Biggest fails and Best practices

using Office 365 in real life projects

Patrick Guimonet

Microsoft Regional Director - Office Servers and Services MVP

Founder and Owner Abalon

@patricg

@patricgaOS Community

Founder and member

Enterprise Solutions

Architect - AbalonGreater Paris, France

Who am I? Patrick Guimonet

7 times MVP

Office Servers and Services

2 times MS RD

International speaker and

events organizer

Who are you?

Business usersArchitects

DevelopersIT Administrators

Executive

sponsors

Service

Administrators

Champions

End-users

Microsoft is on mission

Satya Nadella June 25, 2015

Latest figures are impressive

Some examples of our latest community experiences

• Biggest community event ever organized in France

• January 23rd to 25th, 2017

• In Paris, France

• Budget 100 K€

• 20+ volunteers

• 30+ sponsors

• 120 speakers

• 800 attendees !

• 4 cities in Canada

• February 6th to 10th

• Budget 35 K $CAN

• 4 volunteers

• 13 sponsors

• 30 speakers

• 500 attendees !

➢ http://mscloudsummmit.fr

➢ http://canada.aos.community

Office 365 it’s a

little bit like…

Agenda

The ugly

part!

• Detoxification cures for Mail addicts!

Too much mails?

MS Cloud Summit mails

• One of the best Office 365 advantage

• Used for exchanges with other organizations

• We push it to extreme case when we organize a

community event

External sharing

Our experience for MS Cloud Summit

• Planner with external users

was coming

• Teams with external users

was coming

• OneDrive for Business

sharing, ugh…

Presentation template sharing

New sharing option but…

Guest contributor can’t download the deck

Slack for #aOSCanadianTour

The bad…

Positive point:

Breadth of offering

Negative point:

Breadth of offering

The good!

Office 365 the new landscape

https://yos365.wordpress.com/2016/08/29/office365-sharepoint-the-new-landscape

OneDrive for Business

• Became the Control center of all your files in Office 365

• You can even sync from several tenants

MS Cloud Summit files

• At last a SharePoint synchronization that works !

• Should be activated in SharePoint Admin center

OneDrive for Business Pro Tips

The new OneDrive sync client must be version

17.3.6743.1212 or higher.• Should be activated in SharePoint Admin

center

OneDrive Files On-Demand feature

• Introducing OneDrive Files On-

Demand feature

• NEW Windows integration

• Publicly available with the

Windows 10 Fall Creators

Update

Skype for business

Up to 250 participants in a Skype

FB meeting, to go beyond, use

➢ Skype Meeting Broadcast

• All meetings were done with Skype

MS Cloud Summit follow up meetings

Fully understand Skype for business

Old name New name

PSTN Conferencing Audio Conferencing

Cloud PBX Phone System

PSTN Calling Calling Plan

PSTN Consumption Communications Credits

Audio Conferencing extended to Microsoft Team and pay-per-minute offering added for more options on TechCommunity

PSTN Conferencing Audio Conferencing PSTN Calling Calling Plan

Fully understand Skype for business

Public Switched Telephone Network

With great features:

• Scheduling from Teams

• Join the meeting from

any device

• Record a meeting

• Playback a meeting

And more

BRK3333 MS Ignite

Teams is replacing Skype and become the core

communications client in Office 365

TODO: Consistent content;

Take out RecordingTake out call controls

Add 3d avatars

Marketing review | Microsoft Teams

Mobile Meetings – iOS and Android

Immersive video

Content view

Office 365 groups is a membership service

• Before • After

Office 365 groups are not a tool!

Except on mobile though…

SharePoint Publishing made simple, at last

Become modern!

• New set of web parts

• Newest webparts

announced at

#SPSummit

Choose the correct page

Impressive set of new

Webparts

New and updated web parts

rolling out to SharePoint in

Office 365

Announced at #MSIgnite

New communication site

• A full new type of site

Announced

Power BI

My best tips for mails

• Rules for your inbox

➢ The Three Most Important Outlook Rules for Processing Mail - SCOTT

HANSELMAN

• Prohibit “reply all”

• Use Teams, your phone, Yammer

My best tips for choosing the right tool

• The best tool is the one the team will use!

• Use Office 365 groups to structure your collaboration

• But it’s not a tool per se

• Use naming rules for Office 365 groups

• A quick rule of thumb

• Less than 100 person groups Use Teams

• More than 100 people Yammer

BRK2103

Office 365 Groups

Outer Loop Inner Loop FilesSites

Content

SharePoint

GS09

Teams is here! GA March 14th

•

And external access too

My best tips for sharing

• Use One Drive for external sharing, seamlessly

Shamelessly ☺

These are efficient tools ☺

• OneDrive (with synchronization)

• Skype

• Office 365 Groups

• SharePoint

• Excel Online

• Links with business apps

• MS Teams

• Power BI

• MS Flow

• PowerApps

• …

Lots of improvements and simplification are always on going

The Office 365 Maslow hierarchy

The Office 365 Maslow hierarchy

The Office 365 Maslow hierarchy

The Office 365 Maslow hierarchy

The Office 365 Maslow hierarchy

Checked on

November 8th, 2017 ☺

We did it … and a lot of customers too!