Collaboration at Scale: Inception/Kickoff Meetings for Distributed Teams12-Sep-2018

Collaboration at Scale

Designed for Scrum-centric organizations with more than 10 Scrum teams, the Collaboration at Scale webinar series provides focused, outcome-driven solutions to collaboration problems faced by Product Owners, ScrumMasters, and Development Teams.

Produced by the Scrum Alliance and Conteneo, Inc., we’re proud of the many distinguished experts who will be joining our series.

2-4 WEEK SPRINT

DAILY SCRUM MEETING

(EVERY 24 HOURS)

POTENTIALLY SHIPABLE PRODUCT INCREMENT

SPRINT BACKLOGPRODUCT BACKLOG

3

Common Scrum Challenges

Tech Debt

Release Planning

Roadmap

Retros

Liftoffs

Refining

Value/ ROI

Priorities

Depend-encies

Done, Done

CI/CD

TODAY:Liftoffs, Kickoffs & Release Planning

Oct 2018:Strategies for Structuring Distributed Teams

Agenda

1 Kickoff– Inception – SAFe® Program Increment (PI) Planning Meetings

2 Challenges faced by distributed teams

3 Frameworks for– Planning: Stakeholder Radar– Establishing Working Agreements: Team Canvas– Establishing a Vision: On the Cover– Roadmapping: Prune the Future– Understanding Business Value: Biz Value Canvas– Identifying Risks & Opportunities: Sailboat– Understanding Degree of Control: Circles and Soup– Negotiating Scope: Impact-Effort Matrix

4

Jesse Fewell

Laura Richardson

What challenges do you face in a kickoff meeting? (select all that apply)

q My company doesn’t do them.q My team isn’t prepared, we do not really know how to make them

effective.q My team goes to sleep because we do them via teleconference.q My team struggles to get the right people involved, we often have

key stakeholders missing.q We only do them for co-located teams. q My team does them but we rarely get enough time to do them

well. They always feel rushed.q My team does them but we are not good at communicating

results to others. The effort seems wasted. q Something else

5

Multi-Select POLL QUESTION

Kickoff Planning

6

Pre-Planning

• Identify Key Participants

• Collect Related Artifacts

• Identify Scope for the Kickoff

• Meeting Logistics, where,

when and official invites

• Identify & communicate

participant pre-work

• Create an agenda

7

http://bit.ly/StakeholderRadar

Liftoff Meeting Agenda

8Ellen Grove’s checklist: https://masteringtheobvious.wordpress.com/2018/01/11/the-deceptively-simple-liftoff-checklist/

SAFe® PI Planning Meeting Agenda

9

https://www.scaledagileframework.com/pi-planning/

The three challenges

10Terence Brake: Where in the world is my team (http://www.tmaworld.com/our-thinking)

Distraction

Confusion

Incomplete

Engagement

Alignment

Actionable

Designing for Engagement

11

Day 1 Day 2 Day 3 Day 4 Day 5Prep

Business Context

Product Vision

Team Introductions

Stakeholder Map

Working Agreements

Risks & Enablers

Roadmapping Planning Retrospective

Story Storming Story Mapping

Estimation

Re-plan Plan

Working Agreements

12http://theteamcanvas.com/

Team operating model

13Resource: http://xblog.xplane.com/diverse-teams-and-ways-of-working

Working Agreements: DoR & DoD

14

http://bit.ly/DoR-DoD

Establishing a Vision:On the Cover

15

http://bit.ly/EstablishVision

Identifying Risks and Enablers: Sailboat & RAID

16

http://bit.ly/SailboatForProjects http://bit.ly/RAIDframework

Roadmapping: Prune the Future

17

http://bit.ly/PruneTheFuture

Business Value: Biz Value Canvas

18http://bit.ly/Biz-Value

Higher

Lower

New Business

Features that will potentially bring new customers or new markets

Up Sell

Features that will potentially bring money from existing customers and could be sold as add-on, upgrade or plug-in

Retainment

Features that will help avoid losing customers

Op Efficiency

Features that will allow the company to save money (costs) given a potential increase in any operation (installation, configuration, customization...)

https://www.agile42.com/en/business-value-game/

Understanding Control: Circles and Soup

19

http://bit.ly/CirclesSoup

https://www.futureworksconsulting.com/blog/2010/07/26/circles-and-soup/

Negotiating Scope: Impact-Effort Matrix

20http://bit.ly/Impact-Effort

Story Mapping for MVP

21http://bit.ly/JasonsStoryCanvas and hear Jason’s explanation: http://bit.ly/2Ml4vkT

Question? What technologies do you use to help distributed teams conduct more effective meetings? Check all that apply.

q IM / Chat (Slack, Microsoft Teams)q Video conferencing (Skype, Zoom, BlueJeans etc.)q Voice conferencingq Online Document Platforms (Google Docs, Microsoft Office

Online)q DropBox, Box (other file sharing platforms)q Weave q Presentation Software (PowerPoint, Keynote, Google Docs)q Emailq Something else

22

Poll QUESTION

If you remember nothing else…

23

Plan to Re-Plan

The lift-off should

set the expectation

for periodic review

Go multi-channel for

virtual meetings

What’s Goodfor F2F teams is critical for virtual teams

References

24

To leverage the frameworks described in this webinar, go to: weave.conteneo.co https://jessefewell.com/

Thank you for attending

Our next webinar will be 3-Oct-2018: Strategies for Structuring Distributed Teams

Laura Richardsonconteneo.co

Jesse Fewelljessefewell.com