2017 Arts Trail Regional Stimulus Grants Guidelines

www.nt.gov.au/artstrail

Table of Contents

Table of Contents

1 Key Dates............................................................................................................................................3

1.1.......Information Sessions.................................................................................................................3

1.2.......Applications...............................................................................................................................3

2 Key Contacts.......................................................................................................................................3

3 Scope of Program...............................................................................................................................3

4 Funding Priorities and Objectives....................................................................................................4

5 Grant Process.....................................................................................................................................4

6 Eligibility..............................................................................................................................................5

6.1.......Who can apply?........................................................................................................................5

6.2.......Unincorporated bodies..............................................................................................................5

6.3.......Who can not apply?..................................................................................................................5

6.4.......What can be funded?................................................................................................................6

6.5.......Examples of eligible projects.....................................................................................................6

6.6.......What cannot be funded?...........................................................................................................6

7 Application Process...........................................................................................................................7

7.1.......Assessment Criteria..................................................................................................................7

7.2.......Notification and feedback..........................................................................................................8

7.3.......Payment of funding...................................................................................................................8

7.4.......Information and Privacy Provision.............................................................................................8

8 Application Checklist.........................................................................................................................9

9 General information..........................................................................................................................10

10 Information Sessions.......................................................................................................................11

IMAGE FROM FRONT PAGE: Murdie Nampijinpa Morris painting at Warlukurlangu Artists, 2016. Image courtesy of Warlukurlangu Artists.

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2017 Arts Trail Regional Stimulus Grants Guidelines

1. Key Dates

1.1 Information SessionsAnyone interested in applying to the Arts Trail Regional Stimulus Grant Program is invited to attend an information session held at a regional centre. Dates and times for information sessions will be advertised online www.nt.gov.au/artstrail

Nhulunbuy Thursday 27 April, 2017Darwin Tuesday 2 May, 2017

Tennant Creek Thursday 4 May, 2017Alice Springs Friday 5 May, 2017

Katherine Tuesday 9 May, 2017

1.2 ApplicationsApplications must be made online through the Northern Territory Government website at www.nt.gov.au/artstrail

Applications Open 24 April 2017Applications Close 22 May 2017

Applications finalised 12 June 2017Notification of successful applicants August 2017

Project Commencement After 1 September 2017

2. Key ContactsFor further information or to discuss your proposal after reading these Guidelines, please contact the Arts Trail Officer at the Department of Tourism and Culture on toll free 1800 678 237 or via email : arts.trail@nt.gov.au

3. Scope of ProgramArts Trail Regional Stimulus Grants are available to carry out upgrades and improvements to eligible arts and cultural property located in the Northern Territory. This program is focused on arts and cultural infrastructure development across the Northern Territory, prioritising regional and remote development and eligible not-for-profit organisations.

For further detail of eligibility criteria please go to pp 5-6.

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2017 Arts Trail Regional Stimulus Grants Guidelines

4. Funding Priorities and ObjectivesThe Northern Territory Government National Iconic Art Trail Regional Stimulus Grant Program ( the Program) is providing $2 million per year from 2017-18 to 2019-20 for strategic infrastructure projects and capacity building initiatives that align to the National Iconic Art Trail initiative and priority areas in the Vibrant NT Arts and Culture Policy for the Northern Territory .

The Arts Trail Regional Stimulus Grant Program seeks to assist Northern Territory arts and cultural infrastructure development through new or enhanced venues and services; prioritising regional and remote art centres, art galleries, museums, libraries and keeping places.

The Arts Trail Regional Stimulus Grants program objectives are to:

• Provide opportunities for new and existing arts and cultural infrastructure development;

• Raise the public profile of Northern Territory arts and cultural venues, collections, products and services;

• Upgrade and promote new arts and cultural destinations and experiences for visitors and the community; and

• Showcase the arts and the cultural identity of the Northern Territory.

5. Grant Process Applications can be made from Monday, 24 April 2017 and will be open for 5 weeks.

Applicants must speak to an Arts Trail Officer to confirm eligibility prior to submitting their application.

The program will close at midnight on Monday, 22 May 2017.

The Department will assess the application and provide feedback.

Eligible applications can be amended to ensure a complete application and resubmit prior to the final closing date of 12 June 2017.

There are two categories:

CATEGORY 1 Small grants up to $10 000

Small grants up to $10 000 are available to improve access, enhance existing facilities, improvements or promotion of existing infrastructure.

CATEGORY 2 Large grants up to $100 000

Large grants up to $100 000 are available for infrastructure projects that are strategic in nature, meet the objectives of the Program and provide benefits to the broader community or region. Applications for this grant category must include a more fully developed application proposal and budget.

Category 2 grants will have negotiated reporting outcomes. Applicants are only eligible for one category 2 grant each financial year.

Priority will be given to Category 2 projects which demonstrate a co-contribution or can demonstrate value to arts and cultural tourism.

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2017 Arts Trail Regional Stimulus Grants Guidelines

6. Eligibility• Eligible infrastructure works could include new buildings or upgrades to existing infrastructure that

is intended to permanently improve the property.

• Eligible capacity building initiatives could include capital infrastructure purchases that increase access, efficiency, productivity or promotion of services or products.

• Eligible proposals must be consistent with the program’s priorities and objectives, and demonstrate value for money consistent with the organisation’s purpose.

6.1 Who can apply?Organisations must meet the following criteria:

Northern Territory registered not for profit organisations.

Meet the department’s definition of an arts and cultural organisation for this program including: regional and remote art centres, art galleries, museums, libraries and keeping places.

Operate as a not-for-profit organisation (regional councils exempt).

Represent the interests of Territorians involved in arts and cultural activities.

Be compliant with the NT Associations Act or other relevant authority.

Have current public liability insurance (minimum $20 million).

Applications will be accepted from not-for-profit organisations operating in the arts and cultural sector and registered in the Northern Territory with an ABN.

6.2 Unincorporated bodiesUnincorporated bodies may only apply if they nominate an organisation with an appropriate legal status that agrees to accept legal and financial responsibility for the grant.

Payment of funds will be made through the nominated organisation, which will be known as the ‘administering body’.

6.3 Who can not apply?• Individuals

• State and federal government departments.

• Political organisations.

• Tertiary education institutions, schools, school councils, student groups.

• Organisations not registered and/or based in the Northern Territory.

• Organisations with outstanding government grant acquittals.

Organisations not compliant with the NT Associations Act or other relevant authority.

Organisations that do not meet the Department’s definition of an arts and cultural organisation.

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2017 Arts Trail Regional Stimulus Grants Guidelines

6.4 What can be funded?

The following projects are eligible for funding:

• New buildings or upgrades to existing arts and cultural infrastructure that is intended to permanently improve the property.

• New infrastructure or upgrades that promote or enhance arts or cultural tourism experiences for visitors.

• Upgrades that result in facilities meeting minimum safety, compliance or professional standards.• Upgrades that enhance or increase facility function.• Upgrades of facilities that have reached end of useful life (and have not been caused by neglect

due to lack of regular cyclical maintenance).• Capital infrastructure projects that address gaps in facility provision identified through facility

planning processes such as strategic plans and business plans.• Capital infrastructure purchases that broaden community access and increase and/or maintain

opportunities for participation in arts and culture.

6.5 Examples of eligible projects• Development of facility master plans, asset management plans or feasibility studies.• New or upgraded extensions to an arts and cultural facility such as fencing, artists work areas,

display areas, storage areas.• Upgrades where safety and/or compliance issues are evident.• Environmental enhancements to an arts or cultural facility such as shade structures.• New promotional structures to an arts or cultural facility such as signage and public art.• Essential support to an arts or cultural facility such as air conditioning or climate control for arts

storage and presentation. • Improvements to make facilities accessible to people with disabilities.• Capital equipment especially adapted for use by people with disabilities.• Capital equipment where ongoing use can be demonstrated and a positive cost/benefit in

comparison to hiring.

6.6 What cannot be funded?The Arts Trail Regional Stimulus Grant Program funding cannot be used for:

• Purchasing real estate.• Purchase of vehicles, personal transport or travel related costs.• Ongoing operational costs including wages or remuneration for staff.• Ongoing operational costs, such as electricity, water and other utilities.• Projects that do not have the consent of the landowner and/or building owner.• Projects that are for facilities where little or no public access is available.• Projects that do not add value, or are routine or cyclical maintenance/replacement or repair works

to existing facilities.• Project management fees (where project is managed by or on land of a council)• Areas designated for gaming machine operations or licensed areas.• Requests where the project is not deemed ready to commence or other funding sources have not

been confirmed.

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2017 Arts Trail Regional Stimulus Grants Guidelines

7. Application Process Applications must be made online through the Northern Territory Government website from Monday 24 April 2017. Applications will be open initially for five weeks, closing on 22 May 2017. Applications will then be checked for eligibility and if necessary, applicants will be contacted by the Department of Tourism and Culture to provide further information. Applicants will then have a further three weeks to submit a final application by the 12 June 2017.

For more information visit: www.nt.gov.au/artstrail

If your proposal includes Indigenous artistic and cultural practice visit https://nt.gov.au/leisure/arts-culture-heritage/arts-funding-and-grants/working-with-indigenous-artists-and-cultural-content

If your proposal or activities involve Working with Children visit https://nt.gov.au/emergency/community-safety/working-with-children-clearance-before-you-apply

All applications to the Arts Trail Regional Stimulus Grant Program must include the following:

• evidence of the organisations status and constitution or governance arrangements;• evidence of property ownership or tenancy agreement and support of the landowner or building

owner; • certificates of currency for property insurance and public liability; and• quotes for items over $1000 in value.

In addition, Category 2 grants are required to submit:

• detailed quotes for infrastructure projects including at least two quotes for items over $15 000.• building plans, structural assessment reports and certificates if the proposal is for a significant

structural project; • a project timeline and risk management strategy; and• a full budget demonstrating co-contribution.

Please refer to the Application checklist for further information.Letters of support from partners and sponsors should be kept to one page, with a maximum of two letters per proposal. Only letters relevant to the proposal are useful for the assessment.

7.1 Assessment Criteria Applications will be assessed by the Department of Tourism and Culture, with recommendations to the Minister for Tourism and Culture for approval.

Applications will be assessed against the following criteria:

• How well the proposal meets the program eligibility requirements and objectives.

• Benefits to the applicant and the community.

• Benefits to the Northern Territory arts and culture sector.

• Effective project planning including use of resources, and a clear budget.

• Capacity of the applicant and supporting partners and stakeholders.

Successful applicants will be required to enter into a funding agreement with the Department of Tourism and Culture, outlining the purpose of funding, payment schedule, the acknowledgement requirements and the reporting requirements.

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2017 Arts Trail Regional Stimulus Grants Guidelines

7.2 Notification and feedback Applicants will be notified of the result of their application by email. Successful applicants and funding details will be published on the Northern Territory Government’s website: www.nt.gov.au/artstrail

Individual feedback is available on request.

7.3 Payment of fundingPayments will be processed on receipt of:

• A signed agreement.

• A completed ‘new vendor’ form, if applicable.

Funding will be paid via electronic funds transfer (EFT) to the organisations nominated bank account.

7.4 Information and Privacy Provision The information you provide is used to process and assess your application. To assist in the promotion and development of arts and culture in the Northern Territory, the Department of Tourism and Culture shares information from successful applications and submissions with related commonwealth, state and territory agencies and local and national media as required.

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2017 Arts Trail Regional Stimulus Grants Guidelines

8. Application ChecklistThe following is a checklist of documents and actions that are required for your application:

Organisation Details ☐ Contact details, including committee/board members

☐ Latest audited financial statements

☐ Certificate of currency (minimum $20 million public liability insurance)

Consultation ☐ Speak with an Arts Trail Officer prior to applying, for advice on project eligibility.

Scope and Objectives ☐ Project brief/scope of works

☐ Program outcomes and demonstration of need

Planning Attachments ☐ Schematic plans, design concept plans and site plans endorsed by the project partners

☐ Project timelines and stages

☐ Evidence of risk assessment and management of the project

☐ Asset management plan

☐ Feasibility study, business case, master plan or other plans (required for applications of $50 000 or more)

Budget Information ☐ Project budget (including staged costing if appropriate)

☐ Quotes and/or internal cost estimates

☐ Evidence of other confirmed funding sources

☐ Consideration of operational and maintenance costs

Support and Permission ☐ Governing Board, community, arts and cultural partners or key stakeholder support

☐ Development and/or building approval (if required)

☐ Land owner or building owner permission

☐ Evidence of tenure

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2017 Arts Trail Regional Stimulus Grants Guidelines

9. General information These guidelines form part of any agreement for funding provided under this program.

Funds may not be used for any other purpose without a request for variation and prior written approval from the department.

Funds are not granted retrospectively (i.e. funds will not be granted for projects that have already occurred or start before a funding agreement has been signed).

Recipients will be required to comply with all conditions of a Northern Territory Government agreement, which includes participation in audits of funding use.

The Northern Territory Government reserves the right to withdraw approval for funding at any time if there is a change in circumstances in the nature or financial viability of the project, individual or organisation.

If a funding recipient does not meet all requirements in the agreement, monies may be recovered as a debt due.

Unexpended funds of the approved amount will be required to be returned.

Recipients who receive support from the Northern Territory Government must prominently acknowledge this support in all media releases and promotional activities.

For further information on how to acknowledge grant funding visit: https://nt.gov.au/leisure/arts-culture-heritage/arts-funding-and-grants/how-to-acknowledge-grant-funding

It is a condition of application that details of successful and unsuccessful applications, including the name of the recipient, amount, purpose, any justification and any special approval conditions may be published or issued by the NT Government in any form and at any time.

Program funding is subject to the appropriation of funds through the normal Northern Territory Government budget process each year for the duration of the program.

The Northern Territory Government actively supports local business through procuring its goods and services in accordance with the Buy Local Plan. Government grant recipients are strongly encouraged to adopt similar principles when procuring their own goods and services. For more information visit www.buylocal.nt.gov.au/.

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2017 Arts Trail Regional Stimulus Grants Guidelines

10. Information Sessions Anyone interested in applying to the Arts Trail Regional Stimulus Grant Program is invited to attend an information session held at a regional centre as follows. You can book to attend by visiting www.nt.gov.au/artstrail

Nhulunbuy

Nhulunbuy Community Library2-3,30pm, Thursday 27 April 201751 Matthew Flinders Way, Nhulunbuy

Book now

Darwin

Northern Territory Library 2-3.30pm, Tuesday 2 May 2017Parliament House, Bennett Street cnr Mitchell Street, Darwin

Book now

Tennant Creek

Nyinkka Nyunyu Culture Centre 2-3.30pm, Thursday 4 May 2017

Stuart Hwy, Tennant Creek

Book now

Alice Springs

Araluen Arts Centre 1.30-3pm, Friday 5 May 2017

Larapinta Drive, Alice Springs

Book now

Katherine

Godinymayin Yijard Rivers Arts and Culture Centre2-3.30pm, Tuesday 9 May 2017

Stuart Hwy, Katherine East

Book now

View all the sessions

Bookings are essential, please use the book now link for each session or contact us by emailing arts.trail@nt.gov.au or calling 1800 678 237.

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