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2017-18ProgramReview

Handbook

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TableofContents Overview............................................................................................................................................3

PurposeofProgramReview..........................................................................................................3

OverviewofProgramReviewProcess..........................................................................................3

WhatisthedifferencebetweenAnnualandComprehensiveReviews?.....................................4

ProgramReviewCommittee(PRC)andtheresourceallocationprocess....................................4

TypesofProgramReviews............................................................................................................4

ComprehensiveProgramReviewSchedules.....................................................................................5

AdministrativeProgramReview...................................................................................................5

StudentServicesProgramReview................................................................................................5

LearningCommunitiesProgramReview.......................................................................................6

HybridProgramReview.................................................................................................................6

InstructionalProgramReview.......................................................................................................6

ProgramReviewProcessDescriptions..............................................................................................8

COMPREHENSIVEProgramReviewProcess2016-20...................................................................8

COMPREHENSIVEValidationProcess............................................................................................9

ANNUALUPDATEProgramReviewProcess2016-20.................................................................10

ANNUALValidationProcess........................................................................................................10

2017-18ProgramReviewTimelinesataGlance............................................................................10

ProgramReviewTimeline-APR..................................................................................................10

ProgramReviewTimeline-IPR...................................................................................................11

ProgramReviewTimeline-SSPR................................................................................................11

UsingWeb-EnabledProgramReview(WEPR)................................................................................12

GeneralNotes..............................................................................................................................12

HowdoIfindWEPR2.0andmypdfs?........................................................................................12

Instructions/tipsforallsections:................................................................................................14

• SectionIII-Instructions..............................................................................................15

• SectionII-Instructions...............................................................................................17

• SectionI-Instructions................................................................................................17

ChecklistandTipsforSuccessinWritingyourProgramReview....................................................21

ChecklistforValidatingtheProgramReview.................................................................................23

ProgramReviewDefinitionsandClarificationsFall2018...............................................................25

Resources-L:\ProgramReview\2017-18\Resources......................................................................28

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Overview

TheProgramReviewprocessandtemplatesaresubjecttocontinualimprovement.Thelargestrevisiontookplacein2014–2015.Itwasledbyataskforcetoaligntimelineswithprocesses,improvethequalityofinformationprovidedtothe(then)IntegrationCouncil(nowProgramReviewCommittee),anddevelopasustainablemodelforprogramreview.Theoutcomeswereincorporatedinto2015-16ProgramReview.Now,thegoalistokeepformatconsistentwhilestillallowingforgradualimprovements.In2016,writerswereaskedtocommentontheprocessandtemplates.TheProgramReviewCommittee(PRC)reviewedthesesuggestionsinSpring2017.Basedonthisfeedback,enhancementsweremadetotheWeb-EnabledProgramReview(WEPR)templatesduringSummer2017.

PurposeofProgramReview:Thepurposeofprogramreviewistofocusinstructional,studentservices,andadministrativeunitsontheirroleinfulfillingthemissionofthecollegeandachievingthegoalsandobjectivesofthestrategicplan,consistentwiththecorevaluesofthecollege.

Todoso,eachunitwill:1. Reflectonitspurposeormission,itsrelationtothecollegemissionanditscurrentand/or

potentialimpactonstrategicplangoalsandobjectives;2. Reviewandanalyzeunitdataintermsof:

a. Areasinwhichtheunitcurrentlyimpactsstrategicplangoalsandobjectives,consistentwiththecorevaluesofthecollege-thisshouldincludeananalysisofcostsandimpactofactivitiesimplementedinpreviouscycles;

b. Areasinwhichtheunit'simpactshouldbestrengthened,basedonthedata.3. Developunit-levelactivitiestoaddresstheareasidentifiedin2b.Strategiesandactivities

shouldbeclearlyconnectedtodataanalysisandreflectiononunitpurposeormission;4. Analyzecurrentresourcestodeterminewhethertheycanbere-purposedeffectivelyto

implementunitlevelactivities;developresourcerequestsandcostprojectionsifitisdemonstratedthatcurrentresourcesarenotsufficienttoimplementtheseactivities.

Programreviewisnotintendedtoaddress"maintenanceofeffort"activities–theseshouldbeaddressedthroughday-to-dayoperationalproceduresofthecollegeorindividualunit(includingHelpDesktickets,BuildingsandGroundstickets,technologyrefreshmentcycles,FacilitiesReviewprocedures,etc.).Ifthereare“maintenanceofeffort”activitiesthatarenotbeingaddressedthroughcurrentoperationalproceduresthatimpactstudentsuccessorinstitutionaleffectiveness,unitsshouldincludetheactivitiesandassociatedresourcerequestsintheirunitanalysisandplan.

OverviewofProgramReviewProcess:• Allprogramsparticipateinacomprehensiveprogramreviewonafour-yearcycle,25%of

programseachyear• Alleligibleprogramsmayparticipateintheresourceallocationprocesseachyear• Forinstructionalprogramreview,theinstructional“unit”isdefinedandevaluatedbythe

faculty,withinputofstaff,ifappropriate• Forstudentservicesprogramreview,the“unit”or“program”isdefinedandevaluatedby

StudentServicesdeansandmanagers• Foradministrativeprogramreview,the“unit”isdefinedbyadministrationandevaluated

byadministrationwithinputoffacultyandstaffifappropriate

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WhatisthedifferencebetweenAnnualandComprehensiveReviews?• TheProgramReviewCommitteewillreviewallSectionIsubmitted,whetherfromAnnual

orComprehensivereviewsaspartoftheResourceAllocationprocess.• ProgramsinannualreviewareNOTREQUIREDtocompletethenarrativesectionsof

SectionIIandSectionIII,astheentiretyoftheprogramreviewwillnotbesubjecttovalidation.However,itisexpectedthatplansoutlinedinSectionI,andrequestsforresources,aresubstantiatedbyareview,discussionandanalysisofthedataandinformationcontainedinSectionIII.Annualreviewsaretobereviewedatthedivisionlevelpriortosubmissiontoensurethatplansandresourcerequestshavethesupportofthedivision.

• ProgramsincomprehensivereviewareREQUIREDtocompleteallsectionsandreceivereviewandfeedbackthroughtheValidationprocess.

ProgramReviewCommittee(PRC)andtheresourceallocationprocess:Thecollegehasmanysourcesofrevenue,anddifferentrequestsmaybefundedthroughdifferentsources.Typesofrequestsforresourceallocationinclude(butarenotlimitedto):GeneralFunds:

●ProgramReview ●Box2a(facultyhires) ●Stafformanagementhire ●Facilitiesrequests(fornon-emergencyfacilityrelateditems,suchasHVACproblems)

●EquipmentRepair(includingemergencyrepairforbrokenitems)Allotheremergencyrequestsshouldimmediatelybebroughttomanagers

CategoricalFunds: ●BasicSkills ●Equity ●3SP ●Perkins ●StrongWorkforceDevelopment Bonds:

●MeasureE-Fixtures,furniture,andequipment(FF&E)

TheProgramReviewCommittee(PRC)willevaluateallresourcerequestsregardlessofpotentialfundingstream,however,othergroupsmayreviewthelistofsubmittedrequeststoseeiftheyqualifyforcategoricalfunding.Forexample,arepresentativefromPerkinswillreadthelistofrequests,andifonepotentiallyqualifies,contactthewritertoseeiftheywouldliketosubmittherequestthroughthePerkinsprocess.AwritercanstillsubmitrequestsseparatelytoPerkinsthatarenotincludedinProgramReview,forinstanceiftheyknowtherequesttobeparticularlywellsuitedtoPerkinsoriftheirdepartmentisnotsubmittingaPRthatyear.Thegoalistooptimizethebudget,withoutreduplicatingeffortwhenpossible.

PRCMembership:MembershipofthePRCisstructuredtoincluderepresentativesfromeachareaoncampus,whocananswerquestionsspecifictoyourdepartment.TypesofProgramReviews:AdministrativeProgramReview(APR) StudentServicesProgramReview(SSPR)LearningCommunitiesProgramReview(LCPR)HybridProgramReview(HPR) InstructionalProgramReview(IPR)

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ComprehensiveProgramReviewSchedulesComprehensiveprogramreviewsaredueonafour-yearcycle,whichisstaggeredacrossunitswithinadministrative,studentservice,andinstructionalareasasindicatedinthefollowingtables:

AdministrativeProgramReviewAdministrativeUnit YearMathandComputerScience/BusinessDivisionOffice 2017-18Bookstore 2017-18ProfessionalDevelopment 2017-18EnglishandSocialScienceDivisionOffice 2017-18FoodServices 2017-18InformationTechnologyandServices 2018-19Foundation 2018-19Biological/HealthSciencesandPhysicalSciences/EngineeringDivisionOffice 2018-19Kinesiology/Athletics/DanceDivisionOffice 2018-19Library 2018-19President'sOffice 2019-20SanRamonCampusAdministration 2019-20MaintenanceandOperations 2019-20MarketingandCommunications 2019-20Planning,Research,andAccreditation TBDVicePresident,BusinessandAdministrativeServices 2020-21*VicePresident,StudentServices 2020-21*VicePresident,Instruction 2020-21*AppliedandFineArtsDivisionOffice 2020-21*BusinessServicesandCashier’sOffice 2020-21*

*2020-2021Beginsnextfouryearcycle,2020–2024

StudentServicesProgramReviewDEPARTMENT 17-18 18-19 19-20 20-21*Assessment X FinancialAid X ISAS X StudentLife X CareerServices XTransferServices XA&R X CalWORKs X EOPS/CARE X RelationsSchools/WelcomeServices X DSS-SPEDU X DSS/WorkabilityIII X TRiO-UB/ETS X

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LearningCommunitiesProgramReviewDEPARTMENT 17-18 18-19 19-20 20-21*PUENTE X UMOJA X MESA X PACE X

HybridProgramReviewDEPARTMENT 17-18 18-19 19-20 20-21*DistanceEducation X Counseling XLibraryServices X

InstructionalProgramReviewDean Division Program/UnitName SubjectCodesIncluded YR

ToniFannin AFA

ArtandArtHistory ART,ARTHS 19-20ArtDigitalMediaandFTVE ARTDM

20-21*BCA,FILM,FTVE

AFA Drama DRAMA 17-18AFA ForeignLanguage ARABC/CHIN/FRNCH/

GRMAN/ITAL/JAPAN/LATIN/PERSN/PORT/RUSS/SPAN/TAGLG

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AFA HumanitiesandPhilosophy HUMAN/PHILO 18-19AFA Music MUSIC 19-20

MUSXAFA CommunicationsStudies SPCH/COMM 17-18

MikeHoltzclaw SRC

ComputerInformationSystemsandBusiness

ECON+ 20-21BUS+CISCNT

KNACTSRC

AppliedArtsandSocialScience

SOCIO+ 18-19ART/ARTHS

CARER/COUNSHISTPSYCH

SPCH/COMMSRC

LanguageArts

ENGL 17-18SIGN/JRNAL

SPANSRC

MathandScience

CHEM+ 19-20BIOSC+

MATHRickRobison L LibraryTechnology LT/LT/LS 20-21*

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ObedVazquez ENGL English ENGL 17-18ENGL EnglishasaSecondLanguage ESL 17-18ENGL Journalism JRNAL 18-19SS AdministrationofJustice ADJUS 19-20SS EarlyChildhoodEducation EDUC,SIGN,ECE 20-21*SS Economics ECON 19-20SS History HIST 18-19SS PoliticalScience POLSC 19-20SS Psychology PSYCH 20-21*SS SocialSciences SOCSC/ANTHR 18-19

SOCIO Despina

PrapavessiBUS CulinaryArts CULN 17-18BUS Business BUS/BUSAC/BUSIM/BUSMG/B

USMK/RE18-19

MCS Mathematics MATH 19-20MCS

ComputerScience

COMSC 20-21*CNT

ChristineWorsley PE Kinesiology DANCE/KNACT/KNCMB/KNDAN/KNICA/KINES

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JoeGorga

BHS DentalAssisting DENTL 18-19BHS DentalHygiene DENHY 18-19BHS BiologicalScienceandOceanography BIOSC/OCEAN 17-18BHS Nutrition NUTRI 19-20BHS Horticulture HORT 18-19BHS

HealthScienceandAddictionStudies ADS 19-20HSCI

PS Chemistry CHEM 18-19PS Astronomy ASTRO 17-18PS Geography GEOG(AllGEOGsections,

effectiveFA17)19-20

PS Geology GEOL 18-19PS

PhysicsandPhysicalScience

PHYS 20-21*PHYSC

RosemaryDelia ET Apprenticeship HVACR/PLUMB/STMFT 19-20ET ArchitectureandIndustrialDesign ARCHI

17-18IDSGNET Construction CONST 19-20ET EngineeringandEngineeringTechnology ENGIN 20-21*

ENGTCET Electricity/ElectronicsandEnergy

SystemsELECT/ELTRN 20-21*

ENSYSEmilyStone SPEDU SpecialEducation SPEDU 18-19KimSchenk IO WorkExperience/Interdisciplinary

COOP/WRKX 17-18

INTDS 17-18*20-21Beginsnextfouryearcycle,2020-2024

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ProgramReviewProcessDescriptionsCOMPREHENSIVEProgramReviewProcess2016-20

Process AdministrativeProgramReview(APR)

InstructionalProgramReview(IPR)/HybridPR

StudentServicesProgramReview(SSPR)

LearningCommunitiesProgramReview(LCPR)

WritingTeamMembership

Includesclassifiedinputasappropriate

Aminimumoftwofacultyand1classifiedifappropriate,andonestudent,ifpossible

DeterminedbytheunitDeansandmanagersaccessformsanddata;requestspecializeddata

WritingChair ChairdeterminedbytheInstructionalUnit

TrainingSessionsoffered

APRandValidationtemplates

-IPRwriting-IPRvalidationtrainingCoordinatedbetweenStaffDevelopment,InstructionOfficeandAcademicSenate

-SSPRwritingtraining-ValidationtrainingandprocessinformationatStudentServicesmanager’smeetings

Validationteammembership

2full-timeadministrators,2full-timefacultymembers,2classifiedstaff,and2students

Aminimumof2full-timefacultymembers,thedivisiondeanandclassified,ifpossible.ThedivisionvalidationteamrosterswillbeforwardedtotheAcademicSenateforapproval.

Managers,faculty,andclassifiedpersonnel.DivisionvalidationteamrosterisfinalizedbytheVicePresidentofStudentServices

Validationchair

Chairdeterminedbyvalidationteam

Chairdeterminedbyvalidationteams

ChairedbyVPofStudentServices

Validation • PRswillbeassignedtodivisionsforvalidationbasedonthenumberofFTfacultyinthedivision.

• Divisiondetermineshowthevalidationswillbeaccomplishedwithinthetimelinesoftheprocess.

• DivisionsmayrequiredivisionreviewofcomprehensiveIPRpriortofinalsubmission,andmayestablishatimelineforsuchreview.

• Annualupdatesrequiredivisionalreviewpriortosubmission.

• ValidationChairdistributescopiesofSSPRswithvalidationformstothevalidationteams.

• Validationteamquestions/clarificationswillbeforwardedtoStudentServicesunit(s).

• Divisiondetermineshowthevalidationswillbeaccomplishedwithinthetimelinesoftheprocess.

• CopieswillbeavailableontheStudentServiceswebsite.

Unitfailuretomeetdeadline

Notincludedinresourceallocationprocesses.

Notincludedinresourceallocationprocesses.MaybereferredtotheProgramRevitalizationProcess.

Notincludedinresourceallocationprocesses.

Notincludedinresourceallocationprocesses.

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COMPREHENSIVEValidationProcessThevalidationteamwillensurethattheself-studyreportiscomplete,analysisandplansaredatadrivenandalignedwiththestrategicplan,andresourcerequestsaretiedtoplans.TheValidationTeamhasthreeoptions:

ValidationOptions

AdministrativeProgramReview(APR)

InstructionalProgramReview(IPR)/HybridPR

StudentServicesProgramReview(SSPR)

LearningCommunitiesProgramReview(LCPR)

1.Accept AcceptandforwardthecompletedandsignedValidationFormtotheOfficeofthePresident.

AcceptstheIPR/HPR,andforwardthecompletedandsignedValidationFormtotheInstructionOffice.

AcceptandforwardthecompletedandsignedValidationFormtotheVicePresidentofStudentServices.

2.ConditionallyAccept

Conditionallyaccept,pendingrevisionsthatmustbecompletedwithinestablishedtimelines.TheAPRhasminorinaccuracies/changesthatcanbecorrected.TheValidationTeamreviewstheamendedAPRand,ifaccepted,forwardsthecompletedandsignedValidationFormtotheOfficeofthePresident

IPR/HPRisconditionallyaccepted,pendingrevisionsthatmustbecompletedwithinestablishedtimelines.TheIPRhasminorinaccuracies/changesthatcanbecorrected.TheValidationTeamreviewstheamendedIPR/HPRand,ifaccepted,forwardsthecompletedandsignedValidationFormtotheInstructionOffice.

SSPRisconditionallyacceptedpendingrevisionsthatmustbecompletedwithestablishedtimelines.Theself-studyreportcontainssomeinaccurateand/orislackingincertainsections.TheValidationTeamreviewstheamendedSSPRand,ifaccepted,forwardsthecompletedandsignedValidationFormtotheInstructionOffice.

3.Reject TheAPRcontainsinaccurateinformationand/orislargelyincomplete.Substantialrevisionwouldberequiredforacceptance.TheAPRisnotsubmittedtotheOfficeofthePresident,andisnoteligiblefortheprogramreviewprocess.

TheIPR/HPRcontainsinaccurateinformationand/orislargelyincomplete.Substantialrevisionwouldberequiredforacceptance.TheIPR/HPRisnotsubmittedtotheOfficeofthePresident,andisnoteligiblefortheprogramreviewprocess.

SSPRisrejectedandmustberesubmittedinthenextyear’sSSPRcycle.Theself-studyreportcontainsinaccurateinformationand/orislargelyincomplete.Substantialrevisionwouldberequiredforacceptance.

PostingDateofvalidatedPR

President’sOfficewillpostfinalversionsofthevalidatedAPRsontheU-drivebyFebruary3,2017.

• InstructionOfficewillpostfinalversionsoftheIPR/HPR’sontheU-drivebyFebruary3,2017.

OfficeoftheVicePresidentofStudentServiceswillpostvalidatedSSPRstotheU-drivebyFebruary3,2017.

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ANNUALUPDATEProgramReviewProcess2016-20APR,IPR,SSPRProcess:

• Anyprogramnotincomprehensiveprogramreviewprocessmaycompleteanannualupdateinordertoreviseprogramstrategiesandactivitiesthatresultinarequestforresourceallocation.

• TheAnnualUpdatetoProgramReviewisthesametemplateastheSectionIintheComprehensiveProgramReview.

• AnnualUpdatestoProgramReviewareduetothePresident’sOffice,OfficeoftheVicePresidentofInstructionorOfficeoftheVicePresidentofStudentServicesbythedateestablishedforsubmissionofcomprehensivereviews.

• FinalversionsofthesignedAnnualUpdatetoProgramReviewwillbepostedtotheU-drive.

ANNUALValidationProcess• AnnualUpdatestoProgramReviewrequiredivisionreviewpriortofinalsubmission;

divisionsestablishatimelineforsuchreview• Suggestedtimelineforreview:WritersshouldcompletetheirannualPRintimeforatleast

1-2weeksofdivisionreview,withanadditional1-2weekstoincorporateanysuggestions(ideallybeforewinterbreak).ThefinalduedateisthesameasforthecomprehensivePRs.

2017-18ProgramReviewTimelinesataGlance

ProgramReviewWorkflowTimeline:Aug1st2017 DataloadedintoWEPRAug/Sept2017 PRChosttrainingforwritersSept12017 DeadlinetocheckdataforaccuracyandcompletionOct/Nov201 PRChosttrainingforvalidatorsEarlyNov2017InstructionofficewillcheckWEPRaccessgrantedforwritersandvalidatorsFeb2nd2018 Sortresourcerequests:OnceallPRsaresubmitted,PRCsubgroupleadsand

subjectmatterexpertswillmeetto1.Ensureitemsareassignedtotherightcategories,2.Identifypotentialfundingsources(e.g.Perkinseligible)

Feb/April2018PRCreadPRsSectionIandrankresourcerequests. AnalysisofPRreflectionandsuggestionsApril/May2018PRCreviewschangestoprocessandtemplateMay2018 PRCResourcerequestrankingsduetoCollegeCouncil

PRCmemberscanreportbacktoconstituencyaboutrankingsMay/June2018ChangesimplementedtoprocessandtemplateSept2018 PRCFinalReportduetoCollegeCouncil ResourceAllocationProcessDeadlines:Oct2018 BudgetCommitteeRecommendationstoCollegeCouncil Nov2018 CollegeCouncilRecommendationstoCollegePresident Dec2018 PresidentApproval ProgramReviewTimeline-APRDate Activity

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Monday,August28,2017 APRtemplateavailableSept-Oct2017 TraininginAPRandValidationtemplatesMonday,November27,2017 Validationteammembersappointedbyappropriateconstituencyleadersand

rostersubmittedtoPresident’sOfficeThursday,January4,2018 ValidationTeammeetstobeginvalidationprocessFriday,January5,2018 APRcomprehensiveandannualduetoPresident’sofficeMonday,January8-Friday,January12,2018

Validationsub-groupsreadAPRs

Tuesday,January16-Friday,January19,2018

Unitsmakerevisions/corrections

Monday,January22,2018 ResponsesreturnedtoValidationTeamFriday,January26,2018 FinalValidationTeammeetingThursday,Feb1,2018 ValidatedcomprehensiveprogramreviewsduetoPresident’sOffice(1signed

hardcopy)Thursday,Feb1,2018 ReviewedannualupdateprogramreviewsduetoPresident’sOffice(1signed

hardcopy)Friday,February2,2018 PRs(Comprehensiveandannual)postedtothePortal

ProgramReviewTimeline-IPRDate ActivityMonday,August28,2017 DepartmentChairgrantsaccesstoIPRteam/sMonday,August28,2017 ValidationteamrosterssubmittedtoOfficeoftheVPofInstructionSept-Oct2017 TraininginIPRandValidationtemplatesWednesday,November22,2017 ComprehensiveIPRsduetoVPInstructionWednesday,November29,2017 PRsavailabletovalidationteamsFriday,December8,2017 ValidationteamsmeetwithPRleads;all-collegevariableFLEXFriday,December15,2017 RequestsforrevisionsdeliveredtoPRleads WednesdayorThursday,January17or18,2018

SecondvalidationteammeetingswithPRleadsifnecessary

Thursday,Feb1,2018 ValidatedcomprehensiveprogramreviewsduetotheOfficeoftheVicePresidentofInstruction(1signedhardcopy)

Thursday,Feb1,2018 ReviewedannualupdateprogramreviewsduetotheOfficeoftheVicePresidentofInstruction(1signedhardcopy)

Friday,February2,2018 PRs(Comprehensiveandannual)postedtothePortal

ProgramReviewTimeline-SSPRDate ActivityAugust-September2017 ProgramreviewandvalidationtrainingThursday,September14,2017 BaselinedatafinalizedMonday,October2,2017 BudgetdatafinalizedMonday,October2,2017 ValidationrosterfinalizedFriday,December1,2017 SSPRssubmittedtoDeansofStudentServices(1signedhardcopy)Wednesday,December13,2017 CopiesofSSPRsdistributedtovalidationteamsFriday,January26,2018 Follow-upfinalreviewandrevisionwithvalidationteamThursday,Feb1,2018 ValidatedcomprehensiveprogramreviewsduetotheOfficeoftheVice

PresidentofStudentServices(1signedhardcopy)Thursday,Feb1,2018 ReviewedannualupdateprogramreviewsduetotheOfficeoftheVice

PresidentofStudentServices(1signedhardcopy)Friday,February2,2018 PRs(Comprehensiveandannual)postedtothePortal

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UsingWeb-EnabledProgramReview(WEPR)

GeneralNotes:Browser:WEPRworksbestinthebrowsersFireFox,Chrome,orSafari.ItdoesnotfunctionoptimallyinInternetExplorer.Reportingissues:ReportissueswithWEPRimmediatelytotheInstructionOfficesothatsupportortroubleshootingcanbeprovided.Workingtemplateandformatting:

• ItcanbehelpfultodevelopyourtextinaWORDdocumentandthenpasteitintotheWEPRtextboxeswhenreadytosubmit.Thisallowsyoutotrackchanges,sharetheworddocumentforeditingbetweenthewritingteam,andensurereliabilityinsaving.WORDtemplates,whichfollowthetemplateandplaintextformatofWEPR,canbeaccessedatthisOneDrivelink:ProgramReviewWorddoctemplates

• WEPRonlysupportsplaintext,RichTextFormat(.rtf)isnotallowed.Youmustdisable“smartquotes”inWORDbeforecopyingandpastingintoWEPR.Hyperlinkscanbeusedtoincludegraphs,charts,orotherdocumentsnotsupportedbyplaintext.UploaddocumentstoOneDrive(partofOutlook),andprovidetheshareablelinkinWEPR.ThehyperlinkwillpersistwhenpdfversionsofWEPRareextracted.

HowdoIfindWEPR2.0andmypdfs?1.GettingthereWeb-enabledprogramreviewformsarefoundatthefollowingURL:http://web.dvc.edu/wepr/2.SigninginClickthe“signin”linkUseyour4CDlog-inandpassword,justlikeyouuseforWebAdvisor,OutlookWebAccess,etc.

3.AccessingformsYouwillbeworkinginthe“onlineform”.Thepdfsupdateautomaticallythroughouttheday.Departmentchairsandprogramleadshavebeengrantedaccessto“edit”inWEPR.Thismeansthattheyareabletoentertext/informationinanyfillablefield.Individualswithaccesstoanysectioncangrantaccesstoothersuptothatlevelofaccess.Theycanalsoloweraccessforanyonewiththesameorloweraccessthanthemselves,exceptwhenthataccesshasbeengrantedatanadministrativelevel.Individualscannotchangetheirownaccesslevel.

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Toaddauser:LocatethecorrectemployeeIDinthe4CDdirectory(linkedtoeverypageinWEPR).Ifyouencounterdifficulties,contactKimSchenkkschenk@dvc.edu.

Toworkintheform:selectOnlineFormTograntaccess:selectGrantAccess.

Tosetaccesslevel:Select“addanewuser”.YouneedtheemployeeIDforthisstep.Youfindthatthroughthelink:4CDDirectory.

4.SectionsoftheProgramReviewEachprogramreviewconsistsof4majorsections:

1. SectionI–UnitPlan2. SectionII–Overview3. SectionIII-DataandUnitAnalysis4. ValidationandRecommendationForm

Forallunits,SectionsIandIIareidentical.SectionIIIisdifferentiatedfor:Administrative Hybrid(CounselingandLibrary) StudentServices LearningCommunitiesInstructional DistanceEducation5.CompletingProgramReviewsectionsinsuggestedorder:TherearethreesectionsinComprehensiveProgramReviews.TheUnitPlan(SectionI)willbedevelopedbasedonanalysisofdata(SectionIII)andreflectionsfromtheOverview(SectionII).Itisrecommendedthatyoucompletethesectionsinthisorder:

FIRST: SectionIIISECOND:SectionIITHIRD:SectionI

YouwillusetheanalysisofdataandreflectionontheutilizationofresourcesfromSectionIII,alongwiththeSelf-ReflectionfromSectionIItoformulateprogramimprovementstrategiesandactivitiesforSectionI.

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TheProgramReviewCommitteewillONLYREVIEWSectionI.ValidationTeamsandDivisionreviewisresponsibletoensurethatplansandresourcerequestspresentedinSectionIarewell-substantiatedbyevidenceandreflectiondocumentedinSectionsIIandIII.

InstructionalprogramreviewsmayhavemultipleSectionIIIsinordertopresentdataandanalysisonindividualsubjectsorprogramswithinamulti-facetedunit.Singlesubject/program:

Multiplesubjects/programs:

Instructions/tipsforallsections:

• TextisaddedbyselectingtheEditradiobuttonintheupperrightmenu.

• UsingtheTABkeytomovetothenexteditabletextboxfacilitatessaving.• Textboxescanbeexpandedtoviewmorerows.Clickthestripedcorneratthebottom-

rightedgeofthetextbox,anddragdowntoadjustthesize.

• Textboxescanbeautomaticallypopulatedwithwrittenresponsesfrompreviousyear,

whichallowswriterstoeditresponsesforcurrentyear.Double-clicktheboxtobringtextback.

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• Ifyouareworkingfromtheplaintexttemplate(availablehere:ProgramReviewPlainTexttemplate)andwanttoexportyourpreviousresponse,youwillneedtomanuallycopyandpastebetweenWEPRandtheplaintextdoc.

Editingmode: Dependingonindividualpermissionlevels,youareabletoview,edit,orenterdata.Mostuserswillhave“edit”or“view”access.Editaccesspermitsentryofanalysisandcommentaryinmosttextboxes.

Selectthe“edit”optionandthetextboxes,radiobuttons,and/ordrop-downmenusthatrequireinput/commentarywillturnpinkonthatpage.

Assoonasachangetoaboxismadeandyouleavethatbox(TABworksgreat),theinformationthatyouhaveenteredissavedandtheboxwillturngreen.

SectionIII-Instructions

SectionIII–DataAnalysis1. TheDistrictResearchOfficehasestablishedthatapercentagepointdifferenceof3%or

greaterisconsideredsignificantforresearchpurposes.Unitsthatnotetrendsinthedataindicatingadifferenceup-or-downof3%ormorewillwanttoreviewcarefullyandprovideanalysisandcommentary.

2. SectionIIIA.1–ThesedataareinputbytheInstructionOffice.DataarecarriedoverfrompreviousProgramReviewscyclesandarenotrevisediftheconfigurationoftheIUchangesforthecurrentProgramReviewcycle.

3. SectionIIIA.3andD.1–DataintheserowsareinputbytheInstructionOffice:

DataforpreviousProgramReviewsiscarriedoverandwerenotrevisediftheconfigurationoftheIUchangedforthecurrentProgramReviewcycle.Insomecases,thevalueN/A(NotAvailable)isentered,sincethechangeinconfigurationmeansthatthehistoricaldataisnotavailable.

4. ForallothermeasuresinSectionIII,allfiveyearsofdataaresuppliedbyDistrictOfficeResearchandhavebeenupdatedaccordingtotheunitsasdesignedfor2016-17.Thismeansthatthedatainthe2016-17programreviewswillnotcorrespondone-to-onewithdatainpreviousprogramreviewssince:

a. programshavere-alignedorchanged“included”disciplinesb. eachdatapullyieldsslightlydifferentnumbersbecauseColleague

isadynamicsystem

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5. ThevalueNV=NullValue.Thisdataelementappearswhenthedataqueryyieldsnoresultandthedatabasehasa“blank”.NVisnotequivalentto“0”–zero.Sincethedataquerycanreturnavalueof“0”forstudentachievement,anothervalueneededtobeidentifiedfor“null”results.Notethattheremaybesome12-13“0”resultsthatwerepreviouslypostedandcarriedover.Inmostcases,thoseshouldbeconsidered“NV”.Astheyearsrollforward,thoseresultswilldropoff…

6. C.1Row4–TheSLOACchangedtheSLOprocesseffective2013-14,sopriortothatyear,thedataelementisnotrelevantandthustheentry“N/A”–notapplicable,isentered.

InSectionIII.D-Reflectiononresourcesacquiredinpastcycles:indicateimpactoncollegeinitiatives:• StudentSuccess• StudentLearning• InclusiveExcellence• InstitutionalEffectiveness• OtherKeyCollegeInitiative

Adrop-downmenuisincludedtoensurethatimpactisrecordedrelativetotheseinitiatives.Clickinthetextboxandadrop-downmenuwillappear.

(Robert’sprogramdoesn’tletmetakeapictureofthedropdown,buthereiswhathappenswhenyoumakeaselection:)

Dependingonthespecificprogramreview(APR,HPR,IPR,SSPR),SectionIIIcontainsseveral-to-manysub-sections.Eachsub-sectionrequiresinput/commentary.DONOTleaveanytextboxempty.Enter“NotApplicable”or“NoResponseatthisTime”toindicatethatyouhavereviewedbuthavenocomment.

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SectionII-InstructionsSectionIIisdescriptiveandreflectiveandwillhelpthevalidatorsunderstandyourprogram.Provideasmuchdetailasyouthinkisimportantforan“outsider”tofullygrasphowyourprogramservesthecommunity.

SectionI-InstructionsRememberthatthePRCwillONLYreadSectionI.Youhavedonethehardworkofanalyzingstudentachievement,reflectingonpastchangesthatweredesignedtoimprovethoseoutcomes,discussingchallengesandsuccesseswithcolleaguesandformulatingnewplanstocontinueprogramimprovementefforts.SummarizethosediscussionsinthetextboxesprovidedinSectionI.A.1and2andB2.3.and4SectionI.B.1:ThecellsinSectionI.B.1auto-populatetoSectionI.D.andE.ThismakestheactivitiesfromBeligibleforselectionforDandE.FilloutsectionBfirst,oractiviteswillNOTcarryover.Thissectionisyourforward-lookingplanningandrequiresclearlinksofprogram-levelstrategiesandactivitiestoDVC’sStrategicPlanGoalsandObjectives.ThedropdownwillpromptyoutoselecttherelevantStrategicPlanObjectivethatrelatestoyourstrategy/activity.Forexample:

StrategicPlanObjectives**Languageistruncatedforthetemplate.SeetheStrategicPlanforfulltext.GOAL1:Thecollegewillfosterexcellencebyintegratingbestpracticesinacademicprogramsandstudentsupportservices.

Objective1:Increase#ofstudentscompletingcourses

Objective2:Increase#studentsearningcertificatesanddegreesandtransferring

Objective3:IncreaseequityinstudentsuccessObjective4:Improvestudentexperiencenavigatingcollegesystems

Objective5:Implementandinstitutionalizeinnovations

GOAL2:Thecollegewillalignitsgovernance,operationalandplanningprocessestoensureinstitutionaleffectiveness.

Objective1:Increasedevidenced-basedinquiryanddecision-making.Objective2:Transparent/collaborative/efficientdecision-makingprocessesObjective3:Fosteracultureofcollaboration.

GOAL3:Thecollegewilleffectivelydirectandaugmentitsresourcestoincreasestudentlearningandsuccess.

Objective1:Responsible/flexible/sustainablebudgetprocessObjective2:TechnologyplanandIToperationsObjective3:Increase/diversifyfundingsources

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Objective4:Providelearning/workingenvironments

GOAL4:Thecollegewilldevelopandimplementahumanresourcesplantomaximizetheemployeeexpertiserequiredtosupporttheinstitution’scommitmenttoexcellenceandequity.

Objective1:IntegratedHRplanObjective2:OptimizeHRdecisionsObjective3:Offerprofessionaldevelopment

SectionI.DandErecordtheprogrammaticneedsthatsupportyourabilitytoachievetheactivitiesandstrategiesinSectionI.B.1.Youindicatethatrelationshipbyenteringthenumberoftherelatedprogramstrategy/activityhere:

MakesuretocompleteSection1.B.1BEFORESection1.DandSection1.E.ThismakestheactivitiesfromBeligibleforselectionforDandE(Column4).EXAMPLE:

Topre-fill:Ineditmode,doubleleftclick,selectpre-fill.

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WEPRwillallowyoutoindicateuptoten“criticalneeds”inbothSectionI.DandSectionI.E.Arankingof“1”ishighandarankingof“10”islow.Top10CriticalNeedsManypreviousprogramreviewwritershavechafedattherestrictionto10criticalneeds.ThePRCacknowledgesthatmanyprogramshavemanycompellingneeds.Regardless,writersareencouragedtocarefullyconsidertheirprioritiesandrealizethatannuallythePRCconsidersapproximately$8Minrequestsforanapproximateallocationof$1M.Parametersfor“Bundling”ThePRCrequeststhatwritersbethoughtfulabout“bundling”CriticalNeedrequests.ItisacceptabletorequestgroupsofitemsthatMUSTbeacquiredtogethertosupporttheprogramimprovementstrategy.(Example:aclasssetofmicroscopes).ACriticalNeedthatlistedmicroscopes,lockers,andclassroomprojectorswouldbeinappropriate.TheJustificationboxEachcriticalneedrequestmustbeaccompaniedbyaclearjustificationthathelpsreadersunderstandtheconnectionbetweentherequestandstudentsuccess,institutionaleffectiveness,etc.WritersshouldreviewtheProgramReviewCommitteerubricandcollegeStrategicPlan.Besuretodescribetheitemanditspurposebeingmindfulthatthereadermaybecompletelyunfamiliarwithit.TheJustificationwilladdressthisprompt:“Describetherequest(s),whytheyareneeded,andhowtheyrelatetorelevantcategoriesintheProgramReviewrubric–includingthestrategicdirective,studentimpactorprogramimpact.”

NOTE!Usersareadvisedthatitispossibletocreateduplicatecriticalneedsrankings.WhenHRNeedsandOtherNeedsareopenatthesametimeinseparatebrowserwindows,eitherbydifferentpeopleworkingatthesametime,oroneperson,itispossibletoassignthesamecriticalneedranking.UsersareadvisedtochecktherankingsinthePDFafterthey'redoneworkingtoassurethattheyarecorrect.Indicatewhethertherequestis“Innovation”,“Replacement”or“MaintenanceofEffort”.

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“Innovation”meansthattherequestissomethingnewthatyoubelievewillpositivelyimpacttheprograminsomeway.“Replacement”meansthattherequestistoupdate,repair,orreplacecurrentitems.“Maintenanceofeffort”meansthattherequestisrecommendedtobeplacedonaregularreplacementcyclebecauseobsolescenceinpredictable.HowtoSubmitYourComprehensiveProgramReview:-Reviewpre-finalPRwithDivisionandgetlocalsignatures-Makesuggestedrevisions-Reviewpre-finalPRwithAdvisoryChair(ifCTE)andgetsignature-Makesuggestedrevisions-Makefinalproofreadandedits=>Confirmallneededsignatures=>PresstheSubmitButton=>SendHARDCOPYofProgramReviewSignaturePagetoVPofInstruction

• Youdonotneedtoturninapapercopyoftheentireprogramreview.SubmissionisautomaticthroughWEPR.

• YoudoneedtoturnintheProgramReviewSignaturePagetoVPofInstruction’soffice,by5pmonWed,Nov22.

• ThevalidationdateisonFriday,Dec8,2017.• Intheeventthatsignificantrevisionsarerecommendedbyyourvalidationteam,

therewillbeanadditionalopportunitytomeetwiththatteamduringJanuaryFlexweek–dateandtimetobeannounced.

• ValidationmustbecompletedandsignedoffbyThurs,Feb1,2018,at9am,sothatvalidatedprogramreviewscanbepostedtotheU:driveandareavailablefortheProgramReviewCommitteetobegintheirworkwiththemthenextday.Again,submissionwillbeautomaticthroughWEPR,butHARDCOPYoftheValidationandRecommendationSignaturePagesisdueinVPofInstruction’sofficeat9amonThurs,Feb1,2018.

HowtoSubmitYourAnnualProgramReview:-Reviewpre-finalPRwithDivisionandgetlocalsignatures-Makesuggestedrevisions-Makefinalproofreadandedits=>Confirmallneededsignatures=>Pressthesubmitbutton=>SendHARDCOPYofProgramReviewSignaturePagetoVPofInstructionbyFeb2nd,2018

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ChecklistandTipsforSuccessinWritingyourProgramReview

GettingStarted☐ DoIhaveFirefoxorChromeinstalledonmycomputer?

☐ DoIknowhowtoaccesstheU-drive(on-campusandoff)tofindimportantinformation,documentsandthePDF’s?DoIknowhowtochecksavedmaterialonthePDF’sontheU-drive?

☐ DoIknowwhenmycompletedComprehensiveProgramReviewisdue?☐ DoesmyComprehensiveProgramReviewrequiredivisionreview?DoIknowwhatthe

timelineisforthat?

☐ DoIknowwhenmycompletedAnnualProgramUpdateisdue?☐ AnnualProgramUpdatesrequiredivisionreview.DoIknowwhatthetimelineisforthat?

☐ DoIknowhowtoaccessmyProgramReviewontheDVCwebsitefromcampusandfromhome?

☐ DoIhaveaccesstologontoWEPRasaprogramreviewwriter?

☐ HaveIfamiliarizedmyselfwiththePRCRankingRubricforProgramReviewtodescribeandjustifymyrequests?Forexample,doIknowthedifferencebetweenTechnology,Supply/OperatingBudget,andEquipmentrequests?

SectionI:Program/UnitPlanorUpdate☐ Dothestrategiesidentifiedintheprogramplanalignwiththedirective,corevalues,and

goalsofthestrategicplan?DotheyalignwithareasoffocusidentifiedinsectionII?Aretheprojectedoutcomesclearlydefined,andwilltheevaluationmethodeffectivelymeasuretheoutcomes?Isthetimelinereasonable?

☐ DotheimpactstatementsinsectionI.B.2andB.3adequatelyconnectthestrategies/activitiestostudentlearningoutcomesandachievementexaminedinSectionIII.C.1and2?

EXAMPLE:Citeastudentlearningoutcomethatstudentsarestrugglingtomaster.Intheplan,isthereanstrategythatrequiresasupplyorpieceofequipment?

Forinstance:TheCommunicationStudiesdepartmentevaluatedtheSLO:“Studentscompletingthecoursewillbeabletosupportanideausingpresentationaidscorrectlyandconfidently.”Instructorsevaluatedthestudentsusingarubricduringapresentationandstudentswerealsosurveyedregardingtheirconfidencelevelintheirpresentationaids.Theresultsshowedthatstudentswhousedpresentationaidsnotreliantontechnologywerebothmoreconfidentandmoresuccessfulinachievingthelearningoutcome.However,studentswhousedtechnologybasedpresentationaids(powerpoint,videoclips,etc)wereseverelyhamperedbythefaultymediaequipmentintheclassrooms,mostnotablyinthethreePerformingArtsclassroomsinwhichmostclassesareheld.Studentsreportedthattheybegantoavoidusingtechnologyaidsduetotheslowconnectionsandfaultyequipment,andfacultyreportedthattheeffectivenessoftheaidsweregreatlydiminishedbythetechnologicaltroublesassociatedwiththefaultyandagedequipment.ThefacultydeterminedthattheequipmentwasnegativelyimpactinglearningintheirclassesandusedthisSLOevidencetorequestimprovedequipment,ITsupport,andmaintenanceinthesethreeclassrooms.

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☐ Aremyresourcerequestsalignedwithspecificactivities/strategiesidentifiedintheunitplan?

☐ DoestherankingincriticalneedssectionoftheSectionIappropriatelyreflectthemosturgentneedsofyourprogram,basedontheProgramPlan?

☐ DoesmyIUincludebothCTEandGEprogramming?HaveIprovidedclearplansthat

addresseachprogram?HaveIindicatedanyresourcerequeststhataresolelyonbehalfofmyCTEprogram?

SectionII:Overview☐ HaveIupdatedtheprogramdescriptiontoaccountforanychanges,accomplishments,

and/ornewchallengessincethelastprogramreviewcycle?HaveIaccountedspecificallyformyprogram’saccomplishmentofthegoalssetforthinthelastprogramreviewcycle?Wouldsomeonewhoisunfamiliarwithmyprogramhaveagoodideaofwhoweareandwhatwedoafterreadingthissection?Forexample,thevalidationteam?

☐ Doestheanalysisofstudentlearninginformmyunitself-reflection?(SLOandPLOassessmentandplans)

☐ Doestheunitself-reflectionincludeadescriptionofstrategies/activitiestoimprovestudentequity?

☐ DoesmyIUincludesbothCTEandGEprogramming?Ifso,haveIexplainedtheuniqueneedsandcharacteristicsofboth?Differentstudentpopulations?Differentresourcerequirements?

SectionIII:DataAnalysisNOTE:Programreviewdoesnotpermitanalysisofdataatthecourse,section,day/nightlevels.Formorespecificinformationonsectionsandvariables,consulttheenrollmentreportslocatedontheU:drive.☐ HaveIreviewedcommentsandrequestsfromthelastprogramreviewcycleinorderto

assesscurrentandprojectedneedsforthenext4-yearcycle?

☐ HaveIaddressedandresolvedanydoubtsorquestionsIhaveaboutthedata(eitherbycontactingtheInstructionOfficeorbymakingacommentintheappropriatebox)?

☐ HaveIprovidedcommentaryandanalysisofdatainSectionsA-Cthatfollowslogicallyfromthedataitselfandrespondthoughtfullytoit,inconsiderationofthecollege’sstrategicdirective,valuesandgoals?

☐ HaveIprovidedcommentaryandanalysisofdatainSectionDthataddressestheimpactofresourcesallocatedinpreviouscyclesintermsofthestrategicplandirective,values,andgoals?

☐ IfmyIUincludesbothCTEandGEprogramming,haveIprovidedexplanationandcommentary?

☐ HaveIavoidedbundling“unlike”items?Forexample: Firstpriority:1setofmicroscopes $60,000.00(J)

SecondPriority:1projector $500.00(J)

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NOT: Firstpriority:32microscopes,1projector $60,500.00(L) Secondpriority:newvan,60footballhelmets $100,000.00(L)

☐ DoIknowhowtofindthepriceorestimatedpriceofanitemrequested? ReviewingandFinishingUp☐ HaveItakenintoaccountthatprogramreviewisnowona4-yearcycleandhaveI

addressedtheneedsofmyprogramaccordingly,includingshort-termandlong-termgoals?

☐ HaveIleftanyblankspaces?IfIhavenocommenthaveIsaidso,sothatthevalidationteamknowthatIhaveaddressedthesection?Forexample“Noresponseatthistime.”

☐ DoIhavealltherequiredsignatures?Ifnot,doIhaveaplanforhowIwillgetthemallintimetoturninmycompletedprogramreview?

☐ DoIknowwheretoturninmycompletedprogramreview?Additionalitemstoremember?☐

☐

☐

ChecklistforValidatingtheProgramReviewGettingStarted☐ DoIhaveFirefoxorChromeinstalledonmycomputer?

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☐ DoIknowhowtoaccesstheU-drive(on-campusandoff)tofindimportantinformation,documentsandthePDF’s?DoIknowhowtochecksavedmaterialonthePDF’sontheU-drive?

☐ DoIknowhowtoaccessmyProgramReviewontheDVCwebsitefromcampusandfrom

home? ☐ DoIhaveaccesstologontoWEPRasavalidator?☐ HaveIfamiliarizedmyselfwiththePRCRankingRubricforProgramReviewtodescribe

andjustifymyrequests?Forexample,doIknowthedifferencebetweenTechnology,OperatingBudget/SupplyandEquipmentrequests?

☐ DoIknowwhen“ValidationDay”is?☐ DoIknowwhenmycompletedValidationisdue?SectionI:PLAN☐ Dothestrategiesidentifiedintheprogramplanalignwiththedirective,corevalues,and

goalsofthestrategicplan?DotheyalignwithareasoffocusidentifiedinsectionII?Aretheprojectedoutcomesclearlydefined,andwilltheevaluationmethodeffectivelymeasuretheoutcomes?Isthetimelinereasonable?

☐ DotheimpactstatementsinsectionI.B.2andB.3adequatelyconnectthestrategies/activitiestostudentlearningoutcomesandachievement?

☐ Aretheresourcesrequestedalignedwithspecificactivities/strategiesidentifiedintheunitplan?

☐ DoestherankingincriticalneedssectionofSectionIalignwiththemosturgentneedsof

theprogram,basedontheProgramPlan?SectionII:OVERVIEW☐ Doestheoverviewtellsomeoneunfamiliarwiththeprogramwhattheareadoes?Did

theyleaveanythingoutthatyoucanthinkof?Iftheymakestatementsabouttheprogram,aretheyspecificandclear?

☐ Doestheunitself-reflectionidentifystrengthsandareasforimprovementwithrespecttoitsroleinachievingthegoalsofthestrategicplanthataresubstantiatedbydatafromSectionIII,orotherdataincludedasanaddendumtotheprogramreview?

☐ Doestheunitself-reflectionincludeadescriptionofstrategies/activitiestoimprovestudentequity?

SectionIII:DATAANALYSIS☐ DoesthecommentaryandanalysisofdatainSectionsA-Cfollowlogicallyfromthedata

itselfandrespondthoughtfullytothedata,inconsiderationofthecollege’sstrategicdirective,valuesandgoals?

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☐ DoesthecommentaryandanalysisofdatainSectionDaddressimpactofresourcesallocatedinpreviouscyclesintermsofthestrategicplandirective,values,andgoals?

Finishingup☐ Hastheunitleftanyblankspacesorpinkareas?Arealldollaramountsforrequests

detailed,itemized,andnotbundledtogether?Ifthereisnocommenthavetheysaidso?Forexample“Noresponseatthistime.”

Forexample: Firstpriority:1setofmicroscopes $60,000.00(J)

SecondPriority:1projector $500.00(J)

NOT:Firstpriority:32microscopes,1projector $60,500.00(L) Secondpriority:newvan,60footballhelmets $100,000.00(L)☐ HastheValidationTeamagreeduponaratingfortheprogramreviewandentereditin

PartAofthevalidationform?

☐ HastheValidationTeamagreeduponaValidationTeamRecommendationandentereditinPartDofthevalidationform?

☐ Doesthevalidationformhavealloftherequiredsignatures?Ifnot,doIhaveaplanforhowIwillgetthemallintimetoturninthecompletedvalidationform?

☐ DoIknowwheretoturninmycompletedvalidationform?

ProgramReviewDefinitionsandClarificationsFall2018

HUMANRESOURCES(Section1,D.1andD.2)Benefitsratesfor17-18:

Part-time/adjunctemployees–15%Full-timeemployees–40%

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HourlyandstudentworkersrequestsshouldnotbeincludedinStaffRequests(D.1andD.2)SuchrequestsneedtobeinOperatingBudget(E.8orE.9).EQUIPMENT(SectionI,E.1)BusinessProcedure11.03Equipmentitemsarethoseitemswithanindividualvalueof$1,000orgreater.Tax,shippingandhandlingisincludedinthecostoftheitem.Equipmentisdefinedastangiblepropertythatcanbeusedforayearormorewithoutmaterialchangeinformorappreciabledeteriorationofphysicalcondition.ManyprogramsatDVCuseequipmentthatisspecifictocoursessuchasphotovoltaicsystems,electronicmusickeyboards,microscopes,andspectrometers,etc.ForthepurposesofProgramReview,enteranynon-instructionornon-informationaltechnologywithavalueofover$1,000inthiscategory.

Thecostofdisposalforapieceofequipmentshouldbeindicatedat10%ofthepurchaseprice.

EquipmentquotesAllrequestsforequipmentshouldbebasedonresearchandlegitimatequotes.ThisinformationdoesnothavetobesubmittedwiththeProgramReview,butwillberequirediftherequestisapprovedandapurchaserequisitiondeveloped.Quotesshouldincludetax,shippingandanyothercosts.Ifequipmentrequiresinstallationbyaspecialist,aquoteforthatworkshouldalsobeincluded.Intheprogramreview,indicatethelowestpriceobtained.

1. Orders(includingtaxandshipping)valued$1,000-$4,999(totalpurchase)onlyrequireonequote.Thismaybefromavendor,printoutsfromawebsite,orcutsheetsfromabusiness.

2. Orders(includingtaxandshipping)over$5,000requirethreecomparablequotes.Thesemaybefromvendors,printoutsfromwebsitesorcutsheetsfromabusiness.

TECHNOLOGY(SectionI,E.2andE.3)

Note:onlyincludeexpansion(“new-new”)ofcurrentassetsinyourprogramreview.Thefollowingcurrentassets:personalworkcomputers,computerlabsandprojectorshavebeenplacedona“refreshmentschedule”andwillbereplacedinorderofpriorityasestablishedbyage/usage,etc.,overseenbytheTechnologyCommitteeandreviewedbythePRC.TherefreshmentcyclelistisontheU:drive(L:\ProgramReview\2017-18\Resources)FromtheTechnologyPlan:Technologyisabroadsubjectthatappliestomanyaspectsofteaching,learning,research,communication,andoperationsatDVC.Suchtechnologiesaretypicallycategorizedasinstructionaltechnologyorinformationtechnology.Instructionaltechnologyisassociatedwithresourcesforteachingandlearning(academic)andinformationtechnologyisassociatedwithresourcesforcommunicationandoperations(administrative).Bothinstructionalandinformationtechnologiestypicallyincludecomputers,servers,software,databases,printers,networks,networkapplications,storagedevices,videoprojectors,videoconferencing,andthelike.Manysuchtechnologiesareusedforbothacademicandadministrativepurposes(e.g.,computers,networks,email,etc.).

ForthepurposesofProgramReview,requesteditemsunderthecategoryofTECHNOLOGYshouldfallwithinthedescriptionabove(instructionalandinformationtechnologies).Forthestandardtechnologyitemslistedbelow,itisnotnecessarytoobtainaquote.

Thecostofdisposalforapieceoftechnologyshouldbeindicatedat10%ofthepurchaseprice.

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STANDARDPRICESFORTECHNOLOGYITEMSPC Desktop SSF3020-$650w/5-yearwarrantyLaptop Latitude15-$1300MAC/APPLE Desktopw/4yrwarranty iMac21-$1450/iMac27-$2525Laptop MacBookPro13-inch-$1500Printers $475-$1800+(basedonmodel;tonerand3yearwarranty)Scanners $250+(basedonmodelandrequirement)LCDProjectors $2500-$3200(doesnotincludedinstallation)DocumentCamera $600Software PricingbasedonrequirementandquantityALLsoftware

ordersaretobeprocessthroughtheInformationTechnologyandServicesDepartment

SUPPLIES(SectionI,E.8andE.9)BusinessProcedure11.03Supplyitemsarethosewithavaluelessthan$1,000inclusiveoftax,shippingandhandling.Supplyitems,smallequipment,servicesforrepairand/ormaintenancearethemostcommontypeofpurchasestheDistrictmakes.Suchpurchasesrangefromindividualizeditemspurchasedonanas-neededbasistolargeconsolidatedone-timepurchases.TheseitemsshouldbeindicatedintheOperatingBudgetsectionoftheprogramreview,withthenotethatthecurrentOperatingBudgetisinsufficienttosupportthepurchase.

One-timevs.Ongoingexpenses(SectionI,E.8andE.9)TheResourceAllocationProcesshasthusfarbeenusedforthedisbursementofone-timefunds.Requestsforsupplies,softwarelicenses,etc.thatareon-goingshouldbeincludedinarequestforaugmentationtotheOperatingBudget,notasstand-alone,one-timeitemsunderequipmentortechnology.2017-2018Definitions

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A.1 Total#ofIUCoursesinCatalog–totalcountofcoursesinthe2016-17Catalog;includes150,295,296,298,299.DatacountedbyIOStaffTotal#ofIUCoursesapprovedforOnline–ReportfromWCSofcourseswithDistanceEd100%orHybridapproval.Total#ofIUCoursesOffered–ofthecourseslistedinthecatalog,thenumberthatwereoffered50%orlessonlineinstructionin16-17.SQLXWFRReport,not5000section#.Total#ofIUCoursesOfferedOnline-numberofcoursesofferedwith51%ormoreonlineinstructionin16-17.SQLXWFRReport,5000section#.

Total#ofIUsectionsoffered-totalnumberofsectionsoffered50%orlessonlineinstructionin16-17.SQLXWFRReport,not5000section#.Includes295/296/298/299Total#ofIUsectionsofferedonline-totalnumberofsectionsoffered51%ormoreonlinein16-17.SQLXWFRReport,5000section#.

A.3TotalunitFTEFOnline:SumofFTEFfromsectionsdefinedasdistanceed.PerChancellor’sOffice:distanceeducationisdefinedassectionswithatleast51%onlineinstruction.

B.1Totalunit/Discipline–Online:

Thepercentageofstudentsinunit100%online(noface-to-face)coursesthatreceiveA,B,C,CRorPgrade.

B.6Totalunit/Discipline–OnlineThepercentageofstudentsinunit100%online(noface-to-face)thatreceiveA,B,C,D,F,CR,NC,I,P,orNPgrade.

Resources-L:\ProgramReview\2017-18\ResourcesInstitutionalStandards RefreshmentCycles:

• Technology

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Faculty/staffcomputersComputerlabs

Projectors Software "Smartclassrooms"

• Equipment

ScheduledMaintenanceListDVCStrategicPlanProgramReviewRankingRubric FacilitiesReviewListB&GTicketListSysAidTicketListProfessionalDevelopmentExpendituresbyprogramEquipmentExpendituresbyprogram