INSTRUCTIONS This application is used for events utilizing public parks, streets and waterways in the City of Columbus. The CRPD Office of Special Events requires submission of a completed Event Application with all support documents and required approvals before a permit will be issued. To avoid expediting fees, the application and application fee must be submitted by the established deadlines. Incomplete applications will not be processed and submitting an application does not guarantee you will be issued an Event Permit. Types of Event Permit include: Special Event Permit, Race Event Permit, Block Party/Street Closure Permit, Marine Event Permit, and Special Activity Permit. Each permit can be obtained by completing this Event Application. Additional City permits may be required to conduct your event. You will need to review the Event Planning Guide to complete this application. Guides are available online at www.columbusrecparks.com, or can be obtained from the CRPD Office of Special events by request. An Event Permit is required if your event meets at least one of the criteria listed below:

The event takes place in a City of Columbus park with 10 or more people o Exception – shelter rental only o Exception – Sport event at designated sport park o Exception – activity taking place at a community center

The event is NOT exclusively a commercial activity (i.e. yard sale, lemonade stands etc.)

The event components include: festival, concert, movie, food concessions, merchandise concessions, alcohol, and/or amplified sound

The event takes place on a City of Columbus street

The event has a running, walking, or cycling race component

The event takes place on any public waterway All applications are to be submitted by the earliest deadline per type of Event Permit. All fees and supplemental documentation will also be required by application deadline including application fees, park rental fees, certificate of insurance, site maps, etc.

Special Event Permit: public/community events; includes festivals, concerts, movies, car shows; excludes races, weddings, picnics. Application must be submitted 60 days in advance. Must submit site map and certificate of insurance.

Race Event Permit: a timed, fixed distance or fundraising event following an approved course; excludes parades, boat/water events. Application must be submitted 60 days in advance. Must submit site map and certificate of insurance.

Block Party/Street Closure Permit: an event taking place on public streets. Application must be submitted 30 days in advance. (University area street closures require approval from the University Area Commission)

Marine Event Permit: an event taking place on public waterways. Application must be submitted 30 days in advance. Must submit certificate of insurance.

Special Activity Permit: Small event with minimal impact on the park. Application must be submitted 7 days in advance. The Event Coordinator listed on the application should be the person who is ultimately responsible for the event, and assumes liability for staff, contractors, volunteers, participants and all other parties involved. If a contractor is hired to submit the application, the event organizer should still be listed on the application, and not the contractor. Please submit applications to CRPD Special Event Staff:

Jason Nicholson, Special Events, 614-645-3335, jtnicholson@columbus.gov

Stephen Paullin, Race Events, 614-645-7855, sbpaullin@columbus.gov

Heather Williams, Block Parties and Special Activities, 614-645-3345 hdwilliams@columbus.gov Additional information can be found on the Event Planning Guide online.

2018 CITY OF COLUMBUS EVENT APPLICATION

2018 City of Columbus Event Application

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1. TYPE OF EVENT PERMIT REQUESTED What type of event permit are you requesting (select all that apply):

Special Event Permit Race Event Permit Block Party/Street Closure Permit

Marine Event Permit Special Activity Permit

2. APPLICANT INFORMATION

Organization Coordinating Event:

Is this a Non-Profit Organization? Yes No If “yes” Non-Profit Tax ID #:

Event Coordinator Name: Email:

Mailing Address: City: State: Zip:

Primary Phone: Event Web Site:

On-Site Coordinator Name: Cell Phone:

3. GENERAL EVENT INFORMATION

Name of Event:

Event Location/Venue:

Type of Event – select all that apply:

Festival Car Show Promotional Event/Marketing Tour

Concert (series) Charity Benefit Rally

Movie (series) Ceremony First-Amendment Gathering

Race/Walk/Cycling Event Regatta/Boat Race Block Party

Other (please specify):

Day Date Start Time End Time

First Set-Up Date: . . . .

Event Day #1: . . . .

Event Day #2: . . . .

Event Day #3: . . . .

Last Tear-Down Date: . . . .

Rain Date(s): . . (Must be approved at time of applying for a permit) Please list all event series (movies or concerts), additional dates, and/or rain dates in the space below:

Events with set-up, tear-down or multiple event days will need to contact the Office of Special Events for approval.

Estimated Attendance size:

4. CITY PARK AMENITIES AND EQUIPMENTWill the event take place in a City of Columbus park? Yes No If “no” skip to section 5.

Will participants be required to pay to access any areas of the public park? Yes No

Select all park amenities you plan on using (if available):

Gazebo

North Bank Pavilion

Bicentennial Park Stage 3 Phase Power*

Shelter House

Restrooms

Bicentennial Park Sound System*

Bicentennial Park Rigging Genoa Park Stage 3 Phase Power*

Other (please specify): Selected items may require additional fees and permitting. CRPD makes no guarantee either expressed or implied, as to the condition, fitness, or suitability of City park amenities and equipment for Event Coordinator’s purpose or needs. Event Coordinator agrees to accept and use City park amenities and equipment in its current “as-is” condition.

* Subject to availability of authorized technician(s).

Permit #: -18

2018 City of Columbus Event Application

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5. MISCELLANEOUS COMPONENTSPlease select all additional miscellaneous components at your event:

Fencing Fireworks Vehicles on Display Advertising Inflatables Feather Banners Carnival Health Screening Bounce Amusements

Please list any other components that will be at your event:

6. RACE EVENT OPERATIONSWill this event include a Race Event? Yes No If no, skip to section 7.

Race Distance(s) Date Est. Participants Start Time End Time

1 Mile . . . .

5K . . . .

10K . . . .

½ Marathon . . . .

Marathon . . . .

Other: . . . . .

Total Estimated Participants:

Describe any plan for waves, corrals, or other mass starting method:

Start/Finish Location(s): Pre-set course option:

Type of Race Event: Running Walk-A-Thon Cycling Other:

Is this a timed event? Yes No

Are participants charged an entry fee? Yes No

Race Timing Company: Contact Name:

Email: Cell Phone:

Course details: Park Trail Road Sidewalk Private Property When utilizing city streets, a “Notification of Intent” must be distributed to all properties adjacent to the course 15 days prior to the race event. If using a trail, “Race in Progress” signs may be required along the trail course.

Is this a CUSTOM ROAD course? Yes No

Course Map: You MUST attach your approved course map; include a turn by turn description of the course, start/finish lines, water stations and other support items along the course.

7. MARINE EVENTS/WATERWAYSWill your event use a City of Columbus Waterway? Yes No If “no” skip to section 8.

Will the event interfere with or impede the normal flow of waterway traffic? Yes No

List the estimated number of spectators:

Will any hazards or obstacles to public boating be introduced to the waterway during this event? Yes No

If yes, please describe the type(s) of hazards and locations:

List the type, size and number of each vessel:

Type: Size: Number:

Type: Size: Number:

Type: Size: Number:

Type: Size: Number:

2018 City of Columbus Event Application

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8. STREET CLOSURE Will your event take place on, or use any City of Columbus Streets? Yes No If “no” skip to section 9. Any set-up or event components using a lane or sidewalk outside of the street closure require an occupancy permit (appendix I).

Who are you contracting with to provide traffic control devices?

List the non-profit organization applying for the street closure if alcohol is present:

List all the streets, dates and times of the closures: Race Events only need to list streets closed that require additional set-up and/or tear-down time such as start/finish lines, vendor areas, first-aid stations, parking for support vehicles, etc. Not required to list all the roads used for the course.

Closed Street / From / To Start Date Start Time End Date End Time

Sample: Washington Blvd / Broad St / Town St 1/1/2018 8:00am 1/1/2018 8:00pm

At least one signature must be obtained from the occupant for each separate residence or business place adjacent to the Street Closure Area.

Signature Name/Printed Street Address Phone List One

Owner/Renter

If additional space is needed, it is permissible to copy this form. Approvals required from City staff on page 7 of application.

Are you removing any parking meters from service? Yes No If “yes” an official Meter Request Form (appendix F) must be submitted to Public Service Department 30 days prior to event.

2018 City of Columbus Event Application

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9. FIRST-AID SERVICESWill you hire Columbus Fire for your event first-aid? Yes No

If no, please describe your first-aid plan:

Columbus Fire Special Events Unit MUST approve the first-aid plan for all RACE EVENTS in order to receive an Event Permit. Contact Columbus Fire Special Events Office, 614-221-3132 ext.75010, to determine an approved first-aid plan for a Race Event only.

10. POLICE/SECURITY SERVICEColumbus Police will determine how many officers are required for your event if needed. Contact 614-645-4375 to arrange police.

Will you hire Columbus Police for your event? Yes No

Will you hire private security for your event? Yes No If yes, name of security company and contact person: Phone:

Will you hire overnight security for your event? Yes No If yes, Name of security company and contact person: Phone:

Columbus Police Special Events Unit MUST approve requested course for all RACE EVENTS in order to receive an Event Permit.

Contact Columbus Police, 614-645-4375, to determine the number of officers and vehicles assigned for a Race Event only.

11. PORTABLE RESTROOMSYou are responsible for coordinating restrooms to accommodate your event attendees and participants.

Will your event have portable restrooms? Yes No If “no” skip to section 12.

Name and telephone number of company supplying restrooms:

Number of single units: Number of multi-units: Number of handicap units:

Delivery date and time: Removal date and time:

12. TENTSWill your event have tents? Yes No If “no” skip to section 13. If yes, list the tent sizes, number of tents and method of anchoring:

Size: Number: Method of Anchoring (if applicable):

Size: Number: Method of Anchoring (if applicable):

Size: Number: Method of Anchoring (if applicable):

Size: Number: Method of Anchoring (if applicable):

Size: Number: Method of Anchoring (if applicable):

Name of tent supply company and contact person: Cell:

Delivery date and time: Removal date and time: All tents over 400sq/ft need additional permits from Building and Zoning Services and Columbus Division of Fire. If needing access to water for tent barrels, contact the Division of Water and complete section 19.

Yes No If “no” skip to section 14. 13. TEMPORARY STAGES

Will your event have temporary stages?

Portable Stages/Platforms: Size(s): Height off the ground: Stages greater than 400sq/f and/or 12in or more off the ground need additional permits from Building and Zoning Services.

Mobile Stage/Stage Van type and size:

Will the stage(s) be covered? Yes No

If yes, indicate the intended method of anchoring:

Are you interested in renting the City of Columbus SL250 Stage Van (if available)? Yes No If yes, please contact CRPD Office of Special Events, 614-645-7996, for additional information and to confirm availability.

2018 City of Columbus Event Application

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14. SOUND PRODUCTIONWill the event have amplified sound? Yes No If “no” skip to section 15.

Source of Sound: Live Music DJ Other:

Supplemental Noise Abatement License (Race Events Only): What time will amplified sound begin for pre-race announcements? to

What time will continuous amplified sound begin? to

Will Race Event amplified sound be stationary? Yes No If “no,” you must clearly mark locations and duration of sound on your course map to be considered for an exemption from the City Noise Ordinance.

List the Event Entertainment Coordinator/ Stage Manager:

Cell Phone: Email:

List the name of the Sound Company and onsite contact:

Cell Phone: Email:

Describe Sound System (Including, but not limited to, total wattage of system, number and size of speakers and proposed location of equipment and speakers. Additional documentation and stage layout may be attached):

Describe Sound Mitigation Measures Planned or Implemented (Including, but not limited to, placement of equipment, direction of

sound and plan for monitoring decibel levels. Additional documentation may be attached):

Please include proposed dates and hours for amplified sound, and/or any sound checks/audio system testing. Please indicate if each day is being used for Set-up Day(s), Event Day(s) or Tear-down Day(s).

Day Date Set-Up / Event / Tear-Down Start Time End Time

Sunday . . . .

Monday . . . .

Tuesday . . . .

Wednesday . . . .

Thursday . . . .

Friday . . . .

Saturday . . . .

15. FOOD VENDING OPERATIONSWill your event have onsite cooking? Yes No

If yes, how will food be prepared (grill, deep fryer, charcoal, etc.):

Will your event have food/mobile truck vendors selling food? Yes No

If yes, list all food vendors/products:

Will you have food giveaway? Yes No

If yes, list all food given away:

2018 City of Columbus Event Application

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16. MERCHANDISE VENDING OPERATIONS Will your event be selling merchandise? Yes No

If yes, list vendors/items sold:

Will you have a product giveaway? Yes No

If yes, list all products given away:

17. REFUSE MANAGEMENT Event Coordinator is responsible for collection and proper disposal of all litter, grease, ash, and gray water generated by your event.

What trash/recycling receptacles will be utilized for your event?

How will the trash/recycling containers be emptied?

How will the trash/recycling be disposed?

Number of dumpsters ordered? Size of dumpsters?

Delivery date and time for dumpsters: Removal date and time:

List the name and telephone number of all companies providing waste collection and removal services:

For a fee, Street Maintenance Operations is available to assist with street sweeping and the Refuse Collection Division is available for trash removal collection.

18. ELECTRIC SERVICE Do you need to hook up to a basic electric source? Yes No

Will a generator be used to provide event power? Yes No Generators distributing power will require additional permits. Portable generators directly powering equipment do not require permits.

Do you need access to power in excess of standard outlets? Yes No

If yes, list the name and cell phone number of your electrical contractor:

19. WATER SERVICE The City of Columbus Division of Water can provide temporary water service for your event.

Please list any needs for water if applicable:

20. PARKING Parking is permitted only in designated areas of City parks. Please describe the parking arrangements you have made for staff, volunteers, entertainers, patrons, supply trucks, vendors, persons w/disabilities, shuttle services, and drop-off/pick-up locations:

21. ALCOHOL SALES. If you intend to serve/sell alcohol at your event, Alcohol Variance Legislation and City Council permission may be required. The CRPD Office of Special Events can assist you provided your request is submitted 90-120 days in advance.

Do you plan on applying for a Temporary Liquor Permit from the State of Ohio? Yes No

If “yes” where will alcohol be consumed? City Park Street Private Property

What non-profit will be applying for the temporary alcohol permit?

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22. EVENT CHECKLIST. You Must Submit The Following:

Non-refundable Application Fee(s) Make check payable to “City Treasurer” Park Usage Fee(s) (if applicable) Return this application to: Event Site Map CRPD OFFICE OF SPECIAL EVENTS Course Map and Turn by Turn Description (if Applicable) 1111 EAST BROAD STREET, SUITE 101

Certificate of Insurance - COLUMBUS, OH 43205-1303

23. ACKNOWLEDGEMENT/SIGNATURE.

I, the event coordinator understand that I am responsible to provide all information necessary to meet the conditions and requirements of the application process and that by providing such information it is no guarantee that my proposed event will be issued a permit by the Columbus Recreation and Parks Department. I further accept responsibility to hold free and harmless the City of Columbus and to meet all city rules and regulations including submitting proof of proper insurance, a detailed site map, payment of all city fees (no refunds), and details for any contract services required to make the proposed event safe and successful. I also accept responsibility for securing music licenses if my event grosses more than $25,000.00 in revenue. I understand that all information listed on my application, permit, attachments and supporting documents are subject to public disclosure by the City of Columbus. I agree and understand that it is my responsibility to oversee all contractors, vendors, volunteers or parties affiliated with the event and to insure compliance will all policies, rules and guidelines of the City of Columbus and other relevant procedures and laws. I verify that I have read and understand this application and the conditions under which my request will be considered. The risk of promoting an event before a permit is issued is the sole responsibility of the applicant. Should the premises be made impractical for use by any cause, the City of Columbus may, at its discretion, reissue the permit for another city property, or terminate and void the permit. The user expressly waives any and all claims for damage or loss of profit and other compensation should the permit be terminated.

Event Coordinator’s Signature: Date:

24. APPROVALS – OFFICE USE ONLY

Race Events Approvals (if applicable):

Columbus Police Special Events Unit

Race Event Course Approved: Yes No

Notification of Intent Required: Yes No

Approval Signature:

Columbus Fire Special Events Unit

First-Aid Plan Approved: Yes No

Notification of Intent Required: Yes No

Approval Signature: Block Party/Street Closure Approvals (if applicable):

Approval Signature: (Columbus Division of Police, Special Events Unit – 120 Marconi Blvd., 614-645-4975)

Major Thoroughfare? Yes No

Officers Needed: Sgts. Needed: Vehicles Needed:

Approval Signature: (Columbus Fire Prevention Bureau, Lieutenant Brian Fowler, 3639 Parsons Ave., 614-645-7641 x 5605)

Approval Signature: (Columbus Division of Traffic Management, Mark Dipiero, 1820 E. 17

th Ave., 614-645-5845)

Approval Signature: (Columbus Division of Refuse Collection, T.J. Black, 2100 Alum Creek Dr., 43207, 614-645-0525 )

Approval Signature: (Columbus Division of Infrastructure Management, Ric Rossetti, 111 N Front St., 1

st Floor, 614-645-3039)