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REVISED May 8th 2017

2017 FOOD VENDOR APPLICATION FORM

GILLIES LAKE LOCATION

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TIMMINS INTERNATIONAL FIREWORKS COMPETITION AND MUSIC FESTIVAL GILLIES LAKE LOCATION

2017 FOOD VENDOR APPLICATION FORM

Name of Organization/Restaurant/Business:

Contact Name: Telephone:

Mailing Address: City/Prov: Postal Code:

Email: Web Site:

Fax: Cell#:

All applications must be accompanied with FULL payment of $1,600. Payment can be made by cheque, money order or credit card. APPLICATION is due by 12 noon JUNE 2ND 2017. The fee does not guarantee the right to participate in The Stars and Thunder International Fireworks Competition and Music Festival and the Steering Committee has the right to refuse a Food Vendor from participating in the event when said vendor does not comply with all guidelines, does not satisfy the variety in menu required by the event lead.

Location of Event Event Dates and Time

Stars and Thunder 2017 Timmins International Fireworks Competition & Music Festival

Gillies Lake. Timmins, Ontario

Saturday June 24th

to Saturday July 1st

2017 12 NOON of each day to 10:00 P.M.

All Food Vendors must be open for business from 12 NOON of each day to 10:00 P.M.

Set Up Times

All food stations must be operational BY 12 NOON EACH DAY Cooking equipment must be compliant with the Porcupine Health Unit specifications (attached)

Failure to comply with all rules and requirements could result in the shutdown of your booth and forfeiture of all fees.

GUIDELINES

• All applications must be accompanied with full payment of $1,600. If vendor cancels on or before JUNE 2ND fee will be reimbursed minus a $100 administration fee. In the event that Vendor Application is not accepted by committee, payment will be reimbursed in full. Payment does not guarantee the right to participate in 2017 Stars and Thunder – Timmins International Fireworks Competition and Festival.

• The Steering Committee will review all applications at which time you will be notified of your eligibility to participate.

• Once menu is approved, no changes can be made without approval.

EXCLUSIVITY AGREEMENT INFORMATION

The Steering Committee reserves the right to implement exclusivity agreements which could have material impact on your operation. The Steering Committee has entered into an exclusivity agreement with Pepsico and as such Food and Beverage Vendors are asked to honour this agreement should they choose to sell any cold beverages. Only beverages supplied by Pepsico and purchased from the Festival Committee will be allowed for sale from the festival venues. Food vendors will not be allowed to sell cold beverage products not purchased from the Festival Committee. No other cold beverage product will be allowed for re-sale. The following are the only brands to be sold on site: Pepsi products including Pepsi, Diet Pepsi, 7Up, Brisk Ice Tea, Mountain Dew, Aquafina water, Rockstar and Gatorade. The Steering Committee will be purchasing an inventory of these products from Pepsi for resale to the food vendors. The Steering Committee will confirm at a later date the retail price to be set for the product in order to establish consistent pricing throughout the park. The committee will ensure that a $1.00 profit margin is maintained per unit sold. Each Food and Beverage Vendor selling cold beverages will be provided with a Pepsi branded cooler. This exclusivity rule will be strictly enforced.

All Applicable Fees Must Be Paid In Full by noon on JUNE 2ND 2017 Methods of Payment: Cash, Debit, Credit Card or Money order

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FOOD VENDOR INFORMATION FORM

Included in Your Price

Overnight site security provided by event organizer. Event organizer is not responsible for goods left overnight

Electrical

Potable water and ONE 110V electrical service line (note: if you require service beyond 110V, an additional fee of $100 will be charged for each additional line required at time of installation.)

Recycling and garbage bins

1 vendor parking pass for VIP parking lot (parking is limited – 1st

come 1st

served)

Free parking, free park admission

Multi-media advertising

ELECTRICAL REQUIREMENTS

The electrician selected by the Steering Committee will have complete jurisdiction over the electrical requirements and installations.

All electrical equipment and wiring used must conform to Electrical Safety Authority Standards and must be CSA approved - You must provide your own power bar.

The use of power other than that provided by the site project manager or the use of power in excess of that which is contracted is strictly forbidden.

If vendor has a food truck that requires generator powered electricity, it must be approved by site manager for emissions and noise.

The booth will be inspected prior to opening and any electrical equipment that has not been pre-approved will be removed - CSA Approved only - no U/l designated equipment allowed.

Additional information regarding power requirements on Page 8.

NOTE: All participants will be provided ONE POWER LINE. You will be charged $100.00 for each additional power line (Written request required)

Porcupine Health Unit

All exhibitors must be in compliance with all health regulations as provided by the Porcupine Health Unit (Package attached).

Food must be covered at all times.

All meats must be stored in a cooler or refrigerator and maintained at a proper temperature.

YOU MUST BRING YOUR OWN TEST KITS– thermometers, test strip.

All food vendors must wear hat or hairnets and maintain proper hygiene.

All food prepared off-site must be prepared in a kitchen facility inspected by the Board of Health. (Please note: not a person’s home)

Grey Water Disposal

Waste (gray water, etc.) must be cleaned up and removed daily and at the conclusion of the event by the food and beverage vendors. If this is not done incremental charges will apply.

Spillage and Liquid Wastes - No liquid or frozen material including, beverages, gray water, grease, or soap, may be spilled on the site or into any bodies of water.

The food and beverage vendor is required to supply liquid waste receptacles

Hazardous Materials All dangerous/hazardous materials (including, but not limited to fuels, paints, pressurized gases, solvents etc.) that are brought into a park/venue or used on site must be stored and used in accordance with all applicable federal, provincial, and municipal laws, regulations and Occupational Health and Safety (OHS) guidelines.

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FOOD VENDOR CONTRACT Fire Marshall/Department Requirements

No flammable compressed gas source (i.e. propane) is permitted under a tent to cook at any time.

If a vendor wants to cook inside their tent they can use electric fryers, electric plates/warmers, etc. Exception: Little candle flames (sternos) one would see as a food warmer at a banquet hall. (Fire inspector discretion).

All cooking with a flammable compressed gas must occur a minimum of 10 feet away from any tent.

There must be a minimum of one 2 x 10 pound ABC fire extinguishers at each vendor location. Where BBQs are used, a minimum of one 2 x 10 pound ABC fire extinguishers will be available at the BBQ cooking area, and 1 in the vendor area).

The extinguishers must also have a current year inspection tag on them. Fire extinguishers that have not been inspected in the calendar current year are not acceptable.

All spare propane cylinders must be secured in an upright position at all times and must be kept in a secured area away from all public access.

Cooking area must be secured from all public access.

- Please note that the Fire Department and the Electrical Safety Authority may inspect the set-up prior to operation or during operation.

Other Requirements

Participants must supply their own cooking equipment. Please list all equipment on the Equipment form.

Participants must supply own cooler or fridge, with lid to maintain cold foods at proper temperature.

Participants must supply their own workers and or volunteers.

Participants are responsible for the cleanup of their booth and its perimeter at all times. This includes supplying the required garbage bags, broom, etc.

Mobile Food Service Equipment owners/operators must comply with the Technical Standards and Safety Act 2000 (TSSA). For further compliance standards and requirements please visit www.tssa.org.

The Steering Committee of the Stars and Thunder International Fireworks Competition and Music Festival believes in accessibility for all people under the Accessibility for Ontarians with Disabilities Act, 2005 (the AODA). Under this Act it is mandatory for complete compliance in meeting all requirements and providing Accessible Customer Service.

To find out specific requirements under the standard and how to meet them, we invite you to visit www.ontario.ca/accession.

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FOOD VENDOR CONTRACT Insurance

We require proof of insurance for all Food Vendors. A certificate of insurance naming Stars and Thunder – Timmins International Fireworks Competition and Music Festival Steering Committee AND the Corporation of the City of Timmins AND the Mattagami Region Conservation Authority as additional insured on your policy must be submitted to the event host prior to set up. A COPY OF THE CERTIFICATE OF INSURANCE IS REQUIRED PRIOR TO SET-UP. All Food Vendors must have liability insurance. It is also recommended that you have fire & theft insurance as well.

Note: $5,000,000 minimum liability coverage is required

THE VENDOR APPLICANT AGREES TO THE FOLLOWING:

To indemnify and save harmless the Stars and Thunder – Timmins International Fireworks Competition and Music Festival Steering Committee, the Corporation of the City of Timmins and the Mattagami Region Conservation Authority, their servants and agents, from and against all loss, costs, actions, charges or damages which it may suffer or be put to and from and against all claims or actions which may be made or brought against them, arising from the Stars and Thunder – Timmins International Fireworks Competition and Music Festival Steering Committee event or from any non-compliance with or violation of the terms of this agreement and all schedules to it.

This will confirm that I have read, understand and accept the terms and conditions as outlined, on the “FOOD VENDOR APPLICATION FORM”

Exhibitor or Organization Date

Stars and Thunder – Timmins International Fireworks Competition and Music Festival Steering Committee Representative

Date

Access: THIS RULE WILL BE STRICTLY ENFORCED FOR THE SAFETY OF OUR VISITING PUBLIC Vehicles will be allowed on the grassy area to load and unload only. Vehicle access to and from the vendor/marketplace area will be from the road behind the Mountjoy Regional Conservation Authority building ONLY. This will be clearly marked. Saturday June 24th access to Food Vendor area for set up will be from 8:00 a.m. – 11:00 a.m. ALL VEHICLES MUST BE REMOVED FROM THE VENDOR/MARKETPLACE AREA BY 11:00 A.M. Saturday June 24th. There will be no further vehicle access to the Food Vendor until Sunday July 2nd for tear down starting at 8 a.m.

Any inventory restocking must be done by on foot. THERE ARE NO EXCEPTIONS Parking: One VIP parking pass will be provided to all exhibitors. There will be vendor designated parking in the parking lot adjacent to the Mountjoy Regional Conservation Authority building. Parking spots are extremely limited therefore access to the designated parking area is on a first come first serve basis.

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FOOD VENDOR FEE SCHEDULE

1a) PARTICIPATION FEE: $1,600 for applications received before JUNE 2ND 2017

1b) PARTICIPATION FEE: $2,000 for applications received after JUNE 2ND 2017

One 10ft x 20ft space

Includes 1 x 110v power line.

1 VIP Parking Pass

Additional power @ $100 / additional lines # of additional power lines ____ x $100 ea = $_____

TOTAL AMOUNT DUE (Payable to the City of Timmins)

$

Account # 01-1-393407-0884

__Visa __ Mastercard __ Cash __ Cheque __Money Order __Debit $___________

Credit Card # _____________________________ 3 digit security code __________ Expiry Date ______________

NAME ON CARD:

Signature Date:

Send refund to:

Name

Address City Postal Code

DATE REFUND ISSUED:

Note: If Vendor cancels ON OR BEFORE JUNE 2ND, Vendor will be reimbursed minus a $100 Administration Fee. If Vendor cancels AFTER JUNE 2ND, THERE WILL BE NO REFUND.

Office Use Only

Payment Received By:

Amount Received: _________________ Receipt Issued? Yes No

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FOOD CONTRACT:

Participating organization/ group/business name: ________________________________________________

List items you wish to sell in order of preference.

All prices must be in dollar increments.

FOOD ONLY ALLOWED BY FOOD VENDORS.

FOOD ITEMS

ALL FOOD CONTRACTS MUST BE SUBMITTED AT TIME OF REGISTRATION DEADLINE

The Stars and Thunder – Timmins International Fireworks Competition and Music Festival Steering Committee aims to ensure a variety of food items are offered but doesn’t guarantee exclusivity of any particular

items.

Will the food be prepared at the Festival site? Yes __ No ___

If no, please indicate where:

Signature: Date:

Print Name: Contact #:

THIS FORM WILL BE SUBMITTED TO THE PORCUPINE HEALTH UNIT ALONG WITH THE PHU FORM ATTACHED WHICH YOU ARE TO COMPLETE.

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EQUIPMENT FORM

All exhibitors are required to complete the following form, and submit it with a completed application form.

COOKING EQUIPMENT

Equipment allowed on premises:

Vendor food trailer for purpose of cooking and sales.

Propane barbeques. (All tanks must be chained down. All vendors must barbeque outside of their tent in designated area)

Steam tables

Crock pots, slow cookers, electric frying pans

Hot Plates

Plastic ware,(e.g. tupperware)Metal utensils allowed

Microwave, blenders

Small bar fridge only Small appliances only

Equipment not allowed:

No glassware on site. (Plastic or metal ONLY!)

Stoves NO passenger vehicles.

EQUIPMENT LIST

Type of QTY Propane Electrical

Voltage: Watts: Type of Plug:

Voltage: Watts: Type of Plug:

Voltage: Watts: Type of Plug:

Voltage: Watts: Type of Plug:

CSA Approved equipment only - no U.L. equipment ALLOWED This list will determine how many power lines you will need

YOU WILL NOT BE ALLOWED TO BRING ANY COOKING EQUIPMENT NOT LISTED ON THIS FORM - PLEASE READ “DETERMINING PROPER POWER REQUIREMENTS” INFORMATION

The Number of power lines that I require to operate my booth safely is___

Signature Date

Print Name Exhibitor Name

Upon approval of application, vendor will be given a booth diagram to fill out indicating set-up and location of equipment

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POWER REQUIREMENTS

Determining the proper power requirements is crucial from the standpoint of fire hazard, safety or electrical equipment maintenance. The Electrical cords that are used at the Festival site can only handle between 1200 and 1500 watts. Too much wattage usage for a prolonged period of time can cause the insulation on the extension cords to melt. Here are some typical values for appliances (as a reference) when determining your power requirements: CSA Approved equipment ONLY - no U.L. equipment ALLOWED Microwave - 0.7 cu. ft. = 800 watts is required to operate – 0.9 cu. ft. = 900 watts is required to operate – 1.0 cu. ft. = 1000 watts is required to operate Hot Plates = 800 watts is required to operate (minimum) Electric Skillets (deep fryers) = 1300 watts is required to operate Electric Ovens = 1300 watts is required to operate Single Coffee Pot = 1200 watts is required to operate Double Coffee Pot = 1500 watts is required to operate From these values, you can see that if two or more of these appliances are operating at the same time on the same extension cord, the circuit breaker will trip; power will be shut-off and may cause permanent damage to your equipment. 220 VOLTAGE: When using 220 voltage appliances, please specify the type of plug that is at the end of your cord as well as noting the appropriate amperage. We can only plug-in standard type plug-ends. The Festival site is presently able to accommodate up to 50 amps of service. FORE ALL ELECTRICAL REQUIREMENTS – PLEASE INDICATE ANY AND ALL INFORMATION ON YOUR APPLICATION FORM!

IMPORTANT DATES TO OBSERVE:

Food Vendor Application Form along with participating

fees due JUNE 2ND, 2017

JUNE 2ND, 2017

Last day to cancel without affecting vendor participant

fee. ON OR BEFORE JUNE 2ND, 2017 fees are reimbursed

minus a $100 Administration Fee. Payment is due upon

receipt of invoice.

JUNE 2ND, 2017

Cancelling after JUNE 2ND, 2017, will result in loss of all

registration fees.

JUNE 2ND, 2017

Setup day and time All cooking equipment to be set up by

12 p.m. June 24, 25, 26, 27, 28, 29, 30 and July 1st

2017

ready for operation and possible inspection by the fire

department, safety authority, and or health unit.

June 24, 25, 26, 27, 28, 29, 30 and July 1st 2017

Stars and Thunder – Timmins International Fireworks

Competition and Music Festival Gillies Lake location

opens from 12 p.m to 10 p.m. for vendors on June 24, 25,

26, 27, 28, 29, 30 and July 1st 2017

June 24, 25, 26, 27, 28, 29, 30 and July 1st 2017

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FOOD VENDOR APPLICATION CHECKLIST

Use this checklist to verify that you have included information that is needed by the Stars and Thunder – Timmins International Fireworks Competition and Music Festival Steering Committee as well as your own organization to better plan for the Stars and Thunder – Timmins International Fireworks Competition and Music Festival.

ALL GUIDELINES AND REGULATIONS FROM THE BOARD OF HEALTH, ELECTIRCAL SAFETY AUTHORITY AND THE FIRE DEPARTMENT MUST BE OBSERVED!

Yes No

Page 1 Have you included complete and accurate information: name of vendor? Please include cell phone numbers and email addresses where applicable.

Page 4 Please sign, print and date the bottom of the “Food vendor Contract” page (4)

Page 5 Have you included complete and accurate information on the “Fee Schedule” form? Is payment enclosed, dated and signed by authorizing individual(s)?

Page 6 Have you included complete and accurate information on the “Food Contract” page? List a maximum of 4 items. Please sign, print and date the bottom of this page (6)

Page 7 Have you included complete and accurate information on the “Equipment Form” page? Please sign, print and date the bottom of this page (7)

Because of potential sponsorship agreements with various wholesalers (i.e. water, coffee, tea and soft drinks) the Stars and Thunder Timmins International Fireworks Competition and Music Festival Steering Committee reserves the right to implement exclusivity agreements which could have material impact on your operation. This rule will be strictly enforced.

Page 8 /9 I have determined the power requirements for my booth and have included all electrical information with this application.

The food selected should be representative as submitted by the booth.

Food vendors are required to adhere to the foods listed on the application form.

There are overnight stays at the festival site. Accommodations are available to book at the www.starsandthunder.com web site or at www.tourismtimmins.com (click below the travel guide icon on the landing page)

All vendors are to tie and place their garbage bags at the back of their tent for pick up

Courteous at all times.

Participants are not allowed to sell or bring any alcoholic beverages on site.

Thank you for your co-operation. Please return this form to:

Stars and Thunder – Timmins International Fireworks Competition and Music Festival Steering Committee c/o Guy Lamarche,

220 Algonquin Blvd. East, Timmins, ON, P4N 3B7 (705) 360-2404 , guy.lamarche@timmins.ca

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