2017 district 44 mid-year tli - d44toastmasters.org · 2017 district 44 mid-year tli pre-work part...

www.toastmasters.org

2017 District 44 Mid-Year TLI

Pre-Work Part I of II


Thank you registering for one of our upcoming District 44 Toastmasters Leadership Institute club officer trainings.

!  Pre-work objectives: !  Review your responsibilities as a club officer !  Consider how well you are performing in your role !  Allow more time for face-to-face collaboration during TLI

TLI Pre-Work Objectives


!  Step One – Part I !  Review the following slides !  Consider your performance in your respective officer role(s) !  Note your best practices, reasons for delay, concerns or

questions in Part II

!  Step Two – Part II !  Complete and submit TLI pre-work questionnaire !  Provide honest answers !  Print your response and bring it with you to TLI training

TLI Pre-Work Instructions


Club Officer Responsibilities

Club Meetings

Outside the Club Meeting

District Roles and Events

!  As a club officer you are responsible for completing key tasks before, during, and after club meetings

!  There is also club administration that each officer has a role in fulfilling

!  Club officers are considered the club’s executive committee and should meet on a regular basis

!  Participating in district roles and events are great ways to expand your network, increase your knowledge, and reach your personal goals


Executive Team’s Responsibilities

Club Meetings




BEFORE Club Meetings

VPE •  Plan exciting themed

meetings and events and ask VPPR to advertise

•  Confirm scheduled roles. Adjust as needed

•  Ask a member to present from The Successful Club Series (Item 289)

•  Offer support to the Toastmaster of the Day

•  Notify the club president and VPPR of recent education awards earned.

•  Orient new members

•  Assign mentors

VPM •  Reach out to new members

to welcome them

•  Contact former guests and members who have not been attending meetings

•  Prepare or order Guest Packets (item 387) to give to guests

VPPR •  Verify that information on

website and social media is correct

•  Post information on the website and on social media about upcoming events and education awards earned

•  Order promotional materials


BEFORE Club Meetings

Treasurer •  Prepare financial report

Secretary •  Review scheduled roles

•  Post the previous minutes

•  Prepare a list of actions for the president

•  Update the club’s officer list

SAA •  Confirm room reservations

•  Inventory supplies and ensure supplies are on-hand


DURING Club Meetings

VPE •  Verify assigned members

have arrived and are prepared

•  Remind members to select an evaluator for their CL Manual

•  Assist the Toastmaster

•  Greet guests

•  Inform Topicsmaster of any guests willing to participate

VPE •  Recognize members for

achievements

•  Preside over meeting when necessary

•  Answer education program or speech contest questions

VPM •  Greet all guests and

members

•  Provide all guest with Guest Packets

•  Answer questions guest may have

•  Introduce guest and seat them next to an experienced member


DURING Club Meetings

VPPR •  Distribute

promotional materials

•  Report results of public relations efforts

•  Announce public relations campaigns

•  Solicit ideas and volunteers

Treasurer

•  Collect membership dues

•  Provide a report on club finances

•  Accept New Member applications and payments

•  Answer any questions regarding dues

Secretary •  Ensure the

attendance sheet and guest book has been circulated

•  Read previous minutes, note amendments

•  Record current meeting minutes

SAA •  Open the club

meeting

•  Welcome late arrivals

•  Coordinate food service, if any

•  Collect ballots and tally votes when necessary


AFTER Club Meetings

VPE •  Initial project

completion records

•  Ensure members fill out award applications

•  Provide personal encouragement to members to participate and reach their goal(s)

•  Meet with members to answer questions

•  Meet with guests to answer program questions when needed

VPM •  Meet with guests to

answer questions

•  Introduce guests to other members

•  Invite guests to join the club

•  Help guests complete the membership application

Treasurer •  Pay TI for member

dues

•  Enter new members

•  Pay Bills with proper documentation

•  Deposit all funds into bank

•  Reconcile Bank accounts

SAA •  Return room to

original configuration

•  Pack up and store materials

•  Dispose of trash



Club Meetings

Outside the Club

Meeting District Roles and

Events


• All Officers should: •  Be the first to renew their club membership

•  Work with the president to develop, execute, and monitor the club’s success plan to advance the club and member achievement

•  Attend club’s executive committee meetings regularly

•  Prepare and present your reports

•  Share information on upcoming events related to your role



•  Presidents •  Oversee the executive committee •  Schedule and chair executive committee meetings •  Ensure the executive committee completes its duties !  Create a club budget !  Compete a Club Success Plan !  Strategize for success in the Distinguished Club Program !  Create and oversee other club committees as necessary

•  Develop and improve club’s leadership team •  Oversee club administration •  Advance club and member achievement



•  Presidents – Cont’d •  Attend area council meetings •  Vote at the district council meetings and at international business

meetings •  Appoint and chair the club’s audit and nominating committees •  Receive official correspondence from World Headquarters and

share with officers/club •  Interact effectively with other organization levels (area, division,

district officials, and sponsoring organization if applicable) •  Arrange for your replacement or assistance and prepare your

successor for office



•  VPEs •  Attend club executive committee meetings •  Schedule and chair executive committee meetings in the absence

of the president •  Plan and promote club contests and varied educational meetings,

events •  Attend area council meetings •  Attend and vote at district council meetings •  Vote at international business meetings •  Arrange for your replacement or assistance •  Prepare your successor for office



•  VPMs •  Conduct membership-building programs •  Promote membership goals •  Promote membership building contests •  Assist the VPPR •  Attend club executive committee meetings •  Attend area council meetings •  Follow up on and keep track of guests •  Arrange for your replacement or assistance •  Prepare your successor for office •  Bring membership applications



•  VPPRs •  Promote the club •  Maintain the club website •  Produce and distribute a club newsletter •  Promote membership programs •  Publicize the Toastmasters brand •  Join a Toastmasters-moderated social networking website

(Meetup) •  Attend executive committee meetings •  Attend other Toastmasters events (contests, conferences, other

club meetings) •  Arrange for your replacement or assistance •  Prepare your successor for office



•  Secretaries •  Maintain accurate roster •  Submit club officer list •  Handle correspondence •  Keep club files •  Attend club executive committee meetings •  Arrange for your replacement or assistance •  Prepare your successor for office



•  Treasurers •  Attend executive committee meetings •  Prepare a budget •  Provide bank with a bank signatory card •  Collect and pay dues •  Reconcile deposits, expenditures and cash on hand •  Submit new member applications •  Issue checks for club expenses •  Keep financial records •  Present financial reports •  Submit club accounts for audit •  Ensure club meets government tax regulations •  Receive financial correspondence •  Prepare for audit committee



•  SAAs •  Schedule meeting location

•  Ensure adequate supplies are available

•  Attend executive committee meetings

•  Arrange for your replacement

•  Prepare your successor for office




Club Meetings


District Roles and

Events



Fall and Spring Conferences

Fall and Spring District Council

Meetings District

Trainings

Area, Division, District Speech

Contests District

Volunteer Conference Volunteer

Club Coach New Club Mentor

Demonstration Meeting Role

Area Director Division Director District Officer

•  One of the primary responsibilities of the district is to help all clubs (members) achieve excellence

•  Take advantage of district sponsored roles and events

•  Collaborate with your area director and clubs in your area to exchange ideas and obtain support

•  Review weekly messages from the district and share upcoming events with your members

•  Encourage participation in district events to further your members’ advancement

•  Join the district team to quickly move the dial on your leadership skills

Thank YOU for reviewing TLI pre-work Part I

Now proceed to Part II to complete and submit your pre-work questionnaire. Please print and bring your

completed questionnaire to training.

2017 Mid-Year TLI Pre-Work Questionnaire

We look forward to seeing you in class!

2017 district 44 mid-year tli - d44toastmasters.org · 2017 district 44 mid-year tli pre-work part...

Documents