2017/18 mid year budget and performance ......2017/18 mid year budget and performance assessment...

2017/18

MID YEAR BUDGET AND PERFORMANCE ASSESSMENT REPORT (MFMA SECTION 72)

2017/18 SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN- DR. KENNETH KAUNDA DISTRICT MUNICIPALITY

TABLE OF CONTENTS

INTRODUCTION ....................................................................................................................... 3

MID-YEAR REPORTING ............................................................................................................ 3

1. MUNICIPAL LEADERSHIP AND MANAGEMENT STRUCTURE ........................................... 3

1.1 Political Leadership .......................................................................................................................................3

1.2 Administrative Leadership ...........................................................................................................................4

2. POWERS AND FUNCTIONS ASSIGNED ................................................................................. 4

2.1 Municipal Mandate and Strategic Focus ...................................................................................................4

2.2 Allocation of Powers and Functions ...........................................................................................................5

2.3 Strategic Goals and Objectives ...................................................................................................................5

3. SUMMARY OF THE BUDGET ................................................................................................... 6

3.1. Projections of Revenue by each Source ...............................................................................................6

3.2. EXPENDITURE SUMMARY- DECEMBER 2017 .....................................................................................7

4. SEVEN (7) NATIONAL KEY PERFORMANCE INDICATORS ................................................ 8

AS PER LOCAL GOVERNMENT: MUNICIPAL SYSTEMS ACT NO. 32 OF 2000, READ

TOGETHER WITH MUNICIPAL PLANNING AND PERFORMANCE MANAGEMENT

REGULATIONS, 2001, PARAGRAPH 10 ........................................................................................ 8

KEY PERFORMANCE AREAS ..............................................................................................................................10

5. OVERVIEW OF NON-FINANCIALPERFORMANCE INFORMATION MID YEAR ....... 11

QUARTERLY PROJECTIONS OF SERVICE DELIVERY TARGETS AND

PERFORMANCE INDICATORS FOR EACH VOTE ............................................................. 12

6. KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT ............. 12

MUNICIPAL HEALTH AND ENVIRONMENTAL MANAGEMENT SERVICES, ROADS AND TECHNICAL

INFRASTRUCTURE SERVICES AND DISASTER RISK MANAGEMENT AND PUBLIC SAFTEY ........12

7. KPA 2: MUNICIPAL TRANSFORMATION AND INSTITUIONAL DEVELOPMENT ............. 20

8. KPA 3: DISTRICT ECONOMIC DEVELOPMENT .................................................................. 25

9. KPA 4: MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT ..................................... 34

10. KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION ...................................... 43

Municipal Manager’s Office: Internal Audit, Corporate Communications, Strategic Planning, Performance

Management System, MISS- Municipal Information Security Standards, Speakers Office and Executive

Mayor’s Office ...........................................................................................................................................................43

11. KPA 6: SPATIAL RATIONALE ............................................................................................ 72

DISATER RISK MANAGEMENT ..........................................................................................................................72

12. 2016/17 ANNUAL REPORT, AND PROGRESS ON RESOLVING PROBLEMS

IDENTIFIED IN AN ANNUAL REPORT ................................................................................ 74

RECOMMENDATIONS FOR ADJUSTMENT BUDGET AND REVISED PROJECTIONS

FOR REVENUE AND EXPENDITURE .................................................................................. 82

NON- FINANCIAL INFORMATION ................................................................................................. 82

2017/18 SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN- DR. KENNETH KAUNDA DISTRICT MUNICIPALITY

FINANCIAL INFORMATION ................................................................... Error! Bookmark not defined.

IMPLEMENTATION PROCESS ...................................................................................................... 84

2017/18 MID YEAR BUDGET AND PERFORMANCE ASSESSMENT REPORT- DR. KENNETH KAUNDA DISTRICT

MUNICIPALITY 3

INTRODUCTION

MID-YEAR REPORTING

Section 72 (1) (a) of the MFMA outlines the requirements for mid-year budget and

performance assessment reporting. The accounting officer is required by the 25th January

of each year to assess the performance of the municipality during the first half of the year

taking into account:

(i) The monthly statements referred to in section 71 of the first half of the year

(ii) the municipalities service delivery performance during the first half of the financial year, and

the service delivery targets and performance indicators set in the service delivery and

budget implementation plan;

(iii) The past year’s annual report, and progress on resolving problems identified in the annual

report; and

(iv) The performance of every municipal entity under the sole or shared control of the

municipality, taking into account reports in terms of section 88 from any such entities.

Based on the outcomes of the mid-year budget and performance assessment report, an

adjustments budget may be tabled if actual revenue or expenditure amounts are materially

different from the projections contained in the budget or the SDBIP.

1. MUNICIPAL LEADERSHIP AND MANAGEMENT STRUCTURE

1.1 Political Leadership

The following is the political leadership of the Dr Kenneth Kaunda DM:

PORTFOLIO NAME

Executive Mayor Alderman Cllr. B.E. Mosiane -Segotso

Speaker Cllr. D.P. Masiu

Single Whip Cllr. N. Koloti

MMC Corporate Services Cllr. M. Mojahi

MMC District Economic Development and Tourism Cllr. H. Mbele

MMC Sports, Arts and Culture Cllr. Z Mphafudi

MMC Financial Services Cllr. M. Zephe

MMC Infrastructure & Development Cllr. S. Valipathwa

MMC Community Services Alderman Cllr. R. Martins


MUNICIPALITY 4

1.2 Administrative Leadership

The following top management (director) positions are on the basis of fixed term performance

based contracts and presently the status is as indicated:

POSITION NAME

Municipal Manager S. Lesupi

Director: Corporate Services L. Ralekgetho

Chief Financial Officer (Acting) M. Daffue

Director: Roads and Infrastructure Development (Acting) T. Tshukudu

Director: District Economic Development and Tourism M Makhetha

Director: Disaster Risk Management (Acting) R. Lesar

Director: Municipal Health Services (Acting) F. Matlhakola

The municipality have strategic unit manager’s reporting directly to the Municipal Manager

and Manager’s in the office of the Executive Mayor, Speaker and Single Whip:

POSITION NAME

Manager: Office of the Executive Mayor (Acting) N. Mosiane

Manager: Office of the Speaker F. Canga

Manager Single Whip G. Qele

Manager: Strategic and Integrated Development Planning T. Mokatsane

Manager: Performance Management Systems K.L. Mokgoje

Manager: Internal Audit R. Seremo

Manager: Municipal Information Security Standards L.Kalolo

Manager: Communications (Acting) P. Mohalaleloa

2. POWERS AND FUNCTIONS ASSIGNED

2.1 Municipal Mandate and Strategic Focus

The mandate of the municipality, as contained in section 152 of the Constitution also serves

as the municipal strategic focus areas,

To provide democratic and accountable government for local communities;

To ensure the provision of services to communities in a sustainable manner;

To promote social and economic development;

To promote a safe and healthy environment;


MUNICIPALITY 5

To encourage the involvement of communities and community organizations in the

matters of local government.

These policy statements guide the formulation and implementation of the integrated

development plan and therefore every decision and action of the municipality.

2.2 Allocation of Powers and Functions

Fire Fighting

Regional Tourism

Municipal Airport

Municipal Planning

Municipal Health Services

Municipal Public Transport

Cemeteries, Funeral Parlours and Crematoria

Markets

Municipal Abattoirs

Disaster Management

2.3 Strategic Goals and Objectives

To promote physical infrastructure development and services

To promote socio-economic development

To provide environmental health services

To ensure disaster risk management

To promote integrated transport services

To promote community safety

To ensure internal municipal excellence

2017/18 MID YEAR BUDGET AND PERFORMANCE ASSESSMENT REPORT- DR. KENNETH KAUNDA DISTRICT MUNICIPALITY

6

3. SUMMARY OF THE BUDGET

3.1. Projections of Revenue by each Source

DESCRIPTION APPROVED

BUDGET

MOVEMENT BALANCE % REC.

Interest earned external investment R2 160 000 R1 335 802 R824 197 61.84

Grants and subsidies received operating R176 218 000 R131 475 000 R44 743 000 42.29

Grants and subsidies received capital

(Rural Roads Assets Management)

R2 455 000 R1 719 000 R736 000 0.00

Other revenue (Tender Deposits) R10 000 0 R10 000 0.00

TOTAL R180 843 000 R134 529 802 R46 316 197 74.39

3.2. Grants received as 31 December 2017

GRANTS ALLOCATION ALLOCATION RECEIVED TO

DATE

Rural Road Assets Management R2 455 000 R1 719 000

Equitable Share R173 676 000 R130 571 000

Local Government Financial Management Grant (FMG)

R1 250 000

R1 250 000

Extended Public Works Program (EPWP)

R1 292 000

R904 000

TOTAL R178 673 000 R134 444 000

NB: Allocation received from National Treasury R178 673 000 excludes the Interest earned on external investments and tender deposits


7

3.2. EXPENDITURE SUMMARY- DECEMBER 2017

DEPARTMENT BUDGET/OPENING BALANCE

YEAR TO DATE MOVEMENT

BALANCE % EXP

EXECUTIVE MAYOR R 8 011 120,00 R 1 814 869,96 R 6 196 250,04

22,65

SPEAKER R 4 120 877,00 R 956 907,83 R 3 163 969,17

23,22

SINGLE WHIP R 5 427 000,00 R 2 083 218,37 R 3 343 781,63

38,38

COUNCILLORS R 2 903 300,00 R 1 784 292,72 R 1 119 007,28

61,45

MUNICIPAL MANAGER ADMINISTRATION R 33 633 680,00 R 18 644 700,72 R 14 988 979,28

55,43

INTERNAL AUDIT R 4 515 981,00 R 2 072 020,10 R 2 443 960,90

45,88

CORPORATE SERVICES R 18 008 149,00 R 10 215 247,13 R 7 792 901,87

56,72

FINANCIAL SERVICES R 32 833 330,00 R 17 965 605,22 R 14 867 724,78

54,71

TECHNICAL SERVICES ADMINISTRATION R 9 164 042,00 R 6 988 281,25 R 2 175 760,75

76,25

DISTRICT ECONOMIC DEVELOPMENT AND TOU R 11 291 192,00 R 5 281 819,71 R 6 009 372,29

46,77

ENVIRONMENTAL HEALTH SERVICES R 24 392 586,00 R 12 101 867,68 R 12 290 718,32

49,61

DISASTER MANAGEMENT AND CCTV CAMERAS R 15 777 420,00 R 3 288 258,44 R 12 489 161,56

20,84

FIRE EMERGENCY SERVICES R 5 506 729,00 R 1 440 134,28 R 4 066 594,72

26,15

TOTAL 175 585 406,00 84 637 223,41 90 948 182,59 48,20


8

4. SEVEN (7) NATIONAL KEY PERFORMANCE INDICATORS

AS PER LOCAL GOVERNMENT: MUNICIPAL SYSTEMS ACT NO. 32 OF 2000, READ TOGETHER WITH MUNICIPAL PLANNING AND

PERFORMANCE MANAGEMENT REGULATIONS, 2001, PARAGRAPH 10

NO. NATIONAL KEY PERFORMANCE INDICATOR TARGET ACTUAL PERFORMANCE

1 The percentage of households with access to basic level of water, sanitation, electricity and solid waste removal

None Not Applicable to DRKKDM

2 The percentage of households earning less than R1100 per month with access to free basic services

None Not Applicable to DRKKDM

3 The percentage of a municipality’s capital budget actually spent on capital projects identified for a particular financial year in terms of the municipality’s integrated development plan

None Target not planned for. The district does not have capital projects identified for 2017/18 financial year

4 The number of jobs created through municipality’s local, economic development initiatives including capital projects

100 Jobs created through LED Initiatives, EPWP, CBP and Capital projects by December 2018

Target achieved. 232 jobs created

37 LED Initiatives jobs created thorough District Economic Development

141 employed for EPWP Municipal Health and Environmental Services

30 jobs created through Roads and Technical Services Infrastructure

28 Disaster Risk management Volunteers (24 of the 28 non-cumulative)


9

NO. NATIONAL KEY PERFORMANCE INDICATOR TARGET ACTUAL PERFORMANCE

5 6 people from employment equity target groups employed in the three highest levels of management in compliance with a municipality’s approved employment equity plan by June 2018

6 people from employment equity target groups employed in the three highest levels of management in compliance with a municipality’s approved employment equity plan by June 2018

Target not achieved. 4 out 7 positions are filled of senior management are filled.

The district filled the position of the Municipal Manager on 31 September 2017. Adverts for the other 3 vacant positions (Chief Financial Officer, Director Disaster Risk Management and Director Municipal Health Management and Environmental Services) are planned to be advertised in January 2018

6 The percentage of a municipality’s budget actually spent on implementing its workplace skills plan

100% of municipality’s budget actually spent on implementing its workplace skills plan by December 2018

Target achieved. The workplace skills plan was budgeted R 500,000 and actual expenditure to date R493,606

100% of municipality’s budget actually spent on implementing its workplace skills plan

7 Financial viability as expressed by the following ratios:

Debt Coverage Ratio Acceptable norm of financial viability as expressed by the ratios (debt coverage ratio, outstanding service debtors to revenue, Cost coverage age) by June 2018

Target achieved. Acceptable norm

Outstanding Service Debtors to Revenue Ratio

Not applicable

Cost Coverage Ratio Target achieved. Acceptable norm


10

KEY PERFORMANCE AREAS KPA 1: Basic Service Delivery and Infrastructure Development

KPA 2: Municipal Transformation and Organizational Development

KPA 3: District Economic Development

KPA 4: Municipal Financial Viability and Management

KPA 5: Good Governance & Public Participation

KPA 6: Spatial Rationale

Abbreviations used for directorates:

BTO : Budget and Treasury Office

COMM : Communications

CS : Corporate Services

DED : District Economic Development

DEDA : District Economic Development Agency

DRM : Disaster Risk Management

EM : Executive Mayor

IA : Internal Audit

ICT : Information Communications Technology

MH&EMS : Municipal Health & Environmental Management Services

MISS : Municipal Information Security Standards

PMS : Performance Management Systems

RC : Risk Champion

STRP : Strategic Planning

SP : Speaker

TIS : Technical Infrastructure Services


11

5. OVERVIEW OF NON-FINANCIALPERFORMANCE INFORMATION MID YEAR

NUMBER PERCENTAGE

Total Number of KPIs and targets Planned for the year 73 100%

Total number of KPIs and Targets Not Applicable in Mid-Year 19

Total number of KPIs and Target Planned for Mid-Year 53 100%

Total number of target Achieved 39 74%

Total number of targets Not Achieved 14 26%

Total number target reported but not planned 1

Most of the not achieved targets were mainly from Good Governance and Public Participation KPA. This was caused by KPIs/Targets:

being dependable on requests received from the public Budget constraints Date set to perform the target not aligned with National, Provincial departments and Chapter 9

Institutions

ACHIEVED 74%

NOT ACHIEVED 26%

PERFORMANCE SUMMARY


12

QUARTERLY PROJECTIONS OF SERVICE DELIVERY TARGETS AND PERFORMANCE INDICATORS FOR EACH VOTE

6. KPA 1: BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

MUNICIPAL HEALTH AND ENVIRONMENTAL MANAGEMENT SERVICES, ROADS AND TECHNICAL INFRASTRUCTURE SERVICES AND DISASTER RISK MANAGEMENT AND PUBLIC SAFTEY

THEMATIC AREAS

BASIC SERVICES DELIVERY

KPA BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

OUTCOME 9

OUTPUT 2 IMPROVING ACCESS TO BASIC SERVICES

OUTPUT 4 ACTIONS SUPPORTIVE OF THE HUMAN SETTLEMENT OUTCOME

FU

NC

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NA

L A

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OB

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&

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N

BASELINE 2016/17

KEY PERFORMANCE INDICATOR K

PI T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

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EX

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ND

ITU

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N

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

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NC

E

RE

AS

ON

FO

R

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N

CO

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AC

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SD

RH

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OK

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SA

NE

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AM

TR

EK

-

SA

AM

WE

RK

Current status (Progress to date)

Demand (MFMA Circular 63)

Backlog (MFMA Circular 63)

Municipal Health and Environmental Management Services


Municipal Health Service

95% (259 out of 273)of complaints received and attended

100% of complaints received and attended

5 % of complaints received and attended

KPI 1 Percentage of environmental health complaints attended to within five (5) days by June 2018 MH&EMS

Out

put

96% of environmental health complaints attended to within five (5) days by June 2018

OPEX OPEX -

Non

e

Dis

tric

t wid

e

Non

e

Non

e

Non

e

96% of environmental health complaints attended to within five (5) days by December 2017

Achieved 96% of customer complaints attended to within five (5) days (140 out of 143)

None None




60 environmental campaigns

44 environmental campaigns

Nil KPI 2

Number of

environmental

awareness

campaigns

conducted by

June 2018

MH&EMS

Out

put 44

environmen

tal

awareness

campaigns

conducted

by June

2018

R2,000

,000

(1035051151228)

R465,595

37052300120FLP43ZZWD 37052300140F

Non

e

Dis

tric

t wid

e

Non

e

Non

e

Non

e 22 environmental awareness campaigns conducted by December 2017

Achieved 30 environmental awareness campaigns conducted

Over-performed due to extra awareness campaigns requested by

Continue to support as an when special request and need arise


13

THEMATIC AREAS



OUTCOME 9



FU

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GIC

OB

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IPA

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&

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TIO

N

BASELINE 2016/17


PI T

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AN

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RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A

DE

SC

RIP

TIO

N

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

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ME

AS

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E

POE

AC

T

VT

SD

RH

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SE

TS

OK

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SA

NE

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AM

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-

SA

AM

WE

RK




LP43ZZWD 37052301870FLP43ZZWD

other sector departments and other events arising from a particular need at a particular time and area.

only if the request and need are within the budget




12 compliance repots on drinking water samples taken tested

12 compliance repots on drinking water samples taken tested

Nil KPI 3

Number of

compliance repots

on drinking water

samples taken

tested from

Tlokwe,

Matlosana,

Ventersdorp and

Maquassi Hills

Local

Municipalities

submitted by

Out

put

12

compliance

repots on

drinking

water

samples

taken

tested

from

Tlokwe,

Matlosana,

Ventersdor

p and

420,00

0

(1035051153616) Shared Vote

R150,622 Shared Vote

37052273330FLP94ZZWD

Non

e

Dis

tric

t wid

e

Non

e

Non

e

Non

e

6 compliance repots on drinking water samples taken tested from Tlokwe, Matlosana, Ventersdorp and Maquassi Hills Local

Achieved 6 compliance repots on drinking water samples taken tested

Over-performed due to re-samplings and sampling requests by other sector departments

Continue to support as an when special request and need arise only if the request and need S

ampl

ing

poin

ts li

st, S

ampl

e an

alys

is

resu

lts


14

THEMATIC AREAS



OUTCOME 9



FU

NC

TIO

NA

L A

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ST

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GIC

OB

JEC

TIV

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IPA

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&

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TIO

N

BASELINE 2016/17


PI T

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AC

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EX

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5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

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ON

FO

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TIO

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CO

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SD

RH

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SE

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OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




June 2018

MH&EMS

Maquassi

Hills Local

Municipaliti

es

submitted

by June

201-8

Municipalities submitted by December 2017

are within the budget


15

THEMATIC AREAS



OUTCOME 9



FU

NC

TIO

NA

L A

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ST

RA

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GIC

OB

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TIV

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NIC

IPA

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WE

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&

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TIO

N

BASELINE 2016/17


PI T

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AN

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RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A

DE

SC

RIP

TIO

N

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

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VIA

TIO

N

CO

RR

EC

TIV

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AS

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POE

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK







41 water

samples

taken

tested at

the

reservoir

s in

Tlokwe,

Ventersd

orp,

Matlosan

a and

Maquass

i Hills

Local

Municipa

lity by

June

2018

16 water samples taken tested at the reservoirs

Nil KPI 4

Number of water

samples taken

tested at the

reservoirs in

Tlokwe,

Ventersdorp,

Matlosana and

Maquassi Hills

Local Municipality

by June 2018

MH&EMS Out

put

16 water

samples

taken

tested at

the

reservoirs

in Tlokwe,

Ventersdor

p,

Matlosana

and

Maquassi

Hills Local

Municipality

by June

2018

R450,000 (1035051153616) Shared Vote


Non

e

Dis

tric

t wid

e

Non

e

Non

e

Non

e

8 water samples taken tested at the reservoirs in Tlokwe, Ventersdorp, Matlosana and Maquassi Hills Local Municipality by December 2017

Achieved 24 water samples taken tested at the reservoirs in Tlokwe, Ventersdorp, Matlosana and Maquassi Hills

None None

Sam

plin

g po

int l

ist,

sam

ple

anal

ysis

res

ults


16

THEMATIC AREAS



OUTCOME 9



FU

NC

TIO

NA

L A

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ST

RA

TE

GIC

OB

JEC

TIV

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IPA

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&

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TIO

N

BASELINE 2016/17


PI T

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AN

NU

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ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A

DE

SC

RIP

TIO

N

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

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ME

AS

UR

E

POE

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK







3 activities on Air Quality Management

2 activities on Air Quality Management

Nil KPI 5

Number of

activities

conducted on Air

Quality

Management by

June 2018

MH&EMS

Out

put

2 activities

conducted

on Air

Quality

Manageme

nt by June

2018

R350,0

00

(1035051150050)

R8,612 37052270310FLP02ZZW

D

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

1 activity conducted on Air Quality Management by December 2017

Achieved 1 activity conducted on Air Quality Management

None None

App

rove

d A

QM

P, C

ounc

il re

solu

tion,

sch

edul

e of

mee

tings

and

atte

ndan

ce r

egis

ter

Munic ipal Health and Environmental Management Services



Approved and Gazetted By-Law

New Nil KPI 6

Number of

municipal health

licences issued by

June 2018

Out

put

20

municipal

health

licences

issued by

June 2018

ÒPEX OPEX -

Non

e

D

istr

ict w

ide

Non

e

Non

e

JB M

arks

10

municipal

health

licences

issued by

December

June 2018

Achieved

211 municipal

health

licences

issued

None None

Rep

orts

on

licen

se

issu

ed


17

THEMATIC AREAS



OUTCOME 9



FU

NC

TIO

NA

L A

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ST

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GIC

OB

JEC

TIV

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&

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TIO

N

BASELINE 2016/17


PI T

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ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A

DE

SC

RIP

TIO

N

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

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AS

UR

E

POE

AC

T

VT

SD

RH

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SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




Technical

Services

To

promot

e

physica

l

infrastr

ucture

develo

pment

service

s

Municipal Planning

Conditio

n

assessm

ent of

paved

roads

3

RRAMS

Pavemen

t

Manage

ment

System

Reports

produced

Nil KPI 7

Number of

RRAMS

Pavement

Management

System Reports

produced for

paved roads by

June 2018

TIS O

utpu

t

3 RRAMS

Pavement

Manageme

nt System

Reports

produced

by June

2018

R2,242,000 (1025052143607) Shared Vote

R1,200,000

(35052235052272560RRP34ZZWD)

Non

e

Dis

tric

t wid

e

Non

e

Non

e

Non

e

2 RRAMS

Quarterly

Report by

December

2017

Achieved

2 RRAMS

Quarterly

Report

produced

None None

RR

AM

S P

avem

ent M

anag

emen

t Sys

tem


18

THEMATIC AREAS



OUTCOME 9



FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L

PO

WE

RS

&

FU

NC

TIO

N

BASELINE 2016/17


PI T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A

DE

SC

RIP

TIO

N

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

POE

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




Technical Services


Municipal Planning

New RRAMS Software System Developed

Nil KPI 8

Number of

RRAMS Software

Systems

Developed by

June 2018

TIS

Out

put

1 RRAMS

Software

System

Developed

by June

2018

R2,242,000 (1025052143607) Shared Vote

R1,200,000 Shared Vote

(35052235052272560RRP34ZZWD)

Non

e

Mat

losa

na, J

B M

arks

and

Maq

uass

i Hill

s

(All

VT

SD

& w

ards

)

Non

e

Non

e

Non

e

Procurement of GIS System and Progress Report on RRAMS Software Development by December 2017

Not Achieved GIS System procured

RRAMS Software Development deferred to 2018/19 financial year due to roll-over none approval by NT

RRAMS Business Plan to be reviewed.

Pro

of o

f Pro

cure

d G

IS S

yste

m


19

BASIC SERVICE DELIVERY & INFRASTRUCTURE DEVELOPMENT

Number of Targets

Achieved

Number of Targets

Not Achieved

Number of Targets Not Applicable

for 1st& 2nd Quarter

Total Number of Targets

planned for the year

7 OUT 8 1 OUT 8 0 8


20

7. KPA 2: MUNICIPAL TRANSFORMATION AND INSTITUIONAL DEVELOPMENT NATIONAL LG PRIORITIES

LABOUR MATTERS ,FINANCIAL AND ADMINISTRATIVE CAPACITY, SERVICE DELIVERY, FINANCIAL VIABILITY, GOOD GOVERNANCE, INSTITUTIONAL TRANSFORMATION AND DEVELOPMENT, ECONOMIC

DEVELOPMENT

KPA MUNICIPAL TRANSFORMATIONS AND ORGANISATIONAL DEVELOPMENT

OUTCOME 9 OUTPUT 1 IMPLEMENT A DIFFERENTIATED APPROACH TO MUNICIPAL FINANCING, PLANNING AND SUPPORT

OUTPUT 6 ADMINISTRATIVE AND FINANCIAL CAPABILITY

FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N

BASELINE 2015/16 KEY PERFORMANCE INDICATOR

KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION

5 CONCRETES MID YEAR TARGETS

POE



Backlog (MFMA Circular 63) A

CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

Human Resources

To ensure municipal excellence

Munici

pal

Planni

ng

posts advertised filled as per the approved funded structure

100% of posts advertised filled as per the approved funded structure

Nil KPI 9

Percentage of

posts advertised

filled as per the

approved funded

structure by June

2018

CS O

utpu

t

100% of posts advertised filled as per the approved funded structure by June 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

100% of posts advertised filled as per the approved funded structure by December 2017

Achieved MPAC Manager post and FMG interns post advertised posts filled

None None Report

s on

posts

adverti

sed

filled

as per

the

approv

ed

funded

structu

re


21

NATIONAL LG PRIORITIES


DEVELOPMENT




FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

Human Resources


Municipal Planning

2 vacant Senior Manager’s post at selection and recruitment processes

6 people from employment equity target groups employed in the three highest levels of management in compliance with a municipality’s approved employment equity plan

2 people from employment equity target groups employed in the three highest levels of management in compliance with a municipality’s approved employment equity plan

KPI 10 Number of people

from employment

equity target

groups employed

in the three

highest levels of

management in

compliance with a

municipality’s

approved

employment

equity plan by

March 2018

CS

Out

put

6 people

from

employmen

t equity

target

groups

employed

in the three

highest

levels of

manageme

nt in

compliance

with a

municipality

’s approved

employmen

t equity

plan by

March 2018

OPEX OPEX

-

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

2 people from employment equity target groups employed in the three highest levels of management in compliance with a municipality’s approved employment equity plan by December 2017

Not Achieved MM appointed on 31 September 2017

COGTA requested that Senior managers posts not to be filled during December period

To advertise in Q3

Council Resolution


22



DEVELOPMENT




FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

Human Resources


Municipal Planning

Timeous submission report on the workplace skills plan submitted to LGSETA

Timeous submission report on the workplace skills plan submitted to LGSETA by 30 April 2017

Nil KPI 11 Timeous

submission report

on the workplace

skills plan

submitted to

LGSETA by 30

April 2018 CS

Out

put

Report on

the

workplace

skills plan

submitted

to LGSETA

by 30 April

2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

None None None None None

Human Resources


Municipal Planning

Annual skills summit attended in the previous financial year

1 Skills Summit

Nil KPI 12 Number of Skills

Summit attended

by August 2017

CS

Out

put

1 Skills

Summit

attended by

August

2017

R250,000 (1080108250068)

R190 817

33052280610FLP79ZZWD 33052301870FLP79ZZWD

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

1 Skill Summit attended by August 2017

Not Achieved

The summit postponed to February the 15th – 16t

2018

None None


23



DEVELOPMENT




FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

33052305730FLP79ZZWD

Legal Services


Municipal Planning

2015/16 Contract register s updated

2016/17 Contract register s updated

Nil KPI 13

Number of

Contract register

s updated by

June 2018

CS BTO

Out

put

4 Contract

register s

updated by

June 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

2 Contract register updated by December 2017

Achieved 2 Contract register updated

None None Contract register updated


24

MUNICIPAL TRANSFORMATION AND INSTITUIONAL DEVELOPMENT

Number of Targets

Achieved

Number of Targets Not

Achieved


Applicable for 1st& 2nd Quarter


for the year

2 OUT 4 2 OUT 4 1 5


25

8. KPA 3: DISTRICT ECONOMIC DEVELOPMENT NATIONAL LG PRIORITIES


DEVELOPMENT


OUTCOME 9

OUTPUT 1

IMPLEMENT A DIFFERENTIATED APPROACH TO MUNICIPAL FINANCING, PLANNING AND SUPPORT

OUTPUT 6

ADMINISTRATIVE AND FINANCIAL CAPABILITY

FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

District Economic Development and Tourism


Regional Tourism Municipal Planning Municipal Health Services Disaster Management

322 Jobs created through LED Initiatives, EPWP, CBP and

200 Jobs created through LED Initiatives, EPWP, CBP and Capital projects

Nil KPI 14 Number of

Jobs

created

through

LED

Initiatives,

EPWP and

Capital

projects by

June 2018

DED DRM TIS MH&EMS

Out

put

200 Jobs

created

through

LED

Initiatives,

EPWP and

Capital

projects by

June 2018

EPWP GRANT R2,392,000

EPWP GRANT

-

AC

T

Mat

losa

na J

B M

arks

and

Maq

uass

i hill

s

RH

R

Non

e

Saa

m T

rek

Saa

m W

erk

100 Jobs created through LED Initiatives, EPWP and Capital projects by December 2017

Achieved 232 jobs created 24 Jobs created through LED initiatives 141 EPWP jobs created

EPWP grant allocate allows us to create more jobs

Continue to create jobs with opportunities offered in terms of grants received

Report on Jobs created through LED Initiatives, EPWP and Capital projects


26



DEVELOPMENT


OUTCOME 9

OUTPUT 1


OUTPUT 6


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

District Economic Development: Tourism


Regional Tourism

1 Tourism SMMEs and Cooperatives supported through Conditional Grants

3 Tourism SMMEs and Cooperatives to be supported through Conditional Grants

2 Tourism SMMEs and Cooperatives to be supported through Conditional Grants

KPI 15 Number of Tourism SMMEs and Cooperatives supported through Conditional Grants by end June 2018

Out

put

3 Tourism SMMEs and Cooperatives supported through Conditional Grants by end June 2018

R150,000 (1080058160067)

R150,000

36052592830FLP95ZZWD

Tou

rism

Mat

losa

na J

B M

arks

and

Maq

uass

i

hills

R

HR

Non

e

Non

e

1 Tourism SMMEs and Cooperatives supported through Conditional Grants by September 2017

Achieved 1 Tourism SMME supported through Conditional Grants

None None Report on Tourism SMME supported through Conditional

District

Economic

Developm

ent:

Tourism


Regional Tourism

2 tourism marketing exhibitions attended

2 tourism marketing exhibitions attended

Nil KPI 16 Number of tourism marketing exhibitions attended by June 2018 DED

outc

ome

2 tourism marketing exhibitions attended by June 2018

R550 000 (1080058160014)

R 0 36052280030FLP71ZZWD

Tou

rism

Mat

losa

na, J

B M

arks

and

Maq

uass

i hill

s

RH

R

Non

e

Saa

mtr

ek ,

sam

wer

k None None None None None


27



DEVELOPMENT


OUTCOME 9

OUTPUT 1


OUTPUT 6


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

District Economic Development: sports and recreation


Regional Tourism

5 sports and recreation initiatives

4 sports and recreation initiatives

Nil KPI 17 Number of sports and recreation initiatives supported by June 2018 DED

Out

com

e

4 sports and recreation initiatives supported by June 2018

R200,000 (1080058160071) Shared Vote


36052280030FLP82ZZWD

Tou

rism

Mat

losa

na, J

B M

arks

and

Maq

uass

i hill

s

Non

e

Non

e

Non

e

1 sports and recreation initiative supported by December 2017

Achieved

5 sports and recreation initiative supported North West Cricket supported , National table tennis, SAMSRA national

Under-estimated number of financial requests: demand exceeded expected requests.

Not to deviate from the implementation plan of set target and related budget

Report on sports and recreation initiative supported


28



DEVELOPMENT


OUTCOME 9

OUTPUT 1


OUTPUT 6


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

District Economic Development: Arts, Culture and Heritage


Regional Tourism

Workshop conducted and profiling for implementation of Agric Parks in the District

3 Arts, Culture and Heritage initiatives

1 Arts, Culture and Heritage initiatives

KPI 18 Number of Arts, Culture and Heritage initiatives supported by June 2018 DED

Impa

ct

3 Arts, Culture and Heritage initiatives supported by June 2018

R2,000,000 (1080058160071) Shared Vote


36052280030FLP82ZZWD

Tou

rism

Dis

tric

t Wid

e

Non

e

Non

e

Non

e

2 Arts, Culture and Heritage initiatives supported by September 2017

Achieved

2 Arts, Culture and Heritage initiatives supported. Khuma choral for participation in Old mutual national choir festival, Barorisi Clap and Tap for recording., Hosting of MACEF arts and culture

None None Reports on Arts & Culture initiative supported


29



DEVELOPMENT


OUTCOME 9

OUTPUT 1


OUTPUT 6


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

festival

District Economic Development


Regional Tourism

SCM Processes to unfold

2 district rural development supported

2 district rural development supported

KPI 19 Percentage

of budget

spent on

district rural

developmen

t supported

by June

2018

DED

outc

ome

100% of

budget

spent on

district rural

developme

nt

supported

by June

2018

R500,000 (1080108250065)

R496,908

36052690840FLP77ZZWD

Agr

icul

tura

l

Dis

tric

t Rur

al a

reas

RH

R

Non

e

Non

e

65% of budget spent on district rural development supported by September 2017

Achieved 100% spent To Support Rural Development Initiatives (Thabzelt trading, Link international bakeries and supply of water at Boskop farm)

Request received exceeded the target set for the quarter

Achieved the annual target. Need to revise the 3rd and 4th quarter targets

Report district rural development

District economic development

To promote socio – economic development

Regional tourism

New 2 Tourism activities supplied with promotional and

Nil KPI 20 Number of tourism activities supplied with promotional

outp

ut

2 tourism activities supplied with promotional and marketing

R550 000 (1080058160014)

R18 589

36052280030FLP71ZZ WD

Tou

rism

Dis

tric

t wid

e

RH

R

Non

e

NW

tour

ism

boa

rd/

Dep

t. of

tour

ism

,

tour

ism

Ass

ocia

tion

and

N12

trea

sure

rout

e

None Highveld nature reserve awareness walk 2017 supported

New program requested by the NWPB.

To be included in the annual programs of the depart

Report on tourism activities supplied with material


30



DEVELOPMENT


OUTCOME 9

OUTPUT 1


OUTPUT 6


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

marketing materials

and marketing merchandise by June 2018 DED

materials by June 2018

ment.

District economic development :ACT


Regional Tourism

8 Shotleft activities implemented in 2015/16

6 Economic development initiatives programs

Nil KPI 21 Number of Economic Development initiatives programs implemented by June 2018 DED

Out

com

e

2 district

economic

developme

nt initiatives

implemente

d by June

2018

R500

000

(1087

05516

0024)

R41,8

32

36052300120FLP28ZZR3 A

ct

Dis

tric

t wid

e

Non

e

Non

e

Dep

t.of F

EE

D, A

nglo

gol

d

asha

nti,

SE

DA

and

LM

s

1 district

economic

developm

ent

initiative

implement

ed by

Septembe

r 2017

Achieved Shotleft destination marketing program “Ventersdorp heritage and family fun day”.

None None Report on Economic Development initiatives programs implemented


31



DEVELOPMENT


OUTCOME 9

OUTPUT 1


OUTPUT 6


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

District economic development :ACT


Regional Tourism

2 SMMEs/Cooperatives Business development initiatives supported



KPI 22 Percentage of budget spent to support SMMEs/Cooperatives Business development initiatives by June 2018 DED

Out

com

e

100%

budget

spent on

supporting

SMMEs/Co

operatives

Business

Developme

nt initiatives

by 2018

R500,

000

(1080

05816

0017)

R421,

272

3605

2323

600F

LP8

1ZZ

WD)

Act

Dis

tric

t wid

e

Non

e

Non

e

Non

e

50%

budget

spent on

SMMEs/C

ooperativ

es

business

developm

ent

initiatives

by

December

2017

Achieved

84% budget spent. Participated in the International Cooperatives day held in, Potchefstroom and Bloemfontein

Too

much

influx

of

reque

sts

which

were

urgent

Not to

deviate

from

the

implem

entatio

n plan

of set

target

and

related

budget

Report on Budget spent on

Business Development initiatives of SMMEs/Cooperatives supported


32



DEVELOPMENT


OUTCOME 9

OUTPUT 1


OUTPUT 6


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N


KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




CT

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

District

economic

developm

ent :ACT

To

promote

socio-

economi

c

develop

ment

Regional

Tourism

Nil (No requests received)

2 Entrepreneurial promotion initiative to be supported

4 Entrepreneurship promotion initiative to be supported

KPI 23 Number of Entrepreneurship promotion initiative supported by December 2017 DED

outc

ome

2

Entreprene

urship

promotion

initiative

supported

by

December

2017

R100

000

(1080

05816

0024)

R18,5

00

36052280030FLP42ZZWD A

ct

Dis

tric

t wid

e

Non

e

Non

e

SA

LGA

and

Edu

catio

n

depa

rtm

ent

2

Entreprene

urship

promotion

initiative to

be

supported

by

December

2017

Not

Achieved

Budget

Constr

aints

Adequ

ate and

realisti

c

budgeti

ng

None

Executive Mayor


Regional Tourism

Four

Busines

s/Entrep

reneurs

supporte

d

4

Busines

s/Entrep

reneurs


Business/En

trepreneurs

funded by

June 2018

EM

Out

com

e

4

Business/E

ntrepreneur

s funded by

June 2018

R50, 0

00

(1080

05816

0062)

R0 31052593000FLP09ZZWD N

one

Maq

uass

i hill

s an

d

Ven

ters

dorp

are

as

Non

e

Non

e

Non

e

1 Business/Entrepreneurs funded by December 2017

Not achieved 2 business proposals were received

Assessment of proposal in progress

To be finalised in 3rd quarter

Report on Business/Entrepreneurs funded


33

DISTRICT ECONOMIC DEVELOPMENT

Number of Targets

Achieved

Number of Targets

Not Achieved




for the year

7 OUT 9 2 OUT 9 2 11


34

9. KPA 4: MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT NATIONA

L LG PRIORITI

ES

ENSURE SUSTAINABLE RESOURCE MANAGEMENT AND USE.

KPA MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT

OUTCOME 9

OUTPUT 1 A POLICY FRAMEWORK THAT PROVIDES FOR A DIFFERENTIATED APPROACH TO MUNICIPAL FINANCING, PLANNING AND SUPPORT IS IMPLEMENTED

OUTPUT 6 ADMINISTRATIVE AND FINANCIAL CAPABILITIES OF MUNICIPALITIES ARE ENHANCED

FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

PO

E

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




Budget and Treasury


Municip

al

Planning

12 MFMA section 71 reports submitted

12 MFMA section 71 reports

Nil KPI 25 Number

of MFMA

section 71

reports

submitted

within 10

working

days by

June

2018

BTO

Out

put

12 MFMA

section 71

reports

submitted

within 10

working

days by

June 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

6 MFMA section 71 reports submitted within 10 working days by December 2017

Achieved 6 MFMA section 71 reports submitted

None None 3 Monthly budget statements

Budget and Treasury

To ensure internal municipal

Municip

al

Planning

Adjustment budget for 2016/17

2017/18 adjustment budget

Nil KPI 26 2017/18

adjustme

nt budget

Out

put

2017/18

adjustmen

t budget

developed

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e None None None None None


35

NATIONAL LG

PRIORITIES



OUTCOME 9



FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

PO

E

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




excellence

tabled by February 2017

develope

d

approved

by

February

2018

BTO

approved

by

February

2018

Budget and Treasury


Municip

al

Planning

2017/18 budget approved June 2017 (MFMA, Sec 25)

2018/19 budget compiled approved

Nil KPI 27 2018/19

budget

compiled

approved

by March

2018 BTO

Out

put

Compiled

2018/19

budget

approved

by March

2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

None

None

None

None

None


36

NATIONAL LG

PRIORITIES



OUTCOME 9



FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

PO

E

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




Budget and Treasury


Municip

al

Planning

2015/16 AFS submitted to AGSA by August 2016

2016/17 Annual Financial Statements

Nil KPI 28 2016/17

Annual

Financial

Statement

s

approved

by council

submitted

to AGSA

by August

2018

BTO

Out

put Approved

2016/17

Annual

Financial

Statement

s by

council

submitted

to AGSA

by August

2017

OPEX

OPEX

-

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

Approved 2016/17 Annual Financial Statements by council submitted to AGSA by August 2017

Achieved Approved 2016/17 Annual Financial Statements by council

None None Council Resolution and 2016/17 Annual Financial Statements


37

NATIONAL LG

PRIORITIES



OUTCOME 9



FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

PO

E

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




Corporate

Services


Municipal planning

100% of municipality’s budget actually spent on implementing its workplace skills plan

100% of municipality’s budget actually spent on implementing its workplace 8skills

Nil KPI 29 Percentag

e of

municipali

ty’s

budget

actually

spent on

implemen

ting its

workplace

skills plan

by

Decembe

r 2018

BTO CS

Out

put

100% of

municipalit

y’s budget

actually

spent on

implement

ing its

workplace

skills plan

by

December

2018

R500,000 (1015051155411)

R493,606

33052303300FLP78ZZHO 33052305110FLP78ZZHO

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

100% of

municipality’s

budget

actually spent

on

implementing

its workplace

skills plan by

December

2018

Achieved

76% of

budget

spent on

implemen

ting WSP

Ongoing

training

None

Workplace skills plan detailed Report


38

NATIONAL LG

PRIORITIES



OUTCOME 9



FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

PO

E

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




Budget and Treasury District Economic Development


Municipal Planning

R3,000,000 transferred to District Economic Agency and R100,000 to Secondary Co-operatives

R 3,100,000 of funds transferred to District Economic Agency, Tourism Association and Secondary Co-operatives

R90,000 transfer to Tourism association

KPI 30 Total

Amount of

funds

transferre

d to

District

Economic

Agency,

Tourism

Associatio

n and

Secondar

y

Cooperati

ves by

Out

put

R

3,100,000

of funds

transferre

d to

District

Economic

Agency,

Tourism

Associatio

n and

Secondar

y Co-

operatives

by

Septembe

r 2017

R3,190,000 (1080108250011)

R 0 36052307010FLP33ZZWD 36052592830FLP31ZZWD 36052592830FLP9

Non

e

JB M

arks

, Mat

losa

na, M

aqua

ssih

ills

Non

e

Non

e

Non

e R 3,150,000 of funds transferred to District Economic Agency, Tourism Information Centre and Secondary Co-operatives by September 2017

Not Achieved

- Funds not transferred due Agency –finalization of the Compact Agreement Tourism Association - lack of submission of CSD and Tax Clearance and AGM resolution Secondary

Engage with Agency, Tourism Association and Secondary corporative

E-mails sent to the association regarding the registration of NPO and CSD


39

NATIONAL LG

PRIORITIES



OUTCOME 9



FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

PO

E

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




Septembe

r 2017

DEDBTO

5ZZWD

Cooperative did not submit their annual financial Report received funds from the District Municipality.

Budget and Treasury


Municipal Planning

Acceptable norm of financial viability as expressed by

Acceptable norm of financial viability as expressed by

Nil KPI 31 Financial viability as expressed by the ratios (debt

Out

put

Acceptable norm of financial viability as expressed by the ratios (debt

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e Acceptable norm of financial viability as expressed by the ratios (debt coverage ratio, outstanding

Achieved Acceptable norm of financial viability

None None None


40

NATIONAL LG

PRIORITIES



OUTCOME 9



FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

PO

E

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




the ratios (debt age)

the ratios 2018

coverage ratio, outstanding service debtors to revenue, Cost coverage age) by June 2018 BTO

coverage ratio, outstanding service debtors to revenue, Cost coverage age) by June 2018

service debtors to revenue, Cost coverage age) by December 2017

Information, Communications and Technology


None

92 sites provided with access to WIFI within the district

92 areas provided with access to WIFI within the district

Nil KPI 32 Number of sites provided with access to WIFI within the district by

Impa

ct

92 sites

provided

with

access to

WIFI

within the

district by

R8,800,

000

(1080108250064)

R840,160

34056471420ORC31ZZHO

Tou

rism

Maq

uass

i Hill

s,

Mat

losa

na, J

B M

arks

R

HR

Non

e

Saa

mT

rek

Saa

mW

erk

23 areas

provided with

access to WIFI

within the

district by

December

2017

Achieved

23 areas

provided

with

access

WiFi

None

None report WIFI hotspots throughout the district


41

NATIONAL LG

PRIORITIES



OUTCOME 9



FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I TY

PE

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION

5 CONCRETES

MID YEAR TARGETS

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R

DE

VIA

TIO

N

CO

RR

EC

TIV

E

ME

AS

UR

E

PO

E

AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK




June 2018 ICT

June 2018

Information, Communications and Technology


Municipal Planning

12 reports from operating call center submitted

12 reports from operating call center submitted

Nil KPI 33 Number of reports from operating call center submitted by June 2018 ICT

Out

put

12 reports

from

operating

call center

submitted

by June

2018

R8,050,

000

R4,130,537

3405226O610FLP27ZZWD

Non

e

Maq

uass

i Hill

s, M

atlo

sana

,

JB M

arks

RH

R

Non

e

Saa

mT

rek

Saa

mW

erk

6 reports from operating call center submitted by December 2017

Achieved 6 reports from operating centre centers submitted

None None Call Center reports


42

MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT

Number of Targets

Achieved

Number of Targets

Not Achieved




for the year

6 OUT 9 1 OUT 9 2 11


43

10. KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

Municipal Manager’s Office: Internal Audit, Corporate Communications, Strategic Planning, Performance Management System, MISS- Municipal Information Security Standards, Speakers Office and Executive Mayor’s Office


BUILD A DEVLOPMENTAL STATE, IMPROVE PUBLIC SERVICE AND STRENGTHEN DEMOCRATIC INSTITUTION

ENSURE SUSTAINABLE RESOURCE MANAGEMENT AND USE

KPA 2 TO PROMOTE GOOD GOVERNANCE

OUTCOME 9

OUTPUT 5: TO STRENGTHEN PARTICIPATORY GOVERNANCE

FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION

5 CONCRETES MID YEAR TARGET

AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Budget and Treasury


Municipal Planning

2017/18 (8) budget related policies developed and reviewed

2018/19 (8) budget related policies developed and reviewed

Nil KPI 34 Number of budget related policies reviewed adopted by May 2018 BTO

Out

put

8 Budget related policies reviewed adopted by May 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e




Municipal Planning

Draft Sport and Recreation strategy

Approval of Tourism, Sport and Recreation strategy

Approved of Tourism, Sport and Recreation strategy

KPI 35 Number of Sport and Recreation strategy developed by June 2018 DED

Out

put

1 Sport and Recreation strategy developed by June 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

None

None

None

None

None


44





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK



Municipal Planning

Draft Conditional grants Policy

Approval of Conditional grants Policy

Approved Conditional grants Policy

KPI 36 Number of Conditional grants Policy reviewed by June 2018 DED

Out

put

1 Conditional grants Policy reviewed by June 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

Workshop on Conditional grants Policy reviewed by December 2017

Achieved Conditional Grants Policy workshop conducted

None None Council Resolution and Conditional grants Policy

Disaster Risk Management


Municipal Planning

Draft District Disaster Management Plan Reviewed

Approval of District Disaster Management Plan

Approved District Disaster Management Plan

KPI 37 District Disaster Management Plan Reviewed by June 2018 DRM O

utpu

t

District

Disaster

Manage

ment

Plan

Reviewe

d by

June

2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

None

None None None None


45





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK



Municipal Planning

Draft fire services By-Law developed

Development of fire services By-Law

Developed fire services By-Law developed

KPI 38 Number of draft fire services By-Laws Developed by June 2018 DRM

Out

put

1 draft fire services By-Laws Developed by June 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e


Corporate Services


Municipal Planning

HR Policies reviewed adopted

Reviewed HR Policies

Nil KPI 39 Number of HR Policies reviewed adopted by June 2018 CS

Out

put

28 Policies reviewed adopted by June 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e


Strategic Planning Internal Audit


Municipal Planning

2016/17 Risk Assessment

risk assessment conducted for DRKKDM and District Econo

Nil KPI 40 Number of risk assessment conducted for DRKKDM and District Economic

Out

put

2 risk assessment conducted for DRKKDM and District Economi

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

2 risk assessment conducted for DRKKDM and District Economic Agency by September 2017

Achieved 2 risk assessment conducted for DRKKDM and District Economic Agency

None None Risk assessment report/risk register & AC minutes


46





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

mic Agency

Agency by September 2017 RC

c Agency by September 2017

Internal Audit


Municipal Planning

2 risk management polices reviewed for DRKKDM and District Economic Agency

Approval of 2 reviewed risk management policies for DRKKDM and District Economic Agency

Approved 2 risk management policies for DRKKDM and District Economic Agency

KPI 41 Number of risk management policies reviewed for DRKKDM and District Economic Agency approved by June 2018 RC

Inpu

t

2 risk

manage

ment

policies

reviewed

for

DRKKD

M and

District

Economi

c Agency

approved

by June

2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

2 risk management polices reviewed for DRKKDM and District Economic Agency by December 2017

Achieved 2 Risk Management Policy reviewed

None None 2 risk management policies reviewed for DRKKDM and District Economic Agency


47





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Internal Audit


Municipal Planning

3 approved Audit Plans 2016/17 (District, District Agency & Maquassi Hills Local Municipality)

3 approved risk based audit plans for the shared IA service

Nil KPI 42 Number of approved risk based audit plans for the shared IA service by September 2017 IA

Out

put

3

approved

risk

based

audit

plans for

the

shared IA

service

by

Septemb

er 2017

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

3 approved risk based audit plans for the shared IA service by September 2017

Achieved 3 approved risk based audit plans

None None Approved Audit Plans

Internal Audit


5 AC meetings coordinated

5 AC meetings coordinated reports

Nil KPI 43 Number of AC meetings coordinated for District, District Agency and Maquassi Hills by

Out

put

6 AC

meetings

coordinat

ed for

District,

District

Agency

and

Maquassi

Hills by

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

3 AC meetings coordinated for District, District Agency and Maquassi Hills by December 2017

Achieved 3 AC meetings coordinated

None None Audit committee Agenda and minutes


48





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

June 2018 IA

June

2018

Communications


Municipal Planning

Reviewed Communications Strategy workshopped to council

Approval of reviewed Communications Strategy

Approved reviewed Communications Strategy

KPI 44 Number of

reviewed

Communic

ation

Strategy

adopted by

December

2017

COMM

Out

put

1

reviewed

Communi

cations

Strategy

adopted

by

Decembe

r 2017

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

1 reviewed Communication Strategy adopted by December 2017

Achieved Communication Strategy adopted

None None Council resolution and approved Communications Strategy

Communications


Municipal Planning

Reviewed internal communications policy workshopped to council

Approval of reviewed Internal Communications Policy

Approved reviewed Communications policy

KPI 45 Number of reviewed Internal Communications Policy adopted by December 2017

Out

put

1 reviewed Internal Communications Policy adopted by June 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

1 reviewed Communication policy adopted by December 2017

Achieved Communication Policy adopted

None None Council resolution and approved Communications Strateg


49





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

COMM y

Strategic Planning


Municipal Planning

1IDP Rep Representative Forum Meeting

1 IDP Rep Representative Forum Meeting

Nil KPI 46 Number of IDP Rep Representative Forum Meetings conducted by June 2018 STRP

Out

com

e

1 IDP Rep Representative Forum Meetings conducted by June 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e


Strategic Planning


Municipal Planning

5 year plan IDP Document for approved

2018/19 IDP Reviewed

Nil KPI 47 Number of 2018/19 IDP reviewed adopted by Council by June 2018 STRP

Out

put

(1) 2018/19 IDP reviewed adopted by Council by June 2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e



50





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Performance Management Systems


Municipal Planning

PMS Policy Framework reviewed

Workshop and approval of PMS Policy Framework for 2017/18

Approved PMS Policy Framework

KPI 48 Number PMS Policy Framework reviewed adopted by August 2017 PMS

Out

put

1 PMS

Policy

Framewo

rk

reviewed

adopted

by

August

2017

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

1 PMS Policy Framework reviewed adopted by August 2017

Achieved 1 PMS Policy Framework reviewed adopted

None None 1 PMS Policy Framework



Municipal Planning

2016/17 Top layer SDBIP approved

2017/18 Top layer SDBIP

Nil KPI 49 Number of 2018/19 Top layer SDBIP approved by Executive Mayor by June 2018 PMS

Out

put

1-

2018/19

Top layer

SDBIP

approved

by

Executiv

e Mayor

by June

2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e None

None None None None


51





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK



Municipal planning ng

2016/17 Mid-Year Term Performance Reports compiled

2017/18 Mid-Year Performance Assessment Report

Nil KPI 50 Number of Mid-Year Performance Assessment Report compiled approved by January 2018 BTO PMS

Out

put

(1)

2017/18

Mid-Year

Performa

nce

Assessm

ent

Report

compiled

approved

by

January

2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

None

None None None None


52





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK



Municipal Planning

Approved 2016/17 municipal annual performance report(sec 46) AND Annual Report

2017/18 annual performance report and Annual report compiled

Nil KPI 51 Timeous submission of 2016/17 annual performance report and Annual report compiled approved by August 2017 PMS

Out

put

2016/17

annual

performa

nce

report

and

Annual

report

compiled

approved

timeously

by

August

2017

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

2016/17 Annual performance report and Annual report compiled approved timeously by August 2017

Achieved 2016/17 Annual performance report and Annual report compiled approved

None None Annual performance report and Annual report


53





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Municipal Information Security Standards


Municipal Planning

Approved Security policy

Review of Security policy

Nil KPI 52 Number of Security policy reviewed approved by June 2018 MISS O

utpu

t

1

Security

policy

reviewed

approved

by June

2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e



54





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Municipal Information Security Standards


None 27 CCTV Cameras operating (6 Tlokwe, 20 Klerksdorp, 1 Ventersdorp, 0 Maquassi Hills)

49 CCTV Cameras operating

22 CCTV Cameras not operating

KPI 53 Number of

CCTV

Cameras

operating

by June

2018

MISS

Out

put

31 CCTV

Cameras

operating

by June

2018

R9,000,000 (1080058160072)

R5,229,652

32052265400FLMRCZZWD

Non

e

Hot

spo

ts In

war

d w

here

CC

TV

’s a

re a

lloca

ted

Non

e

Non

e

Non

e

29 CCTV Cameras operating by December 2017

Not Achieved 27 CCTV Cameras operating

Due to financial constraints repairs and maintenance for the cameras was not adequately budgeted for

Request increase during the adjustment budget

Report on CCTV Cameras operating


55





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Speaker To ensure internal municipal excellence

Municipal Planning

council meetings coordinate

6 council meetings


council

meetings

coordinate

by June

2018

SP O

utpu

t

6 council

meetings

coordinat

e by

June

2018

OPEX OPEX -

Non

e

Inst

itutio

nal

Non

e

Non

e

Non

e

3 council meeting coordinate by December 2017

Achieved 3 council meetings conducted

None None

Council meeting minutes

Speaker To ensure internal municipal excellence

Municipal Planning

1 MPAC Public Participation meeting

1 MPAC Public Participation meeting

Nil KPI 55 Number of MPAC Public Participation meetings held by March 2018 SP

Out

put

1 MPAC Public Participation meeting held by March 2018

OPEX OPEX

-

Non

e

With

in th

e di

stric

t

Non

e

Non

e

Non

e

None

None

None

None

None


56





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

-Executive Mayor


None 49

families

requeste

d support

assisted

30 indigent families requested support on burial

Nil KPI 56 Number

indigent

families

requested

support on

burial

assisted by

June 2018

EM

Impa

ct

30

indigent

families

requeste

d support

on burial

assisted

by June

2018

R150,0

00

(10800

581600

52)

R149,295

310523

05980F

LP14ZZ

WD

Non

e

Mat

losa

na ,

Maq

uass

i Hill

s &

JB

Mar

ks

RH

R

Non

e

Non

e

15 indigent families requested support on burial assisted by December 2017

Achieved 46 indigent families requested support on burial assisted.

Due to high demand.

Put stringent internal control measures to ensure that the budget is not exceeded

Report on assistance on indigent families requested supp ort on burial


57





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None crèches

renovatio

n and

educatio

nal toys

Support

orphan

age

house

Nil KPI 57

Number of

orphanage

houses

supported

during

Mandela

Day by

July 2017

EM

outc

ome

1

orphanag

e house

supporte

d during

Mandela

Day by

July 2017

R50,00

0

(10800

581600

51)

R37, 017

310522

80030F

LP61ZZ

WD

Non

e

Tlo

kwe

RH

R

Non

e

Non

e

1 orphanage

house

supported

during

Mandela Day

by July 2017

Achieved

Actively

held at

Saultul

Islamic

Orphanage

at JB

Marks

Municipality

during

Mandela

Day

None None Report on Mandela Day Activity and photo’s


58





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None 136

Students

benefited

300 students

244 KPI 58 Number of

students

awarded

with

financial

assistance

for

registration

in Higher

learning

institutions

by March

2018 EM

Impa

ct

300

students

awarded

with

financial

assistanc

e for

registrati

on in

Higher

learning

institution

s by

March

2018

R3

,000,

000.00

(10800

581600

04)

R 0 310525

90650F

LP63ZZ

WD

Non

e

Mat

losa

na M

aqua

ssi H

ills

& J

B M

arks

RH

R

Non

e

Non

e

Place and advert for financial assistance for registration in Higher learning institutions by December 2017

Achieved Advert placed for financial assistance

None None Report on students awarded financial


59





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None Supporte

d

students

that

applied

for

financial

assistanc

e

Support of 5 educational request

5 Students offered financial assistance

KPI 59 Number of

educational

request

supported

by March

2018

EM

Out

put

5

educatio

nal

request

supporte

d by

March

2018

R50, 0

00

(10800

581600

61)

R 0 310525

40650F

LP36ZZ

WD

Non

e

Mat

losa

na M

aqua

ssi H

ills

& J

B

Mar

ks

Non

e

Non

e

Non

e

None None

None None None


60





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None 100 food

parcels

supplied

to

distresse

d families

identified

Supply of 200 food parcels to distressed families identified

100 food parcels Supply to distressed families identified

KPI 60 Number of

food

parcels

supplied to

distressed

families

identified

by June

2018

EM

Impa

ct

200 food

parcels

supplied

to

distresse

d families

identified

by June

2018

R300,0

00

(10800

581600

56)

R0 310526

90640F

LP69ZZ

WD

Non

e

Mat

losa

na T

lokw

e M

aqua

ssi H

ills

& J

B M

arks

RH

R

Non

e

Non

e

100 food parcels supplied to distressed families identified by December 2017

Not Achieved Families in distress identified by ward council at the “Collect a Can Activity” in JB Marks the municipality worked together with Aganang FM to raise funds for food parcels

Lessen financial from the municipality and do the program with other stakeholders

Food parcels will be given out in the 3rd quarter

Detailed report on the event


61





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None None Host 1 Africa Day activity

1 Africa Day activity

KPI 61

Number of

Africa Day

activity

hosted by

May 2018

EM

Out

com

e

1 Africa

Day

activity

hosted

by May

2018

R100,0

00

(10800

581600

68)

R0 -

Tou

rism

Mat

losa

na

RH

R

Non

e

Non

e

None

None

None

None

None

Executive Mayor


None Mayoral Golf Day hosted in September

1 Mayoral Golf Day

Nil KPI 62

Number of

Mayoral

Golf Day

hosted by

June 2018

EM

Out

com

e

1

Mayoral

Golf Day

hosted

by June

2018

R150,0

00

(10800

581600

02)

R0 310522

80030F

LP62ZZ

WD

To

uri

sm

Mat

losa

na, M

aqua

ssi H

ills

&

JB M

arks

N

one

Non

e

Non

e

None

None

None

None

None


62





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None 2 gender

worksho

ps held

Hold 4 Gender workshops

2 gender workshops

KPI 63

Number of

Gender

activity

programs

held by

June 2018

EM In

put

4 Gender

activity

programs

held by

June

2018

R50,00

0

(10800

581600

57)

R67,89

7

310522

80030F

LP53ZZ

WD

Non

e

Mat

losa

na ,

Maq

uass

i Hill

s &

JB

Mar

ks

Non

e

Non

e

Non

e

3 Gender activity programs by December 2017

Achieved 5 Gender activity program held

Request from the provincial department to collaborate with them on programs

Align gender activities in accord with both provincial and national calendar

Report on Gender workshops held


63





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None One event hosted

Host women’s month activity


women’s

month

activity

hosted by

August

2017

EM

inpu

t

1

women’s

month

activity

hosted

by

August

2017

R150,0

00

(10800

581600

55)

R0 310522

80030F

LQ05ZZ

WD

3105228

0050FL

Q05ZZW

D

3105228

0610FL

Q05ZZ

WD

310522

81220F

LQ05ZZ

WD

310523

00120F

LQ05ZZ

WD

310523

00140F

LQ05ZZ

WD

Tou

rism

Mat

losa

na ,

Maq

uass

i Hill

s &

JB

Mar

ks

Non

e

N

one

Non

e

1 women’s month activity hosted by August 2017

Not Achieved .

The events have been deferred to the date to be determined by the office

To be done in the next financial year.

Report on

women’s

month activity hosted


64





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None 4 Children Ward Based Fora launched

Workshop for Children’s Right Ward Fora


Local

Children’s

Right Ward

Fora

Workshopp

ed by June

2018

EM

Impa

ct

4 Local

Children’

s Right

Ward

Fora

Worksho

pped by

June

2018

R200,0

00

(10800

581600

59)

Shared

Vote

R0 310522

80030F

LP11ZZ

WD

Non

e

Mat

losa

na ,

Maq

uass

i Hill

s &

JB

Mar

ks

Non

e

Non

e

Non

e

2 Local Children’s Right Ward Fora Workshopped by December 2017

Not Achieved

The program is conducted together with social development, and the target was not planned for the quarter

It will be conducted in the next quarter.

The program is conducted together with social development, and the target was not planned for the quarter


65





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None 30 girls exposed to a working environment

20 boys and 20 girls exposed to a working environment


girls and

Boys

exposed to

a working

environmen

t by May

2018

EM

Out

com

e

20 boys

and 20

girls

exposed

to a

working

environm

ent by

May

2018

R200,

000

(10800

581600

59)

Shared

Vote

R0 310522

80030F

LP11ZZ

WD

Non

e

Mat

losa

na ,

Maq

uass

i hill

s &

JB

Mar

ks

Non

e

N

one

Non

e

20 boys exposed to a working environment by December 2017

Not Achieved

The date was revisited because of the exam schedule of scholars.

To be done in the 3rd quarter.

None

Executive Mayor


None None Support 3 established a disability fora supported

5 established disability forum to support

KPI 67 Number of

established

a disability

fora

supported

by end

June 2018

EM

Impa

ct

3

establish

ed a

disability

fora

supporte

d by end

June

2018

R300,0

00

(10800

581600

58)

Shared

Vote

R0 310522

80030F

LP21ZZ

WD

Non

e

Mat

losa

na ,

Maq

uass

i Hill

s &

JB

Mar

ks

RH

R

Non

e

Non

e

1 established a disability fora supported by December 2017

Not achieved

Program led by social development

Participate in the 3rd quarter

None


66





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None New Provide 2 assistive devices provided to identified disabled individuals

Nil KPI 68 Number of assistive devices provided by June 2018

Impa

ct

2 assistive devices provided to identified disabled individuals by June 2018

R300,0

00

(10800

581600

58)

(31052

280030

FLP21

ZZWD)

Shared

Vote

R0 310522

80030F

LP21ZZ

WD

Shared

Vote

Non

e

Tow

nshi

p an

d V

illag

e

RH

R

Non

e

Non

e

1 assistive devices provided to identified disabled individual by December 2017

Municipality consulted social development to identify disabled individuals.

Assistive devices will be procured in the next quarter.

None Report

on proof

of

assistive

devices

provided

to

identifie

d

disabled

individua

ls


67





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None District Older persons activity at the district and provincially supported

4

recreati

onal

Activitie

s held

for

Elderly

Nil KPI 69

Number of

recreational

and

developme

ntal

Activities

held for

Elderly by

June 2018

EM Out

com

e

4

recreatio

nal and

develop

mental

Activities

held for

Elderly

by June

2018

R200,0

00

(10800

581600

60)

R125,2

81

310522

80030F

LP37ZZ

WD

Non

e

Mat

losa

na ,

Maq

uass

i Hill

s &

JB

Mar

ks

RH

R

Non

e

Non

e

1 recreational and developmental Activities held for Elderly by December 2017

Achieved

1

recreational

and

developme

ntal activity

held for the

elderly in

Sept in line

with

Provincial

Directive.

We

procured T-

shirts &

Caps.

None None Detailed

report

on

recreatio

nal

activities

held for

the

elderly.


68





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None New Conduct 3 RHR programs

Nil KPI 70 Number of RHR programs conducted by June 2018 EM

Impa

ct

3 RHR programs conducted by June 2018

R300,0

00

R30,00

0

310523

00120F

LP66ZZ

WD

Non

e

Mat

losa

na ,

Maq

uass

i Hill

s &

JB

Mar

ks

RH

R

Non

e

Non

e

2 RHR Program conducted- awareness by December 2017

Achieved 2 RHR Programs conducted

None None Report

on RHR

program

s

conduct

ed


69





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None New Youth centre supported

Nil KPI 71 Number of youth council established supported by June 2018

Impa

ct

3 youth council established supported by June 2018

R200,0

00

R0 310522

80030F

LQ07ZZ

WD

310522

80050F

LQ07ZZ

WD

310522

80610F

LQ07ZZ

WD

31052281220FLQ07ZZWD 31052300120FLQ07ZZWD 31052300140FLQ07ZZWD 31052301870FLQ07ZZ

Non

e

Mat

losa

na, M

aqua

ssi H

ills

& J

B M

arks

RH

R

Non

e

Non

e 1 youth council established supported by December 2017

Achieved Supported Matlosana Youth Council

None None Report

on

Youth

centres

supporte

d


70





OUTCOME 9


FU

NC

TIO

NA

L A

RE

A

ST

RA

TE

GIC

OB

JEC

TIV

E

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

NS

BASELINE 2015/16

KE

Y P

ER

FO

RM

AN

CE

IND

ICA

TO

R

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

POE




AC

T

VT

SD

RH

R

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

-

SA

AM

WE

RK

Executive Mayor


None New Youth centre supported

Nil KPI 72 Number of youth development programs supported by June 2018

Impa

ct

10 youth develop

ment programs supporte

d by June 2018

R300,0

00

R91,50

0

310522

80030F

LQ06ZZ

WD

310522

80050F

LQ06ZZ

WD

310522

80610F

LQ06ZZ

WD

31052281220FLQ06ZZ

WD

31052300120FLQ06ZZ

WD

31052300140FLQ06ZZ

WD

31052301870FLQ06ZZ

Non

e

Mat

losa

na, M

aqua

ssi H

ills

& J

B M

arks

RH

R

Non

e

Non

e 5 youth

development

programs

supported by

December

2017

Not

Achieved

2youth

developme

nt program

supported

by

September

2017

Only

two

require

receive

d

Continu

e

support

as per

require

within

the

allocate

d

budget

Report

on youth

develop

ment

program

s.


71

GOOD GOVERNANCE AND PUBLIC PARTICIPATION

Number of Targets

Achieved

Number of Targets

Not Achieved



Total Number of

Targets for the year

17 OUT 24 7 OUT 24 14 38


72

11. KPA 6: SPATIAL RATIONALE

DISATER RISK MANAGEMENT NATIONAL LG PRIORITIES




OUTCOME 9


Functional Area

STRATEGIC OBJECTIVE

MU

NIC

IPA

L P

OW

ER

S &

FU

NC

TIO

N

BASELINE

2015/16 KEY PERFORMANCE INDICATOR

KP

I T

YP

E

AN

NU

AL

TA

RG

ET

BU

DG

ET

AC

TU

AL

EX

PE

ND

ITU

RE

MS

CO

A D

ES

CR

IPT

ION


AC

TU

AL

PE

RF

OR

MA

NC

E

RE

AS

ON

FO

R D

EV

IAT

ION

CO

RR

EC

TIV

E M

EA

SU

RE

+ PORTF

OLIO OF EVIDENCE

AC

T

VT

SD

SE

TS

OK

OT

SA

NE

SA

AM

TR

EK

SA

AM

WE

RK






Disast

er Risk

Manag

ement

Phase 1 of Phase 3 for the District Dolomite Strategy conducted

Phase 2

of 3

phases

for the

District

Dolomite

Strategy

Conduct Phase 1 of Phase 3 for the District Dolomite Strategy

KPI 73

Phase 2

of 3

phases

for the

District

Dolomite

Strategy

conducte

d by

June

2018

DRM

Out

put

Phase 2 of 3

phases for

the District

Dolomite

Strategy

conducted by

June 2018

OPEX OPEX -

Non

e

Mat

losa

na

Non

e

Non

e

Draft Phase 2 of 3 phases for the District Dolomite Strategy conducted by March 2018

Not

Achieved

Bid Adjudication Committee has not finalized the process

Advertise the bid in Q3

Specifications Agenda and report


73

SPATIAL RATIONALE

Number of Targets

Achieved

Number of Targets

Not Achieved




for the year

0 OUT 1 1 OUT 1 0 1


74

12. 2016/17 ANNUAL REPORT, AND PROGRESS ON RESOLVING PROBLEMS IDENTIFIED IN AN ANNUAL REPORT

BASIC SERVICE DELIVERY

MUNICIPAL HEALTH AND ENVIRONMENTAL MANAGEMENT SERVICES

2016/17 Target Reason for Deviation Progress as at 31 December 2017

KPI 1

Percentage of environmental health

complaints attended to within five (5)

days by June 2017

Filling of vacant positions. Weekly

monitoring of attendance of

complaints will be done

Filling of vacant positions is still a challenge.

The department managed to address 140 out of 143

complaints received. The municipality managed to

achieve the target set of 96% by 97%.

ROADS AND TECHNICAL INFRASTRUSCTURE SERVICES


KPI 7

Number of reports on status quo on

projects handed over to the locals during

prior years by June 2017

Projects were not handed over per quarter

as estimated, but per need and completion

of the projects

For 2017/18 the municipality does not have

projects that will be done on behalf of the local

municipalities


75

MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT

CORPORATE SERVICES


KPI 9

Number of people from employment equity target

groups employed in the three highest levels of

management in compliance with a municipality’s

approved employment equity plan by June 2017

Recruitment and

selection process in

progress

Municipal manager’s position was filled on the 31

September 2017. The 3 vacant positions (CFO, Director

Disaster Risk Management and Director Municipal Health

and Environmental Management Services) are scheduled

to be advertised in January 2018

KPI 43

Number of HR Policies reviewed adopted by June

2017

Other department

delayed to submit

policies

All policies workshoped and approved by council.

DISTRICT ECONOMIC DEVELOPMENT


KPI 14

Number of Tourism SMMEs and Cooperatives

supported through Conditional Grants by end

June 2017

Due to financial year end, system

closing, the department did not

meet deadline for procurement

process

One (1) Conditional Grant application received was

assisted during the 2ND

Quarter of 17/18 Financial

Year.

KPI 16

Number of local tourism awards supported by

June 2017

Tlokwe Municipality postpone the

awards to next financial year – 27

July 2017

This KPI is not budgeted for this financial year.

KPI 17

Number of SMMEs Arts and Culture summit

held by December 2016

Directive received from minister

regarding implementation of Agri-

Parks in the district

Not achieved due to lack of Budget.


76


KPI 22

Number of district rural development supported

by March 2017

Delay in SCM process 99.4% of the budget has been spent during the 1st

quarter of 2017/18 financial year supporting Rural

Development Initiatives

KPI 33

Total Amount of funds transferred to District

Economic Agency, Tourism Association and

Secondary Co-operatives by September 2016

Waiting for Tourism Association to

hold its AGM and send request to

the municipality

Tourism Association registration issues have not yet

been resolved, after numerous request by

department to do so. The District Municipality is

unable to transfer the funds due to this debacle.

Secondary Cooperatives transfer still awaits internal

processes to be finalised.

KPI 39

Number of Sport and Recreation strategy

developed by June 2017

Policy not yet approved by

council

Policy workshopped and approved by council

KPI 40

Number of Conditional grants Policy reviewed

by June 2017

Workshop postpone to the next

financial

Policy workshopped and approved by council

MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT


KPI 29

2017/18 budget compiled approved by March

2017

Budget deferred back by

council. More clarity and IDP

and Budget workshop to be

conducted

Section 71 reports were done in terms of the MSCOA and

MSCOA data strings were submitted timeously up to

December 2017.

The Municipality is holding its mid-year budget and

performance assessment in January 2018 to inform both

the 2017/18 Adjustment budget and 2018/19 Budget


77


KPI 31

Percentage of municipality’s capital budget

actually spent on capital projects identified for

a 2016/17 financial year in terms of the

municipality’s integrated development plan by

end June 2017

Only Infrastructure department

could reach 40% of the set

target

The spending on this KPI is mainly based on inventory

assets and not infrastructure assets, thus the spending is

not at 100% even in the 2017/18 financial year.

This KPI has been removed for 2017/18 financial year

because the municipality does not have identified capital

projects to be implemented.

GOOD GOVERNANCE AND PUBLIC PARTCIPATION

STRATEGIC PLANNING


KPI 51

Number of IDP Rep Representative Forum Meetings

conducted by June 2017

The target was supposed

to be only 1 IDP Reo

Forum and not 2

The target was properly aligned during the 2017/18

planning and the IDP Rep Forum is planned to be

held during the 4th quarter.

PERFORMANCE MANAGEMENT SYSTEMS


KPI 53

Number of PMS Policy Framework reviewed adopted

by June 2017

Awaiting the schedule for

policy workshop

PMS Policy Framework workshopped and adopted

by council


78

INTERNAL AUDIT


KPI 48

Number of AC meetings coordinated reports submitted to council for District, District Economic Agency and Maquassi Hills by June 2017

Report for Maquassi Hills

not yet submitted because

council of Maquassi Hills

had not approved the AC &

IA Charter and the item

were deferred back

The AC & IA Charter for Maquassi Hills were tabled

in Maquassi Hills council.

Currently both the District and Maquassi Hills have

not yet tabled for 2017/18 financial year

CORPORATE COMMUNICATIONS


KPI 49

Number of reviewed Communication Strategy

adopted by June 2017

Reviewed policy was not submitted to

council for approval

Communication Strategy adopted by

council in July 2017

KPI 50

Number of reviewed Internal Communications

Policy adopted by June 2017

Reviewed policy was not submitted to

council for approval

Communications Policy adopted by council

in November 2017


79

OFFICE OF THE EXECUTIVE MAYOR


KPI 23

Number of Business/Entrepreneurs funded

by June 2017

No request received The municipality is currently assessing the 3 requests that

were received. Assistance to be given during the 3rd

quarter

KPI 24

Number of people and cooperatives with

disability socio-economically empowered by

June 2017

Recession in political offices

due to August 2016 elections

The municipality revised the target for the 2017/18 to

provide assistive devices to 2 identified disabled

individuals. The municipality is working together with Social

Development to identify the disabled individuals

KPI 25

Number of youth identified for development

on innovative project by December 2016



The municipality revised the target to support youth

program. Already 2 youth programs were supported. The

annual target will be revised from 10 to 7 for 2017/18

financial year.

KPI 26

Number of youth forum/structure

established by June 2017



Only two (2) Youth For a/Structures are established

(Matlosana and JB Marks) the district has already

supported Matlosana and planned to support JB Marks

local municipality during the 3rd quarter.

KPI 63

Number of students awarded with financial

assistance for registration in Higher

learning institutions by March 2017

Replenishment of the list

caused the delay in

processing for payments

Applications for financial assistant are now open. The

financial assistant amount increased to R18, 000 per

learner. Therefore the target is revised to 138 learners on

the 2,5million budget allocated for the 2017/18 financial

year

KPI 64

Number of students offered financial

assistance/ support by March 2017

Qualifying students not yet

identified

The assistance is given to those that are already in the

academic system and as an when the requests are

received the municipality will then assess and consider the


80


application

KPI 65

Number of food parcels supplied to

distressed families identified by June 2017

No sufficient budget The municipality collaborated with business stakeholders to

assist to achieve the 200 target set for the year

KPI 66

Number of Africa Day activity hosted by

May 2017

Program not prepared on time

due to preparations of

elections

Designated officials are working on the concept document

to ensure that by May the event is held

KPI 68

Number of Gender workshops held by June

2017



5 Gender Workshops held were held in the first half of the

financial year

KPI 70

Number of Local Children’s Advisory

Councils Workshopped by March 2017

There was a need to first

launch the Children Ward

Based For a before the

workshop

4 Local Children Ward structures launched. The

workshops are scheduled for the 4th quarter

KPI 72

Number of established a disability forums

supported by end June 2017



Disability fora will be re- launched in February 2018 to align

them with the UN Policy

KPI 73

Number of recreational Activities held for

Elderly by June 2017

Funding available to

accommodate only one

activity

One Elderly recreation held. The district only holds one at

the district level then they are done at provincial level


81

SPATIAL RATIONALE

DISASTER RISK MANAGEMENT & PUBLIC SAFETY


KPI 41

District Disaster Management Plan Reviewed by

June 2017

Staff Shortage Internal review completed during the 1st quarter of

the 2017/18 financial year and completed review

with stakeholders and NWP DRM in 2nd quarter

KPI 74

Phase 2 of 3 phases for the District Dolomite

Strategy conducted by June 2017

Adjudication Committee did

not finalize the appointment

Q2 Specifications

Proposed to adjust the SDBIP by advertising

phase 1B during the 3rd quarter of 2017/18

financial year


MUNICIPALITY 82

RECOMMENDATIONS FOR ADJUSTMENT BUDGET AND REVISED PROJECTIONS

FOR REVENUE AND EXPENDITURE

NON- FINANCIAL INFORMATION

Propose revise Key Performance Indicator (KPI) on Percentage of environmental

health complaints attended to within five (5) days by June 2018. The indicator will be

removed from the Service Delivery and Budget Implementation Plan (SDBIP) and be

planned for in the Performance Agreement of the Director. This will ensure that

finding on Paragraph 26 of the Final Management Letter issued by AGSA be not a

repeat finding in the 2017/18 financial year.

Revise the targets that are not achieved due to their nature being dependable to

external stakeholders for actual performance by the municipality to be realised.

Revise KPIs and targets that will be affected upon the approval of the adjustment

budget

FINANCIAL INFORMATION

Major Adjustment budget 2017/18 matters:

Audit fees – The budgeted amount is not sufficient. Council Budget R 2 500 000 for

the year. Council will need at least R 800,000 to make adequate provision for audit

fees. If Management requesting the Auditor – General to conduct a preliminary audit.

We need a around R1,5 million

Upgrading of the financial system – Solar. The system was not fully implemented

in the 2016/2017 financial year. The cost to complete the installation that will be done

in this financial year amounts to – R1, 5 million required. This is critical to be

compliant with National Treasury requirements and for Council to receive their Grant

funding.

Printing of IDP – R 100 000. The printing worth R113, 749.20 of the 2016/17 Annual

Report affected the R300, 000 IDP budget. The IDP budget incorporates printing of

the IDP and all operations related to the IDP as outlined in the process plan.

Legal Fees – R 2, 0 million. The Budget amount was insufficient and the

Municipality's litigation matters have progressed to trial stage.


MUNICIPALITY 83

WIFI monthly subscription (Data) – R700 000, - This is a contractual agreement

and without data the system is not operational. No formalise agreement with Province

as per previous indications to pay subscriptions for sites that deal with education,

health, libraries and other provincial functions – could not be reached

Subsistence and travel - R 500 000 for different departments

VAT Collections – R 500 000 (Contractual commitment)

Additional funding required amounts to R 6 100 000

Savings

Fire emergency services

Salary, allowances and benefits

R 800 000

Social contributions

R1 000 000

Resettlement cost

R 150 000

Disaster Management

Dolomite studies (The project is still ongoing. The amount will be budget Again in the 2018/2019 financial year.

R 2 010 000

Local Government support Grant

The balance of this grant will be used to fund the Solar financial system implementation

R 917 747

Total R 4 107 747

Management will still need to find another R 2 million to fund the 2017/18 budget.


MUNICIPALITY 84

IMPLEMENTATION PROCESS

The revision of the Adjustment Budget will be done in accord with Municipal Finance

Management Act No. 56 of 2003, Section 28. i.e. During the month of February 2018

The revision of the Service Delivery and Budget Implementation Plan will be done in line with

Municipal Finance Management Act No. 56 of 2003, Section 54 (1) (c). i.e Following the approval of the

Adjustment budget.

_______________________ _______________________

SM LESUPI DATE

MUNICIPAL MANAGER

________________________ _______________________

ALDERMAN CLLR. BE MOSIANE -SEGOTSO DATE

EXECUTIVE MAYOR

2017/18 mid year budget and performance ......2017/18 mid year budget and performance assessment...

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