2018 popcorn sale - hoac-bsa.org · 2 popcorn kernel to-do checklist august 2018 26 sunday place...
TRANSCRIPT
2018 Popcorn Sale Unit Leader Guidebook
Heart of America Council 10210 Holmes Rd., Kansas City, MO 64131
(816) 942-9333 www.hoac-bsa.org/popcorn
Contents Page
Popcorn Kernel to-do Checklist ............................................................................. 2
Whom to Contact with Questions .......................................................................... 3
Contacts (continued) ........................................................................................... 4
Funding Your Program ......................................................................................... 4
Five Steps for a Successful Fundraising Campaign ................................................. 5
Selling and Safety Tips ......................................................................................... 5
Glossary of Terms ............................................................................................... 6
Incentives and Prizes ........................................................................................... 7
Early Bird Fill It Up .............................................................................................. 8
Fill It Up……………… ............................................................................................. 8
Prize Orders……….. .............................................................................................. 8
Patches and Pins ................................................................................................. 9
District Top Seller Awards .................................................................................... 9
Show N’ Sell Orders ........................................................................................... 10
Add-Ons/Re-Orders ........................................................................................... 10
Show N’ Sell—Pick Up/Distribution ...................................................................... 11
Popcorn Sale Dates ............................................................................................ 11
Returns…………………….. ..................................................................................... 11
Take Orders…………………. .................................................................................. 12
Online Sales………………….. ................................................................................. 12
Pick Up Take Orders .......................................................................................... 12
Legacy Scholarship Forms .................................................................................. 13
Payment to Council ............................................................................................ 13
Frequently Asked Questions ............................................................................... 14
NEW VENDOR
We are pleased to announce that we have partnered with Pecatonica River Popcorn for
the 2018 sale.
Pecatonica River Popcorn offers unmatched popcorn flavors with fantastic packaging
(including tins).
Our fall line-up will include all of the classic flavors along with some unbelievable chocolate
and cheese flavors—and new offerings such as coffee.
2
POPCORN KERNEL TO-DO CHECKLIST
August 2018
26 Sunday Place Show N Sell Order (See page 10 for details)
September
7 Friday Pick up Show N Sell order (See page 11 for details)
Start selling popcorn (See page 11 for details)
10 Monday Submit Add-On Order (begins weekly availability) (See page 10 for details)
14 Friday Pick up Add-On Order (begins weekly availability) (See page 10 for details)
October
1 Monday Last day to earn Early Bird KC Zoo Incentive (See page 8 for details)
Submit Early Bird KC Zoo orders
17 Wednesday Submit returns (See page 11 for details)
20 Saturday Returns due at warehouse. (See page 11 for details)
NO CHOCOLATE RETURNS!
22 Monday Place final unit Take Orders at www.prpopcorn.com (See page 12 for details)
November
7 Wednesday Enter Fill It Up Scouts at www.prpopcorn.com (See page 8 for details)
Place patches, pins, and prizes order online (See page 9 for details)
Register Big Winner Dinner attendees. (See page 9 for details)
Submit Legacy Scholarship Forms to Council (See page 13 for details)
9 Friday Pick up Take Orders. (See page 12 for details)
NO RETURNS ACCEPTED at Take Order pickup.
13 Tuesday Council will finalize commissions and mail invoices. *Do not print invoices prior to this date—they will be inaccurate. (See page 13 for details)
December
5 Wednesday Turn in Popcorn Payment to Council (See page 13 for details)
January 2019
19 Saturday Big Winner Dinner (See page 9 for details)
3
WHOM TO CONTACT WITH QUESTIONS
Big Muddy
District Kernel Linda Elliott (660) 351-3183 [email protected]
District Executive Tanner Fuson (660) 973-3119 [email protected]
Blue Elk
District Kernel Jeff Newhard (816) 728-8262 [email protected]
District Executive Kevin Williams (816) 569-4954 [email protected]
District Director Jason Bledsoe (816) 569-4984 [email protected]
Kaw
District Kernel Judi Price (913) 680-7485 [email protected]
District Executive Janell Neal (816) 416-9711 [email protected]
Lone Bear
District Kernel Misti Lund (660) 238-7308 [email protected]
District Director David Riker (816) 569-4974 [email protected]
Golden Eagle
District Kernel Michael Newland (360) 356-1938 [email protected]
District Executive Aaron Newberry (816) 569-4967 [email protected]
District Director Kerry Jorn (816) 569-4937 [email protected]
High Trail
District Kernel Joe Blackshere (913) 484-4701 [email protected]
District Executive Jesse Miller (816) 569-4982 [email protected]
District Director Daniel Hemphill (816) 569-4971 [email protected]
Iron Horse
District Kernel Matthew VanDeCreek
(816) 803-3584 [email protected]
District Executive Heather Martin (816) 569-4964 [email protected]
District Director Michael Charlesworth
(816) 569-4941 [email protected]
Northern Lights
District Kernel John Wessling (816) 507-2987 [email protected]
Sr District Executive
Anthony Gonnello (816) 569-4966 [email protected]
Pelathe
District Kernel Matt Cupps (913) 707-6585 [email protected]
District Director Paul Taylor (816) 569-4913 [email protected]
Pioneer Trails
District Kernel Andre Sidney (816) 898-5925 [email protected]
District Executive Josepha Lara-Smith (816) 569-4938 [email protected]
4
CONTACTS (CONTINUED)
Shawnee Trails
District Kernel Susan Gloeb (913) 563-8226 [email protected]
District Director Jenna Bentrop (816) 569-4969 [email protected]
Spirit Trail
District Kernel Tammy Barnes (816) 304-4589 [email protected]
District Executive Cami Marcom (816) 569-4940 [email protected]
Soaring Eagle
District Kernel Becki Clary (913) 963-7282 [email protected]
District Director Matthew Gettys (816) 569-4970 [email protected]
Twin Rivers
District Kernel Shawna Heien (913) 7316274 [email protected]
District Executive Travis Thompson (816) 569-4973 [email protected]
FUNDING YOUR PROGRAM
Imagine kicking off your Scouting year with a 12-month program and not collecting any
money from Scouting families! Units can pay for the entire program without any out-of-
pocket expenses through Council fundraising opportunities.
In 2017, Scouts in the Heart of America Council sold $2.3 million in popcorn with $1.7
million going directly to the units that sold popcorn and the Heart of America Council to
improve council camps and programs. Scouts themselves use these funds to pay for their
program. Units used these funds to pay for everything from charter renewal, to fund camps
and campouts, to “dues free” Scouting.
We are excited about our growing Popcorn Sale and with new products—it’s our time to
shine. With more quantity and better quality, this will be the year to beat all prior sales!
5
FIVE STEPS FOR A SUCCESSFUL FUNDRAISING CAMPAIGN
1. Establish an annual plan and budget using the Ideal Year of Scouting worksheet. With
input from your Scouts, parents, and leaders, use this guide to develop a budget and
stick to it.
2. Once a plan is established, figure the cost for each month and add 10% to the annual
cost of the program for contingency.
3. Set a Unit popcorn sales goal per-Scout based on your IYOS budget.
4. Conduct a FUN Unit Kickoff to communicate the goals to families and Scouts.
5. Utilize all sales methods available to make sure your unit and Scouts hit their goals:
Take orders.
Show and Sells (Talk to your local businesses to see if you can sell there).
Online sales.
Show and Deliver the products.
Parents selling at work help their Scouts hit their goal.
SELLING AND SAFETY TIPS
ALWAYS wear your uniform.
ALWAYS smile and introduce yourself.
ALWAYS tell your customers why you are selling popcorn.
KNOW the different kinds of popcorn you are selling.
ALWAYS say "Thank You" whether you close the sale or not.
ALWAYS make a copy of your order form.
ALWAYS have a clean order form with a pen.
NEVER enter anyone's home.
NEVER sell after dark unless you are with an adult.
DON'T carry large amounts of cash with you.
ALWAYS walk on the sidewalk and driveway.
ALWAYS sell with an adult.
6
GLOSSARY OF TERMS
Add-On Order – After Show and Sell Orders and Final Product orders have been
distributed, an Add-On Order is how units can obtain additional popcorn if needed. Add On
requests are submitted through www.prpopcorn.com.
Bonus Prizes – If a Scout reaches $1500, they will receive a $50 Visa Gift Card.
Pecatonica also has Winner Circle Bonus Prizes for the $2500 and $4000 level. These are
awarded in addition to the regular prizes the Scouts choose.
Case – The larger box in which individual popcorn units are packaged. For instance, there
are 8 tubs (containers) of popping corn in one case. Show N’ Sell product is ordered by the
case.
Container – The smaller unit (box or tin) of individual popcorn that is sold to the
customer. For instance, one 18 pack of microwave popcorn is a container. There are 8
containers of 18 packs of Sea Salt “Light” in one case. Final product should be ordered by
the container.
Early Bird Fill It Up – Scouts who “fill up” a sheet of orders (or have 30 orders) by the
early bird deadline of 1 October qualify for two free passes to the Kansas City Zoo. (This is
in addition to the Royals Day at the K earned through the Fill-It Up program.) Kernels order
the KC Zoo passes by logging in to www.prpopcorn.com and using the link that looks like
this to place the order:
Distribution Site – The locations where units can pick up ordered products. Units are
assigned different locations by their Districts. Distributions (also called Pick Ups) will take
place 8 September and 9 November.
Draggin’ Wagon – Also called Show N’ Deliver. Scouts have product on hand and sell
door-to-door. They collect the money and deliver the product all at one time.
Fill It Up – In addition to the regular and bonus prizes offered through BSA Supply, Scouts
who “fill up” a sheet of orders (or have 30 orders) qualify for two tickets to the Royals
Scout Day at the K. We are doing away with the registration process for fill-it up Scouts—
simply enter how many fill it up Scouts you had on the BSA Prize Mania Site by 1
November.
Kernel Journal – Informational email distributed weekly by the Council to every popcorn
kernel. These emails contain important information including deadline reminders to help
you stay organized. Email addresses will be captured through the popcorn system.
7
Online Sales – Leaders can enter their Scouts for an online seller ID at
www.prpopcorn.com. Leaders will need to log in to this system to view Scouts’ online sales
totals. Customers can purchase popcorn at www.prpopcornstore.com.
Pecatonica River Popcorn – our partner and producer of the products offered during the
popcorn sale.
Popcorn System – The Pecatonica website where our popcorn sale is managed. Units will
use www.prpopcorn.com to order popcorn (both Show N Sell and Take Orders) and view
reports and online sales. Council uses the site to track inventory, unit sales, and invoicing.
Prize Option for bonus Commission – Each unit has the option to earn either prizes for
individual Scouts or an additional 3% bonus commission for the unit. If prizes are not
ordered by 7 November, your unit will receive the additional 3% commission in lieu of
prizes.
Returns – Units who have excess Show N’ Sell inventory, and do not anticipate using it to
fulfill Take Orders, may return up to 50% of the product. Units must submit their returns on
www.prpopcorn.com by 17 October and return their product on 20 October. Enter
returns online and we will confirm your return at the warehouse from where you picked it
up. Return arrangements can be made for the week prior and the week following this date
if you have a schedule conflict. NO CHOCOLATE RETURNS. Returns will not be
accepted once Council places the final order.
Sales Guide – The order forms Scouts use to take orders from customers.
Show N Sell – Units set up sales at a specific site, typically in front of a store or other
business. Scouts have the product on hand, collect the money, and deliver the product all
at one time. (Unit Kernels must ask permission from the stores and coordinate directly with
them.)
Take Order – Scouts take orders from customers without having product on hand. Units
Kernels place Take Orders by 22 October to fulfill the Take Orders. Scouts deliver popcorn
to their customers after the Take Order distribution on 9 November. Please inform
customers when the product will be delivered.
INCENTIVES AND PRIZES
Base Sales Commission is 30%. Units can earn up to 35%:
Attend Sellers Academy or Popcorn Orientation and pay popcorn invoice by 5 December to earn an additional 2%.
IN LIEU OF PRIZES, a unit can earn an additional 3% commission.
8
EARLY BIRD FILL IT UP INCENTIVE
Each Scout who “fills up” at least one order form by the early bird deadline of 1 October
will earn two free passes to the Kansas City Zoo. Unit Kernels must order Zoo passes
through the prize link located on www.prpopcorn.com by 1 October.
FILL IT UP
Each Scout who “fills up” at least one order form will receive:
Two tickets to Scout Day at Kauffman Stadium! (Spring 2019)
Unit Kernels enter fill-it up Scouts (each Scout who filled up their sales guide or had a total
of 30 orders) in the Prize system by 7 November regardless of the 3% commission.
Be sure to count yourself (Unit Kernel) for the Fill It Up Royals tickets as well.
Each Scout can earn the Fill It Up prizes only once per year. Scouts do not earn multiple
prizes by filling up more than one sheet.
PRIZE ORDERS
Prize orders are due by 7 November. The Prize order site can be accessed at
www.prpopcorn.com. Simply select the prize button from your unit dashboard and you will
be directed to the National Supply website to order prizes. The site will be open for the
Early Bird passes and remain open through 7 November for all prizes.
Be sure to include any online sales when calculating prizes earned. (See Online Sales on
page 12 for more details.)
Scout prizes are not cumulative. Scouts may choose one or more prizes up to the amount
of their sales. For instance, if a Scout sells $500, they may choose one $450 prize or they
could choose a $150 prize and a $350 prize.
BONUS prizes are in addition to the regular prize levels. Each Scout who sells $1,500
receives a $50 Visa Gift Card. Pecatonica Winner Circle bonus prizes reward Scouts selling
at the $2500 and $4000 level.
Prizes are available by going to www.prpopcorn.com and selecting the prizes needed by
your youth.
9
PATCHES AND PINS
Scouts earn a patch for selling any one item. Kernels will enter
patches and pins with final prize order by 7 November at
www.prpopcorn.com.
Scouts earn pins for their patch by:
Selling any item online.
Selling any military donation.
Selling $500 worth of product.
DISTRICT TOP SELLER AWARDS
The top seller in each District will earn a $200 gift card.
Note: Top Sellers will be determined from the Big Winner Dinner RSVP list. Kernels will
register Scouts no later than 7 November on www.prpopcorn.com. Qualifiers registered
after 7 November may not be considered as a contender for the top 100 sellers.
The Top 100 Sellers (in Council) will have the opportunity to participate in the Big Winner
Dinner. The Big Winner Dinner party will take place Saturday, 19 January 2019 at the
Power and Light building at 12th and Main downtown from 11am to 1pm. Each scout that
sells a minimum of $2000 in popcorn qualifies but does not guarantee placement in the top
100 sellers. Each youth at the dinner will be recognized and treated to a pizza party and a
very cool prize ranging from flat screen TVs to drones to tents and sleeping bags. Prizes are
chosen based on the top seller in each category: $2000-$2,999 for a Bronze Ticket, $3000-
3,999 for a Silver Ticket, and Golden Ticket holders are those that sell above $4,000.
10
SHOW N’ SELL ORDERS
Show N’ Sell orders are due to the Council by Sunday, 26 August. To order, log in to your
unit dashboard at www.prpopcorn.com. Chocolate products will be available for Show N’
Sell orders. However, Council policy remains: NO CHOCOLATE RETURNS.
Any excess Show N’ Sell inventory should be applied toward Take Orders. Alternatively,
units may return unsold inventory by following the return instructions on page 10.
ADD-ONS/RE-ORDERS
Units may begin add-on orders as soon as 10 September. Add-on Orders submitted at
www.prpopcorn.com by noon on Monday will be available for pick up the following Friday.
Orders cannot be changed once submitted or at the warehouse to ensure product needs
and supply and demand for all.
Add-Ons will be available at our new warehouse located at Best Way, 13209 Arrington Rd,
Dock 25, Grandview, MO 64030.
Order by noon (Monday) Available for pick up (Friday)
10 September 14 September
17 September 21 September
24 September 28 September
1 October 5 October
8 October 12 October
15 October 19 October
22 October 26 October
5 November 9 November
12 November 16 November
19 November 23 November
11
SHOW N’ SELL—PICK UP/DISTRIBUTION
After placing your order, please use the provided link to schedule your distribution time.
Show N’ Sellwill be available for pick up on Friday, 7 September, Noon–6:00 PM unless
noted below:
Locations Districts
Allegion, 2119 E Kansas City Rd, Olathe, KS 66061 Behind (west of) Bass Pro Shop and old Benchmark building
Pelathe, Iron Horse, Shawnee Trails, Twin Rivers, and Soaring Eagle
Wagner Industries, 1731 St Louis Ave, Kansas City, MO 64101
Golden Eagle, Northern Lights, Pioneer Trails, Kaw
Best Way Distribution, 13209 Arrington Rd Dock 25 Grandview, MO 64030
Blue Elk, High Trail, and Spirit Trail
Elite Dry Cleaning, 809 S Orchard St, Clinton, MO 64735
***FRIDAY ONLY***
Lone Bear
POPCORN SALE DATES
Scouts may begin selling popcorn on Friday, 7 September (both Show N’ Sell and Take
Orders). In the interest of fairness, please DO NOT allow Scouts to sell prior to this date.
Remember, a Scout is trustworthy.
For Take Orders, Sales Guides (order forms) are available for each Scout to record orders.
Feel free to make copies or pick up more forms from the Scout Service Center.
RETURNS
We are limiting returns to 50%. Meaning you can return up to 50% of the product that you
took on your original Show-N- Sell order.
Please submit your Returns online by 17 October. Returns will be accepted on Saturday,
20 October from 9am-11am at the same place where you picked it up. Return
arrangements can be made for the week prior and the week following this date if you have
a schedule conflict.
We cannot accept any damaged or opened popcorn items. NO CHOCOLATE RETURNS.
12
TAKE ORDERS
Take orders are due to the Council by Monday, 22 October. To order, log in to your unit
dashboard at www.prpopcorn.com.
Order by containers.
Remember to account for any excess Show N’ Sell inventory you have on hand.
Be sure to make copies of each Scout’s take order forms (Scout sales guide) and have them
available when organizing distribution. It is important to make copies of these forms,
because if they’re lost it’s difficult for a Scout to know where to deliver his popcorn! Copies
of the filled sales guides are also required annually for the Scholarship program.
Take Orders will be available for pick up on Friday, 9 November.
After placing your order, please use the provided link to schedule your distribution time.
ONLINE SALES
Scout profiles can be setup and managed using a web browser (www.myprpopcorn.com)
(this site is not connected to the ordering site) or downloading the My PR Popcorn app on
the Apple App store or Google Play store. My PR Popcorn is a secure, online platform that
helps Scouts and their parents sell more popcorn by easily promoting their sale to family
and friends online using custom profiles.
Online sales earn 32% commission.
PICK UP TAKE ORDERS
Take Order distribution will be Friday, 9 November. Each Unit Kernel will need to schedule
a specific time with their District Kernel or District Executive. (Locations are subject to
change; if changes occur, Unit Kernels will be notified.) Locations are as follows:
Location Districts
Allegion, 2119 E Kansas City Rd, Olathe, KS 66061 Behind (west of) Bass Pro Shop and old Benchmark building off of Kansas City Rd
Pelathe, Iron Horse, Shawnee Trails, Soaring Eagle, Twin Rivers
Wagner Industries, 1731 St Louis Ave, Kansas City, MO 64101
Northern Lights, Golden Eagle, Pioneer Trails, Kaw
Best Way Distribution, 13209 Arrington Rd Dock 25 Grandview, MO 64030
Blue Elk, High Trail, Spirit Trail
Elite Dry Cleaning, 809 S Orchard St, Clinton, MO 64735
Lone Bear
Pathways Behavioral Healthcare 811 S Business Hwy 13, Lexington, MO 64067
Big Muddy
13
LEGACY SCHOLARSHIP FORMS
Scouts who qualified for the scholarship program prior to Fall 2018:
Previously enrolled in College Scholarship programs will remain active with Trails-End
but will now be enrolled in a new program through Pecatonica.
Pecatonica River Popcorn Co pays 7% interest to the scout instead of 6%.
Scanned copies of the Sales Guides are submitted annually to account for the current
year’s sale.
Complete the scholarship enrollment form (download from www.hoac-bsa.org/popcorn)
with scanned copies of sales for the year to Jonathan Geiger at
[email protected].. (Be sure to include paper order forms and/or online
sales report.)
Council will then approve and submit to Pecatonica River.
PAYMENT TO COUNCIL
After Take Orders have been distributed, Council will finalize commissions and update
invoicing information on Pecatonica Popcorn System by 14 November. Please do not print
invoices before this date, as they will be inaccurate.
Council will mail invoices to the Primary Contact listed for the unit in the popcorn system.
Units may also view their invoices on Pecatonica River Popcorn System AFTER 14
November.
All payments are due to the Council by Wednesday, 5 December. If paying by check, write
one check for the total unit balance, payable to Heart of America Council.
Remember, units must pay full invoice amount on time (in addition to the training
requirements) to receive a 2% bonus commission.
14
FREQUENTLY ASKED QUESTIONS
How will I know when and where to pick up my popcorn order?
Show N’ Sell pick-up times and locations are listed on page 14. Schedule your time pick up time
using a link from the website, the kernel journal or a link on the popcorn system.
How big a vehicle will I need to bring to pick up popcorn?
Mid-size car: 1–15 cases
Jeep: 1–35 cases
Mini-Van/SUV: 1–40 cases
Suburban: 1–65 cases
Do I have to list each Scout’s sales in Pecatonica?
No. The orders entered at www.prpopcorn.com are entered at the Unit level not the Scout level.
To whom should checks be made payable?
Customers should write checks to the Unit. (i.e. Pack 9999 or Troop 555). Units should then
deposit all payments into the Unit’s BANK account.
How do I get more popcorn?
See the Add-Ons section on page 10.
How do I know how much a Scout sold online?
Log into the Popcorn system. Select reports and then select Scouts with Online Sales.
Are Scout prizes cumulative?
Scout prizes are not cumulative. Scouts may choose one or more prizes up to the amount of
their sales. For instance, if a Scout sells $500, they may choose one $450 prize. Or they could
choose a $150 prize and a $350 prize.
Bonus prizes and KC Zoo Passes, Royals Tickets, patches and pins are in addition to the regular
prize levels. Each Scout who sells $1,500 receives a $50 Blue Ridge Bank Gift Card. Pecatonica’s
Winner Circle bonus prizes award Scouts who reach the $2500 and $4000 levels.
When can I order the prizes?
Prize orders are due by 7 November. Access the prize order site through the popcorn system.
Simply select prizes on the main menu and you will be directed to the National Supply website
to order prizes. The site will open 1 October for the Early Bird KC Zoo passes.
How are the Fill It Up prizes distributed?
Passes for the KC Zoo are ordered through the National Supply website by 1 October. Fill it up
Scouts earning Royals tickets will be entered as a unit by 7 November.
How do I get more forms?
Kernels may copy any of the forms provided in the Unit Kernel packet as needed. Forms can be
found online on the popcorn page of our Council website or you can stop by the Council office
at 10210 Holmes, Kansas City, MO 64131 and we would be happy to give you all you need.
15
How do we receive our commissions?
Units should deposit all funds from sales directly into the Unit BANK account. At the end of the
sale, Council will invoice the Unit for the sales amount less commissions.
Online commissions are handled differently. Since customers pay Pecatonica River directly for
product, Pecatonica River will pay the Council quarterly, and Council will deposit commissions
into the Unit Account at the Council. Units earn a 32% commission on their online sales.
Whom do I contact if I still have questions?
Contact your District Kernel or District Executive with questions. (See contact information.)
How do I Enter/View/Edit a Scout for Online Sales (Seller ID)?
Click “Scout Seller IDs” on the Dashboard.
A list of Scouts with current online Seller IDs will populate.
o You do not have to enter a Scout every year for a new Seller ID. Scouts can use the
same ID year after year while with this unit.
To add a new Scout, enter in the required fields (white boxes at the top):
o First Name
o Last Name (we only need the first two letters of his/her last name)
o Parent/Guardian email address
Click “Add.” A random Seller ID will be populated and an email will be sent to the
parent/guardian letting them know their Scout’s Seller ID.
You may edit a Scout’s information by clicking on “Edit.”
o Only a Scout’s first/last name and email can be edited. **Seller ID cannot be
changed**
If a Scout is no longer selling
popcorn, you may inactivate
him/her which will hide all
information tied to that Scout. When
you need to view that Scout’s
information again, simply click on
“Inactive Scouts.”
How do I enter a Scout into the Winner’s Circle?
Click “Winners Circle” on the Dashboard.
Select the Scout’s name you want to enter into the
Winners Circle.
Scouts are added through the Scout Seller ID process
(please see above).