2017·18 - department of agriculture and …agriodisha.nic.in/content/pdf/final rti 2017-18.pdf ·...

OBLIGATORY DISSEMINATION OF INFORMATION UNDER RIGHT TO

INFORMATION ACT 2005

2017·18

OBLIGATORY DISSEMINATION OF INFORMATION UNDER

RIGHT TO INFORMATION ACT 2005

2017-18

DIRECTORATE OF AGRICULTURE & FOOD PRODUCTION,

ORISSA, BHUBANESWAR

Chapter1

Introduction

1.1. 1.2. 1.3. 1.4. 1.5. 1.6. 1.7: - As mentioned in the hand book “Right to

Information Act-2005” (22 of 2005)

Chapter-2 (Manual. 1)

Particulars of Organization, Functions and Duties

2.1. Objective/purpose of the public authority.-

i) To increase crop production in a sustainable manner through transfer of modern

technology and utilization of various state & central funds.

ii) Administrative control and coordination over all the sub-ordinate offices in the

state.

iii) Formulation of plans, programmes & schemes for the agricultural development of

the state.

2.2. Mission / Vision Statement of the public authority.-

All out development in crop production sector.

2.3. Brief history of the public authority and context of its formation.

DA&FP (O) is functioning since 1945. It is formed as a separate directorate to

monitor the agricultural development activities of the state.

2.4. Duties of the public authority. –



ii) Administrative control and coordination over all the sub-ordinate offices in the

state.

iii) Formulation of plans programmes & schemes for the agricultural development of

the state.

2.5. Main activities/functions of the public authority. –



ii) To coordinate with state/ central government and with other allied departments for

agricultural development of the state.

2.6. List of services being provided by the public authority with a brief write-up on

them. -

i) Transfer of modern technology like Farm mechanization, seed replacement, plant

protection, soil and water management etc. through Agriculture Extension.

ii) Ensure quality inputs for better production

iii) Varietal intervention

iv) Demonstrations

v) Farmers' capacity building

vi) Cooperation with allied departments/ agencies

vii) Increase irrigation potential through bore wells/river lift

viii) Promotion of Agri-enterpreneurship.

ix) Provision of incentive/subsidy to farmers

x) Formulation & implementation of plans for agriculture development

2.7. Organizational Structure Diagram at various levels namely State, directorate,

region district, block etc (whichever is applicable). –

-2-

-3-

2.8. Expectation of the public authority from the public for enhancing its effectiveness

and efficiency. -

Proper cooperation of public to strengthen the Agriculture Extension System and to

adopt the latest agriculture technology.

2.9 Arrangements and methods made for seeking public participation/ contribution. –

Personal contact, group/ mass discussion, method/ result demonstration, publicity

through mass media/ electronic media etc.

2.10 Mechanism available for monitoring the service delivery and public grievance

resolution.

Officials are posted at GP/ Block/ Subdivision/District/State level to render services

and attend the grievances of the public and they are also answerable to public

institutions.

2.11. Addresses of the main office and other offices at different levels. (Please

categories the addresses district wise for facilitating the understanding by the user).

Main Office: - Directorate of Agriculture & Food Production, OrissaHeads of office

building, Bhubaneswar-1

District Office:- District offices at each district head quarter as Deputy Director of

Agriculture/ District Agriculture Officer

Block Level:- Available at all the 314 block head quarters

2.12 Morning hours of the office: 10 AM

Closing hours of the office: 5 PM

-4-

Chapter. 3 (Manual. 2)

Powers and Duties of Officers and Employees

3.1 Please provide details of the powers and duties of officers and employees of the

organization.

Sl.

No

Designation Powers Duties

Administrative Financial Others

1 2 3 4 5 6

1

Director of Agril

& Food

Production

Administrative

head & controlling

officer of Agril.

Directorate of the

State.

As specified

by the

Finance

Deptt.

Member of the

various state

level Agril

&Allied sector

committees

Administrative and

financial head of the

Directorate.

2

Addl. Director

(Extn)

Monitor &Supervises

the Agril Extension system

3

Addl. Director of

Agril.( Engg)

Monitor &Supervises

the Agril Engg

sector. like Farm

Mechanisation, PLIP

etc.

4

Joint Director

(SP &C)

Monitor &

Supervises the

special prog. Like

Workplan,

ISOPOM,NFSM,

RKVY etc. on all

Plan and Non-plan

scheme.

5

Joint Director

(Farm & seeds)

All out development

of farms and input

distribution

6

Joint

Director(Inf)

Provides Agril

Information through

print &mass media.

7

Joint Director

Agril. (Engg.)

Assists Addl.

Director(Ag Engg)

-5-

8

Addl. Director

(Admn)

Assists Director on

Administrative matters

9

Financial

Adviser -CAO

Advise Director on

Financial matters

10

Chief

Statistician

Prepares Agril Statistical

report

11

Deputy Director

(Plan)

Prepares various Agril

plan programme

12

Deputy Director

(Pulse)

Monitor &Supervises the

pulse & other millets

dev. Prog.

13

Deputy Director

(Extn)


Fertiliser prog.

14

Deputy Director

(QC)


quality aspects of Agril

inputs

15

Deputy Director

(Cotton)


cotton dev. Prog.

16

Deputy Director

(Plant

Protection)


crop protection activities

17

Deputy Director

(Sugar-cane)


sugarcane Dev. Prog.

NB – Above officers are assisted by a group of Technical & Ministerial officials. The

detailed work distribution of each section & its officials has been published in a

Book-let form.

-6-

Chapter - 4 (Manual. 3)

Rules, Regulations, Instructions, Manual and Records, for Discharging Functions

4.1. Please provide list of rules, regulations, instructions, manual and records, held by

public authority or under its control or used by its employees for discharging

functions as per the following format. This format has to be filled for each type of

document.

Sl. No.

Name/Title of the

document

Type of Docum

ents

Brief write up of the

documents

From where one can get

a copy of rules,

regulations, instructions, manual and

records.

Address, Telephone

No., FAX, E- mail & others

Fee charged by the Department for a

copy of Rules, regulations,

instructions, manual and records

(if any)

1 2 3 4 5 6 7

1 Orissa Govt

Servant

Conduct

Rules

Printed Conduct/Mis

conduct of

Govt

employees

I & PR

Department,

As prescribed by

Govt.

2 Orissa

Leave

Rules-1966

Printed Types of

leave &

procedure of

availing the

leaves

I & PR

Department

As prescribed by

Govt.

3 OGFR Printed Different

Financial

rules

I & PR

Department

As prescribed by

Govt.

4 OTC Printed Restriction in

drawls

I & PR

Department

As prescribed by

Govt.

5 ORM Printed Maintenance

of different

records

I & PR

Department

As prescribed by

Govt.

6 Delegation

of financial

power

Printed Financial

power for

sanctioning

different

contingent

expenditure

I & PR

Department

As prescribed by

Govt.

7 OCS

Pension

Rule

Printed For

preparation of

pensioners

documents

I & PR

Department

As prescribed by

Govt.

8 OCS(CCA)

Rule-1962

Printed Rules

&Regulations

relating to

suspension,

proceeding

etc

I & PR

Department

As prescribed by

Govt.

9 TA rules Printed Rules for T.A

claims

I & PR

Department

As prescribed by

Govt.

10 Orissa

Service

Codes

Printed Rules relating

to the service

matters

I & PR

Department

As prescribed by

Govt.

11 Books

Circulars

Printed Up-to date

guidelines

under

different rules

I & PR

Department

As prescribed by

Govt.

12 Seed

Rule/Seed

Act

Printed Procedure of

supply, sale

&disposal of

seed

I & PR

Department

As prescribed by

Govt.

13 Fertilizer Act Printed License for

sale of

Fertiliser & its

analysis

I & PR

Department

As prescribed by

Govt.

14 Pesticide

Act

Printed License for

sale of

Pesticide & its

analysis

I & PR

Department

As prescribed by

Govt.

15 GPF rules Printed For sanction

& withdrawal

of GPF

I & PR

Department

As prescribed by

Govt.

16 RTI

Act/Rules

Printed Right to

Information to

public

I & PR

Department

As prescribed by

Govt.

17 O.R.V Act Printed Reservation in

Govt. service

I & PR

Department

As prescribed by

Govt.

18 Sugarcane

control Act

Printed Sugarcane

regulations

I & PR

Department

As prescribed by

Govt.

-7-

-8-

Chapter. 5 (Manual - 4)

Particulars of any arrangement that exists for consultation with, or representation

by, the members of the public in relation to the formulation of its policy or

implementation thereof

Implementation of Policy :

Starting from G.P /Block/District to State level, all Agricultural programmes are

implemented in consultation with public representatives and discussed in forums like

Panchayats/Panchayat-samitis/Zilla Parishad etc.

5.2. Whether there is any provision to seek consultation/ participation of public or

its representatives for implementation of policies? If there is, please provide details

of provisions in following format.

Sl.No. Subject/Topic Is it mandatory to

ensure public

participation

(Yes/No)

Arrangements for

seeking public

participation.

1 2 3 4

1 Minikit/Demonstration Prog. Yes Through Zilla Parishad/

Panchayat Samiti

2 Training Prog for farmers Yes Through Zilla Parishad/

Panchayat Samiti

3 Subsidy Programme on seeds/

other inputs

Yes State level committee

headed by Agril. Minister

and other public

representatives

4 Subsidy Programme on Farm

mechanisation

Yes State level committee


and other public

representatives

5 Subsidy on PLIP Yes State level committee


and other public

representatives

6 Kharif &Rabi Programme Yes Through Zilla Parishad/

Panchayat Samiti

-9-

Chapter. 6 (Manual -5)

A statement of the categories of documents that are held by it or under its control

6.1. Use the format given below to give the information about the official documents.

Also mention the place where the documents are available for e.g. at secretariat

level, directorate level, others (Please mention the level in place of writing Others.).

Sl.

No.

Category of

the

document

Name of the document

and its introduction in one

line

Procedure to obtain

the documents

Held by/under

control of

1 2 3 4 5

1 Service

matter

Personal files, service

books etc.

Apply through

proper channel

ADA(Admn.)

2 Financial

matters

Budget & expenditure Apply through

proper channel

FA cum CAO

3 Schematic Physical & financial

progress of schemes

Apply through

proper channel

JDA(SP&C)

4 Farm Government Agril. farms Apply through

proper channel

JDA(F&S)

5 Seed & other

inputs

Availability and quality

aspects of various inputs

Apply through

proper channel

JDA(F&S)

6 Engineering Farm mechanization,

PLIP, Departmental

vehicles & civil works etc.

Apply through

proper channel

JDA(Engg.)

7 Statistics Agricultural statistics

reports

Apply through

proper channel

Chief

Statistician

8 Plan Annual plans/

programmes/ U/Cs

Apply through

proper channel

DDA(Plan)

-10-

Chapter . 7 (Manual . 6)

A statement of boards, council, committees and other bodies constituted

as its part

7.1. Please provide information on Boards, Councils, Committees and Other Bodies

related to the public authority.

Name and address of the Affiliated Body - Nil


The names, designations and other particulars of the Public Information Officers

8.1. Please provide contact information about the Public Information Officers, Assistant

Public Information Officers and Departmental Appellate Authority of the Public

authority in the following format

Name of the Public Authority :

Asst. Public Information Officer :

S.

N.

Name Desig

nation

STD

Code

Ph. No. Fax E-

mail

Address

Office Home

1 Gagan Bihari Kar SO 0674 23233

90

- O/O – DA&FP

(O), BBSR

Public Information Officer:

S.

N.

Name Desig

nation

STD

Code

Ph. No. Fax E-

mail

Address

Office Home

1 Sailendra Kumar

Mohanty

WMS 0674 23233

86

- O/O – DA&FP

(O), BBSR

Department Appellate Authority:

S.

N.

Name Desig

nation

STD

Code

Ph. No. Fax E-

mail

Address

Office Home

1 Sri Prafulla Kumar Majhi, OAS

ADA

(Admn.)

0674 23233

86

- O/O – DA&FP

(O), BBSR

-11-


Procedure followed in Decision Making Process

9.1 What is the procedure followed to take a decision for various matters ?

(A reference to Secretariat Manual and Rule of Business Manual, and other rules/

regulations etc can be made)

The procedure as laid down by the Govt of Orissa records manual and circular of

instructions are followed for making decision in official matters. In some cases

special committees as Departmental Promotional Committee, Tender Committee,

Purchase Committee etc are formed under the Chairmanship of Director,

Agriculture to take decision.

9.2 What are the documented procedures / laid down procedures/ Defined Criteria /

Rules to arrive at a particular decision for important matters? What are different

levels through which a decision process moves?

As Head of Office decision are taken by the Director as per the Rules & Guidelines

prescribed by Govt. of Orissa.

9.3 What are the arrangements to communicate the decision to the public?

The decision relating to public are displayed in the office notice board as well as

circulated to various line department and Panchayat Raj Institutions. It is also

communicated through Leaflets, Posters etc

9.4 Who are the officers at various levels whose opinions are sought for the process of

decision making?

FA cum CAO for financial matters

Addl. Director (Admn.) for Administrative matters

Joint Director Agril for Technical matters

9.5 Who is the final authority that wets the decision?

Director of Agriculture & Food Production, Orissa, Bhubaneswar

-12-

9.6 Please provide information separately in the following format for the important

matters on which the decision is taken by the public authority.

Sl.

No

Subject on

which the

decision is to

be taken

Guidelines /

Direction, if

any

Process of

Execution

Designation of

the Officers

involved in

decision

making

Contact

information

of above

mentioned

officers

If not satisfied by

the decision,

where and how to

appeal

1

Financial

matters

Finance

Dept

guidelines

By utilizing

the plan /

nonplan

funds

through

field offices

Director/

FA cum CAO

O/o DA &FP,

Orissa,

Bhubaneswar

Commissioner-

cum-Secretary,

Agriculture Dept.

2

Administrative

matters

G.A Dept.

guidelines

Through

DDA,DAO

& ADAOs

at field

level

Director/

ADA(Admn)

O/o DA

&FP,Orissa,

Bhubaneswar

Commissioner-

cum-Secretary,

Agriculture Dept.

3

Technical

matters

Agriculture

Dept.

guidelines

Through

field offices

at District /

Sub-

Division/

Block/

Village

level

JDA / DDA/

DAO etc.

-do-

-do-

-13-

Chapter. 10 (Manual -9)

Directory of Officers and Employee

10.1 – Address-Director of Agriculture & Food Production, Orissa, H.O.D building,

BBSR-1, Fax – 0674 - 2391327, E-mail : - diragri.ori@ nic.in

S.N. Designation STD Ph. No.

C d 0674 Office-232-

1

Director of Agril. & Food Production

3365

2

Addl. Director of Agril. (Extension)

3484

3

Joint Director of Agril.(Engg.)

3370

4

Joint Director of Agril.(SP & C)

3366

5

Joint Director of Agril.(F & S)

3367

6

Addl. Director of Agril. (Admn.)

3368

7

F.A.-cum- C.A.O.

3373

8

Chief Statistician

3374

9

Dy. Director of Agril. (Plan)

3377

10

Dy. Director of Agril. (Pulse)

3379

11

DDA (Extension)

3372

12

DDA (Cotton)

3375

13

Agronomist (Sugarcane)

3408

14

Accounts Officer-II

3395

15

Accounts Officer-III

3395

16

Estt. Officer-I

3382

17

Esst. Officer-III

3383

18

Estt. Officer-IV

3385

19

Asst Agril Engineer (Hqrs)

3414

20

Asst. Agri. Officer (I/c Computer Cell)

3391

21

AAO/WMS(Coordination)

3386

22

ADA -II

3393

23

Agronomist (Rice)

3369

24

Office Supt.

3486

25

Issue Supt

3404

26

Diary Supt

3405

27

Cashier

3406

28

SO-2

3390

29

SO-4

3478

30

SO-5

3400

31

SO-6

3392

32

SO-7

3479

33

SO-8

3407

34

SO-9

3480

35

SO-10

3412

36

SO-11

3403

37

SO-12

3413

38

SO-13

3381

39

SO-14

3376

40

SO-16

3380

41

SO-17

3402

42

SO-18

3387

43

SO-19

3389

44

SO-21

3398

45

SO-22

3397

46

SO-23

3481

47

SO-26

3482

48

SO-27

3483

49

Conference Hall

3399

50

RKVY Cell

3401

-14-

-28-

Chapter -11 (Manual.10)

The Monthly Remuneration Received By Each of its Officers and Employees,

Including the System of Compensation as Provided in Regulations

The details has been given in HRMS website

Chapter -12 (Manual. 11)

The Budget Allocated to each Agency

(Particulars of all plans, proposed expenditures and reports on

Disbursement made)

For Public Authorities responsible for developmental, construction, technical works

12.1. Please provide information about the details of the budget for different activities

under different schemes in the given format

The details of the Budget information has been given in the IOTMS website of

Govt of Odisha

Chapter - 13

The Manner of Execution of Subsidy Programmes

Detailed guideline of different programme/scheme along with the details of the

manner of execution of subsidy programme have been circulated by DA &FP(O) and

available at District/Subdivision/Block level offices of Agril. Directorate. List of

beneficiaries in each scheme are also available at those field level offices. Besides

the details on different programme / scheme are available in the Govt. website

www.agriodisha.nic.in

Chapter -14 (Manual -13)

Particulars of Recipients of Concessions, permits or

Authorization granted by it

Detailed guideline of different programme/scheme along with the information on

Concession/ Permits etc has been circulated by DA &FP(O) and available at

District/Subdivision/Block level offices of Agril. Directorate. Besides the details of the

subsidy / Concession are also available in the Govt. website www.agriodisha.nic.in

List of beneficiaries in each scheme are available at field level offices.

http://www.agriodisha.nic.in/


-29-

Chapter. 15 (Manual - 14)

Norms set by it for the discharge of its functions

15.1 Please provide the details of the Norms/ Standards set by the department

for execution of various activities/ programmes.

The norms set by the Govt.of Orissa for discharge of different functions as given

in the Govt record manual is followed for various activities of the office.

Example-

Activities Time

Diary of letters received 3 minutes per letters

Dispatch of letters 3 to 5 minutes per letters

Typing of approved letters Within one to two days

Preparation of reports Basing on the urgency(Even on the same day)


Information available in an electronic form

16.1 Please provide the details of the information related to the various schemes,

which are available in the electronic format.

The Information on different schemes are available in the Govt. of Agriculture and farmer’s Empowerment website www.agriodisha.nic.in.


-30-


Particulars of the facilities available to citizens for obtaining information

17.1. Means, methods or facilitation available to the public, which are adopted by the

department for dissemination of information.

Information relating to various schemes are intimated to employees & public

through Govt.website, Official letters, Notice board, News paper,Leaf-lets,various

Trainings,Meetings,Exhibition at Field ,District and State level, Inspection of

records in office, By issuing of copies of documents & through Printed Manuals etc.

Like

Office Library

Drama and Shows

Through News paper

Exhibition

Notice Board

Inspection of Records in the Office

System of issuing of copies of documents

Printed Manual Available

Website of the Public Authority

Others means of advertising

-31-


Other Useful Information

18.1 Frequently Asked Questions and their Answers by Public

Frequently asked questions by public relates to technical aspects of crop

production and scheme guidance which are generally answered by concerned

scheme officers.

18.3 With relation to training imparted to public by Public Authority

Information related to training imparted to the farmers under various schemes

are available in the Govt. website www.agriodisha.nic.in.

18.4 With relation to Certificate, No objection certificate etc. issued by the Public

Authority not included in Manual - 13

No such certificates are issued by this Directorate.

18.5 With relation to registration process

Not related.

18.6 With relation to collection of tax by Public Authority

(Municipal Corporation, Trade Tax, Entertainment Tax etc)

Not related.

18.7 With relation to issuing new connection electricity / water supply,

temporary and permanent disconnection etc. (This will be applicable to local

bodies like Muncipal Corporation/ Municipalities / UPCL)

Not related.

18.8 Details of any other public services provided by the Public Authority

Nil

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2017·18 - department of agriculture and …agriodisha.nic.in/content/pdf/final rti 2017-18.pdf ·...

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