 1080 pixels 4096 x 922 pixels

File format

Static PNG, JPG JPG

Video MP4, MOV ou WMV MOV ou MP4

Computer graphics design services and content adjustments: $99/hr.

Greeting Displays

MOBILE SCREENS Cost per screenTotal cost

for the event

All (20 screens) $6,600

5 screens and more $435

4 screens $450 $1,800

3 screens $465 $1,395

2 screens $480 $960

1 screen $495 $495

VIDEO WALL Cost per day

Multiples advertisers $500

Exclusive (one single advertiser) $1,500


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Armchair 1 place with a table on the left or right$150 / each (1 to 3 days)

Sofa 2 seater or Sofa 2 seater with table on the right, left or center)$200 / each (1 to 3 days)

Width 162 cm x Depth 61 cm x Height 42 cm(64 po x 24 po x 17 po)



Atmosphere furniture

Armchair 1 place $150 / each (1 to 3 days)


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Cocktail chairHeight 75 cm (29.5 po)$22 / each

Cocktail table with 2 cocktail chairs$58 / set

Cocktail tableHeight 110 cm (43.5 po)$45 / each

Cocktail table with coverHeight 110 cm (43.5 po)$70 / each

Atmosphere furniture


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Round table183 cm (72 in)$68 / each

Skirted tableLength 182 cm (6 ft) xWidth 46 cm or 76 cm (18 po or 30 po) $40 / each

Chair delivered in exhibition$10 / each

Chair in theatre style$12 / each less than 50 chairs $8 / each from 50 to 99 chairs $6 / each from 100 and more

Skirted table with 2 chairsLength 182 cm (6 ft) xWidth 46 cm or 76 cm (18 po or 30 po) $56 / set

Water coolerIncluding: Installation to a designated position determined with the event manager, one bottle of water and recyclable glass, 18 in skirted table and bin if necessary, electrical plugging.

$186 / each $29 / additionnal water bottles

Room furniture


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Lectern Height 122 cm x Width 88 cm(48 in x 34.5 in)$80 / each

Additional easelHeight 157 cm x Depth 69 cm x Width 86 cm(62 in x 27 in x 34 in)$34 / each

Metallic coat rack(25 hangers included)

Height 183 cm x Depth 64 cm x Width 157 cm (72 in x 25 in x 62 in)$34 / each

Crowd control post with retractable bandDistance covered by the band about 2 m (6.5 ft)$22 / each

Crowd control post onlyPossibility of white necklaces according to availability$22 / each

Dance floorEach module : 91.44 cm x 91.44 cm(3 ft x 3 ft)$1.80 / ft²

Miscellaneous equipment


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Platform modulesDepth 183 cm x Width 244 cm(6 ft x 8 ft)

Available heights41 cm, 61 cm and 81 cm(16 in, 24 in and 32 in)

Additional module$93 / each

Platform modulesDepth 122 cm x Width 244 cm(4 ft x 8 ft)

Available heights41 cm, 61 cm, 81 cm and 102 cm(16 in, 24 in, 32 in and 40 in)

Additional module$62 / each

Miscellaneous equipment


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Goods and Services Ordering Terms and Conditions


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1– PROCESSING SERVICE ORDERS

Orders will be processed the moment the Société du Palais des congrès de Montréal (Société) receives all the appropriate information and on a "first come, first served" basis when quantities are limited or when services are offered on an exclusive basis.

Orders must be received at least 10 days prior to the first reservation date and must be accompanied by all requested information, including configuration plans when appropriate, to benefit from early booking pricing. All orders received after that date will be billed at the regular rate.

Orders placed after the set-up begins and during the event will be subject to approval and to an increase of at least 20% of the regular price.Orders for labour services must be received at least 48 hours prior to the time the service is required to guarantee availability.

Hourly rates are subject to 50% increase on holidays.

Holidays in 2018 are on the following dates: January 1st, March 30th, May 21st, June 24th, July 1st, September 3rd, October 8th and December 25th.

2 - CANCELLATIONS

The following terms apply should the client need to cancel a service:

■ The client will not be charged any fees or penalties for cancelling a service before the set-up period;

■ The client will be charged 50% of the price of the cancelled service if it is canceled during the setup period;

■ The client will be charged for the cancelled service in full (100%) if it is canceled at any time after the setup period.

To be considered, any claims or request for refund must be made on-site before the exhibition’s closure or beginning of dismantling operations.

No refund will be issued for equipment installed but not used during the event.

3 – PLANS

Upon request, plans of the Palais des congrès de Montréal are provided at no charge.

The client acknowledges that, for installations requiring a configuration plan, failure to provide such a plan in the requested format and within the required timeframe shall automatically entitle the personnel of the Société to set up the equipment as deemed appropriate.

Labour charges apply for the reconfiguration of equipment and services after the of set-up begins.

3.1 PLAN FORMATS FOR AUDIOVISUAL INSTALLATIONSFor compatibility purposes, audiovisual plans should be provided in “Autocad” (.dwg or .dxf) format. Charges may apply if other formats provided. If paper plans are the only alternative available, measurements to scale should be added or the order will not be processed.

Approval of audiovisual plans by the Société’s technical personnel is mandatory. Any plan not corresponding to the Société’s regulations will require modification. Non-compliance could result in delays and extra charges and even lead to the suspension of set-up activities.

Any changes to previously approved plans requested the day of the event must be resubmitted for approval and may be subject to additional fees based on the rates in effect.

For additional information or to request a copy of the Regulations Governing the Installation of Audiovisual and Scenic Equipment (Reg 52-01), call our technical advisors at 514 871-8122 or toll-free 1 800 871-8122.



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4 - DISCLAIMER

The client is responsible for protecting and safeguarding all the equipment, technical installations, booths and any other material the client shall supply, own, have in its charge and under his/her control, or rent from the Société (hereafter the "Equipment"). The client shall release the Société from all liability for damaged or lost Equipment resulting from breakage, fire, theft or any other cause.

At the end of the event, the client is responsible for collecting, recovering, returning or otherwise disposing of the Equipment. Failure to do so may result in extra charges.

5 - RIGHTS OF THE SOCIÉTÉ DU PALAIS DES CONGRÈS DE MONTRÉAL

The Société reserves the right to refuse to install equipment that violates the standards and rules in effect.The Société reserves the right, at all times and at its entire discretion, to modify the invoice to reflect the services actually rendered.

6 - APPLICABLE LAWS

The terms outlined herein and transactions stemming from services purchased/ordered are governed by and construed in accordance with the laws of Québec. Any and all disputes, disagreements or claims arising from or in connection with said terms or transactions shall be submitted to and be subject to the jurisdiction of the courts of Québec. As a result, the courts of Québec shall have exclusive jurisdiction over any suits, actions or procee-dings arising from or in connection with said terms or transactions.

7 - TERMS RESPECTING SERVICES INTENDED FOR SETTING UP AUDIOVISUAL EQUIPMENT

All staging and audiovisual installations must comply with the requirements found in the Société’s Regulation 52-01.

8 - TERMS RESPECTING ELECTRICAL SERVICES

It is prohibited to share power with or redistribute power to any third party, including other exhibitors. The client will be billed for all costs directly and indirectly incurred while having supplied electrical power to a third party, in addition to the electrical services originally ordered.

9 - TERMS RESPECTING TELECOMMUNICATION SERVICES

The client is responsible for configuring its own equipment so as to enable it to connect to the Société’s telecommunications network.

Any equipment that is found to be causing disruptions to any part of the Palais infrastructure will be disconnected.

The client is prohibited from sharing the internet service purchased with any third party, or redistributing it. The client shall be billed for all costs directly and indirectly incurred while having supplied telecom services to a third party, in addition to the telecom services originally ordered.

The client releases the Société from all liability for damages to computer software or equipment the client supplies, owns, has in its charge and under its control, or rent from the Société, including any damages resulting from lost or destroyed data, lost business opportunities, lost revenues or profits caused by, among other things, changes to software configuration, computer viruses, internet network failure, services provided by us or one of our suppliers, or due to any other reason.



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10 - TERMS RESPECTING HANDLING SERVICES

Handling services shall be provided during the event on the days scheduled for set-up and dismantling. All shipping and receiving must be done on the dates indicated at the time of booking.

The Société reserves the right to refuse any and all shipments received before or after the aforementioned dates, and the client shall be responsible for all charges incured as a result of improperly scheduled deliveries.

The Société will transport merchandise from the loading dock to the location indicated at the time of booking. Any additional transportation or handling services are billable.

11 - TERMS RESPECTING BANNER HANGING SERVICES

Banner hanging requires the prior approval of the Société.

12 - TERMS REPECTING FURNITURE SERVICES

Rates and prices appear for orders received ten (10) days or more prior to the event (anticipated price). All orders received after that date will be billed at the regular rate.

Unless otherwise indicated, prices provided are for the duration of the event and include labour and handling.

Quantities are limited and availability is subject to inventory at time of order.

Photographs are for information purposes only.


2018 price list: service, labour and equipment rates...

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