2016 planning excellence awards - … booklet edited.pdf · planning excellence awards 2016 4 the...

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3PLANNING EXCELLENCE AWARD 2016Nomination Book

© Malays ian Inst i tute of P lanners, 2016. Al l R ights Reser ved. Author ised and publ ished by Inst i tute. June 2016P L A N N I N G E X C E L L E N C E A W A R D S 2 0 16

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4The evolution of planning in Malaysia has been through such dynamic changes. More people are aware of the importance of good and quality planning. In our effort to encourage members to move towards planning excellence, the MIP aims to acknowledge projects and works which are able to respond to the market needs.

The Malaysian Institute of Planners (MIP) Awards for Planning Excellence demonstrate excellent practices, leadership and achievement in planning and the planning profession. The Awards offer the opportunity to share achievements and to be judged by peers.

This will be the eighth year of the Awards, which first commenced in 1998. As we continue to be committed in delivering excellent service, further improvements and refinements have occurred. The MIP has expanded the Awards with new categories to celebrate the multidisciplinary nature of the planning and the holistic leadership in this field.

Participating in the Planning Excellence is an important way to demonstrate your commitment towards advancing the profession as well as contribute towards a better future of our country, Malaysia.

Now is the time to put your projects, plans and/or programmes to be recognised by MIP!P L A N N I N G E X C E L L E N C E A W A R D S 2 0 16

INTRODUCTION

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Notes : The organiser reserves the right to change the programme due to unforeseen circumstances

IMPORTANT DATES1st June Call for Entry

11th July Intention to Submit

22nd July Briefing to participant

30th August Closing of Entry

1st - 30th September Judging & Evaluation Period

30th October Announcement of Winner 25th November Planning Excellence Award Dinner

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6S p e c i a l R e c o g n i t i o nPresident’s AwardThe award honors Malaysia’s most outstanding planner who has shown great leadership in the field, inspirational for others in the profession and who has contributed towards initiatives to transform the field of planning towards a developed nation.

Place Making and Public Space AwardThis award recognises place making and public space projects that are realized and has demonstrated significant improvement to the physical or environment quality of an area, thus contributing significantly to the economic and social well-being of a community.

Strategic Planning AwardThis award recognises a comprehensive or general plan, projects in rural, suburban, regional areas and major schemes and regeneration in larger urban areas.

Design Excellence AwardThis Award recognises a master plan that has or will have a positive impact on the physical or environmental quality of a place or the economic or social well-being of a community.

Low Carbon City AwardThis award recognises any project that implements low carbon city initiatives promoted in the Low Carbon Cities Framework (2011).

Innovative Planning AwardThis award recognises any new and emerging planning initiatives that supplement or precede more traditional planning efforts and are helping to shape the community. This award is for a specific planning tool, practice, programme and process.

AWARD CATEGORIES

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7Community Based Planning AwardThis award recognises initiatives in best practice towards public engagement that achieves an outstanding and innovative contribution to social planning practices and outcomes.

Heritage and Conservation AwardThis award recognises a scheme or project that makes an outstanding contribution to heritage and conservation. This award will create awareness of the need to maintain quality urban fabric that would create an identity and sense of belonging.

Planning Service Excellence AwardThe award recognises the achievements in translating good planning processes and practices that are beneficial for the community for industry players as well as for the government.

Planning Scholar AwardThis award recognises efforts and achievements in public promotion and documenting of planning issues, thoughts and innovations.

Young Planner of the YearThis award recognises the outstanding contribution or achievement of a young individual to the planning profession.

Outstanding Student ProjectThis award recognises outstanding projects/papers by a student or a group of students.

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8The award honors Malaysia’s most outstanding planner who has shown great leadership in the field, inspirational for others in the profession and who has contributed towards initiatives to transform the field of planning towards a developed nation.

Significant project, process, system (contained in a substantial report, book, thesis, article or piece of research) or a person who makes an outstanding contribution to planning generally, and which is not really identified as belonging to any other category.

Who Can Nominate?

Nominations are not sought for this category. This Award is judged by the President and Past Presidents of the Malaysian Institute of Planners and eligibility is at the discretion of the President.

Submission Fee : Not Applicable

PRESIDENT’S AWARD

Special Recognition

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9This Award honors the most creative project or building or development.

This award is for the creation or restoration of a public space, which is valued and accessible to local community and visitors, through the quality of its public realm, urban design, landscape quality, streetscape or successful integration of surrounding uses and creation of a sense of place.

Emphasis is on how a project demonstrates consideration on physical character, readability, physical and social integration with the existing urban fabric, adaptability of spaces, pedestrianism and alternative transportation modes, sustainability and healthy living.

Who Can Nominate?

This category is open for public nomination.

What to Submit?

A short report, approximately 5 x A3 pages (font size 12, 1.5 spacing) consists of:• Project Name and location• Status, size/scale and nature of project• Objectives and strategies of project• Name of key leader(s), partner-organisation(s) and /or other stakeholders• Results and lesson learnt. Describe the results in relation to objectives set (i.e. liveability, vibrancy, sustainability and

quality of life)• Clearly outline the sustainable approach towards the lifecycle of the project/area (i.e. planning, implementation and

maintenance)*Please also refer to General Requirements page 21


PLACE MAKING & PUBLIC SPACE AWARD

Special Recognition

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10This Award recognises a comprehensive or general plan, projects in rural, suburban, regional areas and major schemes and regeneration in larger urban areas.

The award emphasises on the contribution that advances the science and art of planning. It is awarded for an outstanding quality of any of the following plans:

• Regional Plan• Structure Plan• Local Plan• Special Area Plan• Strategic Planning*Submission of projects other than the above mentioned plans will be subjected to the eligibility evaluation by nomination secretariat before it can be considered by award judges

Who Might Apply?

• Planning Consultants• Government Agencies• Government-Link Companies (GLC)

What to Submit?

A short report, approximately 5 x A3 pages (font size 12, 1.5 spacing) consists of:• Project Name and Location • Status, size/scale and nature of project• Objectives and strategies of project• Name of key leader(s), partner-organisation(s) and /or other stakeholders• Description of project (i.e. key projects/programmes proposed and key challenges). Explain how these projects/

programmes benefitted the community and the city or area• Identify the expected key results*Please also refer to General Requirements page 21

Who Can Submit?

Any registered and good standing member of MIP and Board of Town Planners

Submission Fee : RM 1000

STRATEGIC PLANNING AWARD

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11This Award recognises a master plan that has or will have a positive impact on the physical or environmental quality of a place or the economic or social well-being of a community.

This category is awarded for an outstanding quality of a Master Plan. Submission of projects other than that will be subjected to the eligibility evaluation by nomination secretariat before it can be considered by award judges.

Who Might Apply?

• Planning Consultants• Government Agencies• Government-Link Companies (GLC)• Developers

What to Submit?

A short report, approximately 5 x A3 pages (font size 12, 1.5 spacing) consists of:• Project Name and Location • Status, size/scale and nature of project• Objectives and strategies of project• Name of key leader(s), partner-organisation(s) and /or other stakeholders• Description of project (i.e. clear methodology and approach and the key design principles applied in the

master plan). Explain how the principles benefitted the area/city and community and the contribution towards reducing CO2 emissions

*Please also refer to General Requirements page 21

Who Can Submit?



DESIGN EXCELLENCE AWARD

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12 LOW CARBON CITY AWARD

This award recognises any project that implements low carbon city initiatives promoted in the Low Carbon Cities Framework (2011).

The award emphasis on initiatives that demonstrate efforts in implementing low carbon cities framework (2011) and how the initiatives helped to reduce the GHG emission. This category may cover small or large scale township. Submission can be based on one-system approach or city-based approach. Refer to Low Carbon Cities Framework (2011) for further details. Submission of projects other than that will be subjected to the eligibility evaluation by nomination secretariat before it can be considered by award judges.

Who Might Apply?

• PlanningConsultants• GovernmentAgencies• Government-LinkCompanies(GLC)• Developers

What to Submit?

A short report, approximately 5 x A3 pages (font size 12, 1.5 spacing) consists of:• ProjectNameandLocation• Status,size/scaleandnatureofproject• Objectivesandstrategiesofproject• Nameofkeyleader(s),partner-organisation(s)and/orotherstakeholders• Descriptionofproject(i.e.clearmethodologyandapproachandthekeydesignprinciplesappliedinthemaster plan). Explain how the principles benefitted the area/city and community and the contribution towards reducing GHG emissions. LCCF Checklist to be submitted as minimum requirement for this category. *Please also refer to General Requirements page 21*Please request for the LCCF Checklist from the secretariat

Who Can Submit?



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13This Award recognises outstanding new and innovative planning initiatives

The award emphasises on initiatives that supplement or precede more traditional planning efforts and are helping to shape the area planned for. Submission should demonstrate how innovative and state-of-the-art planning methods and practices helped to implement a plan or advance planning practices.

Submission for this category may be in the form of regulations and codes, growth management or design guidelines, land acquisition efforts, public/private partnerships, partnering of different public sector entities to drive a plan/project forward, applications of technology, handbooks, tool, programme or efforts that foster greater stakeholders participation.

Who Might Apply?

• Planning Consultants• Government Agencies• Tertiary Institutions

What to Submit?

A short report, approximately 5 x A3 pages (font size 12, 1.5 spacing) consists of:• Project Name • Status, size/scale and nature of project• Objectives and strategies of project• Name of key leader(s), partner-organisation(s) and /or other stakeholders• Description of project (i.e. clear methodology and approach, key design principles and key challenges). Explain how

the principles benefitted the area/city and community and how the challenges were addressed*Please also refer to General Requirements page 21

Who Can Submit?

• Any registered and good standing member of MIP and Board of Town Planners


INNOVATIVE PLANNING AWARD

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14This Award recognises the initiatives in best practice towards public engagement that achieves an outstanding and innovative contribution to social planning practices and outcomes

It is awarded for a policy, scheme, project, report, process or event that clearly demonstrates how involvement of the local community in the planning process has been used to improve the physical or environmental quality of a place or the economic or social well-being of its community.

Who Might Apply?

• Planning Consultants• Government Agencies• Government-Link Companies (GLC)• Developers

What to Submit?

A short report, approximately 5 x A3 pages (font size 12, 1.5 spacing) consists of:• Project Name and Location • Status, size/scale and nature of project• Objectives and strategies of project• Name of key leader(s), partner-organisation(s) and /or other stakeholders• Description of project (i.e. clear methodology and approach, key design principles and key challenges). Explain

how the principles benefitted the area/city and community and how the challenges were addressed*Please also refer to General Requirements page 21

Who Can Submit?



COMMUNITY-BASED PLANNING AWARD

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15This Award recognises a scheme or project that makes an outstanding contribution to heritage and conservation.

This category honors efforts to improve the environmental performance of historical area/buildings or conservation of community built or cultural heritage. Submission should demonstrate how the project or plan has used or plan to use a place or community’s heritage to improve the physical or environmental quality of the place or the economic or social well-being of the community. The scheme must either involve the conservation/preservation of historic building or a wider area or cultural/intangible heritage or in other way capitalise on the history of a place and/or the community without jeopardising the heritage value and significance.

Eligible entries should include characterisation of project, appraisals, design statement and management plans alongside investment programmes.

Who Might Apply?

• Planning Consultants• Government Agencies

What to Submit?

A short report, approximately 5 x A3 pages (font size 12, 1.5 spacing) consists of:• Project Name and Location • Status, size/scale and nature of project• Objectives and strategies of project• Name of key leader(s), partner-organisation(s) and /or other stakeholders• Description of project (i.e. clear methodology and approach, key design principles and key challenges). Explain

how the principles benefitted the area/city and community, how the challenges were addressed and how the project transform the city/area in a sustainable manner.

*Please also refer to General Requirements page 21

Who Can Submit?



HERITAGE & CONSERVATION AWARD

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16The award recognises the achievements in translating good planning processes and practices that are beneficial for the community for industry players as well as for the government.

This category aims to recognise an organisation, agency or institution that makes planning more efficient and accessible through innovative and imaginative use of planning process and system. The genesis of the outcome may be a report, document, scheme or strategy.

Who Might Apply?

• Planning Consultants• Government Agencies

What to Submit?

A short report, approximately 5 x A3 pages (font size 12, 1.5 spacing) consists of:• Name of Organisation/Agency/Institution• Demonstration of leadership, clear vision, innovation and commitment• Successful efforts in contribution to transformation of a city or area• Outline the improvements in practice/planning performance • Description on the continuous improvement programmes and future planning strategies*Please also refer to General Requirements page 21

Who Can Submit?



PLANNING SERVICE EXCELLENCE AWARD

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17This award recognises efforts and achievements in public promotion and documenting of planning issues, thoughts and innovations.

This category emphasises an outstanding contribution to the understanding of issues that advances the importance of planning and captures public interest. We invite submissions of published reports, articles, journals or books.

Who Might Apply?

• Individuals• Planning Consultants• Government Agencies• Tertiary Institutions

What to Submit?

An essay up to 1,000 words, A4 pages (font size 12, 1.5 spacing) consists of:• Explanation on how the planning issues/policy/ideas been highlighted and its relevance to current planning

scenario• Description on how these issues/policy/ideas were addressed and benefitted the community/ city/country*Please also refer to General Requirements page 21

Who Can Submit?



PLANNING SCHOLAR AWARD

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18This Award recognises the outstanding contribution or achievement of a young individual to the planning profession as well as celebrating the leaders of tomorrow.

This category looks for leadership, outstanding work, effort and/or achievement by a Young Planner. The achievement could include demonstrated excellence in the professional workplace and an activity or project that furthers the practice of planning or improves planning processes. It is intended that this award will inspire other young planners to strive for excellence in their work.

Nomination is limited for one young planner only for each organisation and must be under 35 years of age.

Who Can Nominate?

• Employers/Heads of Departments for :• Planning Consultants• Government Agencies• Tertiary Institutions

What to Submit?

A short essay (1,500 words, font size 12, 1.5 spacing) consists of :• Demonstration of good leadership, vision, innovation, commitment and achievements• Description on how would candidate promote planning as a professional activity should they win• List of projects/programmes involved and role of candidate in managing the projects/programmes• Evidence on how his/her achievements inspire the other young planners*Curricular Vitae (CV) and passport-sized photo of the nominees to be attached together with essay*Please also refer to General Requirements page 21

Who Can Submit?



YOUNG PLANNER OF THE YEAR

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19This Award recognises the outstanding projects or papers by a student or a group of students.

It is awarded for a substantial project, research or thesis which makes a significant contribution to issues relating to rural, regional and/or urban planning. The project may focus or address one or more of planning elements such as sustainable development, low carbon initiatives, social planning, environmental planning, transport planning, urban design, economic development and planning law. Who Can Nominate?

• Tertiary Institutions

What to Submit?

A short report, approximately 5 x A3 pages (font size 12, 1.5 spacing) consists of:• Project Name and Location• Status, size/scale and nature of project• Objectives and strategies of project• Name of key leader(s), partner-organisation(s) and /or other stakeholders• Description of project (i.e. clear methodology and approach, key design principles and key challenges). Explain

how the principles benefitted the area/city and community and how the challenges were addressed*Please also refer to General Requirements page 21

Who Can Submit?



OUTSTANDING STUDENT PROJECT

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20 EVALUATIONCRITERIA

The criteria to select the winners shall be based on the following criteria and shall be at the discretion of the judges :

Sustainable DevelopmentHow far the submission has created economic, social and environmental benefit, addressing all aspects of sustainable development, including climate change adaptation/mitigation and the sustainable use of ecosystems.

OriginalityDemonstrate innovation, not merely repeating good work that exists elsewhere.

Methodology How the project is conceived and developed to the point of implementation.

Community InvolvementThe degree to which the community was involved and engaged in delivery of the project.

Implementation How the project can be implemented and effectiveness of the implementation strategy and/or programming.

Transferability How far a submission could be a model for work elsewhere or be developed further.

ImpactHow far the submission promotes the value of planning to the wider world, by demonstrating a clear innovation.

Overall PresentationJudge on organization and clarity of the text and graphics as well as completeness of submission. Consideration will be given to the ease with which contents and style are understood by the judges.

Your entry should demonstrate clearly how your project addresses each of these criteria and you are strongly encouraged to structure your submission accordingly.

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21WRITTEN

Three (3) hard copies of each entry submission are required for the purposes of judging. All entries must be accompanied by written support materials including:• An abstract of 300-500 words suitable for media and promotional use;• One or more written testimonials from a client, community group or third party involved in the project of process,

and/or a peer review or statement; and• Proof of nomination being made with full knowledge of client or initiating body, and all entities involved in the

project (i.e. letter/email).

IMAGES

• A minimum of three (3) and a maximum of seven (7) images of the project are required on CD for the purposes of presentations and winners book;

• Photos should be clearly labelled. Please also ensure that the CD is clearly labelled on both the CD and the case and is separate to the electronic copy of the written submission; and

• Below are the basic requirements for the electronic images: - File type : Preferred JPEG/JPG or GIF - Resolution : 300 pixels per inch - Dimensions : at least 2,000 pixels (width or height)

DIGITAL DOCUMENTS

A full electronic copy of the submission inclusive of all compulsory materials in pdf format.

GENERALREQUIREMENTS

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*MIP accepts no responsibility for delays in the postal service or any costs associated with delivery.

Entries must be received by 4.00pm on 30th August 2016Nominations postmarked or received by hand later than this date will NOT be considered

EXHIBITION

Winning entries from each category will automatically be submitted to the MIP Planning Excellence Awards 2014

LODGING SUBMISSIONS

Cheque payable to Malaysian Institute of Planners (MIP) to be submitted together with entry form. All entries including a full electronic copy of the submission are to be posted/delivered to:

Malaysian Institute of PlannersB-1-02, Jalan SS 7/13B, Plaza Kelana Jaya, 47301 Petaling Jaya, Selangor Darul Ehsan. Tel: 603-7877 0636 / 7877 0637 Fax: 603-7877 9636 E: [email protected]

IMPORTANT NOTES• The Award Secretariat may request for additional information where necessary.• Shortlisted nominees will be called for presentation to the Award Judges• A site visit to the shortlisted project/site (if necessary), may be arranged by the Award Secretariat

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23MIP reserves the right to retain all entries and their images and to publish (hard copy and online) the information submitted. Entries will not be returned to applicants, unless requested after nominating.

The entrants cannot make any claims or copyright or intellectual property of the projects entered. The applicant agrees to absolve the Institute from any liability relating to confidentiality or intellectual property issues that may be raised by any party.

MIP reserves the right to exhibit (for example at Annual General Meeting, AGM) or publish for Planning Bulletin or Annual Report any or all of the entries. By entering the awards, the applicants/owners give permission to MIP to publish, exhibit and promote the content of the submission. In all promotions, the Institute will endeavour to promote the name of the individual or organisation. All finalists must be prepared to submit further materials for exhibition and publication if required, such as additional images.

The applicants acknowledge that MIP has the right to reproduce materials in whole or part without payment on copyright.

ENTRIES WILL BE EXCLUDED:

• If incomplete, such that they do not contain all the information and images in the form required;• If received after the advertised closing date for the receipt of entries;• If it does not fulfill the binding clauses laid down in these conditions of entry; and• If no payment received.

The judges have the option to move an entry into a category that they believe best suits the entry and improve the chances of selection for an award. Entrants will be notified of any such changes.

IMPORTANT NOTES

All submissions must be made by a registered member of good standing of the Malaysian Institute of Planners. Exemption of such condition only for the President’s Award & Place Making and Public Space Award .

NOMINATION FORM

Nomination form and other details can be downloaded from the following links:

www.mip.org.my Malaysian Institute of Planners

CONDITIONSOF ENTRY

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24 APPLICANTSDETAILS

Name of Nominee:

Company/Organisation:

Address:

City: State: Postcode:

Office No.: Fax No.: Email:

Is the applicant the sole author of the entry? Yes No

If not, the applicant must provide details of all partner organisations on separate form ( refer page 4 )

The project team (in full) and the client are fully aware the application is being made? Yes No

Is the applicant a member of MIP? Yes No

Name : MIP Membership Number:

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25AWARDDETAILSRECIPIENT NO. 1 (SUBMITTING PERSON) : Name to be appeared on certificate ( Please list all additional project partners in the Project Team form, page 4 )

Address:



RECIPIENT NO. 2 : Name to be appeared on certificate

Address:



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26Choose which entry you wish to submit for:

Award List:

Place Making and Public Space Award Not Applicable

Strategic Planning Award RM 1000

Design Excellence Award RM 1000

Low Carbon City Award RM 1000

Innovative Planning Award RM 1000

Community Based Planning Award RM 1000

Heritage & Conservation Award RM 1000

Planning Service Excellence Award RM 1000

Planning Scholar Award Not Applicable

Young Planner of the Year Not Applicable

Outstanding Student Project RM 250

TOTAL ENTRY SUBMITTED TOTAL COST

Cheque can be made payable to Malaysian Institute of Planners (Maybank A/C No.) 5123 5260 3398. Please fax to 03- 78779636 or email to [email protected]/[email protected] the transaction slip as proof of payment & receipts issuance

SUBMISSIONOF ENTRY

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27PROJECT TEAMThe person or organisation making the nomination for the award is responsible for ensuring the correct attributions of the parties involved. MIP takes no responsibility for any parties omitted from the entry.

PARTNER ORGANISATION 1Name of Nominee:


Address:

City: State: Postcode: Office No.: Fax No.: Email:



Address:





Address:



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28PART 1 – NOMINATED PROJECT

1. I am the copyright owner of the nominated project Yes No

2. If you are not the copyright owner of the nominated project, are you a licensee? Yes No

3. If you are not the owner of the copyright in the Nominated Project and not a licensee, who is?

Please provide details of the copyright owner

4. Please select one of the following that applies to you:

a. I am the moral rights owner of the nominated project and I consent to my work being reproduced, exhibited, published, communicated and/or adapted by MIP for the purposes of the Planning Excellence Awards and authorship will be attributed to me.

Yes this applies to me

b. I have the written consent from the true author of the nominated project (attached proof of document) who agrees to their project being reproduced, exhibited, published, communicated and/or adapted for MIP for the purposes of the Planning Excellence Awards and authorship will be attributed to the true author.


c. I am not the moral rights owner and I do not have consent from the true author in making this nomination.


Note : Please provide written consent from the copyright owner or licensee

COPYRIGHT AND MORALRIGHTS NOTIFICATION FORM

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29PART 2 – DESCRIPTIVE MATERIALS

5. I am the copyright owner of the Descriptive Materials (including written, graphic, photographic, drawings, etc.)

Yes, this applies to me No, this does not apply to me If yes, go to Question 8

6. If you are not the copyright owner of the Descriptive Materials, are you a licensee?

Yes, this applies to me No, this does not apply to me If yes, go to Question 8

7. If you are not the copyright owner or a licensee of the Descriptive Materials, who is?

Please provide details of the copyright owner

8. Please select one of the following that applies to you:

a. I am the moral rights owner of the nominated project and I consent to my work being reproduced, exhibited, published, communicated and/or adapted by MIP for the purposes of the Planning Excellence Awards and authorship will be attributed to me.


b. I have the written consent from the true author of the nominated project (attached proof of document) who agrees to their project being reproduced, exhibited, published, communicated and/or adapted for MIP for the purposes of the Planning Excellence Awards and authorship will be attributed to the true author.


c. I am not the moral rights owner and I do not have consent from the true author in making this nomination.


Note : Please provide written consent from the copyright owner or licensee

COPYRIGHT AND MORAL RIGHTSNOTIFICATION FORM

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30SIGNATURE

The statements I have made above are true and correct. I declare to indemnify the Malaysian Institute of Planners (MIP) in any event that I have made false, misleading and/or deceptive statements and agree to pay MIP any damages and/or legal costs that may arise from any false, misleading and/or deceptive statements.

Signed Date

Name

Designation Company Stamp

SUBMITTED MATERIALS

Please indicate the materials included with your entry:

Completed Nomination Form

Completed Part 1 ( page 24 ) & Part 2 ( page 29 ) of Copyright and Moral Rights Notification (if required)

Three hard copies of each entry submission with all compulsory written material

A CD or USB with required number of images and full electronic copy of each entry submission

Please note:- Materials included with your submission will not be returned- Please ensure that you keep a copy of this entry form and all graphic & written material included

COPYRIGHT AND MORAL RIGHTS NOTIFICATION FORM

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Malaysian Institute of PlannersB-1-02, Jalan SS 7/13B, Plaza Kelana Jaya, 47301 Petaling Jaya, Selangor Darul Ehsan. Tel: 603-7877 0636 / 7877 0637 Fax: 603-7877 9636 E: [email protected]

www.mip.org.my

2016 planning excellence awards - … booklet edited.pdf · planning excellence awards 2016 4 the...

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