2018-2019 student handbook johnson city campus · 2019-08-23 · trichology the study of trichology...

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2018-2019 Student Handbook – Johnson City Campus

222 East Unaka Avenue 74 Parky Plaza Loop Johnson City TN 37601 Whitesburg KY 41858 (423) 926-9095 (606) 633-8784

www.jennyleaacademy.com

http://www.jennyleaacademy.com/

Jenny Lea Academy of Cosmetology Student Handbook

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Date of Publication: July 1, 2018

This handbook is a guideline of what Jenny Lea Academy expects from its students. The academy reserves the right

to modify its policies based on changes in accreditation requirements, state or federal laws, or for any other reason

at the discretion of Jenny Lea Academy. Changes will be made with the approval of the appropriate regulatory

agencies. With the publication of this handbook all previous volumes become obsolete. All students should review

the catalog to determine factual information about the academy. The student should also be aware that some

information in the catalog may change. It is recommended that students considering enrollment check with the

Admissions Office to determine if there is a change from the information provided in the catalog.


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TABLE OF CONTENTS

Table of Contents .......................................................................................................................................................... 3

The School ..................................................................................................................................................................... 5

Mission Statement .................................................................................................................................................... 5

Objectives ................................................................................................................................................................. 5

Our Founder .............................................................................................................................................................. 6

Our Facilities ............................................................................................................................................................. 6

Faculty ....................................................................................................................................................................... 6

Administrative Staff .................................................................................................................................................. 6

Programs ........................................................................................................................................................................ 7

Cosmetology Program Curriculum ............................................................................................................................ 7

Aesthetics Program Curriculum .............................................................................................................................. 10

Nail Program Curriculum ........................................................................................................................................ 12

Instructor Program Curriculum ............................................................................................................................... 15

Admissions ................................................................................................................................................................... 16

Admission Requirements ........................................................................................................................................ 16

Cosmetology, Aesthetics and Nail technician Programs .................................................................................... 16

Instructor Program ............................................................................................................................................. 16

Enrollment Agreement ........................................................................................................................................... 16

Re-Enrollment Policy............................................................................................................................................... 17

Transfer Policy ........................................................................................................................................................ 17

Transfer from Jenny Lea Academy .......................................................................................................................... 17

Institutional Refund Policy ........................................................................................................................................... 17

Cost of Education ......................................................................................................................................................... 18

Program Charges .................................................................................................................................................... 19

Over Contract Charges ............................................................................................................................................ 19

Payment Schedule .................................................................................................................................................. 19

Late Payments ........................................................................................................................................................ 20

Acceptable Methods of Payment ........................................................................................................................... 20

Scholarships ............................................................................................................................................................ 20

Scholarships for Instructor Program ....................................................................................................................... 20

Financial Aid ................................................................................................................................................................. 20

Financial Aid Options: Federal Pell Grant Program and Direct Student Loan Program ......................................... 21

Federal Pell Grant............................................................................................................................................... 21

Federal Stafford Loan ......................................................................................................................................... 21

Federal Plus Loan ............................................................................................................................................... 21

FAFSA: Free Application for Federal Student Aid ................................................................................................... 21

Student Responsibilities ......................................................................................................................................... 21

About Financial Aid ................................................................................................................................................. 22

Verification Policy ................................................................................................................................................... 22

Satisfactory Academic Progress (SAP) ......................................................................................................................... 24

SAP Warning ........................................................................................................................................................... 25

SAP Probation ......................................................................................................................................................... 25

Appeals ................................................................................................................................................................... 25

Program Schedules ...................................................................................................................................................... 26

Holidays ....................................................................................................................................................................... 26

School Closings ............................................................................................................................................................ 26


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Attendance .................................................................................................................................................................. 27

Attendance Policy (pool of hours) .......................................................................................................................... 27

Notice of Absence ................................................................................................................................................... 27

Leaving Early ........................................................................................................................................................... 27

Arriving Late ............................................................................................................................................................ 28

Saturday Attendance .............................................................................................................................................. 28

Make-up Hours ....................................................................................................................................................... 28

Time Keeping Guidelines ........................................................................................................................................ 28

Time Clock Corrections ........................................................................................................................................... 29

Lunches ................................................................................................................................................................... 29

Attendance Percentage Requirements........................................................................................................................ 29

Leave of Absence Policy ............................................................................................................................................... 31

Policy & Procedures ..................................................................................................................................................... 33

Code of Ethics .............................................................................................................................................................. 33

Social Media Policy ...................................................................................................................................................... 33

Academic Standards .................................................................................................................................................... 34

Grading System and Standard of Progress .................................................................................................................. 34

School Termination ...................................................................................................................................................... 35

Graduation Requirements ........................................................................................................................................... 36

Job Placement.............................................................................................................................................................. 36

School Policy for Student Records ............................................................................................................................... 36

Privacy Notice .............................................................................................................................................................. 36

Physical Demands ........................................................................................................................................................ 37

Safety Requirements ................................................................................................................................................... 38

Employment Opportunities ......................................................................................................................................... 38

Compensation Potential .............................................................................................................................................. 38

Dress Code ................................................................................................................................................................... 38

Student Services .......................................................................................................................................................... 39

Counseling/Housing ..................................................................................................................................................... 40

Video/Photographing .................................................................................................................................................. 40

Campus Safety & Security ............................................................................................................................................ 40

Fire .......................................................................................................................................................................... 40

Fire Drills ................................................................................................................................................................. 40

Tornado................................................................................................................................................................... 40

Security Policy and Procedures ............................................................................................................................... 41

School Drug Policy and Procedure .......................................................................................................................... 41

Local Drug and Alcohol Rehab Centers ................................................................................................................... 41

Campus Security Report ......................................................................................................................................... 41

Complaint Procedure ................................................................................................................................................... 42

Non-Discriminatory Policy ........................................................................................................................................... 42

Sexual Harassment and Sexual Violence Policy ........................................................................................................... 42

Certification Statement ............................................................................................................................................... 45

Appendix A: Student Parking ...................................................................................................................................... 46

Appendix B: Emergency and Fire Alarm Procedures .................................................................................................. 47

Appendix C: 2018-2019 Jenny Lea Academy Calendar ............................................................................................... 48

Glossary ....................................................................................................................................................................... 49


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Jenny Lea Academy in Johnson City, TN

THE SCHOOL

Jenny Lea Academy of Cosmetology (JLA) operates two campuses:

The Johnson City location opened its doors in 2006 at:

222 E Unaka Ave., Johnson City TN 37601

Phone: (423) 926-9095

The Kentucky location opened in 1984 at:

74 Parkway Plaza Loop, Whitesburg KY 41858

Phone: (606) 633-8784

All JLA campuses are accredited by the National Accrediting Commission of Career Arts and Sciences (NACCAS), 4401

Ford Avenue Alexandria, Virginia, 22302, phone (703) 600-7600. NACCAS is recognized by the U. S. Department of

Education as a national accrediting agency for post-secondary schools and programs of cosmetology arts and

sciences.

JLA is authorized by the Tennessee Higher Education Commission. This Authorization must be renewed each year

and is based on an evaluation by minimum standards concerning quality of education, ethical business practices,

health and safety, and fiscal responsibility.

Jenny Lea Academy of Cosmetology is owned by Virginia Lewis.

MISSION STATEMENT

The primary purpose of Jenny Lea Academy of Cosmetology (JLA) is to educate top quality individuals in the arts and

sciences of Cosmetology, Aesthetics and Nails. Using the most innovative techniques, our goal is to prepare our

graduates for professional and well-paying careers in the salon and spa industries.

OBJECTIVES

Jenny Lea Academy of Cosmetology will:

▪ Never have a student/instructor ratio greater than 20:1

▪ Provide an environment conducive to higher education.

▪ Provide quality education to all students respective of their program choice.

▪ Provide clean, well maintained physical facilities, professional equipment and professional products

appropriate and adequate for the student to achieve his or her professional goals and objectives.

▪ Seek to continually train students in skills equal to and beyond those required for licensure and job level

entry.

▪ Seek to be a center for continuing education for all students.

▪ Provide positive reinforcement to every student academically and personally.

▪ Seek to train professionals that are desired by area salons and spas.


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▪ Continually seek to provide greater student and graduate support services.

▪ Seek to embrace an attitude of intense gratitude to all who contribute to our success and ultimately that of

each person achieving his or her goals through our leadership.

OUR FOUNDER

Virginia Lewis is a business professional, Cosmetologist, and Educator who has dedicated over

thirty years to the beauty industry.

OUR FACILITIES

JLA was founded in 1984 by Ms. Virginia Lea Lewis. The Johnson City location is licensed by the

Tennessee State Board of Cosmetology, 500 James Robertson Parkway, 1st Floor, Nashville,

Tennessee 37243. In its admissions, instruction, and graduation policies; JLA practices no

discrimination on the basis of age, sex, color, race, creed, religion, financial status, or country, area of origin or

residence or ethnic origin. The school occupies a space of approximately 19,000 square feet. Smoking on the

Johnson City campus is restricted to a designated smoking area.

We offer personal lockers, a student lunch area, and parking for students and clients.

A private area is available for interviewing and counseling students.

The clinic area consists of 60 working stations where students get practical experience on clients under the direct

supervision of an instructor. Each program has its own spacious classroom and is fully equipped to aid students in

learning the theory and practical aspects of Cosmetology, Aesthetics and Nail Technology.

FACULTY

Cosmetology Instructors Aesthetics Instructors

Robin Dillow Page Williams

Rachel Anderson Nickie Odom

Judy Fritts

Kathy Longworth

ADMINISTRATIVE STAFF

Karen Sochon– Business Manager

TeriAnn Reynolds – Financial Aid Administrator

Kathy Hatley – Admissions Director


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PROGRAMS

COSMETOLOGY PROGRAM CURRICULUM

JLA uses the world renowned Milady training system.

The Tennessee State Board of Cosmetology requires

1,500 hours of instruction for this curriculum. Full time

attendance at Jenny Lea Academy is considered to be

35 hours per week. The Cosmetology full-time

schedule can be completed within 12 months with

good attendance.

The following requirements have been established by

the Academy; they meet and/or exceed those

required by the state licensing agency.

Cosmetology students must receive 300 clock hours of instruction before being allowed to serve a client. During the

first 300 hours the student will be practicing on mannequins or fellow students. Students may only render

cosmetology services within the school.

After completing 300 hours students will move to the clinic floor and start receiving clients.

PROGRAM OVERVIEW

General ......................................................................................................................... 300 hrs.

Sterilization, Sanitation and Bacteriology, Anatomy and Physiology, Shop Ethics, Personality and Salesmanship, State

Law

Chemical ....................................................................................................................... 600 hrs.

Permanent waves, Hair Relaxer, Hair Coloring, Bleaching and Toning,

Hair Structure and Chemistry, and Sculptured Nails

Physical ......................................................................................................................... 600 hrs.

Shampooing and rinses, Hair and Scalp Care, Hair Shaping, Hair dressing and Styling, Facials, Arching, Lash and Brow

Tinting, Manicures and Pedicures

PROGRAM CONTENT

1. History and Career Opportunities

2. Life Skills

3. Your Professional Image

4. Communicating for Success

5. Infection Control: Principles and Practices

6. General Anatomy and Physiology

7. Skin Structure, Growth, and Nutrition

8. Skin Disorders and Diseases

9. Nail Structure and Growth

10. Nail Disorders and Diseases

11. Properties of the Hair and Scalp

12. Basics of Chemistry

13. Basics of Electricity

14. Principles of Hair Design

15. Scalp Care, Shampooing, and Conditioning

16. Haircutting

17. Hairstyling

18. Braiding and Braid Extensions

19. Wigs and Hair Additions

20. Chemical Texture Services

21. Hair coloring

22. Hair Removal

23. Facials

24. Facial Makeup

25. Manicuring

26. Pedicuring

27. Nail Tips and Wraps

28. Monomer Liquid and Polymer Powder Nail

Enhancements

29. Light Cured Gels

30. Preparing for Licensure and Employment

31. On the Job

32. The Salon Business

PROGRAM REFERENCE MATERIALS


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Milady Standard Cosmetology, 13th Edition

Milady Standard Cosmetology Theory Workbook

Milady Standard Cosmetology Practical Workbook

Milady Standard Cosmetology Exam Review

Tennessee Cosmetology Laws & Rules, 2018

INSTRUCTIONAL METHODS

Our Cosmetology program uses many exciting methods to teach our curriculum. We are a Milady training facility, some of the

methods used are; textbooks, Instructor lecture, demonstrations, mannequin training, supervised practical services on clients

and fellow students, DVD video presentations, product/manufacturer educational demonstrations as well as other methods.

COSMETOLOGY PROGRAM OUTLINE

Personal and Professional Development

Students will learn professional conduct and ethics towards clients, employers, and coworkers as well as developing a

professional appearance.

Bacteriology, Sanitation and Disinfection

Students are taught contamination control and proper sanitation and disinfection. Students will learn blood spill procedures

and universal precautions.

General Anatomy and Physiology

Students will learn a general overview of Anatomy and Physiology, from the basic cell structure to the systems of the body.

Electricity

This subject area covers the principles of electricity, safety measures, effects and how electricity is used in the cosmetology

field.

Chemistry

An understanding of the pH scale, cosmetic products and ingredients, product safety will help the cosmetologist in determining

the best products to use for each client.

Trichology

The study of trichology will cover hair formation and growth, hair structure, behavior and color. It will also cover hair and scalp

conditions, including understanding hair loss and shampooing of the hair.

Principles of Hair Design

Client consultation and communication are key elements for design decisions with your client. Learning how to read your client

through their personality, clothing and lifestyle help your design composition.

Haircutting

This subject area is a series of classes offering instruction on learning how to sculpt hair, implement sculpting tools and

techniques that utilize shears, tapering shears, razor, and electric clippers.

Hair Styling

This subject area is a series of classes offering instruction in learning how to mold, scale and set the hair with rollers, pin curls,

finger waves, air forming and curling iron techniques.

Braids, Wigs and Hair Additions

In this subject area you will learn the history, composition, construction, and how to service and maintain wigs and hairpieces.

You will also learn the basics of braiding and braid extensions.

Chemical Texture Services

This subject area is a grouping of classes designated to offer instruction on learning how to create curl in straight

hair and remove curl from existing curl patterns. Hair coloring

This subject area offers information on the study of the artistic, scientific, and chemical principles of color in

theory, concept and application.

Nail Care


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This subject area provides information of nail services including manicures, pedicures, and artificial nail services as well as nail

disorders and diseases.

Skin Care

This subject area provides information of skin care services including makeup, basic facials, hair removal, as well as skin

disorders and diseases.

Practical Cosmetology Services

Cosmetology students will provide salon services with instructor supervision and evaluation.

State Law and Regulations

This segment allows the student to become familiar with the state laws and regulation of the State of Tennessee

Preparation for State Board Examination

With the assistance of the instructor, the Cosmetology student will review and prepare for state board examination.


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AESTHETICS PROGRAM CURRICULUM

The Tennessee State Board of Cosmetology requires 750 hours

of instruction for this curriculum. Full time attendance is

considered to be 32.5 hours per week. The full time schedule

can be completed within 6 months with good attendance.

The Aesthetics student must receive 150 clock hours of

instruction before being allowed to serve a client. During the

first 150 hours the student will be practicing on mannequins or

fellow students. Students may only render aesthetic services

within the school.

PROGRAM OVERVIEW

General ......................................................................................................................... 150 hrs.

Sterilization, Sanitation and Bacteriology, Anatomy and Physiology, State Law, Professional Ethics, Personality, and

Salesmanship

Chemical ....................................................................................................................... 150 hrs.

Skin Conditions and Disorders, Nutrition, Aging Factors, Product Ingredients and Usage, Waxing, Lash and Brow

Tinting, EPA and OSHA requirements

Physical ......................................................................................................................... 450 hrs.

Massage movements and manipulations, Masks, Facial Treatments with and without the use of machines, Skin

Analysis and Consultation, Application of all products and machines, Color Theory, Make-up and Corrective Make-up

and Eyebrow Arching

PROGRAM CONTENT

1. History and Career opportunities in Esthetics

2. Life Skills

3. Professional Image


5. Infection Control

6. Chemistry

7. Electricity

8. Nutrition

9. Physiology and Histology of the Skin

10. Disorders and Diseases of the Skin

11. Skin Analysis

12. Skin Care Products

13. The Treatment Room

14. Facial Treatments

15. Facial Massage

16. Facial Machines

17. Hair Removal

18. Advanced Topics and Treatments

19. The World of Makeup

20. Business Skills

21. State Law and Regulations

22. Preparation for State Board Examination

PROGRAM REFERENCE MATERIAL

Milady’s Standard Fundamentals for Aestheticians

Textbook, Eleventh Edition

Tennessee Cosmetology Laws and Rules, 2018


Our Aesthetics program uses textbooks, Power Point Instructional Videos, Power Point lectures, demonstrations, mannequin

training, supervised practical services on clients and fellow students, DVD video presentations, product / manufacturer

educational demonstrations as well as other methods.

AESTHETICS PROGRAM OUTLINE

History and Career Opportunities

Outlines the origin of Esthetics through the 21st century and where it may go in the future.

Life Skills

Students will learn time management, setting goals, and establishing a solid foundation for their career.


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Professional Image

Students will be taught the importance of personal hygiene and discuss interacting manager, co-workers, and clients.

Communicating for Success

Students will learn how to build special skills for a successful career in Esthetics and learn how to service and retain a loyal

client.

Infection Control

Students will be given the tools and knowledge in how to prevent infectious viruses and bacteria and how to prevent them from

becoming transmitted.

Basic Chemistry

Provides essential information that will help guide your work with clients and enable students to make decisions about

treatments while understanding the pH scale, cosmetics products and ingredients.

Electricity and Electrical Equipment

Students will learn principles of electricity, currents and equipment used in aesthetics as well as safety precautions and

contraindications.

Basics of Nutrition

Students will be able to understand the effects of nutrition on the skin and will learn how to use both vitamins and minerals

topically and internally.

Physiology and Histology

This segment teaches students about skin anatomy and function.

Facials and Massage Manipulations

Students will learn various facials with and without machinery and facial massage movements.

Hair Removal

Students will understand the hair growth cycle and different modalities of hair removal for all area of the body for both men

and women.

The Skin Care Business

Students will be equipped with valuable information on establishing their own business.

The World of Makeup

Students will be provided with a reference in the future, with appearance-enhancement services growing in demand.

The Treatment Room

We train students to set up the treatment room and create the correct atmosphere for both the client and esthetician.

Facial Treatments

Students will learn methods used during several types of facials and their benefits as well as contraindications.

Skin Analysis

This will introduce the esthetics student to different skin types and conditions, stressing the necessity of a thorough client

consultation.

Skin Care Products

Students will the chemistry, ingredients, and skin care product selection.


This segment allows the student to become familiar with the state laws and regulation of the State of Tennessee.


With the assistance of the instructor, the Aesthetics student will review and prepare for their state examination.

Advanced Topics and Treatments

Students are provided of an overview of the body and clinical procedures used with cosmetic surgery and the popular spa

treatments.


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NAIL PROGRAM CURRICULUM

The Tennessee State Board of Cosmetology requires 600

hours of instruction for the Nail program. This program

requires 6 months to complete depending on attendance.

The Nail program is designed to produce a qualified and

capable nail technician. Upon completion and licensure by

the state, the nail technician will be able to perform all nail

services in a licensed shop.

The following requirements have been established by the

Academy; they meet and/or exceed those required by the

state licensing agency. The Nail student must receive 150

clock hours of instruction before being allowed to serve a client. During the first 150 hours the student will be

practicing on mannequins or fellow students. Students may only render nail services within the school.

PROGRAM OVERVIEW

General ......................................................................................................................... 150 hrs.

Sterilization, Sanitation and Bacteriology, Anatomy and Physiology, State Law, Salon Management and Ethics

Chemical ....................................................................................................................... 100 hrs.

Product Knowledge, Ingredients and usage of materials, Manicuring and Pedicuring, EPA and OSHA requirements

Physical ......................................................................................................................... 350 hrs.

Massage, Manicuring, Pedicuring, Nail Care, Nail Artistry, Nail Wraps, Sculptured Nails, Nail Tips, Gel Nails, and Nail

Safety.

PROGRAM CONTENT

1. History and Opportunities

2. Life Skills

3. Your Professional Image


5. Infection Control

6. Anatomy and Physiology

7. Skin Structure and Growth

8. Nail Structure and Growth

9. Nail Diseases and Disorders

10. Basics of Chemistry

11. Nail Product Chemistry

12. Basics of Electricity

13. Manicuring

14. Pedicuring

15. Electric Filing

16. Nail Tips and Wraps

17. Nail Enhancements

18. UV Gels

19. The Creative Touch

20. Seeking Employment

21. Salon Business Skills

22. State Law and Regulations

23. Preparation for State Board Examination


Milady’s Standard Nail Technology, Sixth Edition

Milady’s Standard Nail Technology Workbook, 6th Ed

Milady’s Standard Nail Technology Exam Review



Our nail program uses many exciting methods to teach our curriculum. Many of the methods used are: textbooks, Instructor

power point lecture, demonstrations, mannequin training, supervised practical services on clients and fellow students, DVD

video presentations, product/manufacturer educational demonstrations as well as other methods.

NAIL TECHNICIAN PROGRAM OUTLINE


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History and Career Opportunities

Students will learn a brief history of nail technology as well as career paths for the nail technician.

Life Skills

As an introduction to professional development, students will learn the psychology of success defined in self-management,

time management, study skills, ethics, as well as personality and attitude development.

Professional Development

In the area students are taught the keys to beauty and wellness through the physical presentation.

Communicating for Success

This segment introduces students to the communication basics needed for human relations and the client consultation.

Infection Control

Students will learn the principles of infection, prevention, and regulations for the professional salon image.

Anatomy and Physiology

Students will learn a general overview of Anatomy and Physiology, from the basic cell structure to the systems of the body.

Skin Structure and Growth

Students will review the anatomy of the skin, disorders of the skin, and maintaining skin health.

Nail Structure and Growth

Nail students will understand the structure and anatomy of the nail.

Nail Diseases and Disorders

Students will learn to recognize nail diseases and disorders.

Basics of Chemistry

This segment is an overview of the basics of chemistry, matter, and potential hydrogen.

Nail Product Chemistry

Students will learn the overexposure principle and learn about adhesions, adhesives, and primers.

Basics of Electricity

This segment is important for students to learn electrical equipment safety.

Manicuring

Students will learn different types of manicures and the basics of Nail tools.

Pedicuring

Students will learn different types of pedicures as well as disinfection.

Electric Filing

Students will learn how to choose an electric file, electric bits, and safety tips for electric filing.

Nail Tips and Wraps

During this segment, students will learn nail wrap applications, maintenance, repair and removal.

Nail Enhancements

Students will learn the theory and practical applications of monomer liquids and polymer powder nail enhancements as well as

maintenance, crack repair and removal.

UV Gels

Students will be taught when to use UV Gels, how to choose proper UV Gels, UV Lights, polishes, and basic application.

The Creative Touch

Students will be introduced to Nail Art, Color theory, Embellishments, and Air-brushing.

Salon Business Skills


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This final segment ensures all students are prepared for licensure, the job interview and employment by teaching them resume

and portfolio building.


This segment allows the student to become familiar with the state laws and regulation of the State of Tennessee.


With the assistance of the instructor, the Nail student will review and prepare for their state examination.


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INSTRUCTOR PROGRAM CURRICULUM

The Tennessee State Board of Cosmetology requires 300 hours of instruction for the Instructor program. This

program requires 6 months to complete depending on attendance. The Instructor program is designed to produce

qualified and capable Instructors. Upon completion and licensure by the state, the student will be able to teach in

a school of Cosmetology. The maximum hours are 40 hours per week with a minimum completion time of 8 weeks.

The following requirements have been established by the Academy; they meet and/or exceed those required by the

state licensing agency. An instructor’s license shall include no less than a total of one hundred (100) clock hours/3

credit hours in lesson planning and motivation.

PROGRAM OVERVIEW

(The Tennessee State Board of Cosmetology requires 300 hours of instruction.)

General ......................................................................................................................... 150 hrs.

Practical Education, State Law and Regulations, Record Keeping, Professional Development, Program Outlining and

Development, Lesson Planning and Motivation

Physical ......................................................................................................................... 150 hrs.

Demonstration Techniques, Examination and Analysis, Classroom Management, Teaching Observation and Assisting,

Preparing Teaching Aids, Student Teaching


Milady’s Master Educator Student Course Book & Exam Prep / Letha Barnes



Our instructor program uses a variety of methods to teach our curriculum.


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ADMISSIONS

ADMISSION REQUIREMENTS

COSMETOLOGY, AESTHETICS AND NAIL TECHNICIAN PROGRAMS

Jenny Lea Academy of Cosmetology admissions policy requires that applicants meet the following:

▪ Have successfully completed high school as evidenced by copy of diploma or official transcripts showing

high school completion.

▪ Have successfully completed high school equivalency as evidenced by copy of GED certificate.

▪ Have successfully completed a homeschool program that state law treats as a home or private school

as evidenced by a secondary school completion credential from the state where schooling was

received.

▪ Complete an Enrollment Application

▪ Be at least 16 years of age.

INSTRUCTOR PROGRAM

Jenny Lea Academy of Cosmetology admissions policy requires that applicants meet the following:

▪ Have successfully completed high school as evidenced by copy of diploma or official transcripts showing

high school completion.

▪ Have successfully completed high school equivalency as evidenced by copy of GED certificate.

▪ Hold a current Tennessee Cosmetology, Aesthetics or Nail Technician License for at least 3 continuous

years.

▪ Be 18 years of age.

▪ Complete an Enrollment Application.

All students must provide:

▪ Proof of age documented by a government issued picture ID

▪ Social Security Card

▪ Valid high school Diploma, certified transcripts, or a valid GED certificate

Not all applications for enrollment are accepted.

Before beginning classes, a student must pay tuition and fees either by cash, confirmed financial aid or a pre-

arranged interest free payment plan. If paying monthly and the payment is not made by the agreed upon date, the

unpaid balance shall become immediately due, and/or attendance may be held in abeyance (suspension) at the

discretion of the administration until such payment is paid in full. Institutional scholarships, tuition waivers, or

discounts will not be credited to the students account until the successful, on-time completion of a program.

ENROLLMENT AGREEMENT

The student agrees to abide by the rules and policies as outlined in this handbook for their period of enrollment.

Should NACCAS or the U.S. Department of Education issue regulations affecting a policy change subsequent to a

student’s enrollment, students will receive written notification. Should Jenny Lea Academy of Cosmetology make

changes in policy subsequent to a student’s enrollment, students will receive written notification of such change.

The student agrees to attend classes as scheduled.

No change or representation to the enrollment agreement will be recognized unless made in writing. If the student

cancels his/her enrollment at JLA within 3 business days of signing the agreement but prior to entering classes,


2018-07-01 17

he/she shall be entitled to a refund of all monies paid to the school less the registration fee of $100.00. Appropriate

refunds are made within 30 days of written notice that the student will not begin classes.

RE-ENROLLMENT POLICY

Former JLA students, who wish to re-enroll, must request approval from the school administration.

Students who re-enroll within 30 days of their withdrawal date will be charged for hours remaining. The settlement

calculation for the former enrollment will be adjusted to reflect actual hours attended. The student will be

responsible for any balance owed from the former enrollment, a $100.00 drop fee and a $200.00 re-enrollment fee,

to be paid prior to re-enrollment.

Students who re-enroll more than 30 days after their withdrawal date may be evaluated scholastically in the same

manner as a transfer student to determine class level assignment. Tuition rates current at the time of re-enrollment

will apply. Arrangement for satisfactory payment of any applicable balance owed under the previous enrollment

must be made prior to re-enrollment.

Students are allowed one re-entry per program. Not all re-enrollment applicants will be accepted.

Former JLA students who have withdrawn more than once will not be considered for re-enrollment.

TRANSFER POLICY

Jenny Lea Academy gladly accepts transfer hours from another school, including high school cosmetology programs,

based on an evaluation of the student's comprehension of the course material.

You should obtain confirmation that Jenny Lea Academy of Cosmetology will accept any credits you have earned at

another educational institution before you execute an enrollment contract or agreement. You should never assume

that credits will transfer to or from any educational institution. It is highly recommended and you are advised to

make certain that you know the transfer of credit policy of Jenny Lea Academy and of any other educational

institutions you may in the future want to transfer the credits earned at Jenny Lea Academy before you execute an

enrollment contract or agreement.

Please note that students transferring to another school may not be able to transfer all the hours they earned at

Jenny Lea Academy; the number of transferable hours depends on the policy of the receiving school.

Once an enrollment contract has been executed, transfer hours will not be accepted.

TRANSFER FROM JENNY LEA ACADEMY

Transcript or transfer service for eligible students will be provided at a cost of $10.00. We reserve the right to

withhold transcripts, including academic scores and accumulated hours, from students under certain circumstances

including but not limited to defaulting on a Federal Student Loan or an unsatisfied account balance with the school.

Jenny Lea Academy cannot guarantee that any hours or academic scores obtained at Jenny Lea Academy will be

accepted by any other institution for transfer purposes. This is at the discretion of accepting institution and it is the

student’s responsibility to confirm if their hours/academics will be accepted by another institution.

INSTITUTIONAL REFUND POLICY


18 2018-07-01

For applicants who cancel enrollment or students who withdraw from enrollment a fair and equitable settlement

will apply. The following policy will apply to all terminations for any reason, by either party, including student

decision, program cancellation, or school closure. Any monies due the applicant or student shall be refunded within

45 days of official cancellation or withdrawal. Official cancellation or withdrawal shall occur on the earlier of the

dates that:

• An applicant is not accepted by the school. The applicant shall be entitled to a refund of all monies paid, less

the $100.00 registration fee, which is non-refundable.

• A student (or in the case of a student under legal age, his/her parent or guardian) cancels his/her enrollment

in writing within three business days of signing the enrollment agreement. Regardless of whether or not the

student has actually started classes, all monies collected by the school shall be refunded less the 100.00

registration fee, which is non-refundable.

• A student (or in the case of a student under legal age, his/her parent or guardian) cancels his/her enrollment

in writing after three business days of signing the enrollment agreement. Regardless of whether or not the

student has actually started classes, all monies collected by the school shall be refunded less the $100.00

registration fee, which is non-refundable.

• A student notifies the school of his/her withdrawal in writing.

• A student on an approved leave of absence notifies the school that he/she will not be returning. The date of

withdrawal shall be the earlier of scheduled return date or the date the student notified the school.

• A student is expelled by the school.

• In the cases where a written notification is given, the withdrawal date will be determined by the postmark on

the written notification, or the date the written notification was delivered to school administration.

• A student is expelled by the school. Unofficial withdrawals will be determined by the school by monitoring

attendance at least every thirty days.

For students who enroll and begin attending classes but withdraw prior to program completion (after three days of

signing the contract) the following schedule of tuition earned by the school applies. All refunds are based on

scheduled hours:

% OF SCHEDULED HOURS AMOUNT OF TUITION

TO TOTAL LENGTH OF PROGRAM OWED TO THE SCHOOL

0.01% to 4.9% 20%

5% to 9.9% 30%

10% to 14.9% 40%

15% to 24.9% 45%

25% to 49.9% 70%

50% and over 100%

All refunds will be calculated based on the students last date of attendance. Any monies due a student who

withdraws shall be refunded within 45 days of a determination that a student has withdrawn, whether officially or

unofficially. If the school permanently closes after a student has enrolled, the school will provide a pro rata refund

of tuition. If the school cancels a students’ program of study subsequent to their enrollment, the school will provide

a full refund of all monies paid or completion of the program at a later time.

Students who withdraw or terminate prior to program completion will be charged a cancellation (withdrawal) fee of

$100.00. This refund policy applies to tuition and fees charged in the enrollment agreement. Other miscellaneous

charges the student may have incurred (extra kit materials, books, products, unreturned school property, etc.) will

be calculated separately at the time of withdrawal.

COST OF EDUCATION


2018-07-01 19

PROGRAM CHARGES

Cosmetology

Quarter Hours Tuition Books/Kit Registration Fee Total Charges

1st 1-450 4,110 1,300 100 5,510

2nd 451-900 4,110 0 0 4,110

3rd 901-1200 2,740 0 0 2,740

4th 1201-1500 2,740 0 0 2,740

13,700 1,300 100 15,100

Aesthetics


1st 1-375 4,250 395 100 4,745

2nd 376-750 4,250 0 0 4,250

8,500 395 100 8,995

Nail Technician


1st 1-300 2,200 450 100 2,750

2nd 301-600 2,200 0 0 2,200

4,400 450 100 4,950

Instructor

Quarter Hours Tuition Books/Kit Registration

Fee

Total Charges

1st 300 2,300 100 100 2,500

OVER CONTRACT CHARGES

Students enrolled at Jenny Lea Academy are responsible and held accountable for their time and attendance. Any

student failing to complete his/her hours within 110% of their contracted program hours will be charged $10.00 per

hour for every hour still needed. See Attendance Policy (Pool of Hours – Page 25)

No student will be allowed longer than one and one-half (1 ½) times the scheduled program length to complete the

program.

Once a student has reached 110% of their scheduled program hours, they will be automatically charged for any

additional hours.

PAYMENT SCHEDULE

Each student will receive a payment schedule contained in their enrollment contract. Payments must be made to

the Admissions Office and must be received by the due date. Payments may be taken to the Admissions Office or

mailed to:

Jenny Lea Academy

Attention: Admissions Office

222 E Unaka Ave

Johnson City, TN 37601

A receipt is available for each payment. A tuition statement of account is issued upon completion of payments and

is available anytime upon request.


20 2018-07-01

LATE PAYMENTS

If a student fails to make a scheduled tuition payment, he or she will not be allowed to attend class, or accrue hours

until payment is made. Hours missed due to non-payment will affect the student’s attendance record and will be

factored into their Satisfactory Academic Progress as hours missed.

ACCEPTABLE METHODS OF PAYMENT

Students can pay by Visa, MasterCard, Discover, American Express, bank check, money orders, cashier check, check,

or cash. Please make all checks payable to Jenny Lea Academy.

SCHOLARSHIPS

Cosmetology and Aesthetics scholarships are offered by many companies and organizations. Students must apply

for scholarships on their own. For more information please visit the Financial Aid Office.

Scholarships offered by Jenny Lea Academy are subject to academic, attendance, and other criteria as set forth by

administration. Scholarships will be voided if a student fails to complete the program.

SCHOLARSHIPS FOR INSTRUCTOR PROGRAM

At the discretion of the school administration, a graduate from JLA may be awarded a scholarship for the Instructor

program. Recipients of this scholarship must be a graduate from JLA, be interviewed by the school administration,

and meet other academic criteria as set forth by administration. Scholarships will be voided if a student fails to

complete the program.

FINANCIAL AID


2018-07-01 21

Jenny Lea Academy of Cosmetology is approved by the United States Department of Education to offer the following

federal financial assistance programs whereby an eligible student is awarded a grant and/or loan for postsecondary

education. To be eligible to receive financial aid, a student must be enrolled at least half time.

FINANCIAL AID OPTIONS: FEDERAL PELL GRANT PROGRAM AND DIRECT STUDENT LOAN

PROGRAM

FEDERAL PELL GRANT

Grants are NOT repaid and are awarded primarily on the basis of a family’s ability or lack of ability to pay for higher

education. The amount you may be awarded in a Pell Grant depends on your cost of attendance, expected family

contribution (EFC), enrollment status (full or part-time) and whether you attend for a full academic year or less.

Pell Grants are awarded only to undergraduate students (those who haven’t earned a bachelor’s or graduate

degree).

FEDERAL STAFFORD LOAN

Student loans, unlike grants, are borrowed money that must be repaid, with interest, just like car loans and

mortgages. You cannot have student loans canceled because you didn’t like the education you received, didn’t get

a job in your field of study or you’ve been having financial difficulty. Loans are a legal obligation. We recommend

you read the Department of Education publication “Your Federal Student Loans: Learn the Basics and Manage Your

Debt”. You can find this publication at www.studentaid.ed.gov/repayingpub . The amount you may be awarded in

student loans depends on your cost of attendance, expected family contribution (EFC), enrollment status (full or

part-time) and whether you attend for a full academic year or less.

FEDERAL PLUS LOAN

This program enables parents with good credit histories to borrow for a dependent student. A parent may borrow

up to the cost of education minus any estimated financial aid per year. Repayment, plus a variable market rate of

interest is required with monthly payments beginning sixty days after the loan has been disbursed.

Jenny Lea Academy also participates in the following Federal programs: Veterans Administration, G.I Bill, MYCAA

(for military spouses) and Vocational Rehabilitation.

FAFSA: FREE APPLICATION FOR FEDERAL STUDENT AID

In order to have funds available by the time school begins,

students are encouraged to begin the application process two

months prior to the class starting date. Students must

complete the Free Application for Federal Student Aid

(www.FAFSA.gov) including all verification documents and

Jenny Lea Academy Financial Aid Supplemental Forms to be

considered for grants and student loans. For more information

please contact the Financial Aid Office at (423) 926-9095,

extension 6.

Go to www.fafsa.gov to complete the FAFSA. Usually within 3-4 business days after you have completed your FAFSA

and it has been processed, the school will receive your information and will contact you to go over your Financial

Aid eligibility.

STUDENT RESPONSIBILITIES

http://www.studentaid.ed.gov/repayingpub

http://www.fafsa.gov/



22 2018-07-01

1. The student must be enrolled and maintain satisfactory academic progress to receive financial aid.

2. The student must sign an affidavit of educational purposes, Selective Service Registration compliance, and

default certification.

3. The student must notify the Financial Aid Office of any name or address change.

4. The student must notify the Financial Aid Office of any changes in his or her financial situation.

5. The student must notify the Financial Aid Office of any outside scholarships, grants, or other sources of

assistance.

6. The student must comply with all financial aid deadlines.

ABOUT FINANCIAL AID

• Selection Criteria: Students must file all forms as requested in a timely manner. Also, students may be

required to provide documentation to verify information provided on the FAFSA.

• The financial aid verification policy and deadlines are available upon request from the Financial Aid Office.

• Amount of Awards: The determination of the amount of the award is solely at the discretion of the agency

making the loan or award.

• Repayment: Terms of any loan or awards, including repayment schedules, are established by the agency

making the loan or award. Information regarding repayment should be obtained from the agency.

• Loan Counseling: All students receiving loan funds while attending Jenny Lea Academy will be required to

complete the master promissory note, entrance and exit counseling online at www.studentloans.gov.

VERIFICATION POLICY

Verification is a process which requires an institution to confirm the accuracy of information used to determine a

student's eligibility for federal student assistance. A student's file may be selected for verification by either the school

or by the U.S. Department of Education. The school will perform verification procedure only on files selected for

verification, unless the school administrator has reasons to believe that the file contains conflicting information.

If a student's file has been selected for review under the verification process, depending upon the reason the file

was selected, some of all of the following information may be requested from the student:

• A completed Verification Worksheet, signed by the student, spouse or parent when applicable.

• Verification of income:

o A copy of an IRS Tax Return Transcript from the U.S. Internal Revenue Service will be required. A

Tax Return Transcript will serve to confirm the accuracy of income and other tax related amounts

that the student reported on his/her FAFSA application.

o A signed copy of the student’s (and parent’s when applicable) prior-prior year Tax Return. This

can also serve to confirm the accuracy of income and other tax related amounts that the student

reported on his/her FAFSA application.

Obtaining Tax Return Transcripts

Students can obtain tax return transcripts:

▪ Via the Internet at www.irs.gov

▪ Via phone by calling 1-800-908-9946

▪ Via mail or fax by completing IRS Form 4506T-EZ

Internet and phone requests are easy and tax return transcripts will be mailed to the tax filer’s address within 5-10

days.

Submission of Form 4506T-EZ can authorize mailing of the transcript to a third party (such as the institution) but will

take approximately 30 days.

http://www.studentloans.gov/


2018-07-01 23

Other documentation may be requested by the institution to verify the accuracy of your application information

including, but not limited to, marital settlement agreements, divorce decrees, W-2 forms, etc.

Students must provide the above information to the institution within 120 days of the student’s last date of

attendance, or before the respective award year funding processes close in accordance with dates published

annually in the Federal Register, whichever is earlier. Failure to complete the verification requirements on a timely

basis may result in forfeiture of any federal aid awarded during the award year.

Students will be notified by the Financial Aid Office if any discrepancies are discovered during the verification

process. Students may be required to correct any erroneous information by using the ISIR correction process at

www.fafsa.gov. The verification process is not considered to be completed during periods of corrective action.

Corrections generally include a recalculation of the student's EFC, and electronic resubmission of applicant

information through the FAFSA Central Processor.

If a student's award changes as a result of the verification process, the student will be counseled and informed of

how the change affects his/her packaging and financial obligations to the institution.

In the event this verification process identifies that a student received an overpayment of federal aid, the student

will be required to refund the overpayment promptly. The student will be ineligible for any future federal aid until

any and all amounts owed are repaid. If the student fails to repay any refund due, or if the institution determines

that the student may have engaged in fraud or misrepresentation regarding the federal aid process, the student will

be referred to the U.S. Department of Education for further investigation and prosecution.

Students will forfeit their right to federal assistance for non-compliance with verification policies.



24 2018-07-01

SATISFACTORY ACADEMIC PROGRESS (SAP)

The SAP policy is consistently applied to all students enrolled at JENNY LEA ACADEMY. It is contained in the student

handbook to ensure that all students receive a copy prior to enrollment. The SAP policy complies with guidelines

established by NACCAS and US Department of Education regulations.

Satisfactory progress ensures students successfully complete the program in a timely manner.

Satisfactory Academic Progress includes maintaining a 70% GPA and 67% attendance. To determine whether a

student is meeting SAP, students are assigned academic learning and a minimum number of practical evaluations

that must be completed and passed. Students must make up failed or missed tests and incomplete assignments, and

pass a FINAL written and practical exam prior to graduation.

Leaves of absences do not affect the GPA or attendance. All leave of absences will extend the student’s contract

period and maximum time frame by the same number of days taken in the leave of absence and will not be included

in the cumulative attendance percentage calculation.. Students who re-enter the institution because of a leave of

absence or withdrawal are required to re-enter in the same progress status as when they left.

Students who withdrew prior to completing their program and wish to re-enroll will return in the same SAP status

as at the time of withdrawal.

Students are evaluated for SAP as follows:

Cosmetology - 450, 900 and 1200 clocked (actual) hours

Aesthetics - 375 clocked (actual) hours

Nail Technician - 300 clocked (actual) hours

Instructor – 150 hours clocked (actual) hours

Transfer students will be evaluated at the midpoint of the contracted hours or the established evaluation periods,

whichever comes first.

Evaluations will determine if the student has met the minimum requirements for SAP. Evaluation frequency ensures

student have at least one evaluation by midpoint of the program. The attendance percentage is determined by

dividing total number of scheduled hours.

At the end of each evaluation period JLA will determine if the student has maintained at least 67% cumulative

attendance and 70% academics since their start date, which indicates that given the same attendance rate the

student will graduate within the maximum timeframe allowed.

The maximum time allowed for students to complete each program at SAP is as follows:

Maximum Time Allowed

Course Weeks Scheduled Hours

Cosmetology – Full Time 60 2,250

Cosmetology – Part Time 112 2,250

Aesthetics – Full Time 41 1,125

Aesthetics – Part Time 56 1,125

Nail Technician – Full Time 41 900

The maximum time allowed for transfer students will be determined based on 67% of the scheduled contracted

hours. All accepted transfer hours from another institution are counted as both attempted and completed hours

for the purpose of determining when the allowable maximum time-frame has been exhausted.

The qualitative element used to determine academic progress is a reasonable system of grades as determined by

assigned academic learning. Students are assigned academic learning and a minimum number of practical


2018-07-01 25

experiences. Academic learning is evaluated after each unit of study. Practical assignments are evaluated as

completed and counted towards program completion only when rated as satisfactory or better. If the performance

does not meet satisfactory requirements, it is not counted and the performance must be repeated.

At least two comprehensive practical skills evaluations will be conducted during the program. Practical skills are

evaluated according to text procedures and set forth in the criteria adopted by JLA. Students must maintain a written

grade average of 70% and pass a final written and practical exam prior to graduation. Students must make up failed

or missed tests and incomplete assignments. Numerical grades are as follows:

94% to 100% 86% to 93% 78% to 85% 70% to 77% 70%

Excellent Very Good Good Satisfactory Failing Below

Students meeting the minimum requirements for academics and attendance at the evaluation point are considered

to be making SAP until the next scheduled SAP. Students will receive a hard copy of SAP determination at the time

of each evaluation. Students failing SAP may have their financial aid interrupted, unless the student is on warning

or has prevailed upon appeal resulting in a status of probation.

SAP WARNING

A student’s initial failure to meet SAP at an evaluation point will be placed on warning and considered to be making

SAP during the warning period. The student will be advised in writing of the actions required to attain SAP by the

next evaluation. If, at the end of the warning period, the student still has not met both the attendance and academic

requirements, the student may be placed on probation and, if applicable, may be deemed ineligible to receive

financial aid.

SAP PROBATION

Students failing to meet attendance or academic SAP after the warning period will be placed on probation and

considered to be making SAP during the probationary period if the student appeals the decision and prevails upon

appeal.

Only students having the ability to meet SAP, either attendance or academic, by the end of the evaluation period

may be placed on probation. Students on an academic plan must be able to meet requirements set forth in the

academic plan by the end of the next evaluation period. Students progressing towards their specific academic plan

will be considered making SAP. The student will be advised in writing of the actions required to attain SAP by the

next evaluation. If, at the end of the probationary period, the student still has not met the attendance and academic

requirements for SAP, the student will be determined as NOT making SAP and will not be eligible to receive financial

aid.

Students may re-establish SAP and financial aid, by meeting minimum attendance and academic requirements by

the end of the warning or probationary period.

APPEALS

Student appeals must contain an explanation of why they failed SAP and what has changed in their situation which

will allow them to meet SAP at the next evaluation.

Students may appeal due to the death of a relative, injury or illness of the student or one of their children or the

illness or injury of a parent provided there is no one else available to care for the parent.

Students must provide documentation of relatives’ death in the form of a funeral notice or obituary. Documentation

required for illness or injury will be a physicians’ note indicating the type of illness or injury and an estimated time

needed for recovery.

Results of the appeal will be noted on the appeal and placed in the students file.


26 2018-07-01

PROGRAM SCHEDULES

COSMETOLOGY:

• Full-time classes

o 35 hours per week

▪ Tuesday – Saturday: 8:30 AM - 4:30 PM with a one-hour lunch

break

• Part-time classes

o 27.5 hours per week

▪ Tuesday – Friday: 8:30 AM – 1:00 PM with no lunch break

▪ Saturday: 8:30 AM – 4:30 PM with a one-hour lunch break

AESTHETICS:



▪ Tuesday - Saturday: 8:30 AM - 3:30 PM with a thirty-minute lunch break

NAIL TECHNICIAN:



▪ Tuesday - Saturday: 8:30 AM - 2:30 PM with a thirty-minute lunch break

TEACHER INSTRUCTOR:


o 30 hours per week

▪ Tuesday - Saturday: 8:30 AM - 3:30 PM with a one-hour lunch break

Jenny Lea Academy of Cosmetology offers training on a year-round basis.

Jenny Lea Academy students may change enrollment status one time without cause; they may switch from the

full-time schedule to the part-time schedule or vice versa.

To request an enrollment status change, see the Admissions Office to complete a change status form.

HOLIDAYS

The school will observe the following holidays, if they fall within our regularly scheduled days of operation:

New Years’ Day Memorial Day 4th of July Labor Day

Thanksgiving Christmas Day

(See Appendix C, page 47, for full 2018-2019 Jenny Lea Academy Calendar.)

SCHOOL CLOSINGS

In the event that Jenny Lea Academy must close during normal business hours due to inclement weather or any

other emergency, students will be made aware through an all school announcement. Should it be necessary to close

the school before the school day begins you may call the school the morning of, check our website, Facebook page,

or stay tuned to WCYB or WJHL, in which posting will be made no later than 6:00 am. Please continue checking

because if on a 2-hour delay, as conditions change, we may update the announcement to close. No clock hours will

be accrued during a closure and the hours will be removed from the student’s schedule.


2018-07-01 27

ATTENDANCE

While in Phase 1 students are expected to have 100% attendance. Any

absence during Phase 1 must be pre-approved by the Instructor. Un-

approved absences may result in disciplinary action or dismissal.

The minimum attendance requirement for all remaining Phases is 90% of

the scheduled time. Students are required to be clocked in and in class by

8:30 am. There is a lock-out period on the time-clock. Students are not

allowed to clock in between 8:36 AM and 9:30 AM.

The maximum time frame a Student is allowed to complete their hours is 150% of scheduled hours.

Students are not allowed to stay clocked in past their scheduled clock-out time unless they are working with a client.

ATTENDANCE POLICY (POOL OF HOURS)

Jenny Lea Academy encourages students to attend school every day they are scheduled. However, we understand

that emergencies, inclement weather, and illness can happen. To account for these instances, each program has a

predetermined amount of hours that can be missed without incurring any over contract charges. The number of

hours allowed (“pool of hours”) is the maximum time that a student can be absent before incurring over contract

charges. Students are strongly discouraged from utilizing their pool of hours as vacation time. The total pool of hours

allowed per program is as follows:

10% of contracted program hours are allowed to be missed prior to going into overages. Total absent hours accrued

beyond those hours will result in over contract charges of $10.00 per hour.*

Students with transfer hours will only be allowed to miss 10% of the remaining hours needed to reach the total

program hours. (Example: A cosmetology student has 400 transfer hours and needs 1,100 hours to complete the

cosmetology program at JLA. The student will only be allowed to miss 110 hours before being charged $10 per hour

for overages.)

No student will be allowed longer than one and one-half (1 ½) times the scheduled program length to complete the

program.

*Please note that any absences will bring a student’s attendance percentage down, and the minimum required attendance is

90%. Students who are absent for more than 10% of their contracted program hours will be at risk of being dropped from the

program.

NOTICE OF ABSENCE

Students must call before 8:30 am and speak to or leave a message with the front desk at extension 1 if they are

going to be absent for the day. No-show/no-call students will receive a one day suspension.

No emails, messages, texts, or calls to anyone other than the front desk will be acceptable notification of absence.

Absenteeism for more than fourteen (14) consecutive days without contacting the school will result in the student

being terminated from the program.

LEAVING EARLY

Students are required to clock the number of hours daily as required by their program schedule. Students are not

allowed to leave prior to their scheduled departure time. If a student wishes to leave school early for any reason,

they must consult their instructor prior to clocking out. The student must also sign the sign-out sheet located at the

reception desk. Time missed due to leaving early will add to your total absent hours.


28 2018-07-01

ARRIVING LATE

Time management is an important skill not just for your time as a student, but during your entire life and career.

You are expected to arrive on time and be prepared for the day. Students arriving after 8:35 am are late and will not

be allowed to clock in or enter the classroom until 9:30 am, losing one hour.

All students are allowed two late1 arrivals per month without a valid excuse.2 (This includes late arrivals from lunch.)

The third and any subsequent late arrivals without a valid excuse2 will result in the student being sent home for the

day and the loss of that day’s hours.

This will also include leaving early, without a valid excuse as described below. With valid excuse please understand

this still effects your attendance %.

Students with a valid excuse2 will be allowed to clock in late1 and stay for the remainder of the day.

1” Late” arrivals must still arrive at school by 9:30 am. If a student arrives after 9:30 am without a valid excuse2 the student will

be sent home for the day.

2Students will be allowed to arrive after 9:30 am only if they can provide one of the following:

• Excuse from your doctor (listing the date and time of appointment)

• Copy of Subpoena, Jury Duty notice, or Court Ordered Appearance documentation

• In cases of automobile trouble, a copy of wrecker receipt or paperwork showing car was taken to mechanic – including

date and time

Students must call before 8:30 am and speak to or leave a message with the front desk at extension 1 if they are

going to be late. Late/no-call students will receive a one day suspension.

No emails, messages, texts, or calls to anyone other than the front desk will be an acceptable notification.

SATURDAY ATTENDANCE

Saturday attendance is mandatory. Students are not allowed to arrive past 8:35 a.m. without a valid excuse2 or

unless approved by the director.

Students arriving late without a valid excuse or approval by the director will be sent home and not allowed to accrue

hours for the day. Any time missed will add to your total absent hours.

Students who are absent or late on Saturday without a valid excuse2 or approval by the director will receive a 1-day

suspension. Students may also be given ISS/your ISS will be at the discretion of your instructor, Examples are work

book projects, or practical projects. This is an attempt at avoiding being sent home and effecting your attendance

%. If attendance issue is not resoled it can still result in being sent home for the day.

MAKE-UP HOURS

Make-up hours are any hours beyond what a student is normally scheduled. Students are expected to be in school

during their scheduled time as indicated in the enrollment agreement and must successfully complete all required

hours of training. Students can make up time missed after their scheduled hours of attendance. Students will only

be given credit for make-up time if they are receiving instructor provided training or instructor supervised lab or

clinic exercises. All make-up time must be certified by an instructor or credit will not be awarded. Make-up hours

are available based on the availability of an educator. Students making up hours must be in compliance with the

uniform dress code policy and have signed up for make-up hours with the front desk.

Upon approval of an instructor, additional time up to 8 hours per day can be accrued for staying late with a client.

In order to receive additional hours there must be prior authorization from an instructor.

TIME KEEPING GUIDELINES


2018-07-01 29

Jenny Lea Academy is a clock hour institution and therefore clocking in and out is extremely important. The academy

can only issue credit for hours that are properly documented. Students must clock in at the beginning of the day and

when returning from their lunch. Students must also clock out when starting their lunch and at the end of the school

day. Any adjustments to the student’s time clock entries need to be corrected within one week of receiving the

time reports and must be communicated through an instructor to the Admissions Office.

Clock in/out time is rounded to the nearest quarter hour.

TIME CLOCK CORRECTIONS

Should a student forget to clock in or out, the Admissions Office will only make one correction every six months.

This correction will be noted in your student file. Any other missed punches will cause you to lose hours. If you

forget to clock in our out, do so as soon as you remember. Time clock corrections must be verified by an instructor.

LUNCHES

Students are required to sign in/out at the front desk when going on lunch and any other time they leave the building.

After Phase 1, Cosmetology and Aesthetics students will have their lunches scheduled by the Front Desk. Students

are to check the schedule daily for their allotted lunch time.

Cosmetology students receive a 1-hour lunch, and Aesthetics and Nail Tech students receive a 30-minute lunch.

Cosmetology phases 2-4 students are required to take at least a 30-minute lunch. Short lunches must be approved

by an instructor and the front desk must be notified. Cosmetology phase 1 students are required to take a 1-hour

lunch.

If a student does not clock in and out for lunch, the full scheduled amount of time will be deducted for their lunch

break.

ATTENDANCE PERCENTAGE REQUIREMENTS

Students receiving Title IV Financial Aid are required to meet minimum attendance and academic standards per the

Satisfactory Academic Progress Policy (SAP). (see page 24) However, Jenny Lea Academy requires that its students meet

a higher standard for attendance.

While in Phase 1 students are expected to have 100% attendance. Any absence during Phase 1 must be pre-

approved by the Instructor. Un-approved absences may result in disciplinary action or dismissal.

1. The first time a student is absent without pre-approval during Phase 1, the student will receive a written

warning.

2. The second time a student is absent without pre-approval during Phase 1, the student will receive a written

probation notice.

3. The third time a student is absent without pre-approval during Phase 1, the student will be dropped from

Jenny Lea Academy.

The minimum attendance requirement for Phases 2 – 4 is 90% of the scheduled time.

Attendance percentages will be checked on the first of each month when Student Progress Reports are handed out.

1. The first time a student has an attendance percentage below 90%, the student will receive a written

warning.

2. The second time a student has an attendance percentage below 90%, the student will receive a written 30-

day probation notice.


30 2018-07-01

3. The third time a student has an attendance percentage below 90%, the student will receive a written final

30-day probation notice.

If at the end of a 30-day probation period the student’s attendance percentage is still below 90%, the student may

result in disciplinary action or dismissal.


2018-07-01 31

LEAVE OF ABSENCE POLICY

Leaves of Absence can be granted in cases of medical emergency which cause attendance to be impossible or

impractical. Medical reasons, or death. Military Leave. Documentation will be required. A student, who is granted a

Leave of Absence by the school, is not considered to have withdrawn from the school and will not incur any

additional tuition charges during a leave of absence. A Leave of Absence will not affect the student’s maximum time

frame for completion; however, it will affect their scheduled graduation date.

Leaves of absence are at least 7 days, and the combined total of leave days cannot exceed six months (180 calendar

days).

In order to be placed on a Leave of Absence, the student must:

1. Complete the school’s Leave of Absence Request Form and provide any necessary backup documentation

such as a medical excuse from their medical provider. Please note: all medical excuses will be verified for

legitimacy with the medical provider.

2. Be approved by the Admissions Director, Financial Aid Administrator, and Instructor.

3. Must not be on probation for academic or attendance issues.

4. Leaves must be a minimum of 7 days. *

5. There must be at least a period of 30 days between leaves.

Students may not arbitrarily decide to “take” a leave of absence.

A student may apply for a leave of absence on a form obtained from the Financial Aid Office. The LOA request must

include a start and end date and the reason for the leave. There must be a reasonable expectation that a student

will return from a leave of absence. A student may return from a LOA early.

*Students requesting an extension on a leave of absence must come to the school prior to the original LOA end

date to sign a revised LOA form and provide any necessary documentation. A LOA will not be considered extended

until this has been done.

A student who does not return to school on the expiration date of a LOA, or does not contact the school

administration prior to the LOA end date, is considered to have withdrawn from the program.

The last recorded date of attendance will be considered to be the date the student withdrew. For students with

Federal Student Loans, the 6-month grace period will begin on the date the student withdrew.

Hours that have elapsed during a leave of absence will extend the student’s contract period by the same number of

days taken in the leave of absence and will not be included in the student’s cumulative attendance percentage

calculation.

Students must meet with their Instructor to determine what part of the curriculum they will miss while on LOA. The

student is responsible to self-study those chapters and be ready to take the exam when they return from the LOA.

The Instructor will list on the LOA request form which chapters the student must self-study.

Financial Aid disbursements may NOT be made while a student is on a LOA. Recipients of student loans should

note that a leave of absence constitutes a break in their program of study, resulting in loss of their loan repayment

grace period and/or eligibility for student deferment.

For students using the GI-Bill we must let the VA know that you are not attending class, which will stop of all your

VA payments and if you are Chapter 33 we must return all unearned tuition. Upon your return from the LOA we will

inform the VA and they will reactivate your status.

A student on an approved leave of absence will retain his/her status at JLA. A LOA may be refused due to a conflict

of interest with financial aid, a class schedule conflict, or for validity of the LOA reason.


32 2018-07-01

Exceptions to this policy due to extenuating circumstances may be approved by the School Director.


2018-07-01 33

POLICY & PROCEDURES

1. Food and drinks are allowed in the student lounge area only. Under no circumstances are students permitted

to have food on the clinic floor or in the classroom.

2. Students may not clock in without having a full kit and books each day and must take all personal items home

daily or store them in the lockers provided. Students must provide their own locks for lockers.

3. Students are required to follow all State Board of Cosmetology sanitation and sterilization laws including keeping

his/her chair, individual workstation, mirror, drawers, kit and supplies neat and clean during training hours.

4. This is a professional environment and use of profanity, drugs, or alcoholic beverages on school property will

not be permitted. Any breach may result in dismissal from school.

5. We reserve the right to suspend or terminate a student from school for refusal to cooperate with instructors,

excessive absenteeism or tardiness, or in any case a student is not following school policies. JLA prepares

students to work in a professional setting and we expect our students to behave in a professional manner.

Gossip or discussions of a personal nature or of personal problems with other students and/or clients is

prohibited.

6. Smoking is only permitted in designated areas during designated break times.

7. Any or all of the State Board members are free and welcome to visit our school. If they do, remember to be

courteous and respectful to them.

8. Students are required to wear Jenny Lea Academy name tags at all times.

9. Students must be able to perform all tasks in clinic, theory, and practical settings.

10. All clinic work must be checked by an instructor - NO exceptions.

11. The institution is not responsible for any personal items left on school property.

12. For the safety of our students and staff, all visitors must check in at the front desk.

13. The institution has a no tipping policy.

14. Any student refusing to service a client will be immediately sent home and receive no hours from the time of

dismissal.

15. Students who are physically unable to service a client cannot be in attendance or receive hours.

16. Students are not allowed to refuse a client. Any student who refuses a client will be sent home for the day.

17. Electronic Devices: Head phones, cell phones, or any other electronic devices are not to be used on the clinic

floor, classroom, restroom, or hallway.

18. JLA prohibits students from making or receiving personal phones calls during clinic or theory hours. In an

emergency situation, students will be notified by a call to the front desk. Personal use of cell phones is permitted

in designated areas only.

CODE OF ETHICS

• This school observes all rules and regulations issued by the Tennessee State Board of Cosmetology, Tennessee

Department of Health, and OSHA.

• Jenny Lea Academy requires all instructors to keep up to date on the latest teaching methods and curriculum in

each program offered as well as continuing education and regional meetings.

• Jenny Lea Academy instructors and staff maintain honest, fair, and professional relationships with all students.

• Jenny Lea Academy advertises truthfully and makes honest representations to its students.

• Jenny Lea Academy refrains from criticism that reflects unfavorably on other schools and the Cosmetology,

Aesthetics and Nail professions.

SOCIAL MEDIA POLICY


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The goal of this policy is to provide some guidelines on proper social networking etiquette. This policy seeks to

recognize the fact that in certain contexts, social media can extend the bounds of school related activity to include

out of school activities.

The internet is not anonymous, nor does it forget: Everything written on the web can be traced back to its author

one way or another. Information is backed up and posts in one venue are often replicated in others. Use good

judgment about content and respect privacy laws. Every student is personally responsible for the content they

publish on any form of user-generated media. Do not provide misleading, false or confidential information about

the school, Jenny Lea Academy staff, students or customers.

• Do not use social media to subject the employees, students or customers of Jenny Lea Academy to ridicule or

intentional infliction of mental distress.

• You may NOT post content that is threatening, obscene, a violation of intellectual property rights or privacy

laws, or otherwise injurious or illegal. You may not cite or refer to the school, staff, students or customers

without their approval.

• Maintain confidentiality: Be respectful of confidential, proprietary or insider information in regards to Jenny Lea

Academy. This also means that the personal information of the employees, students and customers should not

be shared on or disclosed through social media.

• Be authentic: Identify yourself. This will add credibility to your profile and you personally. If you are not

comfortable posting something under your real name, it is probably something you shouldn’t post. Steer clear

of posting or linking to any materials that are defamatory, harassing or indecent.

• Do not return fire: If a negative post or comment is found online about Jenny Lea Academy, someone you know,

or yourself, do not counter with another negative post. Instead, offer to remedy the situation through positive

action. Be professional in all situations, especially when accepting criticism.

• The last word: Representation of your personal opinions as being endorsed by Jenny Lea Academy, its staff,

clients, or student body in whole or part is strictly prohibited. You may not use Jenny Lea Academy name,

likeness or logo to promote any opinion, product, cause, brand, or candidate.

Students should not befriend Instructors or Staff on social media. Students, Instructors, and

Staff can join the Jenny Lea Academy Current Students group on Facebook. Once a student

graduates they can join the Jenny Lea Academy Alumni group on Facebook. Any violation of

these policies can result in suspension or expulsion.

ACADEMIC STANDARDS

Each student must earn 1,500 clock hours to complete the basic Cosmetology program requirements, 600 clock

hours for the Nail Technician Program, 750 clock hours for the Aesthetics program and 300 clock hours for Instructor

program, as required by the Tennessee State Board of Cosmetology. Students must maintain a final grade point

average of 70% or above.

GRADING SYSTEM AND STANDARD OF PROGRESS


2018-07-01 35

The practical work of each student is evaluated daily. Any student not making satisfactory progress in their practical

assignments will be counseled by an educator and given special attention in overcoming these problems.

Internal Progress reports are given to students monthly. Satisfactory progress is evaluated through written and

practical examinations which include all theory presentations and aspects of cosmetology, aesthetics and nails. Any

student not making satisfactory will be counseled by an educator and given special attention in overcoming these

problems.

• Excellent 94% to 100%

• Very Good 86% to 93%

• Good 78% to 85%

• Satisfactory 70% to 77%

• Failing Below 70%

Students receive a grade in both theory and practical work. Any make-up work is scheduled at the Instructors

convenience; scores are averaged. Students’ attendance and academics are evaluated and any grade point average

below 70% is considered unsatisfactory.

SCHOOL TERMINATION

Each student must abide by the rules and regulations of the Tennessee State Board of Cosmetology and JLA policies

and procedures. Failure to abide by these rules will bring about dismissal from the school.

Any student may be dismissed from school for the following reasons:

• Insubordination, being rude to patrons, or unprofessional conduct

• Cheating on exams

• Failure to meet tuition payments

• Excessive absenteeism, excessive tardiness and skipping classes

• Using foul language, alcoholic beverages, or drug abuse

• Stealing from the school, staff, clients or other students

• Unsatisfactory grades

• Threatening to physically harm another student, staff member or client


36 2018-07-01

GRADUATION REQUIREMENTS

To graduate, a student must complete the required hours for their program of study,

have all practical services performed, all fees paid, all required tests and final

examinations completed and passed with a final grade point average of at least 70% GPA

and 67% attendance. Upon graduation the student will be awarded a diploma from JLA.

The total hours are recorded at the Tennessee State Board.

In order to become a Jenny Lea Academy graduate, you must fulfill all of the following:

1. Complete the required hours for their program of study

2. Have all practical and clinical services performed

3. All fees paid

4. All required tests and final examinations completed and passed at least two

weeks prior to estimated graduation date

5. Have a final grade point average of at least 70% GPA

6. Have a final attendance percentage of at least 67%

7. Completed items 1-6 on the Graduate Checklist (In Grad Packet received from the Admissions Office)

Once all of the above is completed, you will receive the following:

• Hours sent to State Board & released to PSI so that you can schedule your state board exams

• Diploma

• Graduate Student Service

• Graduate Photo in cap & gown

JOB PLACEMENT

JLA provides employment assistance, professional appearance guidelines, and follow-up to its students and

graduates. School records may be made available to prospective employers to demonstrate the students’

qualifications for employment provided the student authorizes release of those records in writing. The school does

not guarantee students a job after completion of the program; however, area shops are continually contacting the

school to make them aware of openings and this information is then posted on the Jenny Lea Academy website,

Facebook Page, and student bulletin board. Job referrals are made available to qualified students.

SCHOOL POLICY FOR STUDENT RECORDS

Students, and parents or guardians of dependent minors, have the right to inspect and review educational records

and progress records. Information in the records will be released only with written permission of the student.

Written permission must be given each time a review is requested; we cannot accept blanket permission. Exceptions

exist for legal or accreditation purposes.

PRIVACY NOTICE

Family Educational Rights & Privacy Act of 1974

The FERPA is a federal law designed to protect the privacy of a student’s education records.


2018-07-01 37

The law applies to all schools which receive funds under an applicable program from the U.S. Department of

Education.

The FERPA gives certain rights to parents regarding their children’s education records. These rights transfer to the

student or former student who has reached the age of 18 or is attending any school beyond the high school level.

Students and former students to whom the rights have transferred are called eligible students.

Parents or eligible students have the right to request that a school correct records believed to be inaccurate or

misleading. If the school refuses to change the records, the parent or eligible student then has the right to a formal

hearing. After the hearing, if the school still refuses to make the corrections, the parent or eligible student has the

right to place a statement in the records commenting on the contested information in the records.

Generally, the school must have written permission from the parent or eligible student before releasing any

information from a student’s record. However, the law allows schools to disclose records without any consent to the

following parties:

• School employees who have a need-to-know

• Other schools to which a student is transferring

• Parents when a student over 18 is still dependent

• Certain government officials in order to carry out lawful functions

• Appropriate parties in connection with financial aid to a student

• Organizations doing certain studies for the school

• Accrediting organizations

• Individuals who have obtained court orders or subpoenas

• Persons who need to know in cases of health and safety emergencies

• State and local authorities to whom disclosure is required by state law.

Schools may also disclose, without consent, “directory” type information such as student’s name, address, telephone

number, honors and awards, and dates of attendance. However, the school must tell parents and students of the

information that is designated as directory information and provide a reasonable amount of time to allow the parent

or eligible student to request the school not to disclose that information about them. Schools must notify parents

and eligible students of their rights under this law. The actual means of notification is left to each school. If you wish

to see your records, you should contact the administration and a time will be scheduled to allow access to your

records.

If you have questions concerning the Family Educational Rights and Privacy Act, you may call or write to:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-8520

(202) 401-2057

PHYSICAL DEMANDS

Cosmetology Nail Technician Instructor Aesthetics


38 2018-07-01

Standing for long periods Back Stress Foot Stress Long work hours Possible allergies/breathing/ chemical contact

Back Stress Arm & hand stress Long work hours

Back Stress Standing for long periods Possible chemical contact

Back stress Arm & hand stress Contact with heat products

SAFETY REQUIREMENTS

Cosmetology Nail Technician Instructor Aesthetics

Professional Shoes Skin protection Protection from chemicals

Professional shoes Facial mask (if needed)

Professional shoes Professional attire

Professional shoes Jewelry precautions

EMPLOYMENT OPPORTUNITIES

The list will include but not be limited to:

Cosmetology Nail Technician Instructor Aesthetics Stylist Artificial Nails Teacher Skin Care Specialist Salon Owner Salon Owner Salon Owner Make-up Artist Manager Manager Manager Spa/Salon Owner Skin Care Artist Presenter Stylist/Salon School Owner Plastic Surgeon’s Office Nail Salon Manicurist Dermatologist’s Office

COMPENSATION POTENTIAL

One report documented that the average salaries in Johnson City, TN are as follows:

Cosmetology:

Nail Technician:

Aesthetician:

$35,672

$23,154

($40,929 US National Average)



$40,254

The salon industry has numerous openings annually, which is exciting news for graduates and those individuals

wanting to re-enter the field.

DRESS CODE


2018-07-01 39

Students are furnished two uniforms, which consist of black scrub pants and black JLA t-shirts for Cosmetology

students, red scrubs for Nail Technician students, and gray or white scrubs for Aesthetics students. Uniforms are to

be well laundered at all times.

Jenny Lea Academy maintains an aesthetic standard for students, which encompass all aspects of personal hygiene,

grooming, and a strict dress code requirement. Students are to arrive at school groomed, in full uniform, and in

compliance with all appearance standards. The dress code is required if a student is clocked in and accruing hours.

Jenny Lea Academy reserves the right to maintain an aesthetic standard for all students, which includes but is not

limited to the following:

• Students are required to wear name badges at all times when on school property.

• Shirts:

▪ Cosmetology students must wear Jenny Lea Academy logo solid black short or long sleeved t-shirts or scrub

tops. Students cannot wear hooded shirts.

▪ Aesthetics students must wear Jenny Lea Academy logo solid white or gray short or long sleeved t-shirts or

scrub tops. Students cannot wear hooded shirts.

▪ Nail Tech students must wear Jenny Lea Academy red or black short or long sleeved t-shirts or red scrub

tops. Students cannot wear hooded shirts.

• Pants:

▪ Cosmetology students must wear full length solid black pants or jeans. Leggings, jeggings, capris, and yoga

pants are not allowed.

▪ Aesthetics students must wear full length solid white or gray pants or jeans. Leggings, jeggings, capris, and

yoga pants are not allowed.

▪ Nail Tech students must wear full length solid red JLA scrub pants. Leggings, jeggings, capris, and yoga pants

are not allowed.

• Footwear:

▪ Cosmetology students must wear solid black footwear that covers the heel and toe.

▪ Aesthetics students must wear solid white or black footwear that covers the heel and toe.

▪ Nail Technician students must wear solid black footwear that covers the heel and toe.

• Nails: Students’ nails must be clean, well groomed, and professional in appearance. Students’ nails may be

colored (except Aesthetics students for hygienic reasons), but may not be chipped.

• Student Identification: Student name tags are to be worn as issued during all clocked hours to identify students

and staff to guests. If lost, the student must replace it, at a cost of $5.00 or be dismissed until in compliance.

Students can go to the Admissions Office to place an order for a new name tag.

• Head Attire: Students may wear headbands provided that they do not cover more than 1/3 of the head.

Students may not wear any other head attire unless for a religious purpose.

• Personal Grooming: Students are to arrive at school with their hair and makeup done in a professional manner.

• Aroma: Students must be clean and not wear excessive body sprays, perfumes, or colognes.

Students, who in the reasonable opinion of Jenny Lea Academy staff, are not dressed professionally will incur a minor

standard violation or possibly be dismissed. There will be opportunities for students to dress differently on

designated days. Participation in these events is optional.

STUDENT SERVICES


40 2018-07-01

Student services may be done on Tuesdays and Wednesdays only.

No student is to do another student’s hair, nails, etc. without first getting approval from their Instructor. If approved,

student services must be scheduled with the front desk.

Students must have perfect attendance the week prior (Tuesday – Saturday) in order to receive a student service.

Perfect attendance requires that the student must have clocked all scheduled hours during the week. If a student

leaves school prior to their normal clock-out time or arrives late, they are not considered to have perfect attendance.

COUNSELING/HOUSING

Students are counseled regularly throughout the program regarding their activities, achievements, and problems

affecting their progress. Please see your instructor for tutoring services. The school provides no housing facilities.

Mentors may be assigned to new students at the staffs’ discretion.

VIDEO/PHOTOGRAPHING

As a student of JLA, there will be times that you will be videotaped and/or photographed for security and/or

education purposes. Additionally, photographs may be used in advertising, on our website and/or for internet

marketing. Unless you state otherwise, your signature acknowledging receipt of this handbook constitutes your

agreement to being photographed and/or videotaped and your release of all rights to photographs to JLA.

Students are not allowed to record (video or audio) or photograph JLA students, staff, or clients at any time while

on school premises without written approval of JLA administration.

CAMPUS SAFETY & SECURITY

Academy security procedures shall be followed at all times to ensure that the Academy is secured and that all

employees, students, and clients are as safe as possible.

FIRE

Jenny Lea Academy has an alarm directed to the Johnson City Fire Department. Whenever a fire is detected a

continuous siren will sound. In each room of the building there is a floor plan posted that will show a direct

evacuation route. (See Appendix B)

• Evacuate the building immediately

• Instruct all clients to evacuate the building

• Assist the clients who need help evacuating

• Each educator will have a designated area for students to meet once evacuated

• Re-enter the building only when the fire department has given clearance

FIRE DRILLS

From time to time, fire drills will be conducted. Everyone must follow normal procedures in evacuating the building.

Only administration will give the clearance to re-enter the building. (See Appendix B)

TORNADO

In the event of a tornado, we ask that everyone remain calm and go to the designated area assigned. (See Appendix

B)

• South End, which includes clinic floor and treatment rooms, is to meet in the Nail class room.

• North End, which includes front desk personnel, client waiting are, and Administration office personnel,

are to meet in the large Cosmetology classroom.


2018-07-01 41

• Each educator will be given instructions to follow once everyone is accounted for in their designated

areas.

SECURITY POLICY AND PROCEDURES

• All external doors other than the front entrance must be kept locked when not in use.

• Students must enter and exit the Academy through the front entrance at all times except in an emergency situation.

SCHOOL DRUG POLICY AND PROCEDURE

No use of profanity, drugs, or alcoholic beverages during school hours will be tolerated. Any breach may result in

dismissal from school. Jenny Lea Academy reserves the right to perform random drug testing. Jenny Lea Academy

reserves the right to request drug test for cause (suggesting possible involvement or influence of drugs). Any student

found to be abusing drugs may be terminated or suspended.

If a student is found to be in violation of the school’s drug policy the school reserves the right to bill the student any

fees associated with the drug test procedure and or laboratory testing expenses. We reserve the right to suspend or

expel a student from school for insubordination, refusal to cooperate with instructors and schedule, excessive

absenteeism, skipping class or tardiness, use or abuse of drugs\alcohol, or in any case where we feel the student is

not following school policies.

LOCAL DRUG AND ALCOHOL REHAB CENTERS

Should a student be in need of drug or alcohol counseling, the following services are available in Johnson City, TN:

Magnolia Ridge Alcohol & Drug Residential Treatment Center

900 Buffalo St, Johnson City, TN 37604

Phone: (423) 232-4130

Alcohol Drug Abuse Rehab Johnson City

2204 Eddie Williams Rd, Johnson City, TN 37601

Phone: (423) 933-2618

CAMPUS SECURITY REPORT

Statistics will be made available to all current students, employees and applicants for enrollment upon request for

the occurrences on campus during the most recent school calendar year and two prior years for which data is

available on the following criminal offences reported to the administrative staff and/or local agencies:

• Murder

• Forcible and Non-forcible sex offenses

• Robbery

• Aggravated assault

• Burglary

• Motor vehicle theft

• Manslaughter

• Arson

• Arrests or persons referred for campus disciplinary action for liquor law violations, drug related violations, and weapons possession

• “Prejudice”: all of the above and other crimes that involve bodily injury that show evidence of prejudice based on race, gender, religion, sexual orientation, or disability.

Any emergency or criminal actions noted by students or staff should be reported directly to the administrative

staff. The director will take whatever action (medical or legal) deemed necessary.


42 2018-07-01

A staff member checks the building for security each evening upon dismissal. The front doors are locked by 4:30

pm each day. A staff member will be here each morning by 8:00 am to unlock the front doors for daily operation.

All emergency lighting and fire prevention equipment are kept in working order. Please familiarize with the location

of this equipment.

The school campus consists of the building at 222 E. Unaka Ave. and adjoining parking lot. Following are the local

statistics of criminal offenses reported to the school, staff or local police department.

Year

2015 No crimes reported



COMPLAINT PROCEDURE

JLA seeks to provide an open door policy to all persons associated with the institution. This policy is endorsed and

practiced in an effort to address potentially negative issues before they become complaints. JLA proposes the

following procedures for anyone wishing to file a formal complaint. The first step in filing a complaint is that of

preparing a written statement identifying and fully describing all conditions and circumstances related to the

complaint. The issue is discussed among staff at the next scheduled staff meeting, unless the issue merits immediate

attention. In case of an emergency the matter is addressed immediately. Within 5 working days the school will

provide a written response to the student outlining the decision made by school administrators. The decision by the

school administrators will be final.

If resolution is not reached within the institution, the complainant may go to the link below and fill out the form

provided. https://www.tn.gov/assets/entities/thec/attachments/ComplaintForm.pdf

The address for the state licensing agency is listed below as well.

Tennessee Higher Education Commission Tennessee State Board of Cosmetology

Division of Postsecondary School Authorization 500 James Robertson Parkway

Parkway Towers, Suite 1900 Nashville, TN 37243

404 James Robertson Parkway

Nashville, TN 37243-0830

Telephone: (615) 741-5293

Fax: (615) 532-8845

NON-DISCRIMINATORY POLICY

JLA does not discriminate on the basis of military status, race, color, gender, religion, national origin, age, disability,

sexual orientation, or any other legally protected characteristics.

SEXUAL HARASSMENT AND SEXUAL VIOLENCE POLICY

Jenny Lea Academy is committed to providing a safe educational environment which is free of violence, harassment

and discrimination. Therefore, in accordance with Title IX of the Education Amendments of 1972 and the Jeanne

Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”), along with its amendments

made pursuant to the Violence Against Women Reauthorization Act of 2013 (“VAWA”), Jenny Lea Academy has

adopted strict policies regarding these matters.

Notice of Non-Discrimination

https://www.tn.gov/assets/entities/thec/attachments/ComplaintForm.pdf


2018-07-01 43

Jenny Lea Academy does not discriminate on the basis of race, color, national origin, sex, disability, or age in its

programs and activities. Questions regarding non-discrimination policies can be referred to your school’s Title IX

Coordinator at 1-423-926-9095 ext. 9 or via email at [email protected].

Prohibited Conduct

Jenny Lea Academy strictly prohibits sexual or other unlawful harassment or discrimination as well as sexual violence

as defined above. Sexual or other unlawful harassment or discrimination includes any verbal, physical, or visual

conduct based on sex, race, age, national origin, disability or any other legally protected basis if:

Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s education or

employment;

Submission to or rejection of such conduct by an individual is used as a basis for decisions concerning that individual’s

education or employment; or

It creates a hostile or offensive environment, which means the alleged conduct is sufficiently serious to limit or deny

a student’s ability to participate or benefit from the student’s education program.

Unlawful harassment or discrimination may include racial epithets, slurs and derogatory remarks, stereotypes, jokes,

posters or cartoons based on race, national origin, age, disability, marital status, or other legally protected

categories.

Sexual harassment is conduct based on sex, whether directed towards a person of the opposite or same sex, and

may include explicit sexual propositions, sexual innuendo, suggestive comments, sexually oriented “kidding” or

“teasing”, practical jokes, jokes about or displays of obscene printed or visual material, questions about sexual

fantasies, preferences or history, and physical contact such as patting, pinching, or intentionally brushing against

another person’s body. Gender-based harassment, including acts of verbal, nonverbal or physical aggression,

intimidation, or hostility based on sex or sex-stereotyping are strictly prohibited, even if those acts do not involve

conduct of a sexual nature.

Complaint/Grievance Procedure

If you believe that you have experienced or witnessed harassment or sexual violence, notify your instructor,

supervisor, Executive Director, Human Resources, or preferably the Title IX Coordinator as soon as possible after the

incident. Do not allow an inappropriate situation to continue by not reporting it, regardless of who is creating the

situation. Also, it is important to preserve any evidence that may assist in proving that an alleged criminal offense

occurred or that may be helpful in obtaining a protection order. No employee, contract worker, student, vendor, or

other person who does business with the School is exempt from the prohibitions in this policy. In order to facilitate

the investigation, your complaint should include details of the incident or incidents, names of the individuals involved

and names of any witnesses.

Following an alleged offense, victims will be provided with written information on their rights (Victim’s Rights form)

and options for, and available assistance in, changing academic and working situations. The School will make these

accommodations if the victim requests them and if they are reasonably available, regardless of whether the victim

chooses to report the crime to local law enforcement. Students have the right to request the reasonable academic

accommodations through the Executive Director. Accommodation requests will be handled via the Title IX

Coordinator.

Title IX Coordinator

The Title IX Coordinator has the responsibility of overseeing all Title IX related activities, complaints and

investigations. The Title IX Coordinator, or Deputy Title IX Coordinator, can be reached at:

Title IX Coordinator/Business Office

mailto:[email protected]


44 2018-07-01

Jenny Lea Academy

222 E Unaka Ave

Johnson City, TN 37601

(423) 926-9095 ext. 9

Email: [email protected]

Investigation of Complaints

In response to all complaints, Jenny Lea Academy promises prompt and equitable resolution through a reliable and

impartial investigation of complaints, including the opportunity for both parties to present witnesses or other

evidence. The time necessary to conduct an investigation will vary based on complexity but will generally be

completed within sixty (60) days of receipt of the complaint. Jenny Lea Academy shall maintain confidentiality for all

parties to the extent possible, but absolute confidentiality cannot be guaranteed. In cases where a student does not

give consent for an investigation, Jenny Lea Academy will weigh the student’s request for confidentiality against the

impact on School safety to determine whether an investigation must proceed. Complainants should be aware that

in a formal investigation due process generally requires that the identity of the charging party and the substance of

the complaint be revealed to the person charged with the alleged harassment.

The preponderance of the evidence standard will apply to investigations, meaning Jenny Lea Academy will evaluate

whether it is more likely than not that the alleged conduct occurred. Both parties will receive written notice of the

outcome of the complaint.

During the investigation, Jenny Lea Academy will provide interim measures, as necessary, to protect the safety and

well-being of students and/or employees involved.

If Jenny Lea Academy determines that unlawful harassment or sexual violence has occurred, immediate appropriate

corrective action will be taken in accordance with the circumstances involved, and Jenny Lea Academy will take steps

to prevent the recurrence of any harassment or discrimination. Any employee determined by Jenny Lea Academy to

be responsible for unlawful harassment or discrimination will be subject to appropriate disciplinary action, up to and

including termination. Remedies for student-related claims may include, but are not limited to, an order to stay

away, suspension, or expulsion.

To initiate a criminal investigation, reports of sexual violence should be made to “911” or local law enforcement.

The criminal process is separate from the School’s disciplinary process. To the extent that an employee or contract

worker is not satisfied with the School’s handling of a harassment or discrimination complaint, he or she may also

contact the appropriate state or federal enforcement agency for legal relief.

Retaliation Prohibited

Jenny Lea Academy will not retaliate against anyone for filing a complaint, and will not tolerate retaliation by

students or employees. If you believe you have been retaliated against, you should promptly notify the Title IX

Coordinator.

Reporting Requirements

Victims of sexual misconduct should be aware that School administrators must issue timely warnings for incidents

reported to them that pose a substantial threat of bodily harm or danger to other members of the campus

community. Jenny Lea Academy will make every effort to ensure that a victim’s name and other identifying

information is not disclosed, while still providing enough information for community members to make safety

decisions in light of the danger. Jenny Lea Academy reserves the right to notify parents/guardians of dependent

students regarding any health or safety risk, or a change in student status.


2018-07-01 45

CERTIFICATION STATEMENT

I certify that the information and policies contained in the handbook are true in content and that this school enforces

its policies pertaining to progress standards and regulations set up by the school.

Certifying Official:

Virginia Lea Lewis, CEO

JENNY LEA ACADEMY OF COSMETOLOGY IS OWNED AND OPERATED BY JENNY LEA ACADEMY OF COSMETOLOGY,

A KENTUCKY CORPORATION AUTHORIZED TO DO BUSINESS IN THE STATE OF TENNESSEE.


46 2018-07-01

APPENDIX A: STUDENT PARKING


2018-07-01 47

APPENDIX B: EMERGENCY AND FIRE ALARM PROCEDURES


48 2018-07-01

APPENDIX C: 2018-2019 JENNY LEA ACADEMY CALENDAR


2018-07-01 49

GLOSSARY

Academic Standards, 33

Acceptable Methods of Payment, 20

accredited

accredidation, 5

Administrative Staff, 6

Admission Requirements, 16

Admissions, 16

Aesthetics, 5, 6, 10, 11, 16, 19, 24, 26, 32, 33, 37

Aesthetics Program Curriculum, 10

Appeals, 25

Arriving Late, 28

Attendance, 27

Attendance Policy, 19

Attendance Policy (pool of hours), 27

Calendar, 47

Campus Safety & Security, 39

Code of Ethics, 32

Compensation Potential, 37

Complaint Procedure, 41

Cosmetology, 7, 44

Cosmetology Program Curriculum, 7

Cost of Education, 19

Counseling/Housing, 39

Dress Code, 38

Emergency and Fire Alarm Procedures, 46

Employment Opportunities, 37

Enrollment Agreement, 16

Facilities, 6

Faculty, 6

FAFSA: Free Application for Federal Student Aid, 21

Federal Pell Grant, 21

Federal Plus Loan, 21

Federal Stafford Loan, 21

Financial Aid, 21

Grading System and Standard of Progress, 34

Graduation Requirements, 35

Holidays, 26

Institutional Refund Policy, 18

Instructor Program, 15

Instructor Program Curriculum, 15

Job Placement, 35

Late Payments, 20

Leave of Absence Policy, 30

Leaving Early, 27

Lunches, 29

Make-up Hours, 28

Mission Statement, 5

Nail Program, 12

Nail Program Curriculum, 12

Non-Discriminatory Policy, 41

Notice of Absence, 27

Objectives, 5

Obtaining Tax Return Transcripts, 22

Over Contract Charges, 19

Parking, 45

Payment Schedule, 19

Physical Demands, 37

Policy & Procedures, 32

Pool of Hours, 19

Privacy Notice, 36

Program Charges, 19

Program Schedules, 26

Programs, 7

Re-Enrollment Policy, 17

Refund Policy, 18

Requirements, 35

Safety Requirements, 37

SAP Probation, 25

SAP Warning, 25

Satisfactory Academic Progress (SAP), 24

Scholarships, 20

Scholarships for Instructor Program, 20

School Closings, 26

School Policy for Student Records, 35

School Termination, 34

Sexual Harassment and Sexual Violence Policy, 41

Social Media Policy, 33

Student Parking, 45

Student Services, 39

Time Clock Corrections, 29

Time Keeping Guidelines, 28

Transfer from Jenny Lea Academy, 17

Transfer Policy, 17

Verification Policy, 22

Video/Photographing, 39

2018-2019 student handbook johnson city campus · 2019-08-23 · trichology the study of trichology...

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