2017 operating budget submission toronto public library board · 2019-01-21 · september 26, 2016...

2017 Operating Budget Submission

Toronto Public Library Board

September 26, 2016

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Context of Budget Request

Ranking & Satisfaction

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Increasing Demand

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Usage Trends

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2 R&R and 17 District Branches

Standardized, 65.5 hours Mon-Sat

Neighbourhood Branches

50% have increased hours Mon-Sat

Sunday Hours Expansion 2016

• Year-round Sunday service at 8 branches

• New Sunday service at 6 branches

Achieved increase of 465 hours per week,

or 31% of Plan increase

Context of Budget Increase

History of Increased Open Hours

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History of Staff Changes

1998 1999 2002 2011 2012 2014 2015 2016 2017 Base

FTE 2,012.3 1,860.0 1,820.5 1,824.9 1,717.9 1,737.4 1,739.9 1,741.0 1,732.3

2,012.3

1,860.0

1,820.5 1,824.9

1,717.9 1,737.4 1,739.9 1,741.0 1,732.3

1,500.0

1,600.0

1,700.0

1,800.0

1,900.0

2,000.0

2,100.0

FTE

YEAR

14% Reduction

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History of TPL Budget Increases

50% Below Inflation

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2017 Operating Budget

Strategic Plan Priorities

• Advancing Our Digital Platforms;

• Breaking Down Barriers to Access, Driving Inclusion;

• Expanding Access to Technology and Training;

• Establishing TPL as Toronto’s Centre for Continuous

and Self-Directed Learning;

• Creating Community Connections through Cultural

Experiences;

• Transforming for 21st Century Service Excellence.

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Strategic Plan Accomplishments

• 100% delivery of Poverty Reduction Strategy initiatives

• 88% of 2016 initiatives on track for completion


City 2.6% Target Reduction

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NET ($'000s) %

City Target Reduction 4,606.5 2.6%

Total Efficiency Savings (3,529.0) -2.0%

Target Shortfall 1,077.5 0.6%


Summary

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FTE NET %

2016 Adjusted Operating Budget 1,741.0 177,174.6

Efficiency Savings & Budget Reliefs

Technological innovation (8.7) (933.3) -0.5%

Revenue increases (2,433.8) -1.4%

Expenditure efficiencies (161.9) -0.1%

(8.7) (3,529.0) -2.0%

Budget pressures 5,117.0 2.9%

Net budget increase (8.7) 1,588.0 0.9%

2017 Operating Base Budget 1,732.3 178,762.6 0.9%

Base budget request 0.9% and target reduction 2.60% = 3.5% or $6.2 million

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Efficiency through Technological Innovation

Integrated Payment Solutions (Capital = $2.250M, -6.8 FTE) $000s %

Cash Drawers (386.0) -0.2%

Fines Payment at Self checkout (140.0) -0.1%

Sub-Total : Integrated Payment Processing (526.0) -0.3%

Operational Efficiencies (Capital = $1.806M, -1.9 FTE) $000s %

VOIP (150.0) -0.1%

Mini Sorters (X3) (69.3) 0.0%

Multi-Function Devices (additional $100K savings in 2018) (168.0) -0.1%

Pay for Print (20.0) 0.0%

Sub-Total : Operational Efficiencies (407.3) -0.2%

Total - Technological Efficiencies (933.3) -0.5%

Note: Capital Investment of $4.056 M required over 2 years: $2.606M in 2017 and $1.450 in 2018.

NET INCREASE

NET INCREASE

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Revenue Increases

$000s % Comments

Tenant Leases (197.0) -0.1%

Room, auditorium and premium spaces rentals (155.0) -0.1%

Request funding from City reserve to partially fund

sick leave payouts(300.0) -0.2%

One-Time Payment to fund spike in expenditure due

to retirements

Library collection economic increase funded from

development charges(481.8) -0.3% One-time reserve draw - 2018 Pressure

Increase development charges draw for collections (1,300.0) -0.7% One-time reserve draw - 2018-19 Pressure

Total - External Revenue and Alternative Funding (2,433.8) -1.4%

NET INCREASE

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Expenditure Efficiencies

$000s %

Staffing (overtime) (70.0) -0.04%

Implementation of Office365 (Outlook) (50.0) -0.03%

Other Supplies, Services and Contracts (41.9) -0.02%

Total - Expenditure Efficiencies (161.9) -0.1%

2016 Unallocated reduction of $369.7K, or 0.2%. Total savings of $532.6K.

NET INCREASE

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Pressures

2017 Budget Pressures ($000s)

NET %

Salary and benefit cost increases 2,960.1 1.7%

Increased cost of contracted services 630.7 0.4%

Increased cost of supplies and services 493.2 0.3%

Library collections economic increase 481.8 0.3%

Utility Costs 434.9 0.2%

Operating impact of capital projects 52.5 0.0%

Branch programming supplies 36.8 0.0%

Cost for facilities in shared use locations 27.0 0.0%

5,117.0 2.9%

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Budget Enhancements

BUDGET ENHANCEMENTS $000s %

Wi-fi Hotspot Lending Program 300.0 0.2%

Additional locations for Youth Hubs 234.0 0.1%

Youth Hubs programming costs 153.0 0.1%

Sunday Open Hours Enhance. (full yr at 6 District branches) 139.3 0.1%

826.3 0.5%

NET INCREASE

Summary

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Thank you

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2017 operating budget submission toronto public library board · 2019-01-21 · september 26, 2016...

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