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2017 NIMS and National Qualifications System UpdateLucia Schmit, National Integration Center

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Outline NIMS Update Background Key Changes

NIMS Roll Out

National Qualifications System

Discussion

PRE-DECISIONAL DRAFT

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NIMS Refresh—History FEMA led a whole community effort to review and refresh NIMS

NIMS retains key concepts and principles from the 2004 and 2008 versions, while incorporating policy updates and lessons learned from exercises and real world events.

FEMA held a 30-day national engagement period for the draft of the refreshed NIMS from April through May 2016. During that period, whole community stakeholders submitted a total of 2,862 comments.

The comments were reviewed by an interdisciplinary adjudication panel. The resulting changes were incorporated into the refreshed NIMS.

This draft has been revised to increase the flexibility of the EOC and Intelligence/Investigations guidance.


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2017 NIMS — Overview The purpose of the refresh to the NIMS doctrine was to strengthen

guidance for effective incident management by:

Reflecting and incorporating lessons learned from exercises and real world incidents and policy updates

Reflecting progress in resource typing and credentialing

Clarifying that NIMS is more than just the Incident Command System (ICS) and that it applies to stakeholders across all five mission areas (Prevention, Protection, Mitigation, Response and Recovery)

Providing guidance for organizing Emergency Operations Centers (EOC)

Explaining relationship among ICS, EOCs, and senior leaders/policy groups

Enhancing guidance on information management processes


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NIMS Document Organization

Introduction Preparedness Communications & Info Management Resource Management Command and Management Ongoing Management and Maintenance Appendices

Resource Typing ICS

2008 NIMS Organization Fundamentals and Concepts of NIMS Resource Management Management and Coordination

Incident Command System (ICS) Emergency Operations Centers (EOC) Multiagency Coordination Groups Joint Information System (JIS) Interconnectivity of NIMS Management

and Coordination Structures

Communications and Information Management

Conclusion ICS Appendix EOC Appendix

Refreshed NIMS Organization


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Fundamentals and Concepts

Includes: High-level summary of NIMS Brief history of NIMS NIMS guiding principles:

Flexibility Standardization Unity of Effort

Overview of the NIMS components

Unity of effort means coordinating activities among various organizational representatives to achieve common objectives. Unity of effort enables organizations with jurisdictional authority or functional responsibilities to support each other while allowing each participating agency to maintain its own authority and accountability.

Unity of Effort

Flexibility Standardization

2008 NIMS

Flexibility Standardization Unity of Effort

2017 NIMS


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Resource Management

Reorganizes key resource management activities into preparedness activities and activities during an incident.

Reflects progress in resource typing and credentialing Builds a foundation for a national qualification system. Introduces the term Authority Having Jurisdiction (AHJ) and emphasizes

the AHJ’s role.

Concepts and Principles Managing Resources

2008 NIMS

Resource Management Preparedness

Resource Management During an Incident

Mutual Aid

2017 NIMS


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Management and Coordination Describes Multiagency Coordination Systems for effective incident

management at four areas of incident responsibility: Incident Command System (ICS) guidance applies to tactical activities to

stabilize an incident, save lives, and protect property and the environment

Flexible Emergency Operations Center (EOC) guidance applies to incident support activities including strategic coordination, resource acquisition and information gathering

Multiagency Coordination Group (MAC Group) guidance applies to senior level decision making

Joint Information System (JIS) guidance applies to public affairs personnel from all organizations involved in the incident


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“Manageable span of control” guidance provides flexibility and allows for factors such as supervisory experience and nature of work supervised

Consistent use of the term “Incident Management Team” to refer to pre-rostered teams that may be assigned to an incident.

Includes list of possible Command Advisors, including Science and Technology Advisor and Legal Advisor

Added “resource team” as an alternative term to “strike team”

Maintains the flexibility of an Incident Commander to establish the Intelligence/Investigations Section as needed

Incident Command System


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Incident Action Planning P


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Emergency Operations Centers (EOC) Developed with input from EOC leaders across the nation

Describes common functions and terminology for staff in Emergency Operations Centers (EOC), while remaining flexible to allow for differing missions, authorities, and resources of EOCs across the Nation

Describes multiple EOC organization structures, including considerations for when each structure might be beneficial: ICS/ICS-like

Incident Support Model

Departmental Organization

FEMA will develop additional EOC support tools and guidance after releasing NIMS


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Communications and Information Management

Enhances information management processes by: Expanding guidance on

data collection plans

Integrating social media

Highlighting the use of geographic information systems (GIS)

Concepts and Principles Management Characteristics Organization and Operations

2008 NIMS Management Characteristics Incident Information Communications Standards and Formats

2017 NIMS


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NIMS Roll Out

Upon approval by the FEMA Administrator, the refreshed NIMS will be published and announced through a NIMS Alert

To sign up for NIMS Alerts, visit www.fema.gov/national-incident-management-system-alerts

Webinars and video Additional Guidance NIMS Implementation Objectives NIMS Training Program EOC tools and templates National Qualification System guidance and documents

Training Revise existing IS and instructor-led training courses


http://www.fema.gov/national-incident-management-system-alerts

National Qualification System

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National Qualification System Mutual aid partners face difficulties without a common language or

process to support resource sharing

Different terminology, processes, and qualifications may lead to: Uncertainty of what’s being requested

Personnel deployed with the wrong skill sets

Time lost while agencies assemble their teams

Jurisdictions lacking confidence in the mutual aid they receive NQS provides a common language and approach for qualifying

and certifying deployable emergency personnel, enabling mutual aid partners to accurately communicate resource needs during disasters

NQS does not replace existing personnel qualification and certification systems


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NQS Overview

Benefits of NQS

NQS provides tools for jurisdictions and organizations to implement their qualification and certification process in a way that enables seamless resources sharing with other jurisdictions and organizations, when necessary

NQS enhances mutual aid. By speaking with one voice, entities: Rapidly identify personnel who have the needed qualifications for the job; Supplement their team with confidence, knowing that the mutual aid they

receive is what they asked for and can perform the necessary tasks Efficiently define staffing requirements across all five mission areas Clarify recruitment and training requirements

NQS supports the National Preparedness Goal by creating a network of qualified personnel for potential nationwide deployment


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NQS Guideline

NQS Concept of Operations NQS uses a performance-based approach that focuses on

verifying the capability of personnel to perform as required in the various NIMS positions

A continuum of the integrated qualification, certification, and credentialing processes constitute the NQS approach


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NNQS OverviewQS OverviewNQS Doctrine and Primary Tools


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NQS Guideline

NQS Guideline

The Guideline establishes the doctrine for NQS. It provides guidance to an Authority Having Jurisdiction (AHJ) or designee by:

Describing the primary elements of an effective qualification, certification, and credentialing system

Identifying the steps for certifying the qualifications of incident personnel

Describing how to stand up and implement a review process

Introducing the need to credential qualified and certified personnel The Guideline does not provide procedural details


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NQS Guideline

Organization of the NQS Guideline Base Document Purpose Scope and Applicability Concept of Operations Qualification Certification Credentialing

Glossary List of Abbreviations Resources Appendix A: Position Task Book (PTB) Guidelines Appendix B: Guidance for Qualification Review Boards Appendix C: Position Endorsements


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Job Titles/Position Qualifications Overview

Job Titles/Position Qualifications, also known as “509s,”describe the education, experience, training, and other qualifications for a specific position.

Job Titles / Position Qualifications

The 509s consist of the following sections: Description: A description of the primary functions of the position. Education: The minimum education required for the position. Training: The minimum training required for the position Experience: The minimum experience required for the position. Physical/Medical Fitness: The necessary level of physical/medical fitness for

the position. Currency: The minimum currency requirements to maintain the position. Technical Licenses and Certification: Any licenses or certifications necessary

for the position.

Pre-Decisional Draft

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Job Titles / Position Qualifications

Pre-Decisional DraftPRE-DECISIONAL DRAFT

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PTB Overview

Position Task Books Position Task Books (PTBs) identify the competencies, behaviors

and tasks that personnel must demonstrate in order to become qualified for a defined incident position

Various organizations use PTBs to demonstrate competencies

PTBs provide an observable, measurable and standardized method of documenting the trainee’s performance in a position The PTB is used to document the trainee’s successful performance of the

specified tasks

PTBs do not replace the use of an Incident Personnel Performance Rating (ICS Form 225)

Authorities Having Jurisdiction may add discipline- or hazard-specific tasks to NIMS PTBs



Example PTB

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PTB Overview

PTB Tasks

PTBs include two types of tasks: Common Tasks: These tasks repeat

across multiple positions by command level/reporting structure and standardize language to unify the set of PTBs

Position-Specific Tasks: These tasks define actions specific to individual positions

Trainees must perform the full set of tasks to complete the PTB

Common Tasks By Level

Position-Specific Tasks

Position Task Book


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NQS Overview

NQS Development & Maintenance Phases

Develop and release the NQS Guideline and NIMS Job Titles/Position Qualifications and NIMS PTBs for general staff and high-priority incident management positions

Phase 1

Develop and release 40 additional NIMS Job Titles/Position Qualifications and corresponding PTBs based on continuous analysis to determine priorities. Align FQS with NQS, develop NQS utilization measures, and develop and/or update EMI courses to reflect NQS.

Phase 2

Develop and release 20 additional NIMS Job Titles/Position Qualifications and corresponding PTBs based on continuous analysis to determine priorities.

Phase 3

Continue ongoing development and maintenance of job titles/position qualifications and PTBs based on continuous analysis to determine priorities.

Phase 4


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Support Branch Director Forensic Group Supervisor Investigative Support Group

Supervisor Intelligence Group Supervisor Investigative Operations

Group Supervisor Mass Fatality Management

Group Supervisor Missing Persons Group

Supervisor Air Support Group Supervisor Air Tactical Group Supervisor Food Unit Leader Ground Support Unit Leader Facilities Unit Leader Supply Unit Leader Medical Unit Leader

NQS Positions

Current NQS Positions: Phase 1 There are currently 44 NQS Phase 1 positions (509s and PTBs)

submitted for senior leadership review*: Incident Commander Public Information Officer Safety Officer Liaison OfficerOperations Section Chief Planning Section Chief Logistics Section Chief Finance/Admin Section Chief Intelligence and Investigations

Section Chief State Coordinating Officer Science and Technology Advisor Access and Functional Needs

Advisor Legal Advisor Air Operations Branch Director Service Branch Director

Communications Unit LeaderCommunications TechnicianDemobilization Unit LeaderResources Unit LeaderSituation Unit LeaderCompensation/Claims Unit

LeaderCost Unit LeaderProcurement Unit LeaderTime Unit LeaderGIS SpecialistDocumentation Unit LeaderHuman Services Recovery

Support SpecialistGIS AnalystGIS SupervisorHuman Services Disaster

Assessment Team Leader

*Additional positions have been developed but are on hold, pending NIMS Refresh


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PTB Overview

Current NQS Positions: Phase 2 13 NQS Phase 2A positions have been submitted for senior leadership review*:

16 NQS Phase 2B positions are in the final development stages:

RNA Team Leader RNA Technical Specialist Morgue Forensic Team Leader Human Remains Recovery Team Leader Morgue Processing Unit Leader Morgue Admitting Specialist

Disaster Portable Morgue Unit (DPMU) Leader DPMU Supplies Specialist Shelter Facilities Support Team Leader Shelter Resident Services Leader Shelter Manager Donations Coordinator Donations Specialist

*Additional positions have been developed but are on hold, pending NIMS Refresh

Agricultural Specialist Chemical, Biological, Radiological, Nuclear,

Explosive Specialist Remote Sensing Specialist Air Dispersion Modeler Firefighter (Structural) Claims Specialist Compensation-for-Injury Specialist EOC Finance/Admin Support Specialist

Personnel Time Recorder Mutual Aid Specialist FM Victim Information Center Unit Leader FM Information Collection Coordinator FM Victim Information Center Data/Records

Coordinator Mass Care Specialist POD Manager POD Support Team Leader


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Next Steps NQS National Engagement will be announced through a

NIMS Alert To sign up for NIMS Alerts, visit www.fema.gov/national-

incident-management-system-alerts

National Engagement Periods coming soon for: NIMS Guideline for the National Qualification System (NQS)

Job Titles/Position Qualifications

Position Task Books

NIMS Guideline for the Credentialing of Personnel

NIMS National Mutual Aid Guidelines

Learn more: www.fema.gov/national-incident-management-systemSend us e-mail: [email protected] PRE-DECISIONAL DRAFT

http://www.fema.gov/national-incident-management-system-alerts

http://www.fema.gov/national-incident-management-system

mailto:[email protected]

Discussion

[email protected]

2017 nims and national qualifications system updatehurricanemeeting.com/download/lucia schmit nims...

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