2017 report - elgin community college€¦ · kent payne, [email protected] / 847-214-7552...
TRANSCRIPT
Division of Student Services and Development Report (2017)
2017 Report
Division of Student Services and Development Report (2017) 2
TABLE OF CONTENTS Message from the Dean of Student Services and Development ……..………………………….. 3
Organizational Structure and Administrators ………………………………………...…………………… 4
ACADEMIC AND TRANSFER ADVISING, TRANSFER SERVICES AND CAREER
DEVELOPMENT SERVICES
Academic and Transfer Advising .………………………………..……………………………………………… 5
Transfer Services ………………………………………………………………………………………………………… 7
Career Development Services …………………………………………………………………………………….. 8
ATHLETICS
Athletics and Fitness Center ………………………..…………………………………………………………….. 9
DISABILITY SERVICES
Disability Services …….…………………………..…………………………………………………………….……… 10
ENROLLMENT SERVICES
Admissions & Recruitment …………………………………………………………………………………………. 11
Registration & Records …………..………………………………………………………………………………….. 12
Testing Services ………………………………………………..……………………………………………………….. 12
FIRST YEAR PROGRAMS & STUDENT LIFE
First Year Programs ……………………………………..…………………………………………………………….. 13
Student Life ……………………………………..………………………………………………………………………… 15
STUDENT SUCCESS
Spartan Alert Program …..…………………………………………………………………………………………… 17
Judicial Affairs ………………………………………………………………………………………………..………….. 17
Veterans Services …………………………………...…………………………………………………………………. 18
WELLNESS SERVICES
Wellness Services ……………………….…………………….……………………………………………………….. 19
Division of Student Services and Development Report (2017) 3
MESSAGE FROM THE DEAN The Division of Student Services and Development at Elgin Community College (ECC) is excited
to present their 2017 Report. The report highlights various departments, programs, and services
within the division, their accomplishments for the year, and the use of assessment. Throughout the
year, initiatives were implemented and improvements made to programs and services in order to
engage more students, support and complement classroom learning experiences, and increase
student success and operational efficiency. Data assessment often informed decisions for new
initiatives and improvements to programs and services. Moreover, the intent of the report is to
enhance awareness of the functions of and the resources provided by Student Services and
Development. Plus, each department’s mission statement is noted in the report. These mission
statements align with the mission and goals of the college and the division.
The mission of the Division of the Student Services and Development is
to assist students in identifying their educational and career goals, provide appropriate support for
their achievement, and advocate for policies and procedures to remove barriers and empower
students to succeed.
I would personally like to thank the Student Services and Development staff and
administrators who work tirelessly to achieve the mission and goals of the college, division, and their
departments, and who have made significant contributions to make 2017 a successful year.
Additionally, I would like to acknowledge the Board of Trustees, Dr. David Sam, Dr. Peggy Heinrich,
faculty, staff, other administrators, and external partners who have collaborated with and supported
Student Services and Development over the years.
The division believes in continuous improvement and looks forward to working with you to
provide experiences that will promote the achievement of students’ intended academic and/or
personal goals.
Sincerely,
Gregory D. Robinson
Dean, Student Services and Development
Division of Student Services and Development Report (2017) 4
ORGANIZATIONAL STRUCTURE
Division of Student Services and Development Administrators
Dean of Student Services and Development
Gregory D. Robinson, [email protected] / 847-214-7715
Wellness Professional
Vincent Cascio, [email protected] / 847-214-6963
Wellness Professional
Mary Grimm, [email protected] / 847-214-7418
Associate Dean of Academic and Transfer Advising, Transfer Services, and Career Development Services
Peggy Gundrum, [email protected] / 847-214-7122
Director of Transfer Services
Sean Jensen, [email protected] / 847-214-7195
Senior Director of Admissions and Registrar
Ann King, [email protected] / 847-214-7228
Director of Student Success and Judicial Affairs
John Long, [email protected] / 847-214-7220
Director of First Year Programs and Student Life
Amybeth Maurer, [email protected] / 847-214-7423
Managing Director of Enrollment Services
Jennifer McClure, [email protected] / 847-214-7460
Athletic Director
Kent Payne, [email protected] / 847-214-7552
Coordinator of ADA and Student Disabilities Services
Pietrina Probst, [email protected] / 847-214-7417
Director of Testing Services
Victoria Roush, [email protected] / 847-214-7219
Teaching, Learning and Student Development Vice President of TLSD
Student Services & Development Dean, Student Services and Development
Associate Dean
- Academic and Transfer Advising
- Transfer Services
Director, Transfer Services
- Career
Development
Services
Athletics Director
- Intercollegiate
athletics - Fitness Center
Coordinator of ADA & Student
Disabilities Services
- ADA compliance and
Disability Services
Managing Director of Enrollment
Services
- Recruitment - First Stop
- Admissions / Registration &
Records Senior Dir. of Admissions &
Registrar
- Testing Services Director
Director of First Year
Programs and
Student Life
- New Student Orientation / Convocation
- Co-curricular activities
- Student Clubs /
Organizations
Director of Student
Success & Judicial Affairs
- Spartan Alert - Judicial Affairs
- Administrative Withdrawals
and Complaints
- Behavioral Intervention Team (BIT)
Wellness Professionals
- Psycho-social programming and support - Behavioral Intervention Team (BIT)
Division of Student Services and Development Report (2017)
ACADEMIC & TRANSFER ADVISING, TRANSFER SERVICES AND CAREER DEVELOPMENT SERVICES
ACADEMIC & TRANSFER ADVISING
Mission Statement
The mission of Academic Advising at Elgin Community College is to foster collaborative student-advisor relationships which promote learning and student success throughout all levels of the educational experience. ECC Academic Advisors improve students’ lives by guiding and empowering them to make well-informed, strategic educational decisions that encourage student development and meaningful, timely pathways toward goal achievement.
Accomplishments
Standards of Academic Progress (SOAP) modifications and implementation
Revised SOAP Administrative Procedure to be less punitive and rather a reward for successful achievement each term as well as on a cumulative basis. Congratulatory communications are sent to students who return to good standing or maintain a 2.0 or better each term.
Created and updated intervention materials to align with appreciative advising.
Developed a new online intervention for students with CAUTION standing.
Departmental goal to reduce wait times during peak periods
Noticed an influx of student traffic prior to the start of each term that slowed down drop-in services and increased wait times for students. In response to this, we modified our processes:
- Enhanced outreach to caseload focusing on the benefits of early planning - Adjusted advisors schedules to maintain sufficient availability during peak times - Incorporated “Triage Advising” where a rotation of advisors were available in the lobby for quick questions to help cycle students through faster
The result was a decrease in the average wait time from 15 to 9 minutes during our target peak time period and a reduction from 98 to 21 students waiting 30 or more minutes across a 3 week period, despite there being an increase in the overall number of student visits.
Plan, Register & Pay Tool.
Produced a short video that explains the features of the Plan, Register & Pay tool in the student portal in order to address common questions students have about how to find course options, as well as the common errors they see when attempting to register for their preferred sections of classes. The video is housed on YouTube and the link has been emailed to students.
Current Classes/Semester
36%
SOAP3%
Choose Courses/Ed Plan
53%
Program Info.5%
Other3%
Academic Advising - 2017Contact Reasons
Division of Student Services and Development Report (2017) 6
ACADEMIC & TRANSFER ADVISING, TRANSFER SERVICES AND CAREER DEVELOPMENT SERVICES
ACADEMIC & TRANSFER ADVISING cont.
Accomplishments cont.
Advising Procedures and Processes (APP’s) Manual and Online Resource Created a resource to aid in the on-boarding of new academic advisors and to assist current academic
advisors with quick access to policies and procedures as they relate to the college and the department. The APP’s are maintained by two advisors to ensure that all information is current and accurate.
There are currently 44 APP’s
Advising Week
Implemented Advising Week, which is offered each semester. Advising Week activities include a Meet & Greet and other engaging interactive activities. The Meet & Greet is a kick-off event where students get the opportunity to meet their assigned Advisor as well as participate in raffles, schedule an appointment with their advisor and participate in other engaging activities. Additional activities throughout the week include: Transfer workshops, students vs. staff sports competitions, and pathway and choosing a major workshops.
- In Fall 2016, 138 students attended Advising Week Activities - In Spring 2017, 83 students attended Advising Week Activities. (Change of time and location was determined to be a factor in attendance)
- In Fall 2017, 367 students attended Advising Week Activities.
Time Management Workshop
Advising staff participated on a Time Management Taskforce to create an online time management and goal setting resource tool that could be used campus wide.
Developed a template that would guide students through: goal setting, time management, building a schedule, and creating a to-do list. Each module is accompanied by self-reflection questions that will help students think about how they manage their time.
The resource is currently being piloted as a self-guided workshop delivered through D2L for students identified through early alert.
Outreach Efforts Employed outreach efforts such as a monthly e-Newsletter and varied email communication to advising caseloads and utilized Mail Chimp to gather data on how well we are reaching our audience. Data influences timing of communications as well as content.
Division of Student Services and Development Report (2017) 7
ACADEMIC & TRANSFER ADVISING, TRANSFER SERVICES AND CAREER DEVELOPMENT SERVICES
TRANSFER SERVICES
Mission Statement
Transfer Services at Elgin Community College is a college-wide resource that helps students interested in continuing their education beyond the Associate’s degree successfully plan for admission to their desired transfer school and program. Transfer Services develops pathways toward student success through the development of 2+2 and 3+1 agreements, Transfer Admission Guarantees, Dual Enrollment opportunities, and articulated transfer pathways to virtually any university or college.
Accomplishments
Director of Transfer Services began serving a two-year term on the University of Illinois at Urbana-Champaign (UIUC) Community College Advisory Board.
Worked with Northern Illinois University (NIU) and multiple ECC divisions to identify eight (8) ECC students who earned the NIU Chicago Mercantile Exchange scholarship, which provided full tuition, room & board, and paid internship opportunities.
Second consecutive year an ECC student received a full tuition ECC-Elmhurst College Honors Scholarship as part of the partnership formed with Elmhurst College in 2016.
Partnered with Roosevelt University (RU) to add RU as a University Partner in the Center for Advanced Studies on ECC’s campus.
Developed a 2+2 plan and agreement for Elementary Education students to complete their full B.S. in Elementary Education through NIU on ECC’s campus.
Created a 2+2 AAS to B.S. Fire Science with Anna Maria College, one of a select Fire and Emergency Services Higher Education (FESHE) certified degree granting institutions.
Developed a new 2+2 Transfer Guarantee with Dominican University, creating a path for Nutrition students to earn their B.S. and gain an industry recognized internship prior to graduate school.
Helped with the ECC-NIU Research Fellows - Latino Oral History Project.
Assisted the Nursing Department with the first Nursing Transfer Fair in spring 2017.
Offered Transfer Fairs in both Fall & Spring semesters, hosting more than 40 of our most popular transfer destinations.
Hosted over 30 institutions at the annual Private Illinois Colleges & Universities (PICU) Transfer Fair.
Implemented a Transfer Application Workshop in conjunction with Academic and Transfer Advising.
Collaborated with the Office of Admissions to revamp ECC’s Annual College Fair into an Illinois Regional College Fair beginning fall 2017.
Division of Student Services and Development Report (2017) 8
ACADEMIC & TRANSFER ADVISING, TRANSFER SERVICES AND CAREER DEVELOPMENT SERVICES
CAREER DEVELOPMENT SERVICES
Mission Statement
The mission of the Career Development Services office at Elgin Community College is dedicated to helping students identify, develop and implement their career goals over a lifespan, in a changing and culturally diverse society.
Accomplishments
Career Development Services Created and presented an interactive presentation on
Developing and Promoting Yourself Professionally at the Student Services and Development division meeting.
Presented on resume building, cover letters, interviewing skills, LinkedIn, internships, business etiquette to:
- Over 20 SBCT and Healthcare program classes
Collaborated with Financial Aid to revise and deliver a new Game of Life process, which resulted in a more interactive and meaningful learning experience for students.
Researched, conceptualized, designed and created new student resources to support career counseling, Career Assessment Package (CAP), and job search appointments.
Served over 445 unduplicated students in one-on-one career exploration appointments.
Collaborated with the Office of Admissions to include in the New Student welcome email information about completing FOCUS-2, an online career and educational assessment, to help students make an informed decision about a career and academic major.
Employment Services Served over 140 students in employment related one-on-one appointments.
Posted approximately 1000 new job opportunities on College Central Network.
Assisted 42 students interested in internships; 13 students interviewed and were hired.
Coordinated and facilitated 4 industry specific job fairs:
- Technical Education/Manufacturing Job Fair, 35 employers; 75 students attended - Business and Professional Services Job Fair, 26 employers; 96 students attended - Health Professions Job Fair, spring 2017 33 employers; 105 students attended - Communication Design, spring 2017 13 employers; 11 students attended and participated in portfolio evaluations and informational interviews
Internships4% Employment
Skills14%
Career/Major Choice
35%
Career w/Assessments
47%
Career Development Services - 2017Contact Reasons
Division of Student Services and Development Report (2017) 9
ATHLETICS
INTERCOLLEGIATE ATHLETICS AND FITNESS CENTER
Mission Statement
Our mission is to provide a positive competitive environment for student-athletes where they will be challenged to grow academically, physically and socially so that they are prepared to be successful in their next stage of life. We will do this by building character and life skills.
Accomplishments
ECC Men’s Basketball won the Illinois Skyway Collegiate Conference (ISCC) for the 2nd consecutive year.
ECC Men’s Basketball finished with an overall record of 31-6, the most wins in the college’s history.
- ECC Men’s Basketball team won the Region IV Division 3 (D3) Basketball tournament
- ECC Men’s Basketball finished 2nd in D3 National Junior College Athletic Association (NJCAA) National Championships
ECC Men’s Baseball won the Region IV D3 Baseball Championship posting a 30-23 overall record.
Three (3) Women’s Tennis players and three (3) Men’s Tennis players qualified for nationals.
The ACE (Athletes Committed to Education) Program has motivated student-athletes to use resources (Tutoring, Write Place) to enhance their chances for academic success.
Thirty-three (33) student-athletes were Illinois Skyway Collegiate Conference (ISCC) were Academic All-Conference (3.0 or higher GPA).
Eight (8) student-athletes were NJCAA Academic All-Americans (3.60 or higher GPA).
Two (2) student-athletes earned a 4.00 GPA for the academic year
Four (4) athletic teams had a 3.00 or higher team GPA - Women’s Basketball, Men’s Tennis, Women’s Tennis, and (Women’s Volleyball - fall 2016).
Two (2) teams were NJCAA Team Academic All-Americans with a 3.50 or higher team GPA - Women’s Tennis and Men’s Tennis.
Alexis Lewis (Women’s Soccer) and Juwan Stewart (Men’s Basketball) were each awarded $1500 scholarships from the Elgin Sports Hall of Fame Foundation for being outstanding student-athletes at ECC.
Reed Nosbisch was Region IV D3 Men’s Basketball Coach of the Year and ISCC Men’s Sports Coach of the Year.
Homer Denson was Region IV D3 Men’s Basketball Tournament Most Valuable Player (MVP) and NJCAA D3 Men’s Basketball All-American.
Homer Denson and Juwan Stewart were All-Tournament at the NJCAA D3 finals.
Bill Angelo was Region IV D3 Baseball Coach of the Year and was inducted in to the ISCC Hall of Fame.
Tyler Lowe was Region IV D3 Baseball Tournament MVP and Will Drake was NJCAA D3 Baseball All-American.
The Men’s and Women’s Basketball are part of the Friends of Jaclyn Foundation for children with a brain tumor or pediatric cancer. The teams sponsor Matthew Erickson and his family.
The Men’s Baseball team volunteered at the Community Crisis Center’s Annual Banquet.
More than 20 student-athletes were recruited to continue their athletic and academic careers at four-year institutions.
Division of Student Services and Development Report (2017) 10
DISABILITY SERVICES
DISABILITY SERVICES
Mission Statement
The mission of Student Disabilities Services is to cultivate an inclusive campus and learning environment, facilitate access for students with disabilities, and recognize disability from a diversity perspective.
Accomplishments
Hosted the first annual Parent Meeting to educate parents of new students with disabilities regarding campus resources.
Hosted a job search workshop for students with autism.
Created a D2L course targeted at CTE faculty on how to assist students with disabilities in the classroom.
Partnered with Wellness Services to present an informational session on student with disabilities to adjunct faculty.
The ADAPT student club collaborated with Military Branches United (MBC) student club to collect and donate books to Worldwide Book Drive, LLC.
Identified a computer room in the library to house assistive technology for students to utilize after the Disability Services office has closed for the work day.
Secured a contract to access alternative media such as e-books and audio books for a growing number of individuals requiring these accommodations.
Continued to provide efficient services to student with disabilities and the campus even though the number of student with disabilities has increased:
- Summer 2016: 193 student with disabilities - Fall 2016: 524 student with disabilities - Spring 2017: 454 student with disabilities - Fall 2017: 559 student with disabilities
Division of Student Services and Development Report (2017) 11
ENROLLMENT SERVICES
ADMISSIONS & RECRUITMENT
Mission Statement
The Elgin Community College Admissions and Recruitment department provides accurate and timely information about the admissions process, academic programs and college services. This information educates prospective students about post-secondary educational opportunities at ECC.
Accomplishments
The Admissions Office has built stronger collaborations with the ABEC office to help students transition from adult education into college classes. The departments have worked together in reviewing the application for admission and admissions provides an updated enrollment checklist and other information to assist students.
Hired office coordinator to assist with triage and be a first point of escalation for front line staff.
Collaborated with marketing on messaging and campaign tactics.
Specific messaging has been defined and testimonials used from various high schools in district.
Created email template for communicating with high school guidance counselors.
Collaborated with financial aid to send emails to students who have submitted FAFSA but have not yet applied to ECC. Able to track open and click rates to help tailor messaging to encourage action.
Included the institutional application for financial aid with the welcome letter to students as well as links directly to the scholarship application in the welcome email and welcome letter to students.
Incorporated contact information for Anitra King, Veterans Services Specialist, for student-veterans in the welcome email and welcome letter to students.
Reorganized front line staff with Registration and Records to provide more operational efficiency.
Created a FT bilingual recruitment coordinator out of two (2) PT positions.
Purchased Surface Pros for recruitment coordinators to use on visits.
Produced a shared recruitment calendar to leverage high school visits by multiple college personnel.
Program
Type
FY 2014 FY 2015 FY 2016 FY 2017
Total Graduates
Enrolled in College-Level Coursework*
Total Graduates
Enrolled in College-Level Coursework*
Total Graduates
Enrolled in College-Level Coursework*
Total Graduates
Enrolled in College-Level Coursework*
ABE 242 3% 299 3% 283 5% 298 5%
ASE 354 6% 241 5% 217 7% 199 6%
ESL 964 3% 1000 3% 965 2% 982 2%
Division of Student Services and Development Report (2017) 12
ENROLLMENT SERVICES
REGISTRATION & RECORDS
Mission Statement
To empower students to use resources in achieving their goals, to deliver quality service, and to celebrate student successes.
Accomplishments
Eliminated the graduation fee to encourage attendance at the ceremony. The fee was replaced with a $1 increase in the registration fee collected each semester.
Added a second graduation ceremony in fall of 2015 to accommodate the increased number of guests resulting from increased participation. For fall, participation grew to 32% in 2016 and 24% in 2017 from 19% in 2013. For spring, participation grew to 37% in 2017 from 29% in 2013.
Established a yearly process to confirm and update student profile information.
Grade changes are now submitted electronically via the portal which provides more secure and efficient processing. Previously, this was done via e-mail to the Records Office.
Collaborated with IT to make improvements to the certificate auto-completer processing, decreasing the report’s run time each semester from five days to seven or fewer hours.
Converted all micro-fiche and paper student records to TIF format and stored them electronically in ImageNow, which provides more secure record keeping and easier access to records for appropriate staff.
Developed and implemented online FERPA training, which is available to all employees. Previously this was only offered once through a presentation at new employee orientation.
According to Noel-Levitz student satisfaction data from 2013 and 2016, the perception of service from registration has improved over time. Overall satisfaction increased by a statistically significant margin of 0.14. Effectiveness improved in all areas, with the greatest improvement in the item citing the helpfulness of personnel involved in registration, which increased by 0.37 from 2013 to 2016.
TESTING SERVICES
Mission Statement
We believe in and are dedicated to the whole student. We believe all students have the right to learn all they can. Our job is to help them be as successful as they can be. We will be understanding and supportive. We will acknowledge and respect individual differences and share our view of the need for life-long learning. To this end, we will provide: testing options, skills workshops, disability support, and personalized service.
Accomplishments
Administered 27,972 tests in 2017, 27,588 in 2016, 26,688 in 2015, and 27,149 in 2014.
In 2017, 55% (15,385) of our tests were placement tests for ESL, TABE, and college ready courses. In 2016, 54% (14,905), 2015 - 57% (15,467) and 2014—59% (16,056) were placement tests.
Began to administer the McCann College Success Reading Tests in December 2016 to replace the Compass Reading placement test.
Started the administration of the ALEKS math placement test in February 2017 to replace the Compass math placement test.
Transitioned to the Smarter Select program in May 2016 to administer the English Essay placement test.
Decreased the time when essays are written, evaluated, and students’ English placement essay scores are recorded from 15 days to 3 days by using the Smarter Select program.
Generated $36,244 in testing revenue in 2017 as well as 2016, $28,371 in 2015, and $37,466 in 2014.
Administered 1,123 and 1,296 GED High School Equivalency tests in 2017 and 2016, respectively.
Added the MOS and OTS keyboarding proficiency tests to our testing list.
Added the Student Auto Certification test for our ECC automotive students.
Conducted 726 PSB - Psychological Service Bureau Health Occupations tests for ECC students entering our health programs.
Administering more tests for other colleges which generates revenue for ECC. (662 tests in 2017 and 600 tests in 2016 for other colleges)
Division of Student Services and Development Report (2017) 13
FIRST YEAR PROGRAMS & STUDENT LIFE
FIRST YEAR PROGRAMS
Mission Statement
First Year Programs (FYP) aims to support student success during a student’s first semester of college by offering a systematic approach for college acculturation, opportunities for intentional engagement in college life, and knowledge regarding campus resources. Successful completion of a student’s first semester will result in a transformational college experience and improve their chances of attaining future milestones and earning certificates and degrees.
Accomplishments
New Student Orientation
Orientation is a cross-functionally organized and implemented program that effectively introduces new students to the college.
And the survey says…..
- The new student orientation was very helpful and I felt welcomed to the school. Although it was nerve racking at first, I now feel confident that I will do well in the upcoming semester
- It was a necessary and important experience for me because it was hard to figure out what I need in order to be prepared for college.
- I am impressed by the knowledge and leadership skills of Spartan Leaders. They were very helpful during the whole orientation.
Type of Orientation Number of Sessions offered
Number of people attending
New Student Orientations
FA: 49 SP: 21 Total: 70
FA: 2047 SP: 564 Total: 2611
Parent/Family Orientation
FA: 8 SP: 3 Total: 11
FA: 156 SP: 53 Total: 209
Return/Transfer Student Orientation
FA: 6 SP: 3 Total: 9
FA: 413 SP: 246 Total: 659
International Student Orientation
FA: 2 SP: 1 Total: 3
33 12 Total: 45
Prior Relationship Student Orientation
FA: 1 Total: 1
42 Total: 42
Totals 94 3566
Division of Student Services and Development Report (2017) 14
FIRST YEAR PROGRAMS & STUDENT LIFE
FIRST YEAR PROGRAMS cont.
Accomplishments cont.
New Student Convocation and Campus Jam Picnic
New Student Convocation and Campus Jam are the official welcome to the college by Board of Trustees, College President, faculty, and staff. Convocation and Campus Jam celebrate the new student’s choice for higher education, build a sense of community, articulate high expectations, and create a positive impression.
Attendance - 381 new students at the ceremony - 180 parents/family in the bleachers - 35 faculty/staff/administration/Board of Trustee members - 100 additional new students/family attend Campus Jam - 26 academic programs and campus resources at fair - 18 group tours of 8-10 new students/families and 12 individual tours with smaller families
Comments - I thought the convocation was inspirational to the students and the entire event really well done! I think it is an important, positive, and meaningful event to set the stage for new students. - Dr. Sam’s dancing and all his comments around the topic of studying and leisure time was so well done and the students really seemed to enjoy the music and everyone dancing. Great analogy of the “bookends” concept. Nice job by everyone!! So well organized and efficiently managed.
New Student Programs
First Year Programs continues to offer events and opportunities throughout a student’s first semester such as Movie on the Lawn, New Student Mixer and Unlimited Refill sessions. Spartan Leaders also make phone calls to all new students within the first three weeks of each semester to check in and offer support and encouragement to new students.
Unlimited Refills
Unlimited Refills is for any student to attend and ask questions of our well trained Spartan Leaders. Spartan Leaders refer students to the appropriate resources and continue to make connections for students to build support and social networks at ECC.
Semester Sessions offered Students in attendance
Fall 2016 3 33
Spring 2017 3 73
Fall 2017 2 57
Division of Student Services and Development Report (2017) 15
FIRST YEAR PROGRAMS & STUDENT LIFE
STUDENT LIFE
Mission Statement
The Student Life Department promotes student learning and success by providing co-curricular programs, student leadership opportunities, and an overall campus climate in which students can thrive. This mission is carried out through the following categories: New Student Programs, Education, Clubs and Organizations, Culture, Leadership, Service/Volunteering, Entertainment, Stress Release, and Civic Engagement/Governance.
Accomplishments
Student Leader Data
Student Life is very proud of our co-curricular offerings to students and the emphasis we place on student success inside the classroom to complement their out-of-class experiences.
*Same student could have attended multiple events
African-American Connections
The African-American Fall and Spring Connection events were created to develop and foster a supportive, academically-engaged community of African-American students. By connecting students
with a campus of peers, faculty, staff, and administrators committed to their success, we are establishing a standard of excellence, increasing African-American student retention and completion of expressed academic goals.
Food Truck Day
To celebrate the food truck trend, Student Life hosted an event in October 2016 with 5 food trucks and in October 2017 with 4 food trucks for students, employees, and neighbors to enjoy. Over 400 people in 2016 and about 500 people in 2017 partook in the event. This event will return in 2018 in conjunction with Student Life’s Involvement Expo earlier in the fall semester.
Fully Staffed
In FY17, Student Life filled three vacant positons and acquired a new positon. On-boarding has been successful as the new team members have a strong commitment to student development and success.
Spring 2017 Student Leaders
Mean
Spring 2017 All Other
Students Mean
Fall 2017 Students Leaders
Mean
Fall 2017 All Other
Students Mean
Average Credit Hours Completed
10.71 7.98 10.1 6.5
Cumulative TERM GPA 3.01 2.93 3.13 2.72
FY2017 # of FYP and Student Life Events
Attendees (not unique attendees)*
Exclusively Service Events
Exclusively Multicultural Events
729 12,200 52 117
Semester Length of event Attendees Survey Responses
Fall 2016 2 days 49 9
Spring 2017 1 day 67 29 Fall 2017 1 day 58 13
Division of Student Services and Development Report (2017) 16
FIRST YEAR PROGRAMS & STUDENT LIFE
STUDENT LIFE cont.
Accomplishments cont.
Long Red Line
Long Red Line (LRL) is a global movement rooted in the One Billion Rising organization to stop violence against women. LRL is held February 14th, which is the day associated with love and unfortunately violence against women is most prevalent on this day every year. 2017 was the first year ECC hosted and co-planned the longstanding Elgin event. There were over 250 community and college attendees at the event.
Project Backpack
Project Backpack Back to School Supply Fair is a community-based initiative to benefit students in need as they prepare to return to school. In our district over 1100 children are homeless and over 40,000 qualify for free or reduced lunch. This event alleviates the burden for so many to purchase a backpack and supplies. The event is held every August in the Spartan Events Center. In FY17, 1235 backpacks with supplies were distributed to students within District 509.
Spartan Food Pantry
The student run and operated food pantry continues to be a successful endeavor by Phi Theta Kappa Honor Society. Hunger should not Hinder Success is the Pantry’s motto and the support on campus and in the community have been overwhelmingly positive.
Student Government Online Elections
For the first time Student Government held their elections using an on-line format. Traditionally, Student Government election turn out is very low and has been done with a paper ballot at various times throughout the election period. This method does not reach the greatest amount of students, thus limiting the democratic process. Turnout has been dismal and often times less than 100 votes are counted for the Student Government elections. While we have a long way to go to get better student body participation, holding elections online using student email, the portal and the ECC website has been successful yielding a larger number of votes in 2017.
Trunk or Treat
Student Life held this family-friendly event as a safe alternative to neighborhood Trick or Treating. In 2016, the event was held in the Building C Parking Lot and over 10 clubs and organizations, including the ECC Baseball team, decorated their trunks in Halloween themed fashion and distributed candy to over 500 participants. The event included face-painting, pumpkin painting, balloon artist, costume contest, First Truck display, and a moon bounce. Participants enjoyed lots of candy and free pizza. In October 2017, the 2nd Annual Trunk or Treat attracted over 800 attendees even though the event had to be moved from the Building C Parking Lot to the Jobe Lounge due to the extreme cold weather conditions.
Semester Applications Household/Unique Visits Individual Visits
Summer 2016 4 33 39
Fall 2016 136 376 836
Spring 2017 128 514 1168
FY17 Totals 268 923 2043
Fall 2017 118 520 1378
Division of Student Services and Development Report (2017) 17
STUDENT SUCCESS
SPARTAN ALERT PROGRAM
Mission Statement
The Student Success department promotes student retention and success by engaging in proactive and just-in-time student interventions that foster personal connection, self-efficacy, perseverance, development of foundational skills, and connection to a network of campus and community resources.
Accomplishments
Provided essential intervention for academically vulnerable students identified by faculty early in semester. Students met with Spartan Alert (SA) staff to review course progress and brainstorm viable solutions to a myriad of issues impacting their ability to be successful.
Spartan Alerts for 1026 students total for the 2016-2017 academic year. Students receiving SAs AY17 and beyond:
- Spring 2018 [as of 4/3/2018]: 580 (6.12% of student pop.) - Fall 2017: 504 (5.2%)
- Spring 2017: 510 (5.26%) - Fall 2016: 516 [5%)
*The increase in SAs is a good thing, because it means more faculty are utilizing the system to provide additional supports for their students.
- Faculty utilization of the system averaged roughly 18% for academic year 2017
Spartan Alert students who earned an “F” or “W” (Withdraw) grade in their course decreased slightly from spring 2016 to spring 2017, indicating that the Spartan Alert system is proving valuable at increasing success rates. We hope to continue this trend.
Sixty-five (65%) percent of students who received an alert in the fall term continued with ECC into the spring term. While we hope to continue increasing this number, considering the various obstacles and struggles these students face, 65% is relatively high.
JUDICIAL AFFAIRS
Mission Statement
The Judicial Affairs department works collaboratively with the ECC community to uphold the Student Code of Conduct, with the goal of promoting a safe, equitable and learning-centered environment in which individuals are accountable for their actions. Through prevention-education, conflict resolution and restorative justice strategies, the department empowers students with essential skills needed for success in the classroom, workplace and community.
Accomplishments
Engaged in learning-centered behavioral intervention, utilizing a restorative justice framework when appropriate, to encourage full and successful community reintegration of students who violated the Code of Conduct.
Investigated and/or adjudicated 29 Code of Conduct violations. This number is continuing a downward trend in reported violations at the College, from 50 in AY 2015 and 57 in AY 2014. Prevention education, specifically in regards to academic integrity, is posited to have played an important role in reducing these numbers.
Eleven (11) referrals to Writing w/ Integrity course. This is a course required of students who infringe upon the College’s plagiarism rules. The course reviews what constitutes plagiarism in the academic setting, and helps reinforce lessons learned in the classroom regarding academic integrity. Students must complete the course and pass a quiz on the material before being able to enroll in future courses at ECC.
Division of Student Services and Development Report (2017) 18
STUDENT SUCCESS
VETERANS SERVICES
Mission Statement
The Veterans Services department supports student-veterans throughout their academic journey, providing information regarding veteran benefits as well as educational and career guidance. The department champions the unique experiences and perspectives of veterans, and recognizes their value in the ECC community and beyond. Through various events and programming the department fosters a sense of inclusion, camaraderie, and community among student-veterans on campus, increases military cultural competency among ECC employees and connects student-veterans to the larger veteran community.
Accomplishments
Opened a new Veteran Resource Center (VRC) in May 2017. Located in room F201, the VRC serves as a permanent space on campus dedicated for veterans, where they can do homework, study, relax and network with other veterans.
Increased the number of student-veterans who have been inducted into the S.A.L.U.T.E Veteran National Honor Society; to date, 11 student-veterans have been inducted since 2013.
Collaborated with the ECC Foundation to develop the Pay it Forward Book/Supply Loan Project. The project helps veterans purchase books and supplies at the start of the term, while they await the arrival of their veteran benefit stipend. Seven (7) students were assisted through this program in both the spring and fall 2017 terms.
ECC Quilts of Valor partnered with the Northern Quilts of Valor Organization to present ECC student-veterans with handmade quilts, in honor of their service.
Increased veteran services visibility and programming: - Veteran Services table at Campus Jam semester convocation
Military Branches United (MBU) Club received a Purpose Award from Student Life for their exceptional work.
ECC became a chapter member of SVA-IL (Student Veterans of America) in May 2017.
Anitra King, Veteran Services Specialist for ECC, was awarded the Club Advisor Award for her work with Military Branches United.
Conducted several Military Ally trainings for ECC faculty and staff in order to enhance their understanding and awareness of the specific needs of student-veterans on campus.
Division of Student Services and Development Report (2017) 19
WELLNESS SERVICES
Mission Statement
Wellness Services encourages students to become active participants in their overall health and well-being by providing support that promotes positive wellness. Using a holistic approach, Wellness Services focuses on eight dimensions of wellness to empower students to achieve their full potential. These eight dimensions are: environmental, emotional, financial, intellectual, occupational/academic, physical, social and spiritual.
Wellness Services
Tracking Report
Total Student-
Initiated Contacts
Appointments Drop-in
Appointments Spring 2016 323 233 87
Summer 2016 52 38 14
Fall 2016 374 293 81
Total 749 564 182
Unique/Unduplicated Contacts: 206
Average Sessions per Unique Contact: 3.5
Unique/Unduplicated: 239
Average Sessions per Unique Contact: 4.4
Anxiety Support Group Outcome
Beck Anxiety Inventory (BAI) Scores
Initial Average Score= 29.3
Post-Test Average Score= 24.7
Results indicate an overall decrease in levels of
Anxiety for the group as a whole. Post-Test
scores decreased by an average of 5 points per
individual. Two participants scores decreased,
moving from a level of “Moderate Anxiety” to
“Low Anxiety.” One participant score moved from
a level of “High anxiety/Cause for Concern” to a
level of “Moderate Anxiety.” Overall, based on
the data, it is evident that the anxiety support
group was successful in helping students
decrease their levels of anxiety.
Accomplishments
Offered 17 Safe Zone training sessions for faculty, staff, administrators, and students to enhance their understanding of LGBTQ students’ needs and examine their assumptions about this historically marginalized group. These trainings, which began in fall 2015, help to promote a welcoming and inclusive campus climate for diverse identities and cultures.
Implemented 4 supports groups and 8 seminars for students on campus. The groups/seminars were created because these issues were identified as the top challenges faced by students documented in Wellness Services as well as feedback obtained from Student Health 101, an online health/wellness magazine.
Although a wealth of research exists showing low utilization of psycho-social services for minority groups, 11% of Asian/Pacific Islander and 13% of African-American students utilized these services at a higher rate than the percentage of Asian/Pacific Islander and African-American students at ECC, which is 7% and 6%, respectively.
Wellness Professionals
Wellness Services
Tracking Report
Appointments Drop-in
Appointments
Total Student
Initiated Contacts
Spring 2017 435 75 510
Summer 2017 79 27 106
Fall 2017 351 85 436
Total 865 187 1052