2017 agenda june 13town.renfrew.on.ca/public_docs/events/june 13 council... · 2019-10-24 · 3.....

CORPORATION OF THE TOWN OF RENFREW

A G E N D A

A regular meeting of the Council of the Corporation of the Town of Renfrew to be held in the Council Chambers on Tuesday, June 13th, 2017 at 7:00 p.m.

I. CALLING THE ROLL II. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF III. PETITIONS AND DEPUTATIONS RECOMMENDED ACTION

1) Recognition of Constable Tina Hunt Appear before Council (Public Hero Award – Intercultural Dialogue Institute)

2) Round Lake Property Owners’ Association Appear before Council.

(Robert Norris)

IV. CONFIRMING OF MINUTES

1) Minutes of the Regular Meeting of Council held Adopt as Printed. May 9th, 2017.

2) Minutes of the Special Meeting of Council held Adopt as Printed. May 16th, 2017.

3) Minutes of the Regular Meeting of Council held Adopt as Printed. May 23rd, 2017.

V. COMMUNICATIONS

1) Saw Tech Log Expo Receive. (June 23-24-25 Ma-te-way)

2) Parks & Recreation Department Proclaim (Recreation & Parks Month)

3) Renfrew Highland Pipes & Drums Receive & Approve.

(Public Concerts Request)

4) Township of Laurentian Valley Receive & Endorse. (MPAC – Assessment Review Board Decision Process)

5) Golden Age Activity Centre Receive & Approve.

(Use of O’Brien Park for Canada 150th Celebration Pow Wow Ceremony)

VI. REPORTS A. PLANNING

1) Minutes of the Planning Advisory Committee Receive. meeting held June 6, 2017.

2) Minutes of the Committee of Adjustment meeting Receive.

held June 6, 2017.

3) Planner Burton’s report dated June 6, 2017 Adopt Recommendation. (Award of services to conduct a Parking Needs Study for the Downtown area).

4) Planner Burton’s report dated June 5, 2017 Adopt Recommendation.

(Encroachment Agreement with the RCDSB) (B/L 36-2017)

2.. COUNCIL AGENDA June 13, 2017 A. PLANNING cont’d RECOMMENDED ACTION

5) Planner Burton’s report dated June 7, 2017 Adopt Recommendation. (Encroachment Agreement with RVH) (B/L 37-2017)

B. FINANCE & ADMINISTRATION

C. FIRE

D. RECREATION

E. DEVELOPMENT & WORKS

1) Engineering Technician Cleroux’s report dated June 7/17 Adopt Recommendation. (Award of Engineering Services for Barnet Boulevard (B/L 39-2017) Rehabilitation)

2) Engineering Technician Cleroux’s report dated June 7/17 Adopt Recommendation.

(Award of Engineering Services for Highway 60 - (B/L 40-2017) Downtown) F. REEVE’S REPORT G. OTHER

1) Minutes of the Economic Development & Tourism Receive. Committee meeting held May 4, 2017

VII. BOARDS AND COMMISSIONS

A. POLICE SERVICES’ BOARD B. PUBLIC LIBRARY

C. OTHER

VIII. BY-LAWS

B/L 36-2017 Being a By-Law to authorize the Mayor and Clerk to execute an

Encroachment Agreement with the Renfrew County District School Board in relation to the use of a portion of the public highway known as Veterans Memorial Boulevard.

B/L 37-2017 Being a By-Law to authorize the Mayor and Clerk to execute an

amended encroachment agreement with Renfrew Victoria Hospital, in relation to the installation of Directional Signs on municipal right-of-way’s known as Raglan Street North and Albert Street.

B/L 39-2017 Being a By-Law to award the engineering services for the Barnet

Boulevard Rehabilitation Project to Morrison Hershfield Limited.

B/L 40-2017 Being a By-Law to award the engineering services for the Highway 60 –

Downtown Project to Jp2g Consulting Inc..

3.. COUNCIL AGENDA June 13, 2017

IX. NEW AND UNFINISHED BUSINESS

X. CLOSED SESSION

XI. CONFIRMING BY-LAW

B/L 38-2017 Being a By-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the meeting held on June 13, 2017.

XII. ADJOURNMENT


Minutes of the regular meeting of the Council of the Corporation of the Town of Renfrew held in the Council Chambers on Tuesday, May 9th, 2017 at 7:00 p.m.

PRESENT WERE Mayor Eady Councillors: Coulas, Evans, Jamieson, Sidney, Windle ALSO PRESENT Clerk Bulmer, Treasurer O’Reilly, Director Asselin, Director Hill, Media (Cogeco, Mercury, MyFm, Leader)

I. CALLING THE ROLL II. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None declared. III. PETITIONS AND DEPUTATIONS 2017 - 5 - 1a MOVED by Councillor Evans, Councillor Windle

THAT the Grade 3 Class from Queen Elizabeth Public School, appear before Council to give a special presentation.

- CARRIED –

The Grade 3 Class from Queen Elizabeth Public School attended the Council

Meeting to present their findings on public littering and its impact on the environment. Through the collection and analyzing of garbage along the Millennium Trail as part of a school project, the students were able to come up with several recommendations on how the Town can improve its signage to bring more attention to this important matter. Mayor Eady graciously accepted the sign proposal and thanked the class for their excellent work and many great ideas, calling them very special ambassadors to the Town of Renfrew.

2017 - 5 - 1b MOVED by Councillor Jamieson, Councillor Coulas

THAT representatives from the Big Brothers and Big Sisters appear before Council to provide an overview of the organizations vision, mentoring programs and volunteer opportunities.

- CARRIED -

Erin Tennian, Mentoring Coordinator, gave a presentation on behalf of Big

Brothers and Big Sisters, Canada’s largest child and youth mentoring charity. Ms. Tennian overviewed the many community-based programs offered and how people can go about becoming more involved. The mentoring efforts have provided positive results in the mental health, employment, and civic engagement of the program recipients. A $1 investment in the Big Brothers and Big Sisters organization provides a social return on investment of $18. They believe that every child should have the opportunity to reach his or her full potential.

of 6 COUNCIL MINUTES May 9, 2017 III. PETITIONS AND DEPUTATIONS cont’d 2017 - 5 - 2 MOVED by Councillor Evans, Councillor Jamieson

THAT representatives from the Renfrew Masonic Lodge appear before Council to provide information on planned events to celebrate the upcoming 300th Anniversary of the first Grand Lodge; and FURTHER THAT Renfrew Town Council approve their various requests to facilitate a parade and other activities on Saturday, June 3rd, 2017, to celebrate the 300th Anniversary; and FURTHER THAT Renfrew Town Council direct the Renfrew Masonic Lodge to work closely with the Renfrew O.P.P, the Department of Development & Works and Department of Parks & Recreation to ensure coordination of required support.

- CARRIED -

Andrew Dick, on behalf of the Renfrew Mason’s, appeared before Council to

promote their upcoming celebration of the 300th Anniversary of the establishment of the first Grand Lodge. The Renfrew Masonic Lodge will be hosting a series of events (ie. lodge room tours, school programs) leading up to a day of celebrations on Saturday, June 3rd. The June 3rd celebration will include a parade down main street, bbq, bike rodeo, bouncing castles, etc..

2017 - 5 - 3 MOVED by Councillor Windle, Councillor Evans

THAT Lynda Janney, Chair of the Renfrew Public Library Board, and Kelly Thompson, CEO/Chief Librarian, appear before Council to present the Library’s 2016 Annual Report.

- CARRIED -

Lynda Janney, Board Chair, and Kelly Thompson, CEO/Chief Librarian,

appeared before Council to provide the 2016 Annual Report and update on current activities and initiatives at the Renfrew Public Library. A copy of the 2016 Annual Report has been appended to the original copy of these minutes.

IV. CONFIRMING OF MINUTES

2017 - 5 - 4 MOVED by Councillor Evans, Councillor Windle THAT the minutes of the Regular Meeting of Council held April 25, 2017, be adopted as printed. - CARRIED -

V. COMMUNICATIONS 2017 - 5 - 5 MOVED by Councillor Sidney, Councillor Evans

THAT the communication from Annette Kinslow, on behalf of the Renfrew County District School Board and Community Living Renfrew County South, be received; and

FURTHER THAT Renfrew Town Council approve their request to utilize Railway Avenue on Tuesday, May 16, 2017, from 10:00 a.m. to 11:30 a.m. for its annual street hockey event. - CARRIED -

of 6 COUNCIL MINUTES May 9, 2017 V. REPORTS 2017 - 5 - 6 MOVED by Councillor Sidney, Councillor Jamieson

THAT the minutes of the Committee of Adjustment meetings held April 4 and May 2, 2017, be received. - CARRIED -

2017 - 5 - 7 MOVED by Councillor Jamieson, Councillor Windle

THAT the minutes of the Planning Advisory Committee meetings held April 4 and May 2, 2017, be received. - CARRIED -

2017 - 5 - 8 MOVED By Councillor Windle, Councillor Coulas

THAT Senior Management Team’s report dated May 4, 2017, concerning the sale of 249 Raglan Street South – Renfrew Post Office Building, be received.

- CARRIED -

2017 - 5 - 9 MOVED by Councillor Windle, Councillor Jamieson

THAT Renfrew Town Council award Real Estate Advisory and Brokerage Services to CRBE Limited for the sale of 249 Raglan Street South in the amount of $20,000, plus HST, upon final closing; and FURTHER THAT Renfrew Town Council direct staff to engage a qualified commercial appraiser to obtain a current market value appraisal on 249 Raglan Street South; and FURTHER THAT Renfrew Town Council direct staff to engage Letourneau Heritage Consulting Inc. to prepare an Ontario Heritage Act Regulation 9/06 Heritage Assessment and (if required) a draft Ontario Heritage Designation Act by-law in accordance with the requirements of Section 29, Part IV of the Act; in the amount of $1,500.00 plus HST.

- CARRIED - 2017 - 5 - 10

MOVED by Councillor Evans, Councillor Windle THAT the minutes of the Fire Committee meetings held March 1 and May 3, 2017, be received.

- CARRIED - 2017 - 5 - 11

MOVED by Councillor Windle, Councillor Evans THAT Chief Longtin’s report dated May 2, 2017, concerning a Recreational Open Air Burning By-Law, be received.

- CARRIED -

Council consideration of By-Law 29-2017 and By-Law 30-2017 were deferred

until the next meeting in order that the Fire Chief be present to provide necessary details.

of 6 COUNCIL MINUTES May 9, 2017 V. REPORTS cont’d

2017 - 5 - 12 MOVED by Councillor Evans, Councillor Windle

THAT the Renfrew Industrial Commission’s “Summary of Renfrew Entrance Signs” report dated April 2017, be received; and FURTHER THAT Renfrew Town Council support the plan to refurbish these signs in time for the upcoming tourist season.

- CARRIED -


THAT Director Asselin’s report dated May 3, 2017, concerning the Award of Engineering Services for the Plaunt Street Phase II Project (CWWF), be received.

- CARRIED - 2017 - 5 - 14 MOVED by Councillor Coulas, Councillor Jamieson

THAT By-Law 27-2017, being a by-law to authorize the Mayor and Clerk to execute an Agreement with Jp2g Consultants Inc. for design and construction management services relating to the reconstruction of Plaunt Street Phase II, be read a first time and be deemed to have been read a second time.

- CARRIED -

2017 - 5 - 15

MOVED by Councillor Evans, Councillor Windle THAT By-Law 27-2017, being a by-law to authorize the Mayor and Clerk to execute an Agreement with Jp2g Consultants Inc. for design and construction management services relating to the reconstruction of Plaunt Street Phase II, be read a third time and be passed.

- CARRIED -

2017 - 5 - 16 MOVED by Councillor Jamieson, Councillor Sidney

THAT Director Asselin’s report dated May 3, 2017, concerning the Award of Engineering Services for the Swinging Bridge Project, be received.

- CARRIED - 2017 - 5 - 17 MOVED by Councillor Jamieson, Councillor Coulas

THAT By-Law 28-2017, being a by-law to authorize the Mayor and Clerk to execute an Agreement with WSP Consulting Engineers to design the repairs and provide construction management services relating to the rehabilitation of the Swinging Bridge, be read a first time and be deemed to have been read a second time.

- CARRIED -


2017 - 5 - 18

MOVED by Councillor Windle, Councillor Jamieson THAT By-Law 28-2017, being a by-law to authorize the Mayor and Clerk to execute an Agreement with WSP Consulting Engineers to design the repairs and provide construction management services relating to the rehabilitation of the Swinging Bridge, be read a third time and be passed.

- CARRIED -

2017 - 5 - 19

MOVED by Councillor Jamieson, Councillor Windle THAT the minutes of the Ad-Hoc Tourism Committee meeting held March 2, 2017, be received.

- CARRIED -

2017 - 5 - 20

MOVED by Councillor Jamieson, Councillor Windle THAT the minutes of the Economic Development & Tourism Committee meeting held March 3, 2017, be received.

- CARRIED -

VII. BOARDS AND COMMISSIONS VIII. BY-LAWS By-Laws Nos. 27-2017 and 28-2017 were given three readings and passed. IX. NEW AND UNFINISHED BUSINESS Councillor Windle announced that the Renfrew Fire Department has been

chosen as only one of five communities in Ontario to participate in the Swing Into Summer Safety Program. On May 31st over 100 grade one students will visit the fire hall followed by the firefighters joining them on the ball field at

Ma-te-way Park. X. CLOSED SESSION

2017 - 5 - 21 MOVED by Councillor Sidney, Councillor Jamieson

THAT Renfrew Town Council convene in Closed Session for the following matter pursuant to Section 239 of the Municipal Act, 2001:

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

More specifically to discuss town-owned property known municipally as 550 Hall Avenue.

- CARRIED - Council convened in Closed Session at 8:50 p.m.

of 6 COUNCIL MINUTES May 9, 2017 X. CLOSED SESSION cont’d


THAT Renfrew Town Council rise from its Closed Session and report progress.

- CARRIED -

Council returned to open session at 9:16 p.m. The Town of Renfrew will be advancing talks with General Electric Canada

concerning its Settlement, Release and Indemnity Agreement with them. XI. CONFIRMING BY-LAW


THAT By-Law 31-2017, being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the meeting held on May 9, 2017, be read first time and be deemed to have been read a second time.

- CARRIED - 2017 - 5 - 24

MOVED by Councillor Coulas, Councillor Jamieson THAT By-Law 31-2017, being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the meeting held on May 9, 2017, be read third time and be passed.

- CARRIED - XII. ADJOURNMENT THAT we do now adjourn (Time of adjournment 9:17 p.m.).

____________________________ ______________________________ Mayor - Don Eady CLERK - Kim R. Bulmer


Minutes of the special meeting of the Council of the Corporation of the Town of Renfrew held in the Council Chambers on Tuesday, May 16th, 2017 at 7:00 p.m.

PRESENT WERE Mayor Eady Reeve Emon Councillors: Coulas, Evans, Jamieson, Sidney, Windle ALSO PRESENT Deputy Clerk Charkavi, Treasurer O’Reilly, Director Hill, Director Asselin, Chief Longtin, Media (Mercury, MyFm)

I. CALLING THE ROLL II. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None declared. III. PETITIONS AND DEPUTATIONS

2017 - 5 - 25 MOVED by Reeve Emon, Councillor Evans

THAT representatives from the Ma-te-way Aquatic Facility Committee appear before Council to make a presentation on the need for an Aquatic Facility in the Town of Renfrew. - CARRIED -

Mr. Leo Hall spoke on behalf of the Committee. His presentation has been appended to the original copy of these minutes. Members of Council had questions concerning the history of the issue, the life cycle of other pools, calculations of operating costs, etc... Mr. Hall delved further into the history of the issue; he also stated that most pools have a lifecycle of approximately 25 years before any major renovations need to be made. He did add that there are new technologies in pool design that are expanding on their lifecycles and also explained the numbers that the Committee had arrived at for operating costs. Council asked if this presentation has been given to Renfrew’s neighbouring communities, with Mr. Hall’s response being, yes; the Committee did make this presentation to neighbouring communities about ten years ago. He felt that without firm support from the Town of Renfrew it is difficult to get any commitment from Renfrew’s neighbours. Council thanked Mr. Leo Hall for his presentation. 2017 - 5 - 26

MOVED by Reeve Emon, Councillor Jamieson

THAT Director Hill appear before Council to present the Proposed Recreation Facility Options. - CARRIED -

of 6 COUNCIL MINUTES May 16, 2017

III. PETITIONS AND DEPUTATIONS cont’d

Director Hill’s presentation has been appended to the original copy of these minutes. Reeve Emon questioned what the savings of $62,800 represent. Director Hill replied that this represents staff set up and tear down requirements as not all of the equipment is stored at the Recreation Centre. Reeve Emon wondered if there are any timelines in place for the proposed facility to be completed. Director Hill replied no as there is yet to be a public input session and another Special Council Meeting for direction. Councillor Sidney added that this issue has been discussed for over a year and it is time for a decision to be made. Councillor Sidney stated that this presentation is providing all the options and now Council has to make a decision for all of the residents. Councillor Windle wondered if this was contingent upon the sale of the Recreation Centre, and also added that Council needs to be careful about the leasing of space at the proposed new facility as this is in direct competition with businesses in Renfrew. Councillor Evans stated that the original proposed amount was over $18 million and wondered why this proposed facility is only just under $13 million. Director Hill replied that the Consultant was directed to scale the project down in order to make it affordable. Reeve Emon noted that the plan for the Recreation Centre is not much larger than the existing centre. Director Hill replied that the new centre is about 10% larger, however the stage has been eliminated as there are many stages available in the Town, including the Town’s portable stage. Councillor Sidney stated that Council understands that the Recreation Centre is a historical building donated by a prominent Renfrew family. Mayor Eady also added that he had spoken with Mr. Stewart and explained the situation and Mr. Stewart is in full agreement, realizing the need for a new facility. Councillor Sidney stated that a plan of timelines will be provided at the next Council meeting including public consultations.

A Fifteen Minute Recess was called.

IV. CONFIRMING OF MINUTES V. COMMUNICATIONS VI. REPORTS

2017 - 5 - 27 MOVED by Reeve Emon, Councillor Windle

THAT the minutes from the Finance Committee meeting held May 8, 2017, be received. - CARRIED –


VI. REPORTS cont’d 2017 - 5 - 28 MOVED by Reeve Emon, Councillor Windle

THAT the minutes from the Human Resources Committee meeting held April 24, 2017, be received. - CARRIED -

2017 - 5 - 29 MOVED By Councillor Jamieson, Councillor Windle

THAT Treasurer O’Reilly appear before Council to provide the 2017 Tax Rates Presentation.

- CARRIED -

Treasurer O’Reilly stated that the Tax Rate By-Law will not be prepared until the County of Renfrew has set their tax ratios. He further stated that after this presentation, Council must provide direction on which course to take. Treasurer O’Reilly highlighted the changes that have occurred to such rates like Commercial and how they will affect the overall picture for the Town of Renfrew.

Mayor Don Eady explained why there were options before Council as the Finance Committee would like to put a little more away in the reserve fund for infrastructure rehabilitation. Treasurer O’Reilly added that this Council has already done this in previous years and is continuing to do so but the options before Council are to add another $10,000 or $20,000 to the reserves for this budget. Discussion was had on the effects of the rate changes to property tax rates.

2017 - 5 - 30

MOVED by Councillor Jamieson, Reeve Emon THAT Renfrew Town Council approve the recommendation of the Finance Committee to increase the 2017 Municipal Tax Levy by $10,000 over the amount that was previously approved by Council on March 21, 2017; and FURTHER THAT this additional levy be added to the annual infrastructure – Asset Management Plan allocation; and FURTHER THAT Renfrew Town Council authorize the Treasurer to proceed with the calculations of the 2017 Municipal Tax Levy of $8,038,190; and FURTHER THAT once the County of Renfrew has adopted its 2017 Taxation By-laws, then the 2017 Tax Rate By-Law be presented to Council.

- CARRIED - 2017 - 5 - 31

MOVED by Councillor Evans, Councillor Windle THAT Chief Longtin’s report dated May 2, 2017, concerning a Recreational Open Air Burning By-Law, be received.

- CARRIED - Chief Longtin reviewed the by-law for Council, advising that permits will be issued by the Renfrew Fire Department along with tickets for violations. The by-law requirements will be explained to everyone applying for a permit.

VI. REPORTS cont’d


2017 - 5 - 32

MOVED by Councillor Coulas, Councillor Sidney THAT By-Law 29-2017, being a by-law to regulate “Recreational Open Air Burning” and Precautions to be taken by the Property Owner in the Town of Renfrew be read a first time and be deemed to have been read a second time.

- CARRIED -

2017 - 5 - 33 MOVED by Councillor Sidney, Councillor Windle

THAT By-Law 29-2017, being a by-law to regulate “Recreational Open Air Burning” and Precautions to be taken by the Property Owner in the Town of Renfrew be read a third time and be passed.

- CARRIED - 2017 - 5 - 34

MOVED by Councillor Windle, Councillor Coulas THAT By-Law 30-2017, being a by-law to amend By-Law No. 29-2016, to establish Fees and Charges for services, activities, and the use of property provided by the Town of Renfrew, be read a first time and be deemed to have been read a second time.

- CARRIED - 2017 - 5 - 35

MOVED by Councillor Evans, Reeve Emon THAT By-Law 30-2017, being a by-law to amend By-Law No. 29-2016, to establish Fees and Charges for services, activities, and the use of property provided by the Town of Renfrew, be read a third time and be passed.

- CARRIED - VII. BOARDS AND COMMISSIONS VIII. BY-LAWS IX. NEW AND UNFINISHED BUSINESS Councillor Sidney thanked all involved with the Northern Pikes concert that took

place last weekend, especially MyFm and the Parks & Recreation Department staff.

X. CLOSED SESSION

2017 - 5 - 36 MOVED by Councillor Jamieson, Councillor Coulas

THAT Renfrew Town Council convene in Closed Session for the following matters pursuant to Section 239 of the Municipal Act, 2001:

1) Pursuant to Section 239 2(d) of the Municipal Act, 2001 – Labour relations or employee negotiations.

More specifically to discuss the Department Head Working Agreement for the years 2015-2019.


X. CLOSED SESSION cont’d

2) Pursuant to Section 239 2(e) of the Municipal Act, 2001 – litigation or potential litigation, including matters before the administrative tribunals, affecting the municipality or local boards.

More specifically as it relates to town-owned property known municipally as 1 Innovation Drive (Innovation Centre).

- CARRIED -

2017 - 5 - 37

MOVED by Reeve Emon, Councillor Jamieson THAT Renfrew Town Council rise from its Closed Session and report progress.

- CARRIED -


THAT By-Law 32-2017, being a by-law to authorize the Mayor and Reeve to execute a Working Agreement with the Department Heads for the years 2015-2019, be read a first time and be deemed to have been read a second time.

- CARRIED -

2017 - 5 - 39 MOVED by Reeve Emon, Councillor Coulas

THAT By-Law 32-2017, being a by-law to authorize the Mayor and Reeve to execute a Working Agreement with the Department Heads for the years 2015-2019, be read a third time and be passed.

- CARRIED - There was no progress to report relating to 1 Innovation Drive. XI. CONFIRMING BY-LAW

2017 - 5 - 40 MOVED by Councillor Coulas, Councillor Sidney

THAT By-Law 33-2017, being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the special meeting held on May 16, 2017, be read first time and be deemed to have been read a second time.

- CARRIED - 2017 - 3 - 41

MOVED by Councillor Sidney, Reeve Emon THAT By-Law 33-2017, being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the special meeting held on May 16, 2017, be read third time and be passed.

- CARRIED -


XII. ADJOURNMENT THAT we do now adjourn (Time of adjournment 10:04 p.m.).

____________________________ ______________________________ MAYOR - Don Eady DEPUTY CLERK – Jennifer Charkavi


Minutes of the regular meeting of the Council of the Corporation of the Town of Renfrew held in the Council Chambers on Tuesday, May 23rd, 2017 at 7:00 p.m.

PRESENT WERE Mayor Eady Reeve Emon Councillors: Coulas, Evans, Jamieson, Sidney, Windle ALSO PRESENT Clerk Bulmer, Deputy Treasurer Coughlin, Director Asselin,

Director Hill, Chief Longtin, Ivan Burton (Town Planner) Media (Cogeco, Mercury, MyFm)

I. CALLING THE ROLL II. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None declared. III. PETITIONS AND DEPUTATIONS 2017 - 5 - 42 MOVED by Reeve Evans, Councillor Evans THAT Jo-anne Caldwell, appear before Council, to provide information on the

Silver Chain Challenge.

- CARRIED – The Silver Chain Challenge is a friendly competition between Renfrew County

and Lanark County to inspire and promote more active and healthier communities. From June 1 through 30, Lanark and Renfrew County residents can log their kilometres — whether walking or biking. Visit www.silverchainchallenge.ca for more details.

To help kick this challenge off there will be a “Bike with Council” event on

Saturday, June 3 following the Mason’s Parade. Meet at the Town Hall.

2017 - 5 - 43 MOVED by Councillor Jamieson, Reeve Emon THAT Bonnie Schryer, Accessibility Ontario Directorate Association (AODA)

Partnership Coordinator – Renfrew County United Way, appear before Council to provide AODA education and compliance requirements.

- CARRIED -

Bonnie Schryer, AODA Partnership Coordinator (Renfrew County United Way),

appeared before Council to promote the Employment Accessibility Resource Network (EARN). As a Partnership Coordinator Ms. Schryer can assist the business community in increasing its knowledge and awareness about accessibility, and helping them work towards becoming compliant.

of 5 COUNCIL MINUTES May 23, 2017 III. PETITIONS AND DEPUTATIONS cont’d 2017 - 5 - 44(a) MOVED by Reeve Emon, Councillor Evans THAT a representative from MacKillican and Associates, appear before Council

to present Financial Statements for 2016.

- CARRIED -

Jason Healey, on behalf of MacKillican & Associates, appeared before Council highlighting the 2016 Financial Statements and providing clarification to Members of Council.

2017 - 5 - 44(b) MOVED by Councillor Sidney, Reeve Emon

THAT Renfrew Town Council adopt the 2016 Financial Statements, as prepared by MacKillican & Associates.

- CARRIED -

V. COMMUNICATIONS 2017 - 5 - 45 MOVED by Councillor Evans, Councillor Coulas

THAT Renfrew Town Council proclaim the month of June as Seniors’ Month. WHEREAS Seniors’ Month is an annual province-wide celebration; WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; WHEREAS seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told; WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; WHEREAS the knowledge and experience seniors pass on to us continues to benefit all. - CARRIED -


THAT the communication from the Renfrew Canada 150th Committee, concerning street closure requests for Canada 150 Events, be received and approved; and FURTHER THAT Town Staff be directed to work with representatives of the Renfrew Canada 150th Committee to ensure the coordination of these requests. - CARRIED -



THAT the communication from the Renfrew BIA, concerning requests for Canada 150 Events, including street closures, be received and approved; and FURTHER THAT Town Staff be directed to work with representatives from the Renfrew BIA to ensure the coordination of these requests. - CARRIED -


THAT Planner Burton’s report dated May 16, 2017, concerning the Adoption of Downtown Streetscape Master Plan and Urban Design Guidelines, be received. - CARRIED -


THAT Renfrew Town Council approve and adopt the Downtown Streetscape Master Plan and Urban Design Guidelines, as prepared by WSP/MMM Group Ltd.

- CARRIED -

2017 - 5 - 50 MOVED By Councillor Jamieson, Councillor Sidney

THAT Planner Burton’s report dated May 16, 2017, concerning a Zoning By-Law Amendment for the property located at 331 Martin Street, be received.

- CARRIED -


THAT By-Law 34-2017, being a by-law to amend By-law No. 46-2010, being a by-law to regulate the use of lands and the character, location and use of buildings and structures within the Town of Renfrew pursuant to Section 34 of the Planning Act, with respect to the property located at 331 Martin Street, Town of Renfrew, County of Renfrew, be read a first time and be deemed to have been read a second time.

- CARRIED - 2017 - 5 - 52

MOVED by Councillor Sidney, Councillor Evans THAT By-Law 34-2017, being a By-law to amend By-law No. 46-2010, being a by-law to regulate the use of lands and the character, location and use of buildings and structures within the Town of Renfrew pursuant to Section 34 of the Planning Act, with respect to the property located at 331 Martin Street, Town of Renfrew, County of Renfrew, be read a third time and be passed.

- CARRIED -


2017 - 5 - 53

MOVED by Reeve Emon, Councillor Sidney THAT Director Hill provide the Schedule/Timetable for the public input/consultation opportunity relating to the Proposed Recreation Facility Options.

- CARRIED –

Director Hill advised that he has been assured by an engineering professional that timelines are tight but manageable. Public input sessions have been scheduled at the Ma-te-way Activity Centre on Monday, May 29th from 1-3pm and 6-8pm. A Special Meeting of Council will be held on Tuesday, June 6th to review findings and consider recommendations.

Members of Council debated the need for additional time for public consultation

through such mechanisms as a community survey. Director Hill advised that a door-to-door mailing would be sent to all Renfrew

residents advising of the public input sessions and opportunities to provide feedback.

2017 - 5 - 54

MOVED by Councillor Coulas, Reeve Emon THAT the minutes of the Development & Works Committee meetings held April 24 and May 5, 2017, be received.

- CARRIED - VII. BOARDS AND COMMISSIONS


THAT the minutes of the Renfrew Police Services Board meeting held April 4, 2017, be received.

- CARRIED -

2017 - 5 - 56 MOVED by Councillor Windle, Councillor Evans

THAT the Library Activity Report for April/May 2017, be received.

- CARRIED - 2017 - 5 - 57

MOVED by Councillor Windle, Councillor Evans THAT the minutes of the Renfrew Public Library Board meeting held April 18, 2017, be received.

- CARRIED - Considerable Council discussion and debate ensued around the New Business

Item – “Possible Municipal Partnership” and the Library Board’s decline of the proposal submitted by a neighbouring municipality. Councillor Windle offered to take the comments heard back to the Board and to seek additional clarification.

of 5 COUNCIL MINUTES May 23, 2017 VIII. BY-LAWS By-Law No. 34-2017 was given three readings and passed. IX. NEW AND UNFINISHED BUSINESS Councillor Sidney advised that the new BMX track at Ma-te-way Park will be

constructed during the week of June 12th, weather permitting. X. CLOSED SESSION XI. CONFIRMING BY-LAW

2017 - 5 - 58 MOVED by Councillor Sidney, Councillor Evans

THAT By-Law 35-2017, being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the meeting held on May 23, 2017, be read first time and be deemed to have been read a second time.

- CARRIED -

2017 - 5 - 59 MOVED by Councillor Evans, Reeve Emon

THAT By-Law 35-2017, being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the meeting held on May 23, 2017, be read a third time and be passed.

- CARRIED -

XII. ADJOURNMENT THAT we do now adjourn (Time of adjournment 8:32 p.m.).

____________________________ ______________________________ Mayor - Don Eady CLERK - Kim R. Bulmer

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