2017-05-01 presentation for sparrow kick-off ver-0-0reis.railnet.gov.in/sparrow_doc/2017-05-01...
TRANSCRIPT
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SPARROWSPARROWImplementationfor Officers of
INDIAN RAILWAYS
C&IS DirectorateMinistry of Railways
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Agenda
• About SPARROW• Pre‐requisites for implementation• User Types & Roles• Digital Signing• SPARROW Activity Overview• SPARROW Activity Overview• Proposed Schedule for Implementation• Questions
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About SPARROW
• Smart Performance Appraisal Report Recording On‐line Window– On‐line digital system for filing of APAR– Provides a managed workflow system for APAR filling and filing
– Application developed by NIC– Deployed for IAS initially– Now being expanded to all services under instructions of DoPT
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APAR vs SPARROW
Conventional APAR SPARROW• Paper Based• Adhoc manually managed
kfl
• Online on the portal• Pre‐defined automated
kflworkflow• Manual tracking• Difficult to Monitor
workflow• System tracks progress• Real time monitoring• Difficult to Monitor
• Delays • Loss of document
• Real‐time monitoring• Bottlenecks visible• Documents not lost
• Paper / pen signatures • Use of Digital Signatures
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SPARROW Features Overview
Workflow Authorization & DocumentWorkflowSetting
Authorization&AccessRoles Uploadoption
DigitalSigning&e‐Signing
OnlinePARGeneration
CentralizedDatabaseDe‐Centralized
Signing Generation Administration
Delegation(Authority&Permission)
LinkagetoeOfficePIMS(eServiceBook)
Alerts&NotificationsPermission)
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SPARROW – Main Features
FeaturesOn line Generation • PAR Generation from the predefined templateOn line Generation PAR Generation from the predefined template
Workflow module• To set the Hierarchy Workflow • Reporting, Reviewing, Accepting• Representation to Accepting AuthorityRepresentation to Accepting Authority• Referral Board /Memorial to President
Delegation (Authority)• Delegation of Authority • Authority delegation is a delegation where all rightsDelegation (Authority) • Authority delegation is a delegation where all rights
and privileges are provided to do the same function
Delegation• Delegate the right to prepare the draft PAR on
behalf of the officerDelegation (PAR Draft Preparation)
behalf of the officer • This type of rights are normally provided by the
officer to PA/PS
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SPARROW – Workflow
Workflow Type DescriptionStandard Normal flow of submissionStandard Normal flow of submission
Flow will be based on the set hierarchy of Reporting/Reviewing/Accepting
Representation Sent by Custodian to Representation Accepting h k dAuthority to take necessary decision
Referral Sent by Custodian to Representation Accepting Authority to take necessary decisionAuthority to take necessary decision
For Manual Workflow :D fi h i i i f h l i PAR b llDefine the transition point of the electronic PAR to be manually submitted
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Pre‐requisites
• Pre‐requisites for all users– NIC e‐Mail ID (gov.in domain)
• Recovery cellphone number to be permanentR d t NOT Offi i l CUG N b• Recommend to NOT use Official CUG Numbers
– Aadhaar ID with linked cellphone numberLinked cellphone n mber to be permanent• Linked cellphone number to be permanent
• Recommend to NOT use Official CUG Numbers
– Employee Master Details– Employee Master Details• Personal details of each user to create validation data for user login
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User Types & Roless @
RB • ICT Systems Managers @
Units • Primary
Custodian Users • Reported
upon
anagers Managers
• Super Custodian ag
ers @ • Alternative
Custodian• Reporting
stem
M
Custodian of Ministry of Railways W
Mana
• PAR Manager
• Reviewing
• Accepting
Sys Railways
PARR
OW
• EMD Manager
p g
• Appellate
SP
g
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Digital Signing
• Digital Signing using eSign– Uses Aadhaar– OTP based verification through registered
ll h bcellphone number– All users to be enabled for eSign
dh d• Hence Aadhaar made a prequisite
• Signing using DSC on crypto‐token– Needs to be procured from Certifying Authorities– USB crypto‐token to be used with PIN
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SPARROW Activity Overview
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Schedule for Implementation
D‐DAYDays
from D‐Date
Scheduled Date Day Event / Milestone
First schedule planning meeting between NIC core team and RB-73 21-04-2017Friday First schedule planning meeting between NIC core team and RB team
-68 26-04-2017Wednesday Orientation session for RB team -68 26-04-2017Wednesday Training for the RB Helpdesk Personnel63 01 05 2017M d SPARROW L h Ki k ff ti f IR SPARROW t
17
-63 01-05-2017Monday SPARROW Launch Kick-off meeting for IR SPARROW team-49 15-05-2017Monday 1st One Day Workshop on SPARROW-48 16-05-2017Tuesday 2nd One Day Workshop on SPARROW-47 17-05-2017Wednesday 3rd One Day Workshop on SPARROW
03‐07‐201
-46 18-05-2017Thursday 4th One Day Workshop on SPARROW-45 19-05-2017Friday 5th One Day Workshop on SPARROW
-40 24-05-2017Wednesday EMD / PAR managers to START creating PAR workflowsTraining of end users to be startedg
-24 09-06-2017Friday END of PAR workflow creation-21 12-06-2017Monday START of Testing of PAR Dataentry and workflow
-3 30-06-2017Friday END of testing of PAR Dataentry and workflowTraining of end users to be finishedTraining of end users to be finished
0 03-07-2017Monday Reported upon officers to START online0 03-07-2017Monday To be planned
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Things to be done to launchagers • Production
instance DC‐DR site setup ag
ers • Training of
Managers / Trainers Users • Training of
users• Login on the
m M
ana DR site setup
• Priming of EMD Database
• Central W M
ana Trainers• Setting up of local helpdesk for the unit
U • Login on the portal
• Verify the EMD details
System Helpdesk
Management• Organize Training of AR
ROW • EMD updation
• APAR workflow setup
(Section‐1)• Initiate the APAR available in the inbox ofTraining of
Trainers SPA setup
• Launchin the inbox of officers Reported Upon
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Questions
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SPARROW – Roles
RolesOwnership
Functional(Two categories)
p• PAR Custodian (Overall)• Alternate PAR Custodian• Decentralized PAR Custodian
PAR Generation/Work flow creation• PAR Manager
Hierarchy (Channel Of Submission)
• Officer Reported upon• Reporting Authority• Reviewing Authority• Accepting Authority
Application (EmployeeDatabase)
• EMDManager
System (System Setup) • System Administrator (Assignment Of Roles)
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Roles (Functional – Ownership)
Role Responsible Who DSC(Req)
PARCustodianOverall@RailwayBoard
• CustodianoftheSPARROWDatabase
• Custodian of the Central Repository
ServiceControllingAuthority
Yes
CustodianoftheCentralRepositoryofePAR Dossierofofficers
PARCustodianZR/PU
• IsthecustodianofthePARsoftheDepartment/ Ministry/State
ConfidentialCellofthe Railway Unit
YesZR/PUConfidentialCell
Department/Ministry/State theRailwayUnit
PARManager • Sets thechannelofsubmission ConfidentialCellof No
Reporting/Reviewing/AcceptingAuthority inWorkflowforPAR
theRailwayUnit
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Roles (Hierarchy) Role Responsible Who DSC
(Req)
Officer • FillthePARFormandSubmittoReportingOfficerasperthedefinedscheduleandtimeline
OfficerReportedUpon
Yes
ReportingAuthority
• AssessmentofthePAR• ReportingOfficergradesthePAR
forwardingtoReviewingOfficer
ReportingAuthority Yes
ReviewingAuthority
• ReviewsthecommentsoftheReportingOfficer
• ReviewingAuthoritygradesthePARd f d h A i A h i
ReviewingAuthority Yes
andforwardstotheAcceptingAuthority Authority
AcceptingAuthority
• AcceptingAuthorityisresponsibleforfinalizing the PAR Accepting YesAuthority finalizingthePAR Authority Yes
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Roles (Application)
Role Responsible Who DSC(Req)
EMDManager • Updatingtheemployeeinformation• Ontransfer/superannuation• Onnewjoining
I di i d
Establishment/AdminSectionoftheC fid i l No• Immediate actiononupdateto
happenonissueoftransferorderConfidentialCelloftheUnit
No
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SPARROW – Roles (System)
Role Responsible Who DSC(Req)
PARAdministrator@ RailwayBoard
• Setsthe PARSystemparameters• PAR/AppraisalTemplates
• Periodofappraisal
ServiceControllingAuthority
No
• Populates alltheprimarydatabases
• UpdateandmaintainthePARtemplates for the respective cadrestemplatesfortherespectivecadres
• AssignandDe‐assign ofSPARROWRoles
C di f SPARROW D b• CustodianofSPARROWDatabase
SystemAdministrator
• Development/EnhancementofSPARROWApplication RBCC No
@ RailwayBoardpp
• TechnicalSupport
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SPARROW – Getting Started
User/Official SPARROWApplication
• NICeMail id • Employeedata
• DSChastobeinstalled • Workflowtobeset
• ePAR forOnlinesubmission • PARtobeGenerated
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System Requirement
•NICeMail•EmployeeData
kfl
• Roles• MappingUserstothe
l•Workflowentry Roles• DSCProcess
• OS:MSWindows,Linux
• Centralizedhostingat RCIL data center
Pre‐ Requisites
Linux• Browser:Internet
Explorer10orhigher/Mozilla
atRCILdatacenter.• Multiplenetworklines
• Bestviewresolution:Firefox2.6orhigher
• AdobeReader7.0orhigher
• Antivirus Software
1024X768pixels• RAM:2GBDDRorhigher
• Scanners• AntivirusSoftware • Scanners